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administrative specialist

administrative specialist 3 bu

City of Seattle

<div><div><div><h2 class="jobSectionHeader">Position Description</h2></div>
<div>The City of Seattle Fire Department is seeking a regular, full-time Administrative Specialist III to support our Operations Administrative Division. This position interacts with division heads and external sources on a daily basis dealing with highly confidential, sensitive information. The ability to work effectively in a fast-paced environment with changing priorities is essential in this role because the Operations Division works a 24-hour schedule, four platoon structure.
This position operates out of the Seattle Fire Department Headquarters located in the Pioneer Square area. Some remote work may be available.</div>
<div><h2 class="jobSectionHeader">Job Responsibilities</h2></div>
<div><ul><li>Provide daily, direct, complex administrative support to the Assistant Chief of Operations and the Operations Division.</li><li>
Create memos, including drafting, editing and formatting Word documents, Excel spreadsheets, and PowerPoint presentations.</li><li>
Ensure daily staffing needs are met by compiling documentation, such as: permanent transfers, temporary transfers, administrative time off, release from duty, apparatus memos, emails, and letters utilizing established policies.</li><li>
Enter data to the Chief&rsquo;s Journal, Activity Scheduler, and SharePoint.</li><li>
Produce weekly reports compiling information from multiple sources to share with the Leadership Team.</li><li>
Serve as an Administrative Support Liaison (24/7 on call) to the Fire Department Resource Management Center (RMC). Report to the RMC as requested for multiple alarm fire emergency incidents, civil disturbances, marches or protests, inclement weather activations by the Emergency Operations Center (EOC), and large-scale special events that occur throughout the city.</li><li>
Coordinate all Operations Division Executive travel and training. Track Division expenditures, manage and monitor travel/training budget, authorize expenses and reimbursements. Process all travel invoices from members to be paid by the Department.</li><li>
Manage all incoming Department correspondence, enter into log, route through the Chain of Command, and track and relay responses.</li><li>
Perform complex calendaring utilizing Microsoft Outlook. Arrange meetings both internally and externally for multiple attendees and venues to meet required timelines. Research, assemble, and prepare materials for Executive meetings.</li><li>
Administrative management of the Wildland Firefighting Team: ensure all documentation for deployment is accurate, SharePoint site is up to date, and all forms are current for team members.</li><li>
Administrative management of the Simulations Training Program: ensure all documentation and scheduling is accurate for a program with the 45 members and a very complex training schedule.</li><li>
Provide administrative management of the Standard Operating Guidelines (SOG) Program: schedule team meetings, research and fact check SOGs by reviewing multiple sources, and collaborating with teams from across the Department. Ensure scheduled release of SOGs is tracked and adjusted as necessary.</li><li>
Create digital content (static images/graphics/diagrams) for SOGs, post incident analysis reports, and scenario-based training programs.</li><li>
Other duties as assigned.</li></ul></div>
<div><h2 class="jobSectionHeader">Qualifications</h2></div>
<div>Requires three years of clerical support experience (or a combination of education, training and/or experience which provides evidence of the ability to perform work of the class).
A successful candidate will also possess the following skills and abilities:<ul><li>
Excellent writing, editing, and proofreading skills.</li><li>
Excellent organizational skills with the ability to handle multiple work projects simultaneously.</li><li>
Ability to self-start and work with limited supervision.</li><li>
Ability to be flexible and participate in cross-training as requested.</li><li>
Familiarity with maintaining complex tracking systems and databases.</li><li>
Excellent customer service and communication skills.</li><li>
Proficient in MS Word, MS Excel, PowerPoint and Outlook.</li><li>
Possesses knowledge of SharePoint and Adobe products.</li><li>
Proficiency in using Microsoft Office, Teams, SharePoint, and OneDrive as essential business tools.</li><li>
Experience using Microsoft Power Platforms (Power BI, Power Apps, Power Automate) greatly preferred.</li><li>
Proficiency in Adobe Creative Cloud or similar programs for creating multi-media content.</li><li>
Experience researching, vetting, fact checking, and producing reports for a large audience.</li></ul></div>
<div><h2 class="jobSectionHeader">Additional Information</h2></div>
<div>The full salary range for this position is $39.65 - $44.51 per hour.
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members .
The Seattle Fire Department is looking to create a diverse team of hardworking, committed individuals with a passion for public service and who are deeply aligned with our City's values of Race and Social Justice. The City of Seattle is an Equal Opportunity Employer. Applicants are considered for positions without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, disability, marital status, veteran status, gender identity, political ideology, or any other basis prohibited by federal, state, and local laws.</div></div></div>
 <div></div><div><div><div>The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.</div></div></div>

Administrative Specialist 3 - BU

University Of Washington

<div>Job Description
The Administrative Specialist is responsible for developing a deep understanding of the academic and research programs of the AI &amp; Machine Learning for Engineering Graduate Programs, the AI Center for Dynamics and Control, and the NSF AI Institute in Dynamic Systems and its affiliated faculty. Using this knowledge, and under the general direction of the Director, the individual in this position works independently to manage logistics for many activities of all these groups including scheduling and arranging meetings, arranging travel, and processing complex travel and expense reimbursements. The position also serves as the principal assistant to the Director, handling key communications and projects with accuracy and professionalism.
The Administrative Specialist will use their independent judgment to manage and facilitate a multitude of complicated activities across three distinct programs. The Administrative Specialist supports the operational activities of a $36M industry-funded effort to develop and support education and research activities in the area of data-driven engineering and artificial intelligence, as well as a $19M federally-funded effort focused on AI. They will work closely with faculty and staff across the entire College of Engineering, and must maintain understanding of subject matter as well as knowledge of related departments and institutes in order to develop effective and tactful collaborative approaches. The graduate programs that the Administrative Specialist supports are based centrally at the College of Engineering, rather than in a single department, which requires much more complex coordination than a typical graduate program.
Duties &amp; Responsibilities
Administrative Support (70%)
<ul><li>Serve as principal assistant to the Director.
</li><li>Maintain calendars and schedule meetings with keen attention to duration, transportation time, and advance preparation time required. Keep Director apprised of meeting dates and appointments and provide necessary supporting materials in a timely manner. Issue reminders and notifications of important commitments and ensure that all official obligations are met.
</li><li>Coordinate travel arrangements for the Director, Institute/Center staff, visiting speakers, students, postdocs, and other visitors.
</li><li>Process associated travel reimbursements in compliance with applicable guidelines.
</li><li>Coordinate and organize ad hoc appointments and meetings as requested by the Director and Institute/Center staff. Coordinate with other executive assistants on high-level meetings; ensure proper listing on calendars. Reserve rooms, arrange food or catering, and coordinate equipment, A/V support, and materials.
</li><li>Review and process expense reimbursement requests in accordance with institutional policies and procedures.
</li><li>Utilize UW Connect Finance to liaison with and submit requests to the Engineering Shared Environment (ESE).
</li><li>Provide conference room A/V support and develop documentation on use of A/V systems.
</li><li>Develop agendas and draft invitations, reports, surveys, and other professional correspondence, which may contain confidential or sensitive information.
</li><li>Serve as the liaison between incoming VISIT students and the College of Engineering to coordinate internship appointments and facilitate completion of required onboarding documentation.
</li><li>Provide administrative support for occasional events, including coordination and on-site assistance as needed.
</li><li>Serve on event teams to support large events, conferences and summer programs.
</li></ul>Project Management (15%)
<ul><li>Provide executive level project management for the Director.
</li><li>Manage special projects, provide statistics, track budget and perform background research for directors&rsquo; initiatives as assigned. Such initiatives might include establishing or managing new funding programs; new education or industry collaborations; special graduate student projects, industry visits, and teams; regional seminars, conferences or meetings; constituent surveys; and special presentations.
</li></ul>Communications and Marketing (10%)
<ul><li>Develop a network of contacts with departments and institutes to stay on top of news and announcements.
</li><li>Post and edit news stories, announcements, and make updates to the Director&rsquo;s website; format text, images, and hyperlinks following the specified communication plan and design standards.
</li><li>Communicate on behalf of the Director with representatives from the office of the Vice Provost for Research, Deans&rsquo; offices, Capital Projects Office, Federal and State Relations, and the Office of Planning and Budgeting, as well as external partners.
</li><li>Assist the Director in management of the Director&rsquo;s YouTube channel featuring asynchronous teaching videos.
</li></ul>Other duties as assigned (5%)
<ul><li>Participate in college/school meetings and contribute to committees.
</li><li>Other duties as assigned.
</li></ul>Minimum Requirements:
<ul><li>Bachelor's degree in administration, communications, or a related discipline. Equivalent experience can substitute for degree requirement.
</li><li>Two years of experience in administration, communication, or higher education.
</li></ul>Additional Requirements:
<ul><li>Strong attention to detail, excellent organization skills, and a demonstrated ability to prioritize work and manage complex workloads with frequent deadlines.
</li><li>Ability to learn University travel and purchasing guidelines and procedures and the ability to reference them on the UW website when requested.
</li><li>Proficiency with Microsoft Office Suite and Google Suite. Ability to gain proficiency in other software and web-based tools, as needed.
</li><li>Strong written communication skills for workplace settings. The ability to write clear and concise emails, focusing on what needs to be accomplished.
</li><li>The ability to work well as a collaborative teammate, to give and receive feedback with thoughtfulness and consideration.
</li><li>Experience tactfully and respectfully working with many different stakeholders, from students to faculty to staff to external partners.
</li></ul>Desired Qualifications:
<ul><li>Experience working in an academic program, at an academic institution, and/or with faculty across departments or in an interdisciplinary unit.
</li><li>Familiarity with UW administrative policies and procedures
</li><li>Web design and/or graphic design interest or ability
</li></ul>Work environment:
<ul><li>Seattle campus, hybrid (average 2 days/week remote).
</li><li>Occasionally will require limited evening and weekend hours (e.g. occasional events)
</li></ul>Compensation, Benefits and Position Details
Pay Range Minimum:
$74,400.00 annual
Pay Range Maximum:
$77,400.00 annual
Other Compensation:
<ul><li></li></ul>Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
Not Applicable
About the UW
Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .</div>

Administrative Specialist

<div>Job Description
The College of Arts and Sciences is excited to offer new opportunities to contribute to our vital educational, research and outreach missions by joining one of our consolidated administrative cohorts as an Administrative Assistant 3.
Each cohort combines the finance, HR, and on-site management functions of between 3 and 8 academic departments to achieve service efficiencies and reduce operational costs. In concert with department chairs and faculty, CAS Dean&rsquo;s Office leaders, and the Administrative Support Team, each cohort will be supported by a Finance Analyst, an HR Manager, and several Department Administrative Assistants (Administrative Assistant 3&rsquo;s) reporting to a Cohort Administrative Manager. The primary responsibility of the Department Administrative Assistants is to provide front-office support, including time schedule data entry, to cohort units.
The College is now recruiting Administrative Assistant 3&rsquo;s to support the Cultures, Literatures and Languages Cohort (CLLC). The departments included in the cohort are:
<ul><li>Asian Languages and Literature
</li><li>Classics
</li><li>French &amp; Italian Studies
</li><li>German Studies
</li><li>Language Learning Center
</li><li>Middle Eastern Languages and Cultures
</li><li>Scandinavian Studies
</li><li>Slavic Languages and Literatures
</li><li>Spanish &amp; Portuguese Studies
</li></ul>Each Administrative Assistant 3 supports up to three of these departments, preferably located in the same or proximately located buildings to ensure efficiency. Specific duties include:
Course Scheduling and Curricular Support (40%)
<ul><li>Analyze quarterly reports detailing student credit hours, section fill rates, major and minor data. Develop reports for Chairs to aid in future quarters&rsquo; offerings.
</li><li>Manager quarterly distribution of curriculum questionnaire to faculty. Ensure timely completion and liaise with Language Coordinators to ensure appropriate general education and major specific courses are offered.
</li><li>Create and review time schedule and ensure course offerings follow the Office of the Registrar&rsquo;s Learning Spaces policies (aka the Heat Map).
</li><li>Coordinate with partner departments to schedule joint and withered courses while following Learning Spaces Policies.
</li><li>Enter courses into the quarterly time scheduling tool per UW deadlines
</li><li>Monitor Time Schedule platform during enrollment period, analyze section fill rates to ensure compliance with the College&rsquo;s policy on section fill rates. Advise Chair on adding, moving or eliminating sections. Enter section updates as necessary.
</li><li>Delegate authority to choose appropriate classroom if faculty&rsquo;s first choice isn&rsquo;t available
</li><li>Suggest and implement alternate scheduling for classes as needed
</li></ul>Communication (20%)
<ul><li>Coordinate submissions, edit, compile/design, finalize, distribute department newsletter
</li><li>Coordinate with chair to upload and send annual communications (holiday letters, etc.)
</li><li>Manage department email account, forwarding messages to appropriate recipients on a daily basis
</li><li>Coordinate social media posts
</li><li>Upload website content as needed
</li></ul>Events (10%)
<ul><li>Manage department&rsquo;s room reservation requests
</li><li>Schedule department-managed spaces
</li><li>Assist with event set-up occurring within regular work hours (M-F, 8 a.m. to 5 p.m.)
</li></ul>Graduate Student Support (15%)
<ul><li>Process applications for prospective graduate students
</li><li>Assist admitted graduate students as they move through their degree program&rsquo;s milestones
</li><li>Use the Graduate School&rsquo;s MyGrad tool to track and record students&rsquo; progress through their degrees
</li></ul>General Support (10%)
<ul><li>Distribute keys
</li><li>Greet guests
</li><li>Provide classroom support as needed
</li><li>Manage travel procurement for department visitors, including letters of invitation, making travel arrangements, ordering travel services (ground transportation), processing reimbursements
</li><li>Troubleshoot faculty and student reimbursement and other submissions to the Administrative Support Team
</li></ul>Facilities (5%)
<ul><li>Collect &amp; distribute mail
</li></ul><ul><li>Maintain department's shared drive
</li><li>Procure office supplies
</li><li>Manage surplus
</li><li>Monitor electronic check-out processes for departmental equipment including laptops, projectors, and other equipment/materials
</li><li>Serve as department point of contact for building coordinators and safety personnel
</li></ul><ul><li>Open and close department offices
</li></ul>Minimum Qualifications:
<ul><li>High School/GED AND three years of office or administrative support experience.
</li></ul>Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Desired Qualifications:
<ul><li>Ability to prioritize tasks in a dynamic work environment
</li></ul>Compensation, Benefits and Position Details
Pay Range Minimum:
$47,448.00 annual
Pay Range Maximum:
$63,468.00 annual
Other Compensation:
<ul><li></li></ul>Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
SEIU Local 925 Nonsupervisory
About the UW
Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .</div>

Department Administrative Assistant-4

City of Kobe, Japan (KTIO)

<div>
 
 
 Job Title:
 
 &nbsp;Administrative Assistant
 
 
 
 Location:
 
 Hybrid &ndash; remote and office at 1001 4th Ave., #4310, Seattle (1 day in office minimum)
 
 
 
 Job Type:
 
 Part Time, Non-Exempt
 
 
 
 Hours:
 
 9:00 a.m. to 3:00 p.m.&nbsp;(lunch break from 12 &ndash; 1 p.m.), Monday, Tuesday, Thursday&nbsp;
 
 
 
 Pay Rate:
 
 $25 &ndash; $30 per hour
 
 
 
 Opening Date:
 
 April 1st
 
 
 
 Closing Date:
 
 April 15th
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 
 Overview of Kobe Trade Information Office
 
 
 
 Kobe, a sister city of Seattle, is one of the largest cities in Japan and has been attracting global attention due to its resilient economy and unique&nbsp;cultural value.&nbsp;&nbsp;As a branch office of the City of Kobe, the key missions of Kobe Trade Information Office&nbsp;(KTIO) include connecting individuals and entities in the Greater Seattle area with our valuable resources in Kobe to enhance economic exchange and business initiatives, thereby achieving mutual growth.&nbsp;&nbsp;We execute our missions with a strong commitment to serve our business communities in the beautiful port towns of Seattle and Kobe and beyond.&nbsp;&nbsp;This position will play an important role in supporting our day-to-day operations and our efforts to drive positive impact through our programs.&nbsp;&nbsp;
 
 
 
 
 
 
 Position Summary
 
 
 
 The Administrative Assistant is responsible for ensuring that KTIO office is organized, and that daily tasks are completed efficiently.&nbsp;&nbsp;The responsibilities also include supporting KTIO&rsquo;s missions under the directions of the director of KTIO and representing KTIO&rsquo;s values when interacting with members of communities.&nbsp;&nbsp;The person fulfilling this role will have a wide range of duties to complete and must be willing to take on extra administrative tasks as and when required by the director.&nbsp;&nbsp;
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Providing communication support, including phone calls, email inquiries, in-person greetings, and social media posting and management.&nbsp;
 </li>
 <li>
 Office management duties, including purchasing and managing supplies, managing mailings, and coordinating with outside vendors for services and repairs.
 </li>
 <li>
 Administrative accounting duties, including organizing invoices, creating expense/income lists, and record updates.&nbsp;
 </li>
 <li>
 
 Filing and correspondence with government agencies and other administrative bodies as needed for office operations, including payment of taxes and insurance premiums.
 
 </li>
 <li>
 
 Supporting events and&nbsp;
 
 programs by contributing to the visibility of the organization by representing KTIO.
 </li>
 <li>
 
 Gathering, organizing, and reporting information from open resources, such as newspapers.
 
 </li>
 <li>
 
 Japanese-English translation and document editing.
 
 </li>
 <li>
 
 Other projects and administrative tasks as assigned and handling inquiries in English.&nbsp;
 
 </li>
 </ul>
 
 
 
 
 
 Skills and Requirements&nbsp;
 
 
 <ul>
 <li>
 A minimum of two (2) years&rsquo; office work experience preferred.
 </li>
 <li>
 Proficiency in Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Fluency in English and Japanese, verbal and written.
 </li>
 <li>
 Social media management skills, including posting on LinkedIn and Facebook.
 </li>
 <li>
 Ability to handle multiple tasks, projects, and priorities effectively and professionally.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Available to work from 9 a.m. to 3 p.m. (lunch break from 12 p.m. to 1 p.m.) on Monday, Tuesday, and Thursday.
 </li>
 <li>
 Available to work in-person at office in Seattle at least one (1) day per week and as may be required by business needs.
 </li>
 <li>
 Some moderate lifting (up to 25 pounds) may be required on an occasional basis.&nbsp;&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Benefits
 
 
 
 Benefits include Social Security, Medicare, unemployment insurance, workers&rsquo; compensation, long-term care coverage through the WA Cares Fund, paid family medical leave, paid sick leave,&nbsp;and transit expenses.
 
 
 
 
 
 
 How to Apply
 
 
 
 Please submit your resume and cover letter to Takeshi Maruki at tmaruki@cityofkobe.org.&nbsp;&nbsp;We will accept applications until position is filled.&nbsp;&nbsp;
 
 
 
 
 
 
 Additional Information
 
 
 
 This job description is not intended, and should not be construed, to be an all-inclusive list of all responsibilities, skills, efforts, or working conditions associated with the position of Administrative Assistant.&nbsp;&nbsp;
 
 
 
 
 
 
 In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
 
 
 
 
 
 
 KTIO is an equal opportunity employer and does not&nbsp;discriminate on the basis of race, color, religion, creed, sex, sexual orientation, gender identity, national or ethnic origin, age, presence of sensory disability, physical or mental disability, use of a trained guide dog or service animal by a person with a disability, veteran&rsquo;s status, marital status, or other classes protected by law.&nbsp;&nbsp;
 
 
 
 
 
 For more information about KTIO, visit&nbsp;www.linkedin.com/company/kobe-trade-information-office&nbsp;and&nbsp;www.facebook.com/cityofkobe.
 
 
 
 
</div>

Administrative Assistant

Google

<div>This role is not eligible for U.S. immigration sponsorship.<div></div><div> 
In accordance with Washington state law, we are highlighting our comprehensive benefits package, which is available to all eligible US based employees. Benefits for this role include: 
<ul><li>
Health, dental, vision, life, disability insurance</li><li>
Retirement Benefits: 401(k) with company match</li><li>
Paid Time Off: 20 days of vacation per year, accruing at a rate of 6.15 hours per pay period for the first five years of employment</li><li>
Sick Time: 40 hours/year (increased to 69 hours/year for Seattle) including 5 discretionary sick days per instance
</li><li>Maternity Leave (Short-Term Disability + Baby Bonding): 28-30 weeks</li><li>
Baby Bonding Leave: 18 weeks</li><li>
Holidays: 13 paid days per year</li></ul></div><h3 class="jobSectionHeader"> 
Minimum qualifications:</h3><ul>
<li>3 years of administrative experience in a high-tech or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).</li></ul> 
<h3 class="jobSectionHeader">
Preferred qualifications:</h3><ul>
<li>6 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution. 
</li>
<li>Experience interacting and coordinating with external partners.</li>
<li>Knowledge of process, project, and program management theory and practices, with the ability to apply them when solving operational issues.</li>
<li>Ability to maintain confidentiality and use effective acumen with decision making.</li>
<li>Ability to build strong, productive relationships across the organization.</li>
<li>Ability to contribute and manage time efficiently in a high-paced, dynamic work environment.</li>
</ul><div><h2 class="jobSectionHeader">About the job</h2> 
As an Administrative Business Partner, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest Google products and services. You also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.
 
 
The Geo Auto team is focused on delivering Google's mapping and navigation solutions to the automotive ecosystem, improving the driving experience for billions worldwide. The auto industry is rapidly changing with electrification, assisted driving, connected software, and rising user expectations. 
<div></div> 
<div>As an Administrative Business Partner in Google Maps, you will manage your team's business operations and activities and will unlock productivity gains across the organization. You will anticipate the needs of your executives and help them stay focused on moving the business forward by resolving operational and administrative issues before they arise. You will move quickly with the changing environment and will be up to date with the latest Google products and services. You will use that knowledge to support your team's programs, projects, and deliverables.</div>
Administrative jobs at Google are staffed by organized and dependable people driven by a common company goal: to help us accomplish great things. Working behind the scenes, we make a significant impact on the people we support as well as on Google users around the world. We're adept at leading and managing a variety of simultaneous projects, which requires the particular talent of being able to communicate effectively with all levels of the organization.
The US base salary range for this full-time position is $96,000-$138,000 + bonus + equity + benefits. Our salary ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.
Please note that the compensation details listed in US role postings reflect the base salary only, and do not include bonus, equity, or benefits. Learn more about benefits at Google.</div><div><h2 class="jobSectionHeader">
Responsibilities</h2><ul>
<li>Plan and organize internal and external programs and events and manage event logistics in collaboration with internal partners and external vendors. 
</li>
<li>Partner with the Geo Auto Director of Engineering and their leadership team as a trusted Administrative Business Partner to provide comprehensive business support.</li>
<li>Manage calendars, travel, expenses, events, and office activities, maintaining a flexible and solution-oriented approach when responding to shifting priorities.</li>
<li>Serve as a bridge between the leadership team and the Geo admin community to support organizational culture and share best practices.</li>
<li>Manage organization-wide administrative projects, such as space planning or cost tracking, to ensure the smooth operation of the organization. 
</li>
</ul></div>Google is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. See also Google's EEO Policy and EEO is the Law. If you have a disability or special need that requires accommodation, please let us know by completing our Accommodations for Applicants form.</div>

Administrative Business Partner, Google Maps, Geo Auto

<div>Job Description
The Foster School of Business, Department of Information Systems &amp; Operations Management Department has an outstanding opportunity for an Administrative Assistant 3 to join their team.
About this Opportunity
The Information Systems &amp; Operations Management (ISOM) Department at the Michael G. Foster School of Business has an opening for an Administrative Assistant 3. This position works directly under and closely with the ISOM Department Administrator. Together they provide support to over 40 faculty and PhD students in the department along with teaching assistants, graders, and other programs aligned with the department.
The Administrative Assistant 3 is expected to work independently as well as in cooperation with the Administrator. This position uses a wide range of software programs and requires competent office skills and the ability to multi-task, prioritize and work under deadlines. Interruptions are to be expected. A positive, service-oriented attitude is a must along with a flexible and dynamic attitude.
WORK SCHEDULE
<ul><li>Part-time / 32 hours per week (80% FTE)
</li></ul><ul><li>Flexible between the hours of 8am &ndash; 6pm, Monday &ndash; Friday
</li></ul><ul><li>Primarily in-person with the possibility of up to 1-2 days of remote work a week after probationary period. Assistant is required to work in-person on scheduled department seminar days (Fridays) and other scheduled conferences and meetings (varies)
</li></ul>KEY RESPONSIBILITIES
<ul><li>Respond to inquiries by email, phone and in person regarding primarily departmental issues but may include school and university procedures and services
</li></ul><ul><li>Maintain data and department records of current and historical data including class syllabi, evaluations, and other various departmental reports
</li></ul><ul><li>Create and manage quarterly tasks including but not limited to: textbook orders, desk copies, course packs, course evaluations, office hours, and newsletters
</li></ul><ul><li>Logistics coordinator for all department seminar guests managing all aspects of visit: invitation, visitor and department scheduling, and reimbursements
</li></ul><ul><li>Correspond with various vendors to order/organize catering for events, handle deliveries, and order supplies
</li></ul><ul><li>Reserve equipment and rooms for department use; become familiar with the classroom systems and resources available at Foster
</li></ul><ul><li>Maintain information on departmental spending; collect, track receipts, and process travel and petty cash reimbursements for faculty and students; collect and track department billing from UW vendors
</li></ul><ul><li>Reconcile ISOM Procard and CTA accounts weekly
</li></ul><ul><li>Manage all communication and paperwork with incoming UW VISIT students (J1 &amp; J2 Visa processing)
</li></ul><ul><li>Coordinate meetings for activities such as (but is not limited to) faculty recruitment and promotion and tenure processes
</li></ul><ul><li>Oversee department webpages and work with Foster MarComm to update as needed
</li></ul><ul><li>Assemble Department Chair reports and faculty publication reports as directed
</li></ul><ul><li>Solicit and schedule available teaching assistant positions
</li></ul><ul><li>Serve as liaison between supervisor and other department members, transmitting assignments and requesting status information
</li></ul><ul><li>Conduct and/ or respond to surveys and studies; compose narrative portions of documents such as brochures and policy statements
</li></ul><ul><li>Proctor make-up exams as needed
</li></ul><ul><li>Attend meetings as the administrator&rsquo;s representative; provide information and report conclusions to supervisor&rsquo;s unit
</li></ul><ul><li>Other projects and duties as assigned
</li></ul>To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
MINIMUM QUALIFICATIONS
Requires High School/GED AND three years of office or administrative support experience.
ADDITIONAL QUALIFICATIONS
<ul><li>Strong working knowledge in Microsoft Office Suite and the ability to learn and utilize new software as necessary
</li></ul><ul><li>Proven ability to multitask, prioritize, and work independently and under deadlines with positive, service-oriented attitude
</li></ul><ul><li>Ability to work effectively with faculty, students, staff, and guests, at all university levels, in a multicultural environment
</li></ul><ul><li>Ability to adapt to the need of the moment, demonstrating flexibility and a dynamic attitude
</li></ul><ul><li>Desire to learn new skills
</li></ul>DESIRED QUALIFICATIONS
<ul><li>Knowledge of University of Washington systems and procedures, especially Workday Finance, Student Database, Trumba, Interfolio, and Salesforce
</li></ul><ul><li>Knowledge of PhotoShop and WordPress
</li></ul><ul><li>Office experience in a university setting
</li></ul>Compensation, Benefits and Position Details
Pay Range Minimum:
$47,448.00 annual
Pay Range Maximum:
$63,468.00 annual
Other Compensation:
<ul><li></li></ul>Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
80.00%
Union/Bargaining Unit:
SEIU Local 925 Nonsupervisory
About the UW
Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .</div>

Administrative Assistant 3 (Part Time 80%)

Pioneer Human Services

<div></div><div><div>If you are looking for employment with a purpose where you can help improve the daily lives of the members of your community, then consider a career with Pioneer Human Services!</div><div></div><div> 
We are currently looking for a Reentry Career Specialist with a passion for human services. This is an exciting opportunity to be involved with an organization focused on a transformative path towards social change, creating pathways for rehabilitation, reintegration, and redemption.</div><div></div><div> 
Who we are &ndash; Our Mission
 
We empower justice-involved individuals to overcome adversity and reach their full potential.</div><div></div><div> 
For over 60 years, we have proudly serviced our clients with professionalism and empathy. We are a nationally recognized non-profit with 35+ locations across Washington state that provided a chance for change to over 9,500 individuals in 2024.</div><h1 class="jobSectionHeader">
What We Offer</h1><div>
At Pioneer, our employees are our most valuable asset. That&rsquo;s why we&rsquo;re proud to offer a comprehensive Total Rewards package designed to support your health, security, and work-life balance.</div><h2 class="jobSectionHeader">
Compensation:</h2><h2 class="jobSectionHeader">
New hires for this position typically start between $30.33 and $37.91 hourly, depending on factors such as work location, experience, qualifications, skills, competencies, internal equity, and market conditions. While the full pay range is provided to support pay transparency, individual compensation will vary within the range based on these factors.</h2><h2 class="jobSectionHeader">
Benefits:</h2><div>
Eligible after 30 days of full-time employment (minimum of 30 hours/week):</div><ul><li>
Medical</li><li>
Flexible spending</li><li>
Dental</li><li>
Vision</li></ul><div>
Additional coverage after 60 days:</div><ul><li>
Life</li><li>
AD&amp;D</li><li>
Disability</li></ul><div>
Other benefits:</div><ul><li>
Dependent Daycare Flexible Spending</li><li>
Tuition assistance (100% for bachelor's, 50% for graduate programs)</li><li>
Retirement plan (3.5% annual compensation contribution, plus 3.5% match for 6% individual contribution)</li><li>
Employee recognition programs</li><li>
Public transportation discount</li><li>
Employee assistance program (EAP)</li></ul><div>
Join Pioneer and be part of a team that values and invests in you.</div><div></div><div> 
What you'll do</div>
The Re-Entry Career Specialist supports individuals returning to the community after incarceration by providing comprehensive employment services. This role assesses client needs, develops individualized career plans, and connects clients with employment and training opportunities. The specialist collaborates with employers, community partners, and correctional agencies to reduce barriers to employment and promote successful reintegration. The goal of the role is to help clients achieve long-term stability through sustainable employment and career growth. This position will be providing direct client services in the areas of soft skills training, employment counseling, client needs assessment, vocational assessment, and employment preparation.<div>
Primary/essential duties and responsibilities are but not limted to:</div><ul><li>
Conducts resident readiness orientations that assist residents in identifying vocational aptitudes, to develop career plan for each new client.
</li><li>Facilitate curriculum in a classroom setting in a matter that fosters growth and learning and engages participants for the purpose of self-awareness, job readiness, and career progression.</li><li>
Assists clients with long-terms employment goals, recording their work history, strengths, personal culture, justice involvement, and other factors that relate to current vocational goal.</li><li>
Facilitate regular groups on financial education and budgeting practices.
</li></ul><ul><li> Monitors local area employment trends and workforce development reports.</li><li> Develops a &ldquo;Second Chance&rdquo; employer database.</li><li> Facilitates transportation for residents to outside activities in accordance with program policies and contract stipulations.</li></ul><div>
Attends all trainings professional development opportunities as directed.</div><ul><li> Participate in and host community, hiring, and outreach events to strengthen program visibility and client access to resources.</li><li> Disseminates job openings and pro-social opportunities to residents to support engagement and reentry success.</li></ul><ul><li>
Evaluates program for effectiveness through formative and informative assessments.</li><li>
Assess, design, develop, implement and evaluate new and current programs including the use of best, promising and evidence based practices.</li></ul><ul><li>
Maintains up-to-date resident employment tracking database.</li><li>
Completes employer notification prior to residents starting work.</li><li>
Completes monthly employer check ins on resident employment progress.</li></ul><div></div><div> 
What you'll bring</div><div>
(Any Equivalent Combination of Knowledge, Skills, Abilities, Education, and Experience)</div><ul><li>
Experience in case management, corrections, behavioral health, or related human services fields.</li><li>
Ability to work effectively with adults impacted by incarceration, mental health conditions, and/or substance use.</li><li>
Must be able to pass and maintain security clearances as required by the Federal Bureau of Prisons (FBOP)</li><li>
Strong communication, facilitation, and interpersonal skills.</li><li>
Proficiency in documentation, data entry, and maintaining case files.</li><li>
Ability to build rapport with diverse clients and community partners.</li><li>
High School Diploma/GED</li></ul><div>
Preferably you'll bring</div><ul><li>
Associate or Bachelor&rsquo;s degree in Social Services, Human Services, Education, Criminal Justice, or related field.</li><li>
Two years of experience working with formerly incarcerated client population and/or persons who formerly received mental health and/or substance abuse treatment.</li><li>
Knowledge of job analysis, local job market, assessment tools, social service organizations, and job seeking skills</li></ul><div></div><div> 
EEO</div><div>
Pioneer human services is an equal opportunity employer of minorities/women/individuals with disabilities/protected veterans and does not unlawfully discriminate under federal, state, or local laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status. EEOC is the Law/EEO Policy Statement</div><div></div><div> 
Pioneer Human Services is a Drug-Free Company</div><div>
Pioneer Human Services is a drug free company. This position has been deemed safety sensitive under RCW 49.44.240(3) and is subject to both pre-employment drug testing and drug testing during employment, to include testing for marijuana.</div></div><div></div>

Reentry Career Specialist

Explore 175+ Administrative specialist 3 bu in Seattle this April. Find roles across top companies and apply now to boost your career.