assistant community manager Jobs in Seattle

assistant community manager

dental assistant

hospital assistant - operating room Jobs in Seattle

hospital assistant - operating room

account executive

administrative assistant iv Jobs in Seattle

administrative assistant iv

executive assistant

McKinstry

<div><div>Build the future, spark innovation and align your career with purpose.
McKinstry is innovating the waste and climate harm out of the built environment and creating lasting impact. Together, we&rsquo;re building a thriving planet.
Buildings are a leading contributor to the climate crisis, generating nearly 40% of total global energy-related carbon emissions. We&rsquo;re making a lasting impact on our industry and within our communities by addressing the climate, affordability and equity crises through:<ul><li>
renewables and energy services</li><li>
engineering and design</li><li>
construction and facility services</li></ul>
To get where we&rsquo;re going, we need big thinkers, problem solvers and collaborative mindsets. Does that sound like you?
The Opportunity with McKinstry
We are hiring an Executive Assistant to support four senior executive leaders in Seattle, WA. This role requires exceptional prioritization, advanced technology fluency, and the ability to operate as a trusted partner to multiple leaders in a growing business. You&rsquo;ll manage complex, fast-changing schedules in Outlook and deliver high-trust support for meetings and events, external communications, and special projects.
This role may offer hybrid work flexibility; however, in-office presence and schedule expectations will be determined by business needs and the leaders supported. A minimum of three days per week in the office is required. Occasional overtime may be required to support business-critical deadlines, meetings, and events.
To succeed in this role, you&rsquo;re self-motivated, anticipate needs, and follow through. You bring strong customer service instincts, solve problems quickly, and are energized by emerging technology and AI-enabled ways of working. You&rsquo;ll understand business priorities and help strengthen division processes aligned to McKinstry&rsquo;s enterprise goals.
Responsibilities include:<ul><li>
Manage complex, fast-changing calendars and scheduling across multiple leaders.</li><li>
Triage incoming requests across multiple executives&mdash;anticipate conflicts, surface tradeoffs, and recommend solutions.</li><li>
Coordinate meetings and events&mdash;manage logistics, agendas, materials, catering, and communications.</li><li>
Run the executive operating cadence&mdash;prepare agendas and pre-reads, capture decisions, and drive action-item follow-through.</li><li>
Prepare executive-ready briefings&mdash;draft memos, prep notes, and presentations for leadership, Board, and key client engagements.</li><li>
Apply AI tools and Microsoft 365 (Teams, Copilot, and related technologies) to streamline workflows, improve communication, and boost executive-team efficiency (including Teams meetings and channel administration).</li><li>
Draft executive communications&mdash;emails, internal updates, and meeting follow-ups&mdash;ensuring messaging is accurate and on-brand.</li><li>
Serve as a polished liaison for internal and external contacts&mdash;represent leaders with professionalism and strengthen relationships that reflect McKinstry&rsquo;s commitment to exceptional service.</li><li>
Align leaders and cross-functional partners&mdash;confirm priorities, decisions, and owners.</li><li>
Drive execution across stakeholders&mdash;clarify next steps, confirm timelines, and communicate progress.</li><li>
Support projects and presentations&mdash;organize, research, and compile required data.</li><li>
Coordinate limited domestic travel as needed&mdash;plan itineraries and manage changes.</li><li>
Manage expenses and invoices&mdash;submit expense reports, route purchase requests, and partner with Finance to ensure policy compliance.</li><li>
Maintain team playbooks and processes&mdash;document procedures and modernize workflows.</li><li>
Resolve issues with speed and discretion&mdash;research, investigate, and close loops.</li><li>
Build a positive team environment&mdash;strengthen working relationships inside and outside the group.</li></ul>
What You Need to Succeed at McKinstry<ul><li>
Executive Assistant experience&mdash;5+ years supporting leaders; C-suite and multi-executive support preferred (ideally in a larger organization).</li><li>
AI-first mindset&mdash;seek, test, and adopt AI-enabled tools to work smarter; experience with AI-assisted productivity is a strong plus.</li><li>
Microsoft 365 power user&mdash;advanced Teams (meetings, channels, collaboration), SharePoint, and Excel/PowerPoint/Word; Copilot, Claude, and/or Salesforce a plus.</li><li>
Outlook scheduling expertise&mdash;coordinate complex calendars, meeting prep, logistics, and administrative follow-through.</li><li>
Sound judgment&mdash;prioritize well, think critically, and resolve issues before they escalate.</li><li>
Business and project acumen&mdash;strategic thinking, strong follow-through, and comfort driving work across stakeholders.</li><li>
Comfort in fast-paced environments&mdash;experience supporting multi-discipline and/or multi-location teams.</li><li>
Finance operations experience&mdash;expense reports, invoice routing, and basic record tracking in partnership with Finance.</li><li>
High integrity&mdash;confidential, discreet, and consistently professional with sensitive information and documents.</li></ul>
PeopleFirst Benefits
When it comes to the basics, we have you covered:<ul><li>
Competitive pay</li><li>
401(k) with employer match and profit-sharing plan</li><li>
Paid time off and holidays</li><li>
Comprehensive medical, prescription, dental, and vision with low or zero deductible options and low out of pocket maximums</li></ul>
People come first at McKinstry, and we go beyond the basic benefits with:<ul><li>
Family formation benefits, including adoption and IVF assistance</li><li>
Up to 16 weeks paid parental leave</li><li>
Transgender inclusive benefits</li><li>
Commuter benefits</li><li>
Pet insurance</li><li>
&ldquo;Building Good&rdquo; paid community service time</li><li>
Learning and advancement opportunities via McKinstry University</li><li>
McKinstry Moves onsite gyms or reimbursement for remote workers</li></ul>
See benefit plan documents for complete details.
If you&rsquo;re driven by our vision to build a thriving planet together, McKinstry is the place to build your career.
The pay range for this position is $64,890 - $105,900 per year; however, base pay offered may vary depending on job-related knowledge, skills, and experience. This is a non-exempt role and will be paid hourly. A bonus may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. Base pay information is based on market location.
The McKinstry group of companies are equal opportunity employers. We are committed to providing equal employment opportunities to all employees and qualified applicants without regard to sex, gender identity, sexual orientation, age, race, color, creed, marital status, national origin, disability, veteran status, genetic information or any other basis protected by law. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training. This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.
McKinstry is a drug-free workplace. Employment is contingent upon successfully passing a pre-employment drug and alcohol test, complying with the requirements of the Immigration Reform and Control Act and a Confidentiality Agreement, in addition to successful outcomes of background and reference checks.
Applicants for this role will only be considered if they possess current US Work Authorization, and do not require employer-sponsored VISA support to begin or remain in this role.
#LI-DB1</div></div>

Executive Assistant

Simon-Kucher

<div>
 
 To support the teams working on our exciting projects, we are looking for
 
 
 Executive Assistant
 
 
 
 
 In the United States
 
 
 
 This role intentionally combines the breadth of a traditional Administrative Assistant position with the depth, judgment, and proactive partnership of a senior Executive Assistant. It supports a Senior Partner in a global consulting environment by ensuring operational excellence, disciplined priority management, and reliable follow‑through across client work, business development, firm leadership, and recruiting.
 
 
 The role goes beyond task execution. You will serve as a high‑trust extension of the Partner; bringing order, clarity, and foresight to a fast‑moving environment so the Partner can stay focused on high‑impact work.
 
 
 
 What Makes Us Special
 
 
 
 <ul>
 <li>
 Become part of a unique entrepreneurial team. Think independently, use your initiative, and take some risks. Entrepreneurship is a powerful force that drives the growth not only of our firm but our clients and people.
 </li>
 <li>
 Unlock the power of opportunity. Advance your career in a thriving company with a startup feel. We invest in your professional development every step of the way.
 </li>
 <li>
 Enjoy balance and flexible working. Be empowered to do your best work &ndash; whether it&rsquo;s from home or in the office.
 </li>
 <li>
 Prioritize your health and wellbeing. No matter where you live, we offer a competitive suite of health benefits to help keep you and your loved ones safe.
 </li>
 <li>
 Invest in your future. All US and Canadian employees enjoy 401(k) &amp; RRSP benefits with company matching. Our Employee Bonus Opportunity Program ensures that when our firm grows, you grow with us.
 </li>
 <li>
 Work in a values-driven culture. At Simon-Kucher, our vision is to become the world's leading growth specialist. Our values guide the way we do business and communicate our distinctiveness. They sum up what we stand for, influence our culture, and drive how and why we do things.
 
 
 </li>
 </ul>
 
 How You Will Create An Impact
 
 
 
 <ul>
 <li>
 Own and optimize the Partner&rsquo;s calendar with a strong bias toward strategic priorities; anticipate conflicts and adjust proactively (no surprises).
 </li>
 <li>
 Coordinate, manage, and support internal and external meetings, conference calls, video sessions, and events end-to-end (agendas, logistics, preparation, follow-ups).
 </li>
 <li>
 Manage inbox triage and message prioritization; draft responses and take first-pass actions to keep momentum moving.
 </li>
 <li>
 Track key deliverables, deadlines, decisions, and commitments across multiple workstreams; ensure reliable follow-through and early risk-flagging.
 </li>
 <li>
 Ensure the Partner is prepared for key meetings with the right context, materials, and pre-reads well in advance.
 </li>
 <li>
 Serve as a point of coordination with internal teams, firm leadership, clients, and external partners; maintain professional and timely communication.
 </li>
 <li>
 Support client-facing projects with administrative coordination (scheduling, CRM updates, contract submission requests, gifting, travel/logistics).
 </li>
 <li>
 Maintain client and prospect databases; compile customer profiles and maintain opportunity pipelines to support business development efforts.
 </li>
 <li>
 Support outbound marketing and profile initiatives (conferences, webinars, white papers, targeted outreach); provide light social media support and content coordination.
 </li>
 <li>
 Support budget preparation and tracking for the Partner; interface with Accounts Payable and Finance on payments, expenses, and budget management.
 </li>
 <li>
 Interface with Legal for contract coordination and with HR, Marketing, IT, and Operations for cross-functional support and execution.
 </li>
 <li>
 Assist with recruiting logistics (candidate scheduling, interview coordination, follow-ups) and occasional onboarding support in coordination with office leadership.
 </li>
 <li>
 Provide backup coverage for other assistants as needed; contribute to office initiatives and continuous improvement of operating systems.
 </li>
 <li>
 Take ownership of ad hoc projects that improve efficiency, responsiveness, and professionalism across the Partner&rsquo;s day-to-day operations.
 </li>
 <li>
 Interface effectively with colleagues globally across multiple countries and time zones.
 </li>
 <li>
 This is a remote role and must be based in the pacific time zone.
 
 
 </li>
 </ul>
 
 Your Profile
 
 
 
 <ul>
 <li>
 You&rsquo;ll act as a trusted operational and strategic partner to the Partner, proactively managing time, priorities, and workflows so meetings start on time, materials are prepared in advance, and commitments are met without last-minute fire drills.
 </li>
 <li>
 You&rsquo;ll build systems for prioritization, decision routing, inbox management, weekly planning, and follow-up.
 </li>
 <li>
 You&rsquo;ll operate with discretion and confidence, managing up when needed and helping the Partner shift from reactive work to intentional, high-value execution.
 </li>
 <li>
 The result is a smoother, more professional experience for clients, colleagues, and teams.
 
 
 </li>
 </ul>
 
 Required Skills &amp; Experience:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required or equivalent relevant work experience.
 </li>
 <li>
 10+ years of experience supporting senior leaders in consulting, professional services, or similarly fast-paced organizations.
 </li>
 <li>
 Exceptional organizational skills; ability to bring order to complexity and manage multiple priorities simultaneously.
 </li>
 <li>
 Strong written and verbal communication skills; comfort interacting with senior stakeholders and external clients.
 </li>
 <li>
 High emotional intelligence, discretion, sound judgment, and ability to handle confidential information.
 </li>
 <li>
 Ability to anticipate needs, operate with minimal direction, and manage up confidently and tactfully.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Zoom, Slack).
 </li>
 <li>
 Strong attention to detail, accuracy, and follow-through; service mindset and problem-solving orientation.
 
 
 </li>
 </ul>
 
 Success in This Role Looks Like:
 
 
 
 <ul>
 <li>
 Meetings start on time, run cleanly, and are consistently well prepared.
 </li>
 <li>
 Deadlines and commitments are tracked and met reliably, with fewer last-minute escalations.
 </li>
 <li>
 Calendar and inbox are under control and aligned with true priorities.
 </li>
 <li>
 The Partner feels less reactive, more focused, and better supported.
 </li>
 <li>
 Clients and colleagues experience smoother coordination and consistently professional engagement.
 
 
 </li>
 </ul>
 The pay range for this position $95,000-$105,000 per year. Compensation may vary depending on relevant experience, skills, geographic location, and business needs. We offer a comprehensive package of benefits including paid time off, 13 paid holidays per year, medical/dental/vision insurance, basic life insurance, and 401(k) to eligible employees.
 
 
 
 About Simon-Kucher
 
 
 
 Simon-Kucher is a global consultancy with more than 2,000 employees in 30+ countries. Our sole focus is on unlocking better growth that drives measurable revenue and profit for our clients. We achieve this by optimizing every lever of their commercial strategy &ndash; product, price, innovation, marketing, and sales &ndash; based on deep insights into what customers want and value. With 40 years of experience in monetization topics of all kinds, we are regarded as the world&rsquo;s leading pricing and growth specialist.
 
 
 Simon-Kucher is an Equal Employment Opportunity (&ldquo;EEO&rdquo;) employer. Our employment decisions are made without regard to race, color, religion, gender, national origin, age, disability, marital status, veteran or militarily status, or any other legally protected status.
 
 
 We believe in building a culture that embraces belonging, creating an environment in which our people feel valued, are able to be themselves and feel their contribution matters. If we get that right, great things will happen; people will grow faster, innovate, feel valued, and create better outcomes for everyone &ndash; our people, our clients and, of course, our business.
 
 
 Simon-Kucher North America Talent Acquisition Team
 
 
 RecruitingNorthAmerica@simon-kucher.com
 
 
 simon-kucher.com/careers
 
 
</div>

Amazon

<div>
 
 Description
 
 
 
 The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors on ROW team in Seattle, Washington.
 
 
 This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.
 
 
 Key job responsibilities
 
 
 Manage complex calendar and scheduling to support teams in multiple locations, familiar with multiple time-zones planning
 
 
 Manage domestic and international travel
 
 
 Manage expense report coordination and submission
 
 
 Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
 
 
 Ensure the timely completion of critical tasks and follow up the tasks closely
 
 
 Act as a liaison for your leaders direct reports
 
 
 Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
 
 
 Help to develop &amp; maintain new mechanisms within the team
 
 
 
 Basic Qualifications
 
 
 
 <ul>
 <li>
 3+ years of senior level leadership support, or 1+ years of Amazon experience
 </li>
 <li>
 Experience with executive level calendar management
 </li>
 <li>
 Experience with Microsoft Office products and applications
 </li>
 <li>
 High school or equivalent diploma
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience in a fast-paced, high-tech company
 </li>
 <li>
 Experience managing multiple calendars
 </li>
 <li>
 Experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
 </li>
 <li>
 Experience managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel
 </li>
 <li>
 Experience using strong customer service, communication, and interpersonal skills
 </li>
 <li>
 Experience leading process improvements
 
 
 </li>
 </ul>
 Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
 
 
 Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.
 
 
 The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.
 
 
 USA, WA, Seattle - 80,200.00 - 97,400.00 USD annually
 
 
 
 
 Company
 
 - Amazon.com Services LLC
 
 
 Job ID: A3143208
</div>

Executive Assistant , ROW Stores

<div>
 
 Description
 
 
 
 The Amazon Customer Service (CS) organization is looking for an exceptional Executive Assistant who wants to work in a fast-paced, exciting, and growing team. This role supports a central team within the Customer Service organization responsible for shaping strategy and ensuring effective execution at scale. The team partners broadly across functions to translate big ideas into concrete plans, manage high-visibility initiatives, and keep senior leaders informed, aligned, and prepared to make critical decisions. The environment is dynamic and ambiguous, requiring strong judgement, discretion, and the ability to anticipate needs, prioritize competing demands, and create structure.
 
 
 As an Executive Assistant, you will be responsible for multiple executives and a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as all team meetings and employee engagement activities). Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination.
 
 
 Working in a highly ambiguous environment, you will demonstrate initiative, complete tasks and projects quickly, and proactively take the appropriate action without having to know the total picture. You will learn organizational structures and objectives of the team you support, as well as build a strong internal network. You will apply superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. Over time, you will build deep and trusting professional relationships with the leader and their team, which will blossom into strong partnerships that provide opportunities for special projects with increased responsibility and long-term career growth.
 
 
 Key job responsibilities
 
 
 <ul>
 <li>
 Management of complex calendar and scheduling
 </li>
 <li>
 Complex domestic and international coordination
 </li>
 <li>
 Track and help drive completion of key deliverables and follow up on items
 </li>
 <li>
 Manage expense report coordination and submission
 </li>
 <li>
 Organize, execute and assist with team activities (meeting agendas, all-team meetings, off-sites, and team social events)
 </li>
 <li>
 Work closely with leadership and other Executive Assistants to provide support to the organization
 </li>
 <li>
 Management of team space, including office moves and reconfigurations
 </li>
 <li>
 Ability to exercise good judgment in a variety of situations
 </li>
 <li>
 Excellent administrative, technical and organizational skills
 </li>
 <li>
 Be comfortable with ambiguity and be able to make autonomous decisions without guidance when appropriate
 
 
 </li>
 </ul>
 
 Basic Qualifications
 
 
 
 <ul>
 <li>
 5+ years of senior level leadership support, or 3+ years of Amazon experience
 </li>
 <li>
 High school or equivalent diploma
 </li>
 <li>
 Experience with Microsoft Office products and applications
 </li>
 <li>
 Experience with executive level calendar management
 </li>
 <li>
 Experience with domestic or international travel coordination, or experience managing multiple calendars
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience leading process improvements
 </li>
 <li>
 Experience in a fast-paced, high-tech company
 </li>
 <li>
 Experience designing processes to maximize efficiency
 </li>
 <li>
 Bachelor's degree
 </li>
 <li>
 Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed
 </li>
 <li>
 Experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround, or experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
 </li>
 <li>
 Experience that includes strong analytical skills, attention to detail, and effective communication abilities, or experience in software development and experience in managing and troublshooting network
 </li>
 <li>
 Demonstrated ability to design and improve processes
 
 
 </li>
 </ul>
 Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
 
 
 Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.
 
 
 The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.
 
 
 USA, WA, Seattle - 82,700.00 - 129,800.00 USD annually
 
 
 
 
 Company
 
 - Amazon.com Services LLC
 
 
 Job ID: A3177917
</div>

Executive Assistant, Amazon Customer Service

Amazon.com

<div><h2 class="jobSectionHeader">DESCRIPTION</h2><div>
The AWS Global Public Policy (GPP) organization is seeking an experienced, driven, and detail-oriented Executive Assistant with a proven track record of high performance under pressure.
 
In this role, you will initially provide temporary support to the Global Public Policy Front Office/Headquarters in Seattle, WA, transitioning to support one or more members of the GPP Leadership team upon the return of a current Front Office/HQ team member. You may also serve as a backup during EA absences across the organization and assist with broader Front Office/HQ operations. This position reports directly to the Front Office/HQ Program Manager during the coverage period.
 
 
You will be a candidate that thrives in a fast-paced, dynamic environment and can manage high volumes of complex tasks with minimal guidance. Success in this role requires a bias for action, strong communication skills at all levels, exceptional organization, and the highest standards of integrity and discretion when handling confidential information. As the first point of contact for a global team engaging with headquarters, you will serve as a trusted resource and ambassador &mdash; embodying professionalism and soft diplomacy.
 
 
This role requires five (5) days a week in office.
 
 
Key job responsibilities 
In this role, you will: 
 
<ul><li>Partner with the Front Office/HQ Program Manager, anticipate the org's needs and preferences, and independently resolve escalations without relying on the leader's direction for day-to-day decisions.</li><li>Manage complex calendars strategically to optimize the principle's time and maintain high productivity, ensuring business objectives and rhythm of business needs are met.</li><li>Coordinate domestic and international travel, process expense reports, and maintain organizational charts.</li><li>Proactively plan and organize events, team offsites, summits, and activities in partnership with leadership and the GPP Front Office/HQ Support team.</li><li>Track key deliverables, follow up on overdue items, and drive completion.</li><li>Document processes as they are learned for future reference.</li><li>Partner with assistants across the team and company, fostering collaboration in a multicultural environment.</li><li>Demonstrate empathy, critical thinking, and a genuine desire to understand others.</li></ul></div><h2 class="jobSectionHeader"> 
BASIC QUALIFICATIONS</h2><ul><li>5+ years of executive assistant experience</li><li>Experience with executive level calendar management</li><li>Experience with domestic or international travel coordination</li><li>Experience with Microsoft Office products and applications</li><li>Experience in English-language communication skills, both written and verbal</li><li>Experience with executive level calendar management, or experience managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel</li><li>Experience with domestic or international travel coordination, or experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines</li><li>Knowledge of Microsoft Office including Outlook, Word, and Excel</li><li>Familiarity with AI tools for research, contract analysis, or document review as well as best practices for Executive Assistant role.</li></ul><h2 class="jobSectionHeader">
PREFERRED QUALIFICATIONS</h2><ul><li>Experience leading process improvements</li><li>Experience in a fast-paced, high-tech company</li><li>Experience designing processes to maximize efficiency</li><li>Experience engaging and influencing senior executives, demonstrating a strong familiarity with decision-making processes in enterprise customers</li><li>Experience in senior level leadership support, or experience handling confidential information and maintaining professionalism in dealing with senior executives</li><li>Experience handling ambiguous or undefined challenges through strong problem solving abilities</li><li>Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines</li><li>Experience managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel, or experience in a fast-paced, high-tech company</li><li>Experience working in a fast-paced, rapidly changing operations environment</li><li>Experience working in a fast-paced and highly cross-functional organization</li><li>Experience in working directly with government officials and regulatory bodies</li></ul> 
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. 
 
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner. 
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits. 
USA, VA, Arlington - 74,200.00 - 129,800.00 USD annually 
USA, WA, Seattle - 82,700.00 - 129,800.00 USD annually</div>

Executive Assistant, AWS Global Public Policy

Nordstrom

<div>We are seeking a highly organized, proactive, and detail oriented Executive Assistant 1 to support the SVP of Inventory. This role plays a critical part in enabling leadership effectiveness through exceptional calendar management, thoughtful prioritization, and strong day-to-day execution.
The EA1 partners closely with the leader and a broader network of Executive Assistants and business partners across Inventory, Supply Chain, Merchandising, and Operations. The ideal candidate is energized by fast‑paced environments, thrives on anticipating needs, and takes pride in creating order and clarity amid complexity.
A Day in the Life&hellip;
Calendar Management &amp; Leader Enablement (Primary Focus)<ul><li>
Own end-to-end calendar management for the SVP of Inventory, including proactive prioritization, preparation, and coordination of meetings and events.</li><li>
Actively assess meeting purpose, participants, and timing to ensure the leader&rsquo;s time is aligned to top priorities.</li><li>
Anticipate conflicts, identify trade‑offs, and recommend solutions before issues arise.</li><li>
Partner with other Executive Assistants to align calendars across senior leaders and ensure seamless scheduling.</li></ul>
Team Meeting Preparation
<ul><li>Coordinate the rhythm of the business for Inventory Operations &ndash; understanding the standing team meetings and ensuring that each meeting is scheduled at the right cadence, with the right attendees</li><li>
Prepare agendas and pre‑reads as needed; ensure the right materials and context are available in advance.</li><li>
Support large‑scale meetings (e.g., leadership forums, All Hands, planning sessions) through material creation, scheduling, logistics, and coordination.</li></ul>
Administrative &amp; Operational Support<ul><li>
Coordinate travel plans, including itinerary creation, adjustments, and expense reconciliation.</li><li>
Manage expenses, invoices, and administrative processes with accuracy and timeliness.</li><li>
Maintain accurate organizational charts and distribution lists for Inventory Operations teams.</li></ul>
Relationship Building &amp; Ways of Working<ul><li>
Build strong working relationships with Executive Assistants across Inventory, Supply Chain, Merchandising, Product, Tech, and Operations.</li><li>
Serve as a trusted connector and information hub, ensuring smooth communication and collaboration.</li><li>
Contribute to continuous improvement of EA best practices, rhythms, and operating standards.</li></ul>
You Own This If You Have&hellip;<ul><li>
Demonstrated experience in an administrative or executive support role, ideally supporting senior leaders.</li><li>
Exceptional calendar management skills, with a proven ability to prioritize, anticipate needs, and manage complexity.</li><li>
Strong attention to detail and follow‑through; you reliably close loops and keep work moving.</li><li>
High degree of proactiveness and task velocity &mdash; you see what needs to be done and act.</li><li>
Excellent interpersonal and communication skills; comfortable working with leaders at all levels.</li><li>
Strong organizational and time‑management skills, with the ability to juggle multiple priorities.</li><li>
Experience leveraging AI tools and technologies to streamline workflows and increase throughput, driving greater efficiency and productivity.</li></ul><ul><li>
Sound judgment and discretion when handling sensitive information.</li><li>
Proficiency with Microsoft Outlook, Teams, PowerPoint, and Excel.</li><li>
A service‑oriented mindset and commitment to enabling leaders and teams to do their best work.</li></ul><div></div><div>
This role is hybrid and requires working onsite four days per week in Seattle, WA.</div>
We&rsquo;ve got you covered&hellip;
Our employees are our most important asset and that&rsquo;s reflected in our benefits. Nordstrom is proud to offer a variety of benefits to support employees and their families, including:<ul><li>
Medical/Vision, Dental, Retirement and Paid Time Away</li><li>
Life Insurance and Disability</li><li>
Merchandise Discount and EAP Resources</li></ul>
A few more important points...
The job posting highlights the most critical responsibilities and requirements of the job. It&rsquo;s not all-inclusive. There may be additional duties, responsibilities and qualifications for this job.
For Los Angeles or San Francisco applicants: Nordstrom is required to inform you that we conduct background checks after conditional offer and consider qualified applicants with criminal histories in a manner consistent with legal requirements per Los Angeles, Cal. Muni. Code 189.04 and the San Francisco Fair Chance Ordinance. For additional state and location specific notices, please refer to the Legal Notices document within the FAQ section of the Nordstrom Careers site.
Applicants with disabilities who require assistance or accommodation should contact the nearest Nordstrom location, which can be identified at www.nordstrom.com.
Please be mindful that there may be legal notices and requirements related to this job posting that are specific to your state. Review the Career Site FAQ&rsquo;s for relevant information and guidelines.
&copy; 2022 Nordstrom, Inc
Current Nordstrom employees: To apply, log into Workday, click the Careers button and then click Find Jobs.
Nordstrom keeps job postings open for at least one day after the posting date.
Pay Range Details
The pay range(s) below has been provided in compliance with state specific laws. Pay ranges may be different for other locations. 
Pay offers are dependent on the location, as well as job-related knowledge, skills, and experience.
$27.75 - $44.25 Hourly
This position may be eligible for performance-based incentives/bonuses. Benefits include 401k, medical/vision/dental/life/disability insurance options, PTO accruals, Holidays, and more. Eligibility requirements may apply based on location, job level, classification, and length of employment. Learn more in the Nordstrom Benefits Overview by copying and pasting the following URL into your browser: https://careers.nordstrom.com/pdfs/Ben_Overview_07-14_Full_Time_ES-US.pdf<div><div><div><div><div><div><div>
Youtube Link: https://www.youtube.com/embed/Ik2td-Ucc5k?si=f7t2QCRBpqPRsr7g</div></div></div></div></div></div></div></div>

Executive Assistant 1 - Inventory (Hybrid - Seattle, WA)

Waypoint Wellness

Part-Time Practice Manager &amp; Administrative Assistant &ndash; 15 - 20 hrs/wk &ndash; Remote (Seattle area)About the Role: Waypoint Wellness seeks a Practice Manager / Executive Assistant to support a dual-office clinical therapy practice and coordinate with TrueBearing Academy. You'll manage scheduling and operations for the Senior Psychologist, ensuring smooth clinical workflows and responsive patient communication. Mostly remote with monthly in-person visits to our Madison Valley office.Key ResponsibilitiesScheduling &amp; Adminstrative <ul><li>Manage clinical and administrative schedules across two practice locations and coordinate teaching, travel, and speaking engagements</li><li>Handle patient onboarding, intake logistics, and scheduling adjustments via email with occasional phone contact</li><li>Optimize appointment flow using automated scheduling systems</li><li>Process client invoicing workflows, confirmations, and follow-ups</li><li>Provide administrative support: document handling, scanning, data organization, inventory tracking</li><li>Serve as administrative liaison between Waypoint/Arete Resources and TrueBearing Academy</li><li>Support special projects (program launches, group scheduling etc.)</li></ul>Compliance &amp; Systems<ul><li>Use digital health platforms in HIPAA-compliant manner, maintaining strict PHI confidentiality</li><li>Track compliance deadlines (licenses, annual reports, fees) with leadership guidance</li><li>Identify opportunities to improve administrative efficiency</li></ul>Schedule<ul><li>15&ndash;20 hours weekly; early morning (Pacific) availability for schedule changes required; afternoons for follow-up and coordination</li><li>In-person: approximately once monthly for scanning, inventory, errands</li></ul>QualificationsRequired<ul><li>Healthcare practice management, clinical administration, or professional services with significant scheduling responsibility</li><li>Strong multi-calendar management skills and HIPAA knowledge</li><li>Excellent written communication and ability to work independently</li><li>High attention to detail and follow-through</li></ul>Preferred<ul><li>Mental health practice experience (front desk, care coordination, practice manager)</li><li>Executive/senior clinician scheduling experience</li><li>PracticeQ or comparable EHR familiarity</li><li>Mac ecosystem comfort; AI tool experience (Claude, etc.)</li></ul>Tools Google Workspace, Asana, EHRs (PracticeQ preferred), Mac environmentCompensation $28-40/hour; 1099 independent contractorTo Apply Send to [email]:<ul><li>Brief introduction (2&ndash;3 paragraphs): relevant experience and schedule fit</li><li>Resume (PDF)</li><li>Short answers:</li><li>Healthcare/professional scheduling experience and tools used?</li><li>Mental health practice experience (if any)?</li><li>Can you visit Seattle monthly in-person?</li></ul>Pay: $28.00 - $40.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Seattle, WA 98112

Part‑Time Practice Manager / Executive Assistant – 15–20 hrs/wk – Mostly remote

Explore 119+ Executive assistant in Seattle this March. Find roles across top companies and apply now to boost your career.

119 executive assistant jobs In Seattle

Executive Assistant

Executive Assistant

Executive Assistant , ROW Stores

Executive Assistant, Amazon Customer Service

Executive Assistant, AWS Global Public Policy

Executive Assistant 1 - Inventory (Hybrid - Seattle, WA)

Part‑Time Practice Manager / Executive Assistant – 15–20 hrs/wk – Mostly remote