litigation practice assistant (legal assistant/secretary)

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human resources assistant Jobs in Seattle

human resources assistant

litigation practice assistant (legal assistant/secretary) Jobs in Seattle

administrative assistant

Ogletree Deakins

<div>Position Summary:
<div>
Our Seattle, WA office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div><i>
Please note, we are not working with outside recruiters for this position.</i>
</div>Benefits:
<div>
In accordance with the Washington Equal Pay and Opportunities act, the expected salary range for this Washington position is between $59,000 and $89,000. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below.</div><div></div><div><br>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Contact Information:
<div>
If you have questions, please e-mail Brooklyn Butler at brooklyn.butler@ogletree.com with &quot;Practice Assistant &ndash; Seattle&quot; in the subject line. Please note, applications submitted via e-mail will not be considered.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Practice Assistant

Stoel Rives LLP

<div><div>Stoel Rives LLP has an immediate opening for a Litigation Practice Assistant in our Seattle office. This position provides legal and administrative support to attorneys in the Litigation practice group. This position reports to the Practice Assistant Supervisor.<br>
<br>
ESSENTIAL FUNCTIONS/RESPONSIBILITIES</div><div>
Legal Document Preparation and Filing</div><div>
Prepare template/shell pleadings and other legal documents; coordinate document production; revise, finalize, file and serve pleadings; and coordinate preparation of attorney and court working notebooks.</div><div></div><div>
Word Processing</div><div>
Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison.</div><div></div><div>
Timekeeping and Billing</div><div>
Enter, proofread, and close timekeepers&rsquo; time entries in billing software; review, proofread, distribute, and track prebills and client invoices; manage complex prebills, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests.</div><div></div><div>
Client Service</div><div>
Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts.</div><div></div><div>
Teamwork</div><div>
Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings.</div><div></div><div>
File and Document Management</div><div>
Scan, copy, fax, print, and organize documents; request and review conflict reports; open new client/matters using firm&rsquo;s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website.</div><div></div><div>
Other Administrative Support</div><div>
Maintain timekeepers&rsquo; calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm&rsquo;s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc.</div><div></div><div>
Other duties as assigned.<br>
<br>
ESSENTIAL CAPABILITIES</div><div>
Keep personally identifiable information, personal health information, and attorney/client privileged information confidential; prioritize daily responsibilities and special projects and readjust as priorities change ; coordinate resources to meet deadlines ; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English.</div><div></div><div>
Technical Knowledge</div><ul><li><div>
Accurately type 50+ wpm</div></li><li><div>
Proficiency in Microsoft Office suite</div></li><li><div>
Experience with law firm software, such as iManage, Adobe Acrobat, Emburse, Laurel, Aderant, Intapp, Rendezvous, Box, Litera Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction is a plus</div></li></ul><div></div><div>
Physical/Mental Capabilities</div><div>
Operate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour workday; learn and effectively use firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances.<br>
<br>
EDUCATION &amp; EXPERIENCE</div><div>
High school diploma or GED equivalent required. At least three years of experience providing legal administrative support, preferably in the area of litigation law. Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience. Familiarity with local state and federal court procedures and electronic court filing preferred. Basic understanding of accounting preferred.<br>
<br>
NORMAL WORK HOURS</div><div>
This is a hybrid position, is non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 - 5 p.m., Monday through Friday.</div><div></div><div>
How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!</div><div>
The pay range for this position is $59,000 - $98,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.</div><div></div><div>
In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family &amp; medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&amp;D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee&rsquo;s retirement plan.</div><div></div><div>
No recruiters please.</div></div><div></div>

Litigation Practice Assistant (Legal Assistant/Secretary)

MacDonald-Miller Facility Solutions

<div>
 At
 <strong>
  MacDonald-Miller Facility Solutions ("MacMiller")
 </strong>
 , we are the Northwest's leading mechanical contracting firm, designing, delivering, and servicing HVAC, plumbing, and automation system solutions for commercial buildings. With over
 <strong>
  1,600 employees across 13 offices
 </strong>
 , there is a breadth and variety of work to keep you engaged and inspired.
 <br/>
 <br/>
 We have a well-respected history of exceeding our customers' expectations and executing with distinction. Our clients trust their toughest projects to our integrated teams, including:
 <br/>
 <br/>
 <ul>
  <li>
   New Construction - Engineering, fabrication, and installation of mechanical systems for new projects following lean construction practices.
  </li>
  <li>
   Special Projects - Retrofits and mechanical repairs for existing buildings to create new efficiencies.
  </li>
  <li>
   Service - Scheduled preventative maintenance ensuring tenant comfort and 24/7 emergency response.
  </li>
  <li>
   Building Performance - Control systems, fault detection, energy services, and remote monitoring.
  </li>
  <li>
   Energy and Sustainable Solutions - Acting as the Prime Contractor, we deliver design-build, energy-efficient solutions in the built environment for both private and public sector clients.
   <br/>
   <br/>
  </li>
 </ul>
 People love to work at
 <strong>
  MacDonald-Miller
 </strong>
 , and it's because we all share the same
 <strong>
  Core Culture Values:
  <br/>
  <br/>
 </strong>
 <strong>
  Collaboration
 </strong>
 - Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our shared vision.
 <br/>
 <br/>
 <strong>
  Dedication
 </strong>
 - We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.
 <br/>
 <br/>
 <strong>
  Safety
 </strong>
 - Everyone deserves a safe workplace. Safety is more than hardhats and boots; it's an attitude and the environment we create. Every day, everyone goes home to their families.
 <br/>
 <br/>
 <strong>
  Community
 </strong>
 - We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together, we create an environment that is welcoming, caring, and trusting.
 <br/>
 <br/>
 <strong>
  Innovation
 </strong>
 - We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.
 <br/>
 <br/>
 <strong>
  Fun!
 </strong>
 - Take the work seriously, but never take ourselves too seriously. It's possible to be both serious professionals and good-natured people you enjoy working with &mdash; we strive to be both.
 <br/>
 <br/>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  Executive Assistant:
 </strong>
 <em>
  This is where you come in.
  <br/>
  <br/>
 </em>
 We're seeking an Executive Assistant (EA) to partner closely with the
 <strong>
  Chief Financial Officer (CFO)
 </strong>
 and
 <strong>
  Chief Administrative Officer (CAO)
 </strong>
 , delivering proactive, high-level support that enhances their ability to lead, make decisions, and drive the business forward. This includes managing complex calendars and competing priorities, preparing executive briefings and presentations, coordinating financial and administrative workflows, and ensuring both leaders have the information, structure, and support they need to operate at their highest level.
 <br/>
 <br/>
 In this role, you will serve as the
 <strong>
  central coordination hub
 </strong>
 for both the Finance and Administration functions&mdash;overseeing the flow of information, aligning schedules and commitments, and tracking progress on key initiatives such as annual budgeting, quarterly business reviews, Board reporting, operational planning, internal communications, and major cross-functional projects. You will help streamline processes, improve communication rhythms, and maintain visibility into deadlines, deliverables, and decision points.
 <br/>
 <br/>
 You will also partner closely with both executives to support
 <strong>
  internal communications
 </strong>
 , including drafting messaging, coordinating announcements, preparing leadership updates, and ensuring clear, timely communication across the organization.
 <br/>
 <br/>
 The ideal candidate is a highly organized, detail-driven operator who anticipates needs, solves problems before they escalate, and thrives in a fast-paced, high-stakes environment where precision, discretion, and follow-through are essential.
 <br/>
 <br/>
 <strong>
  Top 5 Priorities to Deliver in Your First Year to Be a Hero
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Executive Scheduling &amp; Calendar Management
  </li>
  <li>
   Own and manage complex, rapidly changing calendars with precision and foresight
  </li>
  <li>
   Anticipate conflicts and resolve them before they impact the executives' time or priorities
  </li>
  <li>
   Keep both executives focused, prepared, and optimized for high-value leadership engagements
  </li>
  <li>
   Communication &amp; Information Flow
  </li>
  <li>
   Draft, refine, and manage executive-level communications with accuracy, professionalism, and strategic tone
  </li>
  <li>
   Support internal messaging by coordinating announcements, updates, and company-wide communications
  </li>
  <li>
   Act as a trusted liaison between executive leadership and internal/external stakeholders&mdash;ensuring confidentiality, clarity, and timely follow-through
  </li>
  <li>
   Meeting &amp; Event Coordination
  </li>
  <li>
   Plan, prepare, and support executive and leadership meetings with excellence and attention to detail
  </li>
  <li>
   Coordinate logistics for internal and external meetings, company events, and leadership offsites
  </li>
  <li>
   Ensure meetings are productive: agendas prepared, materials organized, minutes captured, and action items tracked to completion
  </li>
  <li>
   Project &amp; Task Management
  </li>
  <li>
   Manage high-priority tasks and recurring workflows while supporting special projects from concept through follow-through
  </li>
  <li>
   Conduct research, gather information, and prepare briefing materials to support executive decision-making
  </li>
  <li>
   Collaborate cross-functionally to drive execution of strategic initiatives and maintain visibility into progress and risks.
  </li>
  <li>
   Operational Support Excellence
  </li>
  <li>
   Maintain and continually improve administrative systems, document management, and executive deliverables
  </li>
  <li>
   Create, refine, and enhance presentations, reports, and briefing documents with a high standard of accuracy and polish.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Your Background:
 </strong>
 <em>
  What Kind of Person Will Thrive in This Role?
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Education: Bachelor's degree preferred; equivalent relevant experience considered
  </li>
  <li>
   Experience: 5-8 years providing senior-level executive support with a strong track record of administrative and operational excellence
  </li>
  <li>
   Executive Support Expertise: Demonstrated success partnering with C-suite leaders in dynamic, fast-moving environments
  </li>
  <li>
   Communication Skills: Exceptional written and verbal communication abilities with excellent attention to detail, nuance, and tone
  </li>
  <li>
   Technical Proficiency: Advanced skills in Microsoft Office Suite, Microsoft Teams, and collaboration platforms
  </li>
  <li>
   Valued Experience: Experience supporting Board-level communications and contributing to internal communication initiatives
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  And everyone you work with should describe you as...
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Exceptionally organized with outstanding prioritization and problem-solving skills
  </li>
  <li>
   Calm, accurate, and effective when juggling multiple priorities in a fast-paced, constantly shifting environment
  </li>
  <li>
   Discreet, professional, and deeply trustworthy - especially when handling confidential or sensitive information.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  And you should be motivated by...
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Taking ownership of your work and your growth - resourceful, self-directed, and comfortable figuring things out independently
  </li>
  <li>
   Thriving in a lean, results-driven environment where you are encouraged to take on more, deliver more, and continually raise the bar
  </li>
  <li>
   Being part of a transparent, collaborative, and fun culture that values innovation, fresh ideas, and people who genuinely enjoy what they do
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <strong>
  Compensation:
 </strong>
 <em>
  $97,000 to $126,000 Annually
  <br/>
  <br/>
 </em>
 MacDonald-Miller Facility Solutions presently provides employee coverage for:
 <br/>
 <br/>
 <ul>
  <li>
   Medical, dental, vision for employees (coverage available for dependents for shared premium).
  </li>
  <li>
   401k retirement plan including Company matching.
  </li>
  <li>
   Vacation and Sick Compensation (PTO), and Holiday Pay!
  </li>
  <li>
   Disability income protection including short term and long-term disability.
  </li>
  <li>
   Employee and dependent life insurance.
  </li>
  <li>
   Wellness Program.
  </li>
  <li>
   Employee Assistance Program.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Where you will work
  <br/>
  <br/>
 </strong>
 Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access. This role has flexibility at times, but requires a consistent four days of work in the office a week.
 <br/>
 <br/>
 Interested in learning more?
 <br/>
 <br/>
 If you're ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team!
 <br/>
 <br/>
 <em>
  MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran
 </em>
</div>


Executive Assistant

HematoLogics

<div><p><b>Human Resources Assistant</b></p><br>
<p>
</p><p>This part-time (24 hours per week), hourly, onsite position works under the direction of the Human Resources Director and Human Resources Operations Manager. The Human Resources Assistant will provide a wide range of support to the HematoLogics team and the Human Resources team in the matters of recruitment, onboarding, administration of employee benefits, and records management. An essential characteristic of this role is the consistent use of the utmost professional discretion when dealing with confidential matters, as the privacy of our team members is highly valued.</p><br>
<p></p>
<p><b>
Responsibilities include, but are not limited to:</b></p>
<ul>
<li>Records management for employee personnel files</li>
<li>Administrative support for the Human Resources team</li>
<li>Collaborates with our Accounting team for employee payroll and benefits matters</li>
<li>Benefits support for our staff, such as maintaining and answering staff&rsquo;s questions regarding anniversary awards, birthday recognition, and ORCA/parking</li>
<li>Assists with HR-related projects, such as presentations/flyers/guides to leadership, and all staff communication</li>
<li>Scheduling coordination for phone screens and interviews</li>
<li>Assists with recruiting efforts</li>
<li>HR audit support; (I-9, workers&rsquo; comp, benefits); maintaining required postings and notices</li>
<li>Helps with new employee orientation, onboarding and offboarding, ensuring new employees have a seamless integration into our organization</li>
<li>A reliable point of contact for all employees, helping triage questions and requests for a speedy and satisfactory resolution</li>
</ul>
<p><b>Qualifications:</b></p>
<ul>
<li>Human Resources experience <i>required</i>, either 1 year minimum of human resources academic studies or 1 year minimum of Human Resources-specific professional experience</li>
<li>Ability to work onsite in Seattle to be of service to our onsite laboratory staff</li>
<li>Demonstrates strong ability to work collaboratively and complete work efficiently and accurately</li>
<li>Exemplifies human resources as being a service-oriented role, by demonstrating empathy, a commitment to helping others, and excellent verbal and written communication skills</li>
<li>Takes direction well from others with a willingness to collaborate and go above and beyond daily duties</li>
<li>Demonstrates a growth mindset, continuously seeking to learn and grow in HR and HR-related fields</li>
<li>Adept with Microsoft Office Suite and BambooHR HRIS</li></ul></div>

Human Resources Assistant

Sea renovation

<p><b>Overview</b><br/>We are seeking a dynamic and highly organized Office Administrator to join our construction company team and ensure the smooth operation of our office environment. This vital role involves managing daily administrative tasks, coordinating schedules, overseeing vendor relationships, and supporting team members . The ideal candidate will thrive in a fast-paced setting, demonstrate exceptional communication skills, and possess a proactive approach to problem-solving. By fostering an efficient and welcoming office atmosphere, you will contribute significantly to our company's success and growth.</p><p><b>Duties</b></p><ul><li>Manage and coordinate daily office operations, including front phone call leads responsibilities and multi-line phone systems to ensure seamless communication.</li><li>Oversee schedule management for executives and team members, including calendar organization, appointment setting, and meeting arrangements.</li><li>Facilitate vendor management by coordinating service providers, processing invoices, and maintaining positive professional relationships.</li><li>budgeting tasks, and basic office bookkeeping to maintain financial accuracy.</li><li>Manage office supplies inventory, order necessary materials, and ensure the office remains well-stocked and organized.</li><li>Maintain excellent phone etiquette while managing inquiries professionally and courteously across all communication channels.</li></ul><p><b>Experience</b></p><ul><li>Proven experience in office administration or related roles within a professional environment.</li><li>Supervising experience is preferred to oversee administrative staff or support teams effectively.</li><li>Strong organizational skills with the ability to manage multiple calendars, schedules, and priorities simultaneously.</li><li>Experience in vendor management, budgeting, and basic bookkeeping enhances your effectiveness in this role.</li><li>Prior experience in construction or service management settings is a plus.</li><li>Excellent communication skills&mdash;both verbal and written&mdash;are essential for fostering positive interactions internally and externally. Join us as an Office Administrator to bring energy, efficiency, and professionalism into our workplace! Your proactive approach will help create an organized environment where teams can thrive while delivering outstanding support across all facets of our operations.</li></ul><p>Pay: $21.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li></ul><p>Work Location: Remote</p>

Office Administrator

Centerline Logistics Corporation

<div>
 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 Provides clerical and administrative support to the Human Resources Department on all personnel and HR matters. Provides prompt customer services and communications to internal and external individuals. Requirements for this job change frequently with changing priorities.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Perform customer service functions by responding to employee requests and questions via phone, email, or in person.
  </li>
  <li>
   Responsible for the new hire onboarding for assigned companies to include scheduling pre-employment tests, review background check results, enter new hire information into various systems, create and maintain employee file, reporting employees to the state, and acting as main administrator of E-Verify.
  </li>
  <li>
   Process terminations to include termination letters, system maintenance and applicable benefit forms and appropriate, timely communications.
  </li>
  <li>
   Verify mariner credentials, enter licenses, certifications, tests and trainings into internal systems.
  </li>
  <li>
   Verify and maintain I-9 documentation for active and terminated employees.
  </li>
  <li>
   Process lifecycle activities in ADP such as position changes, transfers, and pay changes.
  </li>
  <li>
   Maintains other records, reports, and logs to conform to EEO regulations.
  </li>
  <li>
   Managing employee physical and drug testing results and reconciling medical testing invoices.
  </li>
  <li>
   Creating and running reports using ADP.
  </li>
  <li>
   Create letters using mail merge.
  </li>
  <li>
   Process educational reimbursements.
  </li>
  <li>
   Create sea time letters and random drug testing letters for maritime employees.
  </li>
  <li>
   Ensure accurate and timely maintenance of files and records.
  </li>
  <li>
   Accurate, courteous, timely response to customers, vendors, employees regarding inquiries.
  </li>
  <li>
   Contribution to daily administrative activities of organization.
  </li>
  <li>
   Assist with general office maintenance and clean up as necessary.
  </li>
  <li>
   Assist Human Resources Director as requested.
  </li>
  <li>
   Performs other related duties as required.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High School diploma or GED.
  </li>
  <li>
   A minimum of two years&rsquo; experience in an office environment, HR preferred.
  </li>
  <li>
   Experience using ADP, Cornerstone OnDemand, SharePoint, and iCIMS preferred.
  </li>
  <li>
   Computer skills that include, but not limited to: Microsoft Word, Excel &amp; Outlook and typing of a minimum of 60 words per minute.
  </li>
  <li>
   Must be able to multi-task and prioritize in a fast paced, high volume setting.
  </li>
  <li>
   Extremely detail oriented with a high degree of accuracy.
  </li>
  <li>
   Exceptional verbal, written and interpersonal communication skills are a must along with a positive, can-do attitude.
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   Maintain the confidentiality of all sensitive communications.
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   Ability to work with all levels of employees using courtesy, tact, and good judgment.
  </li>
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   Ability to understand and execute complex oral and written instructions.
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   Must be able to read, speak, write, type, and understand English in person and over phone.
  </li>
  <li>
   Valid Washington State driver's license.
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  </li>
 </ul>
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  Job Condition and Environment
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 </strong>
 <ul>
  <li>
   Work with computers, fax machines, copiers, mail/postage machines, telephones.
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  <li>
   Required to sit for long periods of time.
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  <li>
   Infrequent light physical effort required.
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  <li>
   Must have reliable transportation and be able to run errands.
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  </li>
 </ul>
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  Expected Hours of Work
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 </strong>
 <ul>
  <li>
   Normal office hours are 8:00 a.m. to 5:00 p.m. Monday through Thursday. Friday can be flexible in-office or remote, however it may be required to be in office on Fridays, as needed.
  </li>
  <li>
   It is expected that you may work beyond normal office hours as required, based on department demands, goals and projects.
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   <br/>
  </li>
 </ul>
 <strong>
  Company Overview
  <br/>
  <br/>
 </strong>
 Centerline Logistics is a leading provider of marine transportation services in the United States. Centerline Logistics operates on the United States West Coast (including Alaska and Hawaii), United States East Coast (including Puerto Rico), the United States Gulf Coast and the Mississippi River System. Services provided include the transportation and storage of petroleum products, tanker escort, ship assist, the transportation of general cargo and rescue towing. Centerline Logistics is the parent company of eight businesses specializing in marine services and a bulk liquids terminal business. Centerline Logistics provides accounting, administrative, human resources, safety and environmental services, and other support to the subsidiary companies.
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 The Company offers Medical, Dental, Vision, Life and AD&amp;D options to our employees and their eligible dependents after meeting Company requirements. 401(k) options, Disability Insurance, sick pay, vacation pay, 10 paid holidays per calendar year (subject to work schedule) and Healthcare and/or Dependent Care FSAs are also available to our employees after meeting Company requirements. All benefits information may be subject to change based on any current or updated benefit plan year changes and/or Collective Bargaining Agreements.
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 We are an Equal Employment Opportunity and Drug Free Work place. Pre-employment drug testing is required.
</div>


Human Resources Specialist

Windermere Real Estate Mount Baker

<p>Weekend Receptionist</p><p>We are seeking a professional, organized, and customer-focused <b>Receptionist</b> to serve as the first point of contact for our office. This role is essential in creating a welcoming environment for clients and supporting brokers with daily administrative and marketing tasks.</p><p><b>Schedule:</b> Weekends, 10:00 AM &ndash; 1:00 PM</p><p>Key Responsibilities:</p><p>Front Desk &amp; Office Support</p><ul><li>Meet and greet customers and clients in a friendly, professional manner</li><li>Maintain a positive and professional office atmosphere</li><li>Keep the front desk organized and up to date</li><li>Open and close the office following established procedures</li></ul><p>Office Supplies &amp; Organization</p><ul><li>Restock paper, forms, and general office supplies</li><li>Stock printers and copiers; check paper and toner (AM/PM)</li><li>Keep resource and conference rooms clean and fully stocked</li><li>Assist with computer, printer, fax, and copier operations</li><li>Troubleshoot and perform minor equipment repairs as needed</li></ul><p>Marketing &amp; Broker Support</p><ul><li>Create flyers for brokers (format photos, proof, print, and save files)</li><li>Assist with Buyer/Seller presentation materials</li><li>Binding, laminating, and producing &ldquo;silent talkers&rdquo;</li><li>Assist brokers with bulk mailings</li><li>Print mailing labels and return address labels</li></ul><p>Training &amp; Systems</p><ul><li>Cross-train with weekday Broker Care Coordinator</li><li>Become proficient with NWMLS input and attachments</li></ul><p>Qualifications</p><ul><li>Strong customer service and communication skills</li><li>Excellent organizational and multitasking abilities</li><li>Basic technical troubleshooting skills</li><li>Attention to detail and ability to follow procedures</li><li>Positive attitude and team-oriented mindset</li><li>Proficiency in Microsoft Office; ability to learn brokerage-specific systems</li></ul><p>Preferred Experience</p><ul><li>Previous receptionist or administrative experience</li><li>Experience in real estate or office environments</li><li>Familiarity with MLS systems and marketing materials preparation</li></ul><p>Job Type: Part-time</p><p>Pay: From $22.00 per hour</p><p>Expected hours: 6 per week</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: In person</p>

Weekend Receptionist

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