accounts payable manager

administrative assistant

dental assistant

executive assistant

legal assistant

accounting assistant

Guide Property Management

<p><b>Overview:</b><br/>Guide Property Services is a mid-size management company growing extremely fast! We are looking to hire an Accounting Assistant who wants to be a key member of our company to manage and grow our apartment community portfolio. We offer a casual work environment with flexible work schedule.</p><p><b>Responsibilities:</b></p><ul><li>Daily bank reconciliations for 100+ property bank accounts</li><li>Deposit and receipt rent checks</li><li>Perform credit card reconciliations</li><li>Process payments for AP</li><li>Collaborate with Portfolio Accountants to produce financials</li><li>Perform other duties as assigned</li></ul><p><b>Qualifications:</b></p><ul><li>Hard-working, resourceful, reliable</li><li>Strong interpersonal and communication skills</li><li>Integrity, attention to detail, and excellent judgment</li><li>Proficient in Microsoft Outlook</li></ul><p><b>Other:</b></p><ul><li>Must be authorized to work in the US</li><li>Knowledge of AppFolio is preferred</li></ul><p>Pay: $23.00 - $28.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Accounting Assistant

Amazon.com

<div><h2 class="jobSectionHeader"><b>DESCRIPTION</b></h2><p>
We are seeking an experienced Finance Manager to join the One Medical Accounting team, where you will own critical operational accounting processes that ensure the accuracy and integrity of Amazon's healthcare financial statements. In this role, you will manage the monthly close cycle, oversee account reconciliations, and provide detailed flux and variance explanations while supporting internal and external audit requirements.
<br>
<br>
As a Finance Manager, you will serve as a trusted consultant and decision-maker, partnering with technology teams and diverse stakeholders to design and implement automated financial processes that improve accuracy and efficiency. You will be responsible for ensuring controlled, compliant accounting operations as Amazon's healthcare business scales, while leading initiatives that streamline financial statement preparation.
<br>
<br>
The ideal candidate brings deep expertise in Accounting and Financial Systems. You should have demonstrated experience in operational accounting, month-end close processes, account reconciliation ownership, variance analysis, and audit support, with a proven track record of leading and influencing teams to accomplish complex, ambiguous initiatives. This role requires someone who can operate as an empowered leader, driving strategic direction while maintaining the day-to-day rigor of accounting operations to keep Amazon's financial statements materially correct.<br>
<br>
<br>
<br>
Key job responsibilities<br>
Key job responsibilities
<br>
o Own Operational Accounting: You'll own and manage the monthly close cycle, account reconciliations, flux and variance analysis, and audit support activities while partnering with technology teams and stakeholders to ensure accurate, timely financial reporting.
<br>
o Automate: You'll work on automation projects and lead the coordination of designing processes and tools to make financial statement processes easier and more accurate.
<br>
o Support Expansion: You'll support the expansion of Amazon's healthcare business by ensuring implementation of controlled processes to keep Amazon's financial statements materially correct.
<br>
o Consult: You'll operate as a valued consultant to partner with many different stakeholder teams across Amazon.
<br>
o Make Decisions: You'll be an empowered, impactful decision maker who drives the direction of accounting operations and process improvements to completion.
<br>
o Collaborate: You'll collaborate with Amazonians of diverse backgrounds.
<br>
<br>
Successful candidates will have deep experience in the following two disciplines &ndash; Accounting and Financial Systems. Candidate experience should cover operational accounting, month-end close processes, account reconciliation ownership, variance analysis, audit support, accounting requirements documentation, and process design. Demonstrated experience in leading and influencing teams to accomplish unusually complex challenges is expected as this is an ongoing requirement for this position.</p><h2 class="jobSectionHeader"><b><br>
BASIC QUALIFICATIONS</b></h2><ul><li>5+ years of finance or a related analytical field experience</li><li>Bachelor's degree in accounting or related field</li></ul><h2 class="jobSectionHeader"><b>
PREFERRED QUALIFICATIONS</b></h2><ul><li>CPA</li><li>Knowledge of internal control framework (specifically COSO) to assess control design and operational efficiency</li><li>Knowledge of GAAP research tools and the FASB codification</li><li>Experience in accounting management in Big Four with Fortune 500 clients</li><li>Experience researching and documenting support for accounting conclusions</li></ul><br>
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.<br>
<br>
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.<p><br>
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.</p><br>
USA, MA, Boston - 95,400.00 - 163,200.00 USD annually<br>
USA, VA, Arlington - 95,400.00 - 163,200.00 USD annually<br>
USA, WA, Seattle - 95,400.00 - 163,200.00 USD annually</div><p></p>

Accounting Manager, Accounting, Amazon Health Services

Your Part-Time Controller, LLC

<div>Overview:
<div><b>
AWARD-WINNING Accounting Firm&mdash;You should work here!</b><b> </b><b>#LI-Remote</b></div><div><b>
Controller for Nonprofit Organizations</b></div><div></div><div><br>
YPTC's Pacific Northwest market includes the Seattle Metro Area and the Portland Metro Area.</div><div></div><div><br>
Your Part-Time Controller, LLC, (YPTC) is a national leader in providing outsourced accounting services to nonprofit organizations. Currently we are among the fastest growing accounting firms in the US, and we are seeking to add a talented Controller to join our team. Your Part-Time Controller, LLC has been nationally recognized as THE Best Place to Work by Accounting Today for 2025 and recently received an inaugural Best Places to Work for Women award from Best Companies Group! Year after year, YPTC consistently ranks amongst the top workplaces across the nation both regionally and nationally.</div><div></div><div><br>
We offer a hybrid work environment, a flexible work schedule, an excellent benefits program, generous employer medical contributions, professional education opportunities, competitive compensation, a standard full-time 35-hour work week, and a people-focused culture with genuine support inside and outside of work. BE A CONTROLLER WITH A PURPOSE! Accounting skills, paired with a passion for helping nonprofit organizations, make for consistent, positive, client relationships. Additionally, the commitment that our leadership has shown through the pandemic and beyond has resulted in unprecedented growth and Best Place to Work awards.</div><div><br>
</div><div>We are looking for a dedicated, personable, hands-on Controller seeking a dynamic opportunity to guide our clients and provide transformative accounting services. Successful candidates must be comfortable working with multiple clients both virtually and on-site. The Controller will interact with clients, their staff, Board of Directors, and Finance Committees on a regular basis.</div>
Responsibilities:
<div>
Serve as the outsourced Controller/CFO for multiple non-profit clients. Your responsibilities would include:</div><ul><li>
Transforming nonprofit client financial departments to help them meet their mission!</li><li>
Financial reporting for management and Board decision making and presentations</li><li>
Recommending and implementing improvements to accounting, operations, internal controls, and compliance policies and procedures, supporting client strategy and best practices</li><li>
Transactional activities including accounts payable, accounts receivable (revenue recognition and billing), and payroll, general accounting, reconciliations, month-end close, and maintaining workpapers</li><li>
Analysis and data visualization, budgeting and forecasting</li><li>
Grant management, allocations, and funder reporting</li><li>
Prepare for and manage annual audit
</li><li>Client and staff training opportunities</li></ul>
Qualifications:
<ul><li>Passionate about working in or supporting non-profit organizations</li><li>
Bachelor&rsquo;s Degree required, preferably in Accounting or Finance</li><li>
5-7 plus years accounting experience</li><li>
Experience working in a remote environment preferred</li><li>
Ability to manage and lead multiple clients, work independently, and be responsive on a timely basis
</li><li>Demonstrated strong Microsoft Excel skills</li><li>
Experience with multiple GL packages, especially QuickBooks, and electronic bill pay systems</li><li>
Non-profit accounting, public accounting experience, and/or consulting experience is a plus but not required
</li><li>CPA certification is a plus</li><li>
Bilingual-English/Spanish a plus</li><li>
Our part-time employees are expected to work during normal business hours to best serve our clients</li><li>
Customized cover letter explaining interest and qualifications for this role is required</li></ul><p></p><p><b><br>
YPTC Offers</b></p><ul><li>
A Best Place to Work! We are nationally recognized by both Inc. Magazine and<i> Accounting Today</i>
</li><li>Work with a mission-driven purpose serving nonprofit organizations
</li><li>A culture of support, enabling our staff to succeed
</li><li>Growth! We are among the fastest growing accounting firms in the US, with unlimited opportunities for professional growth
</li><li>Competitive compensation
</li><li>Work-life balance, full and part-time positions available
</li><li>Standard 35-hour full-time work week, with eligibility for paid overtime for non-exempt employees</li><li>
For full-time positions, we offer:
</li><li><ul><li>4 WEEKS PAID TIME OFF, generally consisting of 100 hours paid vacation to start with eligibility for additional vacation based on tenure and a minimum 40 hours sick time, subject to applicable state law</li><li>
9 paid holidays
</li><li>Full benefits package including medical, dental, vision, life insurance and supplementary benefit options</li><li>
Very generous employer contributions to medical insurance premiums</li></ul></li><li>
For part-time positions, we offer:</li><li><ul><li>
Pro-rated vacation and sick time based on hours worked</li><li>
Eligibility for supplementary benefit options</li></ul></li><li>
401(k) Retirement Plan with Employer Match
</li><li>Ample professional development opportunities and reimbursement
</li><li>Company provided laptop and technology stipend</li><li>
Hybrid work environment
</li></ul><div>Starting annual base salary is $100,000 to $135,000 based on a 35-hour work week for this non-exempt position. Total compensation may increase with overtime pay and eligibility for various bonuses. A professional development reimbursement and technology stipend are also provided on an annual basis. Please note that the base salary offered may vary depending on relevant factors as determined by Your Part-Time Controller, LLC, which may include, but is not limited to, education, skill, experience, licensure and certifications, internal salary ranges, geographical location, and other business needs.</div><p></p><p><br>
Applicants in need of special assistance or accommodation during the interview process or in accessing our website may contact us by sending an email to careers@yptc.com. In your email, please include your name and preferred method of contact, and we will respond as soon as possible. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</p></div>

Controller - Pacific Northwest - Full-Time or Part-Time

Trinity Property Consultants

<div><h3 class="jobSectionHeader"><b>About Trinity Property Consultants</b></h3><p>
At Trinity Property Consultants, your expertise fuels our mission. Guided by our values of <b>innovation, teamwork, excellence, and empowerment</b>, we&rsquo;ve been a leader in the multifamily industry for over 25 years and proudly manage properties for a nationally ranked NMHC&rsquo;s Apartment Owner. We are building more than great places to live &ndash; we&rsquo;re creating vibrant communities and meaningful careers.</p><div><b>
Compensation</b>: $27 to $29 hourly, depending on experience, plus lease commissions and lease renewal bonuses.</div><div>
</div><div><b>
Schedule</b>: Monday through Friday, 9:00 a.m. to 6:00 p.m.</div><div>
</div><h3 class="jobSectionHeader"><b>
The Opportunity</b></h3><p>
As an <b>Assistant Property Manager</b>, you play a critical role in supporting the daily operations, and financial performance of your property. You&rsquo;ll partner closely with the Property Manager to deliver an exceptional resident experience, maintain operational excellence, and support leasing, collections, and administrative functions. This role is ideal for a detail-oriented, customer-focused professional looking to continue growing within multifamily property management.</p><h3 class="jobSectionHeader"><b>
What You&rsquo;ll Own</b></h3><p><b>
Business and Financial Performance</b></p><ul><li>
Receive, process, and post rent payments in accordance with company standards.</li><li>
Assist with collections, including past-due balances and former resident accounts.</li><li>
Maintain all account records and financial transactions, including NSF checks, rent allowances, concessions, rent increases, and other management-approved debits and credits.</li><li>
Keep complete and accurate resident files, ensuring all documentation meets company standards.</li><li>
Assist with market surveys and competitive analysis.</li></ul><p>
 <b>Operational Excellence &amp; Resident Experience</b></p><ul><li>
Show, lease, and assist with move-ins for prospective residents.</li><li>
Process rental applications, renewals, and move-out documentation.</li><li>
Conduct move-in inspections to ensure apartments are ready, move-out inspections and assist with deposit accounting.</li><li>
Perform regular property and vacant unit inspections to ensure smooth operations.</li><li>
Partner with Maintenance and vendors to ensure prompt, high-quality service resolution and seamless operational performance.</li><li>
Process Maintenance work orders promptly and accurately.</li><li>
Provide industry-leading living experience through superior customer service to residents.</li><li>
Resolve resident concerns professionally and escalate issues as appropriate.</li><li>
Support the Property Manager with daily operations and special projects as assigned.</li></ul><p><b>
Administrative Responsibilities</b></p><ul><li>
Maintain accurate unit availability.</li><li>
Provide phone and administrative support as needed.</li><li>
Adhere to Trinity operating procedures, policies, and compliance standards.</li></ul><h3 class="jobSectionHeader"><b>
 </b><b>What You Bring</b></h3><ul><li><b>
Customer Focus:</b> Strong commitment to delivering a positive resident experience.</li><li><b>
Sales &amp; Collections:</b> Strong leasing, sales, and collection capabilities.</li><li><b>
Organization &amp; Administration:</b> Attention to detail with strong time management and prioritization skills.</li><li><b>
Communication:</b> Professional written and verbal communication skills.</li></ul><h3 class="jobSectionHeader"><b>
Qualifications</b></h3><ul><li><b>
Experience:</b> Minimum of 2 years of experience in multifamily residential property management is required.</li><li><b>
Education:</b> High school diploma or equivalent required. Industry certifications (CAM, CPM, RMP, CMCA) are preferred but not required. Knowledge of Fair Housing laws and regulations.</li><li><b>
Tech Proficiency:</b> Intermediate skills in MS Office (Word, Excel, Outlook, Teams) and SharePoint, ADP. Experience with Yardi, Entrata, Celeri, EliseAI and Asana is a bonus.</li></ul><h3 class="jobSectionHeader"><b>
Requirements</b></h3><p><b>
Availability &amp; Travel</b></p><p>
This position will require availability for nights, weekends, and holidays as needed, as well as occasional travel for company events or meetings. Active participation in team functions and regional or company activities is expected.</p><p><b>
Physical Demands</b></p><p>
This position necessitates regular periods of sitting, standing, walking, as well as use of hands and arms. Occasional climbing may be required. Extended use of computers or telephones is also necessary. The role may require lifting up to 25 pounds independently, and occasionally up to 50 pounds with assistance. The ability to respond promptly to both visual and auditory alarms is essential. Candidates must be able to work both indoors and outdoors under various weather conditions, including rain, snow, heat, hail, wind, and sleet.</p><h3 class="jobSectionHeader"><b>
We Take Care of You</b></h3><ul><li><b>
Medical, Dental &amp; Vision:</b> Highlights include company-paid individual PPO-HSA plan (with $1,200 annual employer contribution); HMO options for California residents. Dental and vision premiums are fully covered for employees; coverage for dependents is available at an additional cost.</li><li><b>
Retirement Plans (401K):</b> The company matches the employee's contribution up to 2% of salary.</li><li><b>
Life &amp; Disability Insurance: </b>We provide up to $25,000 in life insurance and AD&amp;D, short and long-term disability when enrolled in a medical plan.</li><li><b>
Time Off:</b> 11 paid holidays, 2-4 weeks of vacation (based on tenure), and paid sick time.</li><li><b>
Referral Bonuses:</b> $1,000 referral bonuses for eligible hires.</li><li><b>
Volunteer Time Off:</b> Up to 16 hours annually (8 for personal volunteer activities, 8 for company-sponsored events).</li><li><b>
Perks:</b> Professional development, tuition reimbursement, employee discounts, and more.</li></ul><h3 class="jobSectionHeader"><b>
Our Commitment to Belonging</b></h3><p>
Trinity Property Consultants is proud to be an equal opportunity employer. We celebrate diversity and are committed to fostering an inclusive, respectful workplace where all individuals can thrive irrespective of race, ethnicity, gender identity, sexual orientation, age, religion, disability or other protected classes.</p><h3 class="jobSectionHeader"><b>
Ready to Join Us?</b></h3><p>
Explore what it&rsquo;s like to grow your career with a company that values people as much as performance. Learn more and apply today!</p><p><b><i>
Note:</i></b><i> This job description includes the core Assistant Property Manager responsibilities of Trinity Property Consultants. These duties are subject to change based on company discretion.</i></p><p><i>
Trinity Property Consultants is an equal opportunity employer and does not discriminate against persons because of age, race, color, creed, religion, disability, gender, ethnic or national origin, or veteran status. Trinity Property Consultants prohibits discrimination against individuals with disabilities and will reasonably accommodate applicants with a disability, upon request, and will also ensure reasonable accommodation for employees with a disability.</i></p></div>

Assistant Property Manager - Arrive Magnolia

Beacon Hill

<div>
 <p>
  <strong>
   Are you an AP Manager ready LEAD and DRIVE RESULTS?
  </strong>
 </p>
 <p>
  We're partnering with a well-established company that values accuracy, collaboration, and optimization. Their accounting team is looking for an AP Manager to oversee the accounts payable function and help drive efficiency across the department.
 </p>
 <p>
  <strong>
   The role
   <br/>
  </strong>
  As Accounts Payable Manager, you will lead a team of 3, ensure timely and accurate vendor payments, and implement process improvements. You'll play a key role in maintaining strong vendor relationships and supporting month-end close activities.
 </p>
 <p>
  <strong>
   What you'll do
  </strong>
 </p>
 <ul>
  <li>
   Lead and mentor a team of 3 AP specialists, providing guidance and support on daily operations
  </li>
  <li>
   Oversee the full Procure-to-Pay (P2P) cycle and invoice processing, including ACH and wire payments, ensuring accuracy and compliance
  </li>
  <li>
   Review and approve 3-way matching (invoice, purchase order, and receiving report) and resolve discrepancies
  </li>
  <li>
   Manage vendor accounts, reconcile statements, and maintain strong relationships
  </li>
  <li>
   Track approvals, maintain documentation, and support audits as needed
  </li>
  <li>
   Assist with month-end close, including accruals, reporting, and workflow improvements
  </li>
  <li>
   Manage the end-to-end employee expense reporting and reimbursement process
  </li>
  <li>
   Identify opportunities to streamline AP processes and implement best practices
  </li>
 </ul>
 <p>
  <strong>
   What they're looking for
  </strong>
 </p>
 <ul>
  <li>
   4+ years of AP or accounting experience, with at least 2 years in a supervisory or leadership role
  </li>
  <li>
   Strong attention to detail and organizational skills
  </li>
  <li>
   Comfortable using Excel for reporting, tracking, and analysis
  </li>
  <li>
   Experience with large ERP systems is a plus (NetSuite, Oracle, or similar)
  </li>
  <li>
   International AP experience is a bonus
  </li>
 </ul>
 <p>
  <strong>
   Work environment
  </strong>
 </p>
 <ul>
  <li>
   Onsite in Seattle
  </li>
  <li>
   Fast-paced, collaborative accounting team
  </li>
 </ul>
 <p>
  <strong>
   Ready to take the lead? We'd love for you to apply and help drive the success of the accounts payable team!
   <br/>
  </strong>
 </p>
 <p>
  Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 </p>
 <br/>
 <p>
  <strong>
   California residents:
  </strong>
  Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 </p>
 <br/>
 <p>
  If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 </p>
 <br/>
 <p>
  Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
 </p>
 <br/>
 <p>
  <br/>
  Company Profile:
  <br/>
  <br/>
  Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
  <br/>
  <br/>
  Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.  Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
  <br/>
  <br/>
  Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 </p>
 <br/>
 <p>
  Benefits Information:
 </p>
 <br/>
 <p>
  Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 </p>
 <br/>
 <p>
  We look forward to working with you.
  <br/>
  <br/>
  Beacon Hill. Employing the Future&trade;
 </p>
</div>


Accounts Payable Manager

Trident Security Solutions

<b>Position:</b> Timekeeper
<br><b>Location:</b> Seattle, WA
<br><b>Hourly Wage:</b> $28.00 - $30.00 per hour
<br><b>Work Hours:</b> Monday through Friday, 9:00 AM to 5:00 PM
<br><br>
Position Overview
<br><br>
The Timekeeper is responsible for maintaining, updating, verifying, and monitoring employee hours across the company's timekeeping systems. This position delivers essential day-to-day administrative support to the Operations Manager and the Corporate Accounting team, ensuring scheduled shifts align with timesheets and that payroll data remains accurate. The Timekeeper serves as the go-to resource for employees with questions about time-entry corrections, PTO requests, and attendance tracking.
<br><br>
Primary Responsibilities
<br><br>
<b>Timekeeping & Attendance:</b><br>
<ul>
<li>Administer, verify, and monitor employee hours recorded in the company's timekeeping systems.</li>
<li>Cross-reference employee schedules against timesheets to catch and resolve discrepancies.</li>
<li>Conduct daily timesheet reviews to detect missing clock-ins/outs and incorrect entries.</li>
<li>Process approved timesheets, generate time reports, and submit time adjustments as needed.</li>
<li>Manage employee PTO and vacation requests, confirming all are accurately coded.</li>
<li>Watch for overtime and irregular time-charging activity, flagging issues to the appropriate supervisors.</li>
<li>Confirm timesheets are reviewed each day and forwarded to the corporate office.</li>
</ul>
<b>Administrative & Operational Duties:</b><br>
<ul>
<li>Build and maintain accurate employee work schedules in partnership with the Operations Manager.</li>
<li>Work directly with on-site employees to answer questions and provide guidance on timekeeping policies.</li>
<li>Log, document, and escalate employee inquiries related to payroll hours.</li>
<li>Keep database records and physical files organized and up to date as directed.</li>
<li>Offer ongoing administrative support to the Operations Manager and Accounting Departments.</li>
<li>Follow all payroll and timekeeping concerns through to full resolution.</li>
</ul>
Education & Experience
<br><br>
<ul>
<li>High School Diploma required.</li>
<li>Bachelor Degree in Business Administration, Accounting, or a relevant field is preferred.</li>
<li>2+ years of experience in Timekeeping, Payroll Support, or Administrative support is required.</li>
<li>Proficient in computer software applications including Microsoft Office Suite (Word, Excel, and PowerPoint).</li>
<li>Proficiency in Apple applications (iOS, Numbers, Pages, Keynote) is a plus.</li>
<li>Prior experience with timekeeping software (e.g., ADP, Paylocity, or similar) is highly preferred.</li>
</ul>
Core Competencies
<br><br>
<ul>
<li>Attention to Detail: Skilled at catching data entry errors and schedule discrepancies quickly and accurately.</li>
<li>Dependability: Consistently meets responsibilities with accuracy and reliability.</li>
<li>Communication: Able to work effectively with customers, the corporate office, and employees at the site level.</li>
<li>Confidentiality: Trusted to manage sensitive payroll and personnel information with the utmost discretion.</li>
<li>Problem Solving: Strong analytical and decision-making skills when navigating schedule conflicts.</li>
</ul>
What We Offer
<br><br>
<ul>
<li>Health Insurance</li>
<li>Dental Plan</li>
<li>Vision Plan</li>
<li>Retirement Plan / 401k with generous company match</li>
<li>Paid Time Off (PTO)</li>
<li>Life, Critical Illness, and Accident Insurance</li>
<li>Long-term and Short-term Disability Insurance</li>
<li>Employee Assistance Program (EAP)</li>
<li>Commuter Benefit Plans (in states where applicable)</li>
<li>Security Specialist Recognition Programs</li>
<li>Career Advancement Opportunities and Internal Promotions</li>
<li>Training and Development Opportunities</li>
<li>Referral Bonuses</li>
</ul>
Physical & Work Environment
<br><br>
<ul>
<li>Requires extended time working on a computer or laptop with keyboard use.</li>
<li>Position involves regular sitting, standing, walking, and verbal communication.</li>
<li>Must be able to stoop, kneel, bend, crouch, and lift up to 25 pounds.</li>
<li>Valid Alabama Driver License required.</li>
<li>Must be available to work nights, weekends, holidays, and overtime as required to meet payroll deadlines.</li>
</ul>
Company Overview
<br><br>
Trident Security Solutions was founded in 2018 by three retired Navy SEALs from the nation's premier Special Forces command. Drawing on deep expertise in security, threat mitigation, and risk management, our founders set out to build a security company unlike anything the industry had seen. With a combined 70 years of experience, Trident brings a SEAL-driven culture of passion, innovation, and responsiveness to an industry ready for transformation. Our mission is to deliver superior Tier-1 security support services to our clients — on time and at the most competitive price. Honesty, integrity, and excellence guide everything we do.

Timekeeper

NationSafe Protection

<p><b>Overview</b><br/>We are seeking a dynamic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. NationSafe Protection is a United States based company focused on physical and digital protection. Reporting directly to an Executive Director within the company, this role is a senior position and vital in ensuring smooth daily operations, managing complex schedules, and facilitating seamless communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to anticipate needs and solve problems promptly. This salaried position offers an exciting opportunity to contribute to a thriving organization while developing your administrative expertise.</p><p><b>Duties</b></p><ul><li>Manage and maintain detailed calendars using Microsoft Outlook Calendar, Google Workspace, and other scheduling tools, coordinating meetings, appointments, and events with precision.</li><li>Provide comprehensive executive administrative support including drafting correspondence, proofreading documents, transcribing notes, and preparing reports with accuracy.</li><li>Organize and coordinate a variety of events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled efficiently.</li><li>Handle multi-line phone systems with professionalism and courtesy, practicing excellent phone etiquette while directing calls or taking messages as needed.</li><li>Oversee office management tasks such as filing, data entry, record keeping, and maintaining organized digital and physical files.</li><li>Assist with bookkeeping responsibilities using QuickBooks or similar software to track expenses, process invoices, and manage petty cash.</li><li>Support project coordination efforts by tracking deadlines, preparing materials, and liaising with team members to ensure timely completion of tasks.</li><li>Manage personal assistant duties including travel arrangements, expense reports via DocuSign or other platforms, and other confidential tasks that support executive needs.</li><li>Provide exceptional customer service to our clients</li></ul><p><b>Requirements</b></p><ul><li>Proven experience in an administrative or executive assistant role with strong office management skills.</li><li>Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry systems.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Strong typing skills combined with transcription and proofreading abilities for document accuracy.</li><li>Experience with bookkeeping tools such as QuickBooks is highly desirable.</li><li>Exceptional communication skills including phone etiquette and professional interpersonal interactions.</li><li>Familiarity with multi-line phone systems, calendar management tools like Microsoft Outlook Calendar, and electronic signature platforms such as DocuSign.</li><li>Ability to handle confidential information discreetly while maintaining a high level of professionalism.</li><li>Previous office experience including clerical duties like filing, front desk responsibilities, and customer service is preferred. Join us as an Executive Assistant if you&rsquo;re eager to bring energy into your workday while supporting leadership through meticulous organization and proactive problem-solving!</li></ul><p>www.NationSafeUSA.com</p><p>Email: HR@NationSafeUSA.com</p><p>Pay: $95,000.00 - $125,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Parental leave</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in Seattle, WA 98115</p>

Executive Assistant

Explore 34+ Accounting assistant in Seattle this April. Find roles across top companies and apply now to boost your career.