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administrative assistant iv

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administrative legal assistant

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administrative assistant

Affirm

<div>
 Affirm is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest.
 <br/>
 <br/>
 The COO team at Affirm partners across the business to drive operational excellence and financial integrity. This team supports core accounting and operational leadership, ensuring strong financial stewardship, scalable processes, and effective cross-functional coordination. By enabling efficient executive operations and alignment, the team helps power Affirm&rsquo;s continued growth in a fast-paced, high-impact environment.
 <br/>
 <br/>
 We are seeking a resourceful, proactive, and highly organized Administrative Assistant II to support our Chief Accounting Officer and two Vice Presidents within the COO organization. In this role, you will be a strategic partner, ensuring our leaders are operating efficiently and effectively each day.
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 <br/>
 From complex calendar management and travel coordination to team meetings and event planning, you will play a critical role in optimizing time, streamlining operations, and supporting a high-performing leadership team.
 <br/>
 <br/>
 <strong>
  What You&rsquo;ll Do
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support the Chief Accounting Officer and two Vice Presidents with their respective administrative needs
  </li>
  <li>
   Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones
  </li>
  <li>
   Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)
  </li>
  <li>
   Managing executive schedules to ensure sufficient time for task completion
  </li>
  <li>
   Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items
  </li>
  <li>
   Event planning and coordination, including for working onsite/offsite meetings and team building events
  </li>
  <li>
   Additional administrative functions such as submitting expense reports and travel coordination (both via Navan), preparation of documents and presentations (using Google Suite), basic team travel and expense budget reconciliation, and ad-hoc special projects
  </li>
  <li>
   Partner with the Leadership Support Team to coordinate across the wider Affirm team
  </li>
  <li>
   Travel occasionally as needed to support onsite priorities
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What We Look For
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3+ years of relevant administrative experience
  </li>
  <li>
   Ability to work independently as well as across various teams
  </li>
  <li>
   Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment
  </li>
  <li>
   Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
  </li>
  <li>
   Strong work ethic, professionalism, confidentiality, and good judgment
  </li>
  <li>
   Ability to deal with conflict as well as give and receive feedback diplomatically
  </li>
  <li>
   Highly organized and resourceful, able to juggle and multitask, with acute attention to detail and follow through
   <br/>
   <br/>
  </li>
 </ul>
 Pay Grade - I
 <br/>
 <br/>
 Equity Grade - 2
 <br/>
 <br/>
 Employees new to Affirm typically come in at the start of the pay range. Affirm focuses on providing a simple and transparent pay structure which is based on a variety of factors, including location, experience and job-related skills.
 <br/>
 <br/>
 Base pay is part of a total compensation package that may include equity rewards, monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents.)
 <br/>
 <br/>
 USA base pay range (CA, WA, NY, NJ, CT) per year: $115,000 - $155,000
 <br/>
 <br/>
 USA base pay range (all other U.S. states) per year: $102,000 - $142,000
 <br/>
 <br/>
 <strong>
  Please note that visa sponsorship is not available for this position.
  <br/>
  <br/>
 </strong>
 Affirm is proud to be a remote-first company! The majority of our roles are remote and you can work almost anywhere within the country of employment. Affirmers in proximal roles have the flexibility to work remotely, but will occasionally be required to work out of their assigned Affirm office. A limited number of roles remain office-based due to the nature of their job responsibilities.
 <br/>
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 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 We&rsquo;re extremely proud to offer competitive benefits that are anchored to our core value of people come first. Some key highlights of our benefits package include:
 <br/>
 <br/>
 <ul>
  <li>
   Health care coverage - Affirm covers all premiums for all levels of coverage for you and your dependents
  </li>
  <li>
   Flexible Spending Wallets - generous stipends for spending on Technology, Food, various Lifestyle needs, and family forming expenses
  </li>
  <li>
   Time off - competitive vacation and holiday schedules allowing you to take time off to rest and recharge
  </li>
  <li>
   ESPP - An employee stock purchase plan enabling you to buy shares of Affirm at a discount
   <br/>
   <br/>
  </li>
 </ul>
 We believe It&rsquo;s On Us to provide an inclusive interview experience for all, including people with disabilities. We are happy to provide reasonable accommodations to candidates in need of individualized support during the hiring process.
 <br/>
 <br/>
 [For U.S. positions that could be performed in Los Angeles or San Francisco] Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative for Hiring Ordinance, Affirm will consider for employment qualified applicants with arrest and conviction records.
 <br/>
 <br/>
 By clicking "Submit Application," you acknowledge that you have read Affirm's Global Candidate Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as described therein.
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</div>


Administrative Assistant IV

Unleashed Dog Camp

<p>West Seattle Wonder Dogs is a locally owned dog training business. We provide private and group training classes as well as group socialization for puppies, teens and adult dogs.</p><p>We&rsquo;re looking for an <b>Administrative &amp; Client Experience Coordinator</b> to help keep the business running smoothly while supporting our clients, community, and daily operations.</p><p>This role is ideal for someone who is creative, independent, detail oriented, enjoys working with people, and takes pride in making processes efficient and effective.</p><p>This position includes a <b>mix of remote work and occasional in-person tasks in West Seattle</b>.</p><p>Responsibilities include:</p><ul><li>Onboarding new clients and supporting the retention of current clients</li><li>Responding to client emails and voice messages</li><li>General administrative support</li><li>Following up with potential leads</li><li>Posting and engaging on social media</li><li>Formatting and scheduling newsletters</li><li>Tracking and celebrating dog birthdays, pet related holidays, etc.</li><li>Data entry and creating reports</li><li>Communicating with neighboring small businesses to collaborate on events</li></ul><p>Training will be provided as needed.</p><p><b>Bonus Skills (Not Required)</b></p><ul><li>Creating Canva templates</li><li>Editing or creating social media reels</li><li>Event planning (dog birthday parties, community events, partnerships)</li><li>Basic payroll or bookkeeping support</li><li>Capturing photo/video content of dogs and classes in person</li></ul><p>We&rsquo;re looking for someone who is:</p><ul><li>Highly organized and detail oriented</li><li>A proactive problem solver</li><li>Comfortable communicating with clients</li><li>Able to keep track of multiple moving pieces</li><li>Friendly, kind, and patient with people and dogs</li><li>Comfortable working both independently and collaboratively</li><li>Interested in helping improve processes and systems over time</li></ul><p>Note that we are a team of diverse individuals. We expect anyone joining us to be respectful of other people's race, gender, gender identity, religion, age, physical and neurological differences and sexual orientation.</p><p>Pay: $23.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li></ul><p>Work Location: Hybrid remote in Seattle, WA 98136</p>

Client Care Coordinator/Administrative Assistant

Davis Wright Tremaine LLP

<div><div>This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an <b>Administrative Legal Assistant </b>to join our team in our <b>Seattle </b>office.
</div><div>
</div><div>We offer a hybrid work engagement with one day of remote work, and four days in-office. This is an entry-level position which is designed to provide assistance to legal assistants and other administrative staff on a task basis. Completion of all provided training programs is mandatory.</div><div>
</div><div>
At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.</div><p></p><p><b><br>
On a typical day you will:
</b></p><ul><li>Assist legal assistants and other administrative staff with administrative tasks, including:</li><li><ul><li>
Attorney time entry</li><li>
Prepare/organize binders/notebooks</li><li>
Organize files (paper and electronic)</li><li>
Maintain electronic document files; downloading and saving</li><li>
Coordinate/schedule messenger, overnight delivery or courier services as needed</li><li>
Assist with travel arrangements</li><li>
CLE registration</li></ul></li><li>
Assist legal assistants with new business intake tasks, including:</li><li><ul><li>
Run conflicts checks</li><li>
Open new client and matter files</li></ul></li><li>
Assist legal assistants and with expense and accounting-related tasks, including:</li><li><ul><li>
Prepare, submit, and track expense reimbursement reports</li><li>
Process and track vendor invoices</li><li>
Process check requests</li><li>
Review and edit prebills and invoices</li></ul></li><li>
Attend training classes</li><li>
Communicate clearly with all appropriate team members on project status</li><li>
Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings</li></ul><p><b>
Join us if you have:</b></p><ul><li>
1+ years&rsquo; experience in a professional office preferred</li><li>
GED or High School Diploma</li><li>
Ability to read and write English</li><li>
Self-starter with a high degree of attention to detail</li><li>
Highly organized and accurate</li><li>
Ability to accurately type 50+ wpm</li><li>
Excellent grammar and proofreading skills</li><li>
Ability to express self effectively, both orally and in writing</li><li>
Basic knowledge of Microsoft Office products</li><li>
Ability to prioritize tasks and to complete projects with minimal supervision</li><li>
Ability and willingness to learn new programs and program updates</li><li>
Strong time management skills</li><li>
Ability to work in a team-oriented, service-focused environment and to handle stressful situations in calm, composed manner.</li><li>
Ability to follow client confidentiality guidelines</li><li>
A highly professional demeanor and appearance &ndash; adhere to dress code</li><li>
Firm commitment to providing customer service excellence</li><li>
Ability and willingness to work overtime as needed or requested</li></ul><p><b>
Who We Are</b></p><div>
Davis Wright Tremaine LLP is an AmLaw 100 law firm with 9 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client&rsquo;s and each lawyer&rsquo;s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.</div><p><b>
What&rsquo;s in it For You?</b></p><div>
DWT offers competitive compensation in addition to ample benefits including but not limited to:</div><ul><li>
Choice of health and vision insurance plans</li><li>
2 paid volunteer days for qualifying community service work</li><li>
Dental plan</li><li>
Fertility and adoption benefit</li><li>
Paid sabbatical after 13 years of service</li><li>
Tuition reimbursement</li><li>
Commuter benefits</li><li>
Retirement contribution</li></ul><div>
</div><div>
This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.</div><div></div><p><b>
Washington State
</b></p><div>The annualized salary range for this position in Washington is $62,000 to $67,000 ($31.79 to $34.36 hourly). Actual pay will be adjusted based on the candidate&rsquo;s education, training, experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, 11 paid holidays each year and an employee assistance program. For full-time employees, the initial vacation benefit is 15 days per year and 11 days of sick leave per year, accrued bi-weekly. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.</div><div><b>
</b></div><div><i>
Davis Wright Tremaine LLP fosters a culture where all talented individuals&mdash;including those who are traditionally underrepresented in the legal profession&mdash;can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm&rsquo;s commitment to DEI here:</i><b><i>www.dwt.com/dei</i></b>.</div><div><br>
<i>
Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email </i><i>humanresources_confidential@dwt.com</i><i>.</i></div><div>
</div><div>
#LI-AF1</div></div>

Administrative Legal Assistant

Waypoint Wellness

<p><b>Part-Time Practice Manager &amp; Administrative Assistant &ndash; 15 - 20 hrs/wk &ndash; Remote (Seattle area)</b></p><p><b>About the Role: </b> Waypoint Wellness seeks a Practice Manager / Executive Assistant to support a dual-office clinical therapy practice and coordinate with TrueBearing Academy. You'll manage scheduling and operations for the Senior Psychologist, ensuring smooth clinical workflows and responsive patient communication. Mostly remote with monthly in-person visits to our Madison Valley office.</p><p><b>Key Responsibilities</b></p><p><i>Scheduling &amp; Adminstrative </i></p><ul><li>Manage clinical and administrative schedules across two practice locations and coordinate teaching, travel, and speaking engagements</li><li>Handle patient onboarding, intake logistics, and scheduling adjustments via email with occasional phone contact</li><li>Optimize appointment flow using automated scheduling systems</li><li>Process client invoicing workflows, confirmations, and follow-ups</li><li>Provide administrative support: document handling, scanning, data organization, inventory tracking</li><li>Serve as administrative liaison between Waypoint/Arete Resources and TrueBearing Academy</li><li>Support special projects (program launches, group scheduling etc.)</li></ul><p><i>Compliance &amp; Systems</i></p><ul><li>Use digital health platforms in HIPAA-compliant manner, maintaining strict PHI confidentiality</li><li>Track compliance deadlines (licenses, annual reports, fees) with leadership guidance</li><li>Identify opportunities to improve administrative efficiency</li></ul><p><b>Schedule</b></p><ul><li>15&ndash;20 hours weekly; early morning (Pacific) availability for schedule changes required; afternoons for follow-up and coordination</li><li>In-person: approximately once monthly for scanning, inventory, errands</li></ul><p><b>Qualifications</b></p><p><i>Required</i></p><ul><li>Healthcare practice management, clinical administration, or professional services with significant scheduling responsibility</li><li>Strong multi-calendar management skills and HIPAA knowledge</li><li>Excellent written communication and ability to work independently</li><li>High attention to detail and follow-through</li></ul><p><i>Preferred</i></p><ul><li>Mental health practice experience (front desk, care coordination, practice manager)</li><li>Executive/senior clinician scheduling experience</li><li>PracticeQ or comparable EHR familiarity</li><li>Mac ecosystem comfort; AI tool experience (Claude, etc.)</li></ul><p><b>Tools</b> Google Workspace, Asana, EHRs (PracticeQ preferred), Mac environment</p><p><b>Compensation</b> $28-40/hour; 1099 independent contractor</p><p><b>To Apply</b> Send to [email]:</p><ul><li>Brief introduction (2&ndash;3 paragraphs): relevant experience and schedule fit</li><li>Resume (PDF)</li><li>Short answers:</li><li>Healthcare/professional scheduling experience and tools used?</li><li>Mental health practice experience (if any)?</li><li>Can you visit Seattle monthly in-person?</li></ul><p>Pay: $28.00 - $40.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: Hybrid remote in Seattle, WA 98112</p>

Part‑Time Practice Manager / Executive Assistant – 15–20 hrs/wk – Mostly remote

Ogletree Deakins

<div>Position Summary:
<div>
Our Seattle, WA office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div><i>
Please note, we are not working with outside recruiters for this position.</i>
</div>Benefits:
<div>
In accordance with the Washington Equal Pay and Opportunities act, the expected salary range for this Washington position is between $59,000 and $89,000. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below.</div><div></div><div><br>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Contact Information:
<div>
If you have questions, please e-mail Brooklyn Butler at brooklyn.butler@ogletree.com with &quot;Practice Assistant &ndash; Seattle&quot; in the subject line. Please note, applications submitted via e-mail will not be considered.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Practice Assistant

Simon-Kucher

<div>
 <strong>
  To support the teams working on our exciting projects, we are looking for
 </strong>
 <strong>
  Executive Assistant
  <br/>
  <br/>
 </strong>
 <strong>
  In the United States
  <br/>
  <br/>
 </strong>
 This role intentionally combines the breadth of a traditional Administrative Assistant position with the depth, judgment, and proactive partnership of a senior Executive Assistant. It supports a Senior Partner in a global consulting environment by ensuring operational excellence, disciplined priority management, and reliable follow‑through across client work, business development, firm leadership, and recruiting.
 <br/>
 <br/>
 The role goes beyond task execution. You will serve as a high‑trust extension of the Partner; bringing order, clarity, and foresight to a fast‑moving environment so the Partner can stay focused on high‑impact work.
 <br/>
 <br/>
 <strong>
  What Makes Us Special
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Become part of a unique entrepreneurial team. Think independently, use your initiative, and take some risks. Entrepreneurship is a powerful force that drives the growth not only of our firm but our clients and people.
  </li>
  <li>
   Unlock the power of opportunity. Advance your career in a thriving company with a startup feel. We invest in your professional development every step of the way.
  </li>
  <li>
   Enjoy balance and flexible working. Be empowered to do your best work &ndash; whether it&rsquo;s from home or in the office.
  </li>
  <li>
   Prioritize your health and wellbeing. No matter where you live, we offer a competitive suite of health benefits to help keep you and your loved ones safe.
  </li>
  <li>
   Invest in your future. All US and Canadian employees enjoy 401(k) &amp; RRSP benefits with company matching. Our Employee Bonus Opportunity Program ensures that when our firm grows, you grow with us.
  </li>
  <li>
   Work in a values-driven culture. At Simon-Kucher, our vision is to become the world's leading growth specialist. Our values guide the way we do business and communicate our distinctiveness. They sum up what we stand for, influence our culture, and drive how and why we do things.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  How You Will Create An Impact
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Own and optimize the Partner&rsquo;s calendar with a strong bias toward strategic priorities; anticipate conflicts and adjust proactively (no surprises).
  </li>
  <li>
   Coordinate, manage, and support internal and external meetings, conference calls, video sessions, and events end-to-end (agendas, logistics, preparation, follow-ups).
  </li>
  <li>
   Manage inbox triage and message prioritization; draft responses and take first-pass actions to keep momentum moving.
  </li>
  <li>
   Track key deliverables, deadlines, decisions, and commitments across multiple workstreams; ensure reliable follow-through and early risk-flagging.
  </li>
  <li>
   Ensure the Partner is prepared for key meetings with the right context, materials, and pre-reads well in advance.
  </li>
  <li>
   Serve as a point of coordination with internal teams, firm leadership, clients, and external partners; maintain professional and timely communication.
  </li>
  <li>
   Support client-facing projects with administrative coordination (scheduling, CRM updates, contract submission requests, gifting, travel/logistics).
  </li>
  <li>
   Maintain client and prospect databases; compile customer profiles and maintain opportunity pipelines to support business development efforts.
  </li>
  <li>
   Support outbound marketing and profile initiatives (conferences, webinars, white papers, targeted outreach); provide light social media support and content coordination.
  </li>
  <li>
   Support budget preparation and tracking for the Partner; interface with Accounts Payable and Finance on payments, expenses, and budget management.
  </li>
  <li>
   Interface with Legal for contract coordination and with HR, Marketing, IT, and Operations for cross-functional support and execution.
  </li>
  <li>
   Assist with recruiting logistics (candidate scheduling, interview coordination, follow-ups) and occasional onboarding support in coordination with office leadership.
  </li>
  <li>
   Provide backup coverage for other assistants as needed; contribute to office initiatives and continuous improvement of operating systems.
  </li>
  <li>
   Take ownership of ad hoc projects that improve efficiency, responsiveness, and professionalism across the Partner&rsquo;s day-to-day operations.
  </li>
  <li>
   Interface effectively with colleagues globally across multiple countries and time zones.
  </li>
  <li>
   This is a remote role and must be based in the pacific time zone.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Your Profile
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   You&rsquo;ll act as a trusted operational and strategic partner to the Partner, proactively managing time, priorities, and workflows so meetings start on time, materials are prepared in advance, and commitments are met without last-minute fire drills.
  </li>
  <li>
   You&rsquo;ll build systems for prioritization, decision routing, inbox management, weekly planning, and follow-up.
  </li>
  <li>
   You&rsquo;ll operate with discretion and confidence, managing up when needed and helping the Partner shift from reactive work to intentional, high-value execution.
  </li>
  <li>
   The result is a smoother, more professional experience for clients, colleagues, and teams.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Skills &amp; Experience:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree required or equivalent relevant work experience.
  </li>
  <li>
   10+ years of experience supporting senior leaders in consulting, professional services, or similarly fast-paced organizations.
  </li>
  <li>
   Exceptional organizational skills; ability to bring order to complexity and manage multiple priorities simultaneously.
  </li>
  <li>
   Strong written and verbal communication skills; comfort interacting with senior stakeholders and external clients.
  </li>
  <li>
   High emotional intelligence, discretion, sound judgment, and ability to handle confidential information.
  </li>
  <li>
   Ability to anticipate needs, operate with minimal direction, and manage up confidently and tactfully.
  </li>
  <li>
   Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Zoom, Slack).
  </li>
  <li>
   Strong attention to detail, accuracy, and follow-through; service mindset and problem-solving orientation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Success in This Role Looks Like:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Meetings start on time, run cleanly, and are consistently well prepared.
  </li>
  <li>
   Deadlines and commitments are tracked and met reliably, with fewer last-minute escalations.
  </li>
  <li>
   Calendar and inbox are under control and aligned with true priorities.
  </li>
  <li>
   The Partner feels less reactive, more focused, and better supported.
  </li>
  <li>
   Clients and colleagues experience smoother coordination and consistently professional engagement.
   <br/>
   <br/>
  </li>
 </ul>
 The pay range for this position $95,000-$105,000 per year. Compensation may vary depending on relevant experience, skills, geographic location, and business needs. We offer a comprehensive package of benefits including paid time off, 13 paid holidays per year, medical/dental/vision insurance, basic life insurance, and 401(k) to eligible employees.
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 <strong>
  About Simon-Kucher
  <br/>
  <br/>
 </strong>
 Simon-Kucher is a global consultancy with more than 2,000 employees in 30+ countries. Our sole focus is on unlocking better growth that drives measurable revenue and profit for our clients. We achieve this by optimizing every lever of their commercial strategy &ndash; product, price, innovation, marketing, and sales &ndash; based on deep insights into what customers want and value. With 40 years of experience in monetization topics of all kinds, we are regarded as the world&rsquo;s leading pricing and growth specialist.
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 Simon-Kucher is an Equal Employment Opportunity (&ldquo;EEO&rdquo;) employer. Our employment decisions are made without regard to race, color, religion, gender, national origin, age, disability, marital status, veteran or militarily status, or any other legally protected status.
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 We believe in building a culture that embraces belonging, creating an environment in which our people feel valued, are able to be themselves and feel their contribution matters. If we get that right, great things will happen; people will grow faster, innovate, feel valued, and create better outcomes for everyone &ndash; our people, our clients and, of course, our business.
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 Simon-Kucher North America Talent Acquisition Team
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 RecruitingNorthAmerica@simon-kucher.com
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 simon-kucher.com/careers
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</div>


Executive Assistant

Nordstrom

<div><p>We are seeking a highly organized, proactive, and detail oriented <b>Executive Assistant 1</b> to support the <b>SVP of Inventory</b>. This role plays a critical part in enabling leadership effectiveness through exceptional calendar management, thoughtful prioritization, and strong day-to-day execution.</p><p></p><p>
The EA1 partners closely with the leader and a broader network of Executive Assistants and business partners across Inventory, Supply Chain, Merchandising, and Operations. The ideal candidate is energized by fast‑paced environments, thrives on anticipating needs, and takes pride in creating order and clarity amid complexity.</p><p></p><p><b>
A Day in the Life&hellip;</b></p><p><b>
Calendar Management &amp; Leader Enablement (Primary Focus)</b></p><ul><li>
Own end-to-end calendar management for the SVP of Inventory, including proactive prioritization, preparation, and coordination of meetings and events.</li><li>
Actively assess meeting purpose, participants, and timing to ensure the leader&rsquo;s time is aligned to top priorities.</li><li>
Anticipate conflicts, identify trade‑offs, and recommend solutions before issues arise.</li><li>
Partner with other Executive Assistants to align calendars across senior leaders and ensure seamless scheduling.</li></ul><p></p><p><b>
Team Meeting Preparation
</b></p><ul><li>Coordinate the rhythm of the business for Inventory Operations &ndash; understanding the standing team meetings and ensuring that each meeting is scheduled at the right cadence, with the right attendees</li><li>
Prepare agendas and pre‑reads as needed; ensure the right materials and context are available in advance.</li><li>
Support large‑scale meetings (e.g., leadership forums, All Hands, planning sessions) through material creation, scheduling, logistics, and coordination.</li></ul><p></p><p><b>
Administrative &amp; Operational Support</b></p><ul><li>
Coordinate travel plans, including itinerary creation, adjustments, and expense reconciliation.</li><li>
Manage expenses, invoices, and administrative processes with accuracy and timeliness.</li><li>
Maintain accurate organizational charts and distribution lists for Inventory Operations teams.</li></ul><p></p><p><b>
Relationship Building &amp; Ways of Working</b></p><ul><li>
Build strong working relationships with Executive Assistants across Inventory, Supply Chain, Merchandising, Product, Tech, and Operations.</li><li>
Serve as a trusted connector and information hub, ensuring smooth communication and collaboration.</li><li>
Contribute to continuous improvement of EA best practices, rhythms, and operating standards.</li></ul><p></p><p><b>
You Own This If You Have&hellip;</b></p><ul><li>
Demonstrated experience in an administrative or executive support role, ideally supporting senior leaders.</li><li>
Exceptional calendar management skills, with a proven ability to prioritize, anticipate needs, and manage complexity.</li><li>
Strong attention to detail and follow‑through; you reliably close loops and keep work moving.</li><li>
High degree of proactiveness and task velocity &mdash; you see what needs to be done and act.</li><li>
Excellent interpersonal and communication skills; comfortable working with leaders at all levels.</li><li>
Strong organizational and time‑management skills, with the ability to juggle multiple priorities.</li><li>
Experience leveraging AI tools and technologies to streamline workflows and increase throughput, driving greater efficiency and productivity.</li></ul><ul><li>
Sound judgment and discretion when handling sensitive information.</li><li>
Proficiency with Microsoft Outlook, Teams, PowerPoint, and Excel.</li><li>
A service‑oriented mindset and commitment to enabling leaders and teams to do their best work.</li></ul><div></div><div>
This role is hybrid and requires working onsite four days per week in Seattle, WA.</div><p></p><p><b>
We&rsquo;ve got you covered&hellip;</b></p><p></p><p>
Our employees are our most important asset and that&rsquo;s reflected in our benefits. Nordstrom is proud to offer a variety of benefits to support employees and their families, including:</p><ul><li><p>
Medical/Vision, Dental, Retirement and Paid Time Away</p></li><li><p>
Life Insurance and Disability</p></li><li><p>
Merchandise Discount and EAP Resources</p></li></ul><p></p><p>
A few more important points...</p><p></p><p>
The job posting highlights the most critical responsibilities and requirements of the job. It&rsquo;s not all-inclusive. There may be additional duties, responsibilities and qualifications for this job.</p><p></p><p>
For Los Angeles or San Francisco applicants: Nordstrom is required to inform you that we conduct background checks after conditional offer and consider qualified applicants with criminal histories in a manner consistent with legal requirements per Los Angeles, Cal. Muni. Code 189.04 and the San Francisco Fair Chance Ordinance. For additional state and location specific notices, please refer to the Legal Notices document within the FAQ section of the Nordstrom Careers site.
</p><p></p><p>Applicants with disabilities who require assistance or accommodation should contact the nearest Nordstrom location, which can be identified at www.nordstrom.com.</p><p></p><p>
Please be mindful that there may be legal notices and requirements related to this job posting that are specific to your state. Review the Career Site FAQ&rsquo;s for relevant information and guidelines.</p><p></p><p>
&copy; 2022 Nordstrom, Inc</p><p></p><p>
Current Nordstrom employees: To apply, log into Workday, click the Careers button and then click Find Jobs.</p><p></p><p>
Nordstrom keeps job postings open for at least one day after the posting date.</p><p></p><p><b>
Pay Range Details</b></p><p></p><p>
The pay range(s) below has been provided in compliance with state specific laws. Pay ranges may be different for other locations.<br>
Pay offers are dependent on the location, as well as job-related knowledge, skills, and experience.</p>
$27.75 - $44.25 Hourly<p></p>
This position may be eligible for performance-based incentives/bonuses. Benefits include 401k, medical/vision/dental/life/disability insurance options, PTO accruals, Holidays, and more. Eligibility requirements may apply based on location, job level, classification, and length of employment. Learn more in the Nordstrom Benefits Overview by copying and pasting the following URL into your browser: https://careers.nordstrom.com/pdfs/Ben_Overview_07-14_Full_Time_ES-US.pdf<p></p><div><div><div><div><div><div><div><p><b>
Youtube Link:</b> https://www.youtube.com/embed/Ik2td-Ucc5k?si=f7t2QCRBpqPRsr7g</p></div></div></div></div></div></div></div></div>

Executive Assistant 1 - Inventory (Hybrid - Seattle, WA)

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