administrative assistant senior

Blueprint Technologies

<div>Who is Blueprint?

We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We're bold, smart, agile, and fun.

What does Blueprint do?

Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies.

Why Blueprint?

At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You'll focus on solving unique business problems while gaining hands-on experience with the world's best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you'll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won't find a better place to work and thrive than at Blueprint.

We are looking for a Senior Administrative Assistant to join us as we build cutting-edge technology solutions! This is your opportunity to be part of a team that is committed to delivering best in class service to our customers.

In this role:

In this role, you will provide high-level executive and administrative support to two senior leaders, with a strong focus on complex calendar management across global time zones. You'll play a critical role in keeping daily operations running smoothly by coordinating meetings, managing expenses, and supporting key administrative functions in a fast-paced environment.

You will also contribute to event planning, onboarding coordination, and asset management, ensuring both people and resources are well-supported. This position requires a proactive, self-directed professional who can anticipate needs, manage competing priorities, and step in wherever support is needed.

Success in this role means being highly organized, adaptable, and detail-oriented, while maintaining professionalism and efficiency in a dynamic, hybrid work environment.

Responsibilities:

Executive &amp; Calendar Support: 
Manage complex calendars for two senior leaders, including scheduling across global time zones, coordinating recurring meetings, and resolving conflicts. Ensure seamless day-to-day scheduling and prioritization of engagements.

Administrative &amp; Business Support: 
Provide high-volume transactional administrative support including expense preparation and management, meeting coordination, and general team support. Maintain strong organization across multiple priorities in a fast-paced environment.

Event &amp; Meeting Coordination: 
Assist with event planning, coordination, and onsite support as needed. Ensure meetings and events are executed smoothly, including logistics and setup.

Asset &amp; Facilities Management: 
Oversee equipment logistics such as tracking and receiving returned devices, maintaining the asset closet, and ensuring facility areas remain organized and operational.

Onboarding &amp; Team Support: 
Support onboarding of new team members, including coordination of resources and setup. Provide ongoing administrative support to the broader team as needed.

Ad Hoc Support: 
Handle day-to-day administrative tasks and respond to time-sensitive or unplanned needs with minimal supervision. Proactively identify tasks and take initiative to complete them.

Qualifications:
<ul>
<li>Minimum 5+ years of experience in an executive administrative or similar support role in a fast-paced environment.</li>
<li>Proven experience managing complex global calendaring, including time zone coordination.</li>
<li>Strong proficiency with Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) and familiarity with Microsoft Copilot tools.</li>
<li>Experience with expense management and administrative processes.</li>
<li>Excellent organizational, communication, and multitasking skills.</li>
<li>Ability to work independently, prioritize effectively, and proactively manage workload.</li>
<li>Strong attention to detail and ability to handle multiple competing priorities.</li>
<li>Comfortable supporting senior leaders and working in a hybrid environment.</li>
</ul>
Preferred Qualifications:
<ul>
<li>Experience supporting global teams and executives across multiple regions.</li>
<li>Background in event planning and coordination.</li>
<li>Experience with asset management and facilities coordination.</li>
<li>Proven ability to work in hybrid environments.</li>
<li>Demonstrated ability to take initiative and operate with minimal direction.</li>
</ul>
Compensation Information:

At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. For candidates based in Washington State, the anticipated salary range is $25.00-28.00 hourly. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate's qualifications and could fall outside the stated range.

Equal Opportunity Employer

Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law.

If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com

Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes:
<ul>
<li>Medical, dental, and vision coverage</li>
<li>Flexible Spending Account</li>
<li>401k program</li>
<li>Competitive PTO offerings</li>
<li>Parental Leave</li>
<li>Opportunities for professional growth and development</li>
</ul>
Location: Hybrid 2-3 days per week in Redmond, WA.</div>

Senior Administrative Assistant - Global Team Support

King County, WA

<div>JOB

About the Role
Under Executive Girmay Zahilay&rsquo;s leadership, we are making King County a high performing government, transparently delivering services that improve the lives of residents. To support this vision, we are seeking a seasoned, detail oriented, and highly collaborative Executive Assistant.
The Executive Assistant will provide comprehensive, high-level administrative support to Executive Zahilay, applying specialized administrative expertise, sound judgment, and exceptional organizational skills. As the highest-level Executive Assistant role in King County, this position is expected to model the administration&rsquo;s values by serving with integrity, showing initiative, and approaching challenges with a collaborative mindset. This role requires strong attention to detail, a customer-focused approach, and the ability to anticipate needs and adapt in a fast-paced environment. The ideal candidate brings a continuous improvement mindset, actively seeks opportunities to enhance workflows and streamline processes, and demonstrates flexibility&ndash;including the ability to shift start and end times as needed to accommodate the Executive&rsquo;s schedule and priorities.
EXAMPLE OF DUTIES
<ul><li>Provide direct administrative support to the King County Executive, serving as the primary point of contact for all scheduling needs.
<ul><li>Work closely with the Special Assistant to the Executive, which provides additional scheduling and administrative support for the Executive.</li></ul></li><li>
Manage the day-to-day administrative operations for the Executive, including scheduling all appointments, meetings, speaking engagements, and other commitments.<ul><li>
Prepare, compile, and distribute background materials and supporting documents for meetings and follow-up actions, to ensure the Executive and support staff are fully briefed for all engagements.</li><li>
Coordinate with internal teams and external partners to gather accurate, timely information into a briefing binder that will guide the week ahead.</li><li>
Coordinate with the Executive Protection Unit on all engagements needing security oversight and support.</li></ul></li><li>
Maintain an efficient and professional flow of information between the Executive and internal and external stakeholders, ensuring alignment on organizational priorities and readiness for all engagements.</li><li>
Serve as a liaison between the Executive, department leadership, county staff, and community partners, fostering strong working relationships and supporting effective collaboration.</li><li>
Build and maintain positive, collaborative relationships across all levels of the organization, modeling professionalism and supporting effective communication and teamwork.</li><li>
Coordinate and review all travel arrangements for the Executive, including preparing itineraries, confirming lodging and transportation, and processing travel reconciliation.</li><li>
When necessary, staff the Executive at assigned events, ensuring logistics run smoothly and the Executive is supported throughout the engagement.</li></ul><ul><li>
Assist in shaping new roles and responsibilities as the needs of the Executive Office evolve.</li><li>
Perform other administrative duties as assigned to support the Executive Office operations and priorities. This role requires flexibility and a willingness to assist with a variety of tasks that support the Executive Office.</li></ul>
Values<ul><li>
Serve with integrity.</li><li>
Show initiative and work hard.</li><li>
Prioritize outcomes over optics.</li><li>
Center those most impacted and put &ldquo;boots on the ground.&rdquo;</li><li>
Solve problems with a &ldquo;yes, and&rdquo; mindset.</li><li>
Work as one, adaptable, mission-driven team.</li><li>
Drive for clarity.</li></ul>
SUPPLEMENTAL INFORMATION

Why Join Us
This is a rare opportunity to help shape the operational backbone of King County government. The Executive Assistant will play a pivotal role in creating a more unified, efficient, and resident-centered government&mdash;ensuring that 10departments work together as one team to deliver exceptional service to the public.
The King County Executive Department serves residents with a relentless sense of urgency, delivering on commitments with integrity, transparency, and accountability. We are action-oriented, creative problem solvers who collaborate across roles, engage directly with communities, and challenge the status quo to achieve meaningful impact. As a unified team, we uphold high ethical and frugal stewardship standards, embrace change, stay curious, and continuously improve.
We will work in the office at least three days a week to foster connection and responsiveness, arrive prepared and on time, and structure meetings with clear goals and next steps. The team will represent the Executive with professionalism&mdash;including responsible social media conduct&mdash;and respond promptly when contacted. Across all interactions, we listen first, act quickly, and stay aligned as a team to earn and sustain public trust.
Compensation &amp; Benefits<ul><li>
Competitive executive-level salary, commensurate with experience</li><li>
Comprehensive health, retirement, and leave benefits</li><li>
Professional development and leadership growth opportunities</li><li>
Ability to make a meaningful impact on how King County delivers for its residents</li></ul>
Application Process
To apply, please submit your r&eacute;sum&eacute;, a brief cover letter, and a statement of interest describing how your experience aligns with the Executive&rsquo;s vision for unified, equitable, and high-performing government.
For questions about this recruitment process, please contact Brittany Hagen Crosser, Human Resource Manager at brittany.hagencrosser@kingcounty.gov or 206-477-4035.</div>

Aide to the Executive

Anduril

<div><div>Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century's most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril's family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.</div><h3 class="jobSectionHeader">
ABOUT THE JOB</h3>

We are seeking an organized, proactive, and detail-oriented Administrative Assistant to join our team. In this role, you will serve as the operational backbone of our daily functions, managing core logistical elements and providing critical support to our broader Admin Team.

This is a tactical role focused on defined goals where you will use your foundational skills to complete daily tasks. You will own a set of tasks within predefined processes, working under the guidance of the Admin/EA team and requiring instructions primarily on new assignments. We are looking for someone who takes high accountability for their work, is eager to learn administrative best practices, and is excited to collaborate with and learn from our team.

This role offers the opportunity to work alongside experienced Executive Assistants who are invested in your professional growth, ability to transition from tactical task execution to strategic administrative partnership, and the potential to grow into higher-scoped administrative and executive support roles as you demonstrate mastery of core competencies.
<h4 class="jobSectionHeader">
WHAT YOU'LL DO</h4>

Support to Executive Assistant Team
<ul>
<li>Partner closely with the team to assist with administrative overflow, meeting preparation, and logistics.</li>
<li>Take direction from the team on complex calendar management and scheduling priorities.</li>
<li>Act as a reliable resource for the team helping to execute day-to-day tactical tasks so the broader administrative team runs smoothly.</li>
<li>Learn best practices directly from the team and managers to grow your administrative skillset.</li>
</ul>
Calendar &amp; Meeting Management
<ul><li>Support calendar management based on direction from the EA team and other stakeholders.</li>
<li>Back up support for the broader Executive Assistant team.</li>
<li>Bring order to scheduling chaos by ensuring minimal to zero overlaps in meetings.</li>
<li>Ensure virtual meeting links are always functioning and physical meeting rooms are reserved and available.</li>
<li>Ensure the correct attendees are invited to and confirmed for scheduled meetings.</li>
</ul>
Operations, Logistics &amp; Visitor Experience
<ul>
<li>Provide the operational backbone for the team by managing core logistical elements.</li>
<li>Coordinate travel arrangements and handle timely expense reconciliation.</li>
<li>Create a smooth and welcoming experience for visitors to our offices.</li>
<li>Manage foundational office aspects, including visitor registration and passing security clearances.</li>
<li>Follow established procedures for semi-routine tasks, with the ability to occasionally deviate from accepted practice when the situation requires.</li>
</ul>
Communication &amp; Team Dynamics
<ul>
<li>Deliver clear, concise, and professional verbal and written communication across all channels (e.g, slack, emails, meeting agendas, calendar invites).</li>
<li>Handle sensitive and confidential information with the utmost discretion.</li>
<li>Support team morale and actively contribute to building positive team dynamics.</li>
<li>Collaborate internally with EA's and other administrative professionals to build strong working relationships.</li>
</ul><h4 class="jobSectionHeader">REQUIRED QUALIFICATIONS</h4>
<ul><li>1&ndash;2 years of demonstrated experience in an administrative support, coordinator, or office assistant role.</li>
<li>Must be a U.S. Person due to required access to U.S. export controlled information or facilities.</li></ul><div> 
The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including: 

<h3 class="jobSectionHeader">
Benefits</h3>

At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you're supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits. 

<div>
<h3 class="jobSectionHeader">Protecting Yourself from Recruitment Scams</h3>

Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information.
</div>
<div>To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind:
<ul>
<li>No Financial Requests: Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
</li>
<li>Please always verify communications:
<ul><li>Direct from Anduril: If you receive an email from one of our recruiters, it will only come from an @anduril.com address.</li>
<li>Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency's authenticity by reaching out to contact@anduril.com.</li>
</ul>
</li><li>Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @anduril.com before providing any personal information or clicking on links.
</li>
<li>What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.</li> 
</ul>
</div><h3 class="jobSectionHeader">Data Privacy</h3>

To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/. 


By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.</div></div>

Administrative Assistant

Summit Technologies, Inc

<div><div>USAREC MEPS Recruiting
</div><h1 class="jobSectionHeader">General Clerk III</h1><div><div><div>
Location: Various CONUS Military Entrance Processing Station (MEPS) sites</div></div><div><div> 
Position Type: Full-Time</div></div><div><div> 
Work Schedule: Generally Monday-Friday, 0800-1700 local time; schedule may vary based on MEPS requirements</div></div></div><div></div><h2 class="jobSectionHeader"> 
Position Summary</h2>
The General Clerk III provides administrative and applicant-processing support to Army Guidance Counselors and Senior Guidance Counselors. The position prepares and tracks enlistment and medical-processing records, performs document quality control, maintains applicant files and suspense actions, and coordinates with military, civilian, recruiting, and medical personnel.<h2 class="jobSectionHeader">
Primary Duties</h2><ul><li>
Receive, review, organize, and process applicant records, enlistment packets, medical documentation, waivers, source documents, and other supporting materials.</li><li>
Report incoming applicant correspondence and scan or upload required documents, including DD Form 2807-2 information, into MIRS and other authorized Government systems.</li><li>
Review applicant records for accuracy, completeness, consistency, and legibility, and perform quality-control checks on Army personnel packets.</li><li>
Maintain MEPS medical and action logs, suspense files, tracking reports, and paper and electronic applicant records.</li><li>
Track medical waivers, consultations, appointments, administrative holds, and processing deadlines; process new record requests within required timelines and conduct follow-ups every 72 business hours until issues are resolved.</li><li>
Monitor applicant status in MIRS, MHS Genesis, Recruiter Zone, and related systems; verify source-document information, Live Scan results, shipper status, and other required applicant data.</li><li>
Support service-processing actions, high-school record requests, MEPS-to-MEPS transfers, medical-document processing, and administrative-hold resolution.</li><li>
Communicate daily with Guidance Counselors, recruiters, medical personnel, Government staff, schools, courts, record repositories, and other organizations, and keep the Senior Guidance Counselor informed of applicant status.</li><li>
Prepare correspondence, reports, and administrative documents using established Army formats and procedures.</li><li>
Operate computers, scanners, printers, copiers, telephones, email, fax equipment, and other standard office equipment.</li><li>
Safeguard personally identifiable information, protected health information, Government records, and Controlled Unclassified Information.</li><li>
Maintain a professional and orderly workplace and complete all required Government and Army training.</li></ul><h2 class="jobSectionHeader">
Required Qualifications</h2><ul><li>
High school diploma or GED.</li><li>
Minimum of one year of administrative, clerical, records-management, customer-service, data-entry, medical-records, or office-support experience.</li><li>
Experience reviewing documents, maintaining electronic files, and managing spreadsheets, tracking logs, suspense actions, or similar records.</li><li>
Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and standard office equipment.</li><li>
Strong organizational, data-entry, written communication, grammar, spelling, punctuation, and customer-service skills.</li><li>
Ability to manage multiple records and deadlines and communicate professionally with military, civilian, medical, recruiting, and contractor personnel.</li><li>
Ability to learn Government information systems and Army applicant-processing procedures.</li><li>
Ability to read, write, speak, and understand English.</li><li>
Must be a United States citizen.</li></ul><h2 class="jobSectionHeader">
Preferred Qualifications</h2><ul><li>
Two or more years of related administrative, personnel-processing, records-management, or medical-records experience.</li><li>
Prior experience supporting MEPS, Army recruiting, military personnel processing, medical records, human resources, or another Government program.</li><li>
Experience with MIRS, MHS Genesis, Recruiter Zone, ARISS, Guidance Counselor Redesign, SharePoint, or electronic records-management systems.</li><li>
Associate degree in business administration, office administration, health information management, human resources, or a related field.</li></ul><h2 class="jobSectionHeader">
Security, Access, and Work Requirements</h2><ul><li>
Must obtain and maintain required federal suitability, background, installation-access, Common Access Card, and Government system-access eligibility.</li><li>
Must complete required cybersecurity, HIPAA, Privacy Act, OPSEC, antiterrorism, iWatch, and local installation training.</li><li>
Must comply with all requirements for handling applicant records, medical information, PII, PHI, and CUI.</li><li>
Must be able to work on-site in an administrative office environment, sit or stand for extended periods, operate office equipment, and lift or move routine files, supplies, and equipment.</li><li>
Must be available during normal MEPS operating hours and support reasonable schedule adjustments based on workload or Government requirements.</li><li>Position contingent on contract award.</li></ul>
Summit is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. VEVRAA Federal Contractor. Summit gives preference to protected veterans. 
 
Position descriptions serve as a guideline and may not be construed as a guarantee of employment. Summit is an at-will organization.</div>

USAREC MEPS Recruiting General Clerk III

Concessions International

<div>Human Resources Duties and Responsibilities
<ul>
<li>Ensure accurate and up to date human resources files, records and documentation</li>
<li>Uphold integrity and confidentiality of human resources files and records.</li>
<li>Perform periodic audits of HR files and records to ensure all required documents are collected and filed appropriately.</li>
<li>Enter new hire data into the HR Information Systems (HRIS) and maintain accurate records of active job openings and received applications.</li>
<li>Manage internal and external job postings.</li>
<li>Answer frequently asked questions form applicants and employees regarding standard policies, benefits, hire processes etc., and refer more complex questions to senior- level, HR staff or management.</li>
<li>Schedule, organize materials and conduct new hire orientation.</li>
<li>Assist with onboarding activities such as background checks, fingerprint appointments and I9 verifications.</li>
<li>Assist with recruitment activities, including but not limited to creating job postings, coordinating/scheduling interviews and pre-screening candidates.</li>
<li>Employee engagement.</li>
<li>All other duties assigned.</li></ul> 


Operations Administrative Duties and Responsibilities
<ul>
<li>Assist with various administrative and office tasks, including office supply management, special projects and other duties assigned.</li>
<li>Process badge applications for new employees, renewals for current employees and termination of badge access for exiting employees in compliance with airport requirements.</li>
<li>Process invoicing and auditing vendor statements and invoice reconciliation.</li>
<li>All other duties assigned,</li>
</ul>
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</div>

Human Resources Coordinator - Seattle, WA

Blue Origin

<div>Application close date:
Applications will be accepted on an ongoing basis until the requisition is closed.
At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We&rsquo;re working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight!
This role is part of Blue Origin corporate functions, providing centralized support across Blue Origin business unit teams, functions, and locations.
Be the Force Behind the Flight
Our mission is bold: millions of people living and working in space. We believe that achieving this mission takes more than engineers and astronauts &mdash; it takes operational excellence, trust, and world-class executive support.
We're seeking an experienced, mission-driven Executive Assistant who thrives in complexity, anticipates what's needed before it's asked, and moves with discretion, urgency, and precision. Whether or not you come from aerospace, if you're a top-tier EA who feels called to be part of something bigger, this is your launchpad.
Why This Role Matters
This is not your typical administrative position. As Executive Assistant supporting the VP, CFO/Business Operations, you will be a key member of the Strategy, Finance, Business Operations (SFB) team within Blue Origin&rsquo;s Operations group. You will help connect the dots between various teams within Operations as well as Blue Finance. You will be a step or two ahead of the VP, CFO/Business Operations.
Your organizational expertise will enable critical decisions that shape the future of Operations as we scale manufacturing at Blue. From strategic planning sessions to tactical meetings, you'll ensure our leadership remains focused, informed, and supported. Your impact will ripple across every team within Operations as we scale to achieve Blue&rsquo;s bold mission.
What You'll Do
In this role, you'll become an extension of our leadership team, trusted with sensitive information, complex logistics, and mission-critical communication. Your responsibilities will include:
Executive Partnership
<ul><li>Serve as a thought partner and operational right hand to a senior executive with distinct but interconnected priorities
</li><li>Maintain situational awareness, anticipating needs and proactively managing shifting demands
</li><li>Build trusted relationships across internal teams and external partners
</li><li>Develop effective systems for triaging requests, information flow, and resource allocation
</li></ul>Calendar &amp; Scheduling Excellence
<ul><li>Manage complex, high-volume calendars across time zones
 </li><li>Coordinate internal and external meetings with precision, optimizing for priority, flow, and flexibility
</li><li>Act as gatekeeper and gateway &mdash; balancing access with focus time
</li></ul>Travel &amp; Logistics
<ul><li>Coordinate detailed domestic and international travel: flights, accommodations, ground transportation, meeting prep, and contingency planning
</li><li>Manage pre-travel briefing materials and ensure executives are always one step ahead
</li><li>Submit timely, accurate expense reports aligned with internal policy
</li></ul>Communication &amp; Confidentiality
<ul><li>Draft, edit, and manage correspondence on behalf of senior leaders &mdash; maintaining tone, clarity, and context
</li><li>Act as a liaison across departments and with internal and external partners, managing sensitive communications with discretion
</li><li>Handle confidential information and decisions with integrity and tact
</li></ul>Strategic Projects &amp; Priorities
<ul><li>Drive special projects from ideation to execution (e.g., hiring efforts, onboarding programs, team offsites, executive reporting)
</li><li>Help translate big-picture priorities into actionable steps and ensure follow-through
</li><li>Improve and evolve internal workflows, templates, and processes
</li></ul>Event Planning &amp; Team Engagement
<ul><li>Plan and execute key internal events including team offsites, executive reviews, and all-hands meetings
</li><li>Coordinate logistics, communications, guest management, and post-event follow-up
</li><li>Develop and lead team morale initiatives &mdash; from recognition programs and surprise appreciation moments to inclusive team-building events
</li><li>Track event budgets, success metrics, and feedback to continually improve future experiences
</li></ul>What You Bring
<ul><li>We're looking for a strong mix of experience, poise, and mission alignment:
</li><li>5+ years supporting senior executives in fast-paced, high-accountability environments (startups, aerospace, tech, VC-backed firms, or similar)
</li><li>Demonstrated success operating with executive-level discretion, trust, and emotional intelligence
</li><li>Mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with Visio, and Acrobat
</li><li>Proficiency with AI productivity tools (Claude, ChatGPT, or similar generative AI platforms) to enhance executive support capabilities
</li><li>Experience using AI tools for drafting communications, summarizing information, research, and workflow optimization
</li><li>Strong communication skills: written, verbal, and contextual
</li><li>Self-starter with strong prioritization skills and the ability to stay grounded under pressure
</li><li>Ability to adapt to flexible hours and travel schedules with the ability to travel as needed
</li><li>U.S. citizenship or permanent residency (Green Card) required
</li></ul>Bonus Points For
<ul><li>Experience supporting executives in aerospace, engineering, manufacturing, of finance disciplines
</li><li>Comfort navigating ambiguity and evolving priorities
</li><li>Advanced skills in leveraging AI tools to streamline executive workflows and communications
</li>Experience supporting multiple executives with different working styles and focus areas 
<li>
</li></ul> 
Base Pay Range for:
WA applicants is $41.15 - $57.60
Other site ranges may differ
Culture Statement
Don&rsquo;t meet all desired requirements? Studies have shown that some people are less likely to apply to jobs unless they meet every single desired qualification. At Blue Origin, we are dedicated to building an authentic workplace, so if you&rsquo;re excited about this role but your past experience doesn&rsquo;t align perfectly with every desired qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Export Control Regulations
Applicants for employment at Blue Origin must be a U.S. citizen or national, U.S. permanent resident (i.e. current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.
Background Check
<ul><li>Required for all positions: Blue&rsquo;s Standard Background Check
</li><li>Required for Certain Job Profiles: Defense Biometric Identification System (DBIDS) background check if at any time the role requires one to be on a military installation
</li><li>Required for Certain Job Profiles: Drivers who operate Commercial Motor Vehicles with a Gross Vehicle Weight (GVW), Gross Vehicle Weight Rating (GVWR) or combination of power unit and trailer that meets or exceeds 10,001 lbs. and/or transports placardable amounts of hazardous materials by ground in any vehicle on a public road while in commerce, may be subject to additional Federal Motor Carrier Safety Regulations including: Driver Qualification Files, Medical Certification (obtained before onboarding), Road Test, Hours of Service, Drug and Alcohol Testing (CDL drivers only), vehicle inspection requirements, CDL requirements (if applicable) and hazardous materials transportation/shipping training.
</li><li>Required for certain Job Profiles: Ability to obtain and maintain Merchant Mariner Credential, which includes pre-employment and random drug testing as well as DOT physical
</li></ul>Benefits
<ul><li>Benefits include: Medical, dental, vision, basic and supplemental life insurance, paid parental leave, short and long-term disability, 401(k) with a company match of up to 5%, and an Education Support Program.
</li><li>Stock Options for all regular employees (working at least 20 hours/week)
</li><li>Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays.
</li><li>Dependent on role type and job level, employees may be eligible for benefits and bonuses based on the company's intent to reward individual contributions and enable them to share in the company's results, or other factors at the company's sole discretion. Bonus amounts and eligibility are not guaranteed and subject to change and cancellation. Please check with your recruiter for more details.
</li></ul>Equal Employment Opportunity
Blue Origin is proud to be an Equal Opportunity/Affirmative Action Employer and is committed to attracting, retaining, and developing a highly qualified and dedicated work force. Blue Origin hires and promotes people on the basis of their qualifications, performance, and abilities. We support the establishment and maintenance of a workplace that fosters trust, equality, and teamwork. We provide all qualified applicants for employment and employees with equal opportunities for hire, promotion, and other terms and conditions of employment, regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin/ethnicity, age, physical or mental disability, genetic factors, military/veteran status, or any other status or characteristic protected by federal, state, and/or local law. Blue Origin will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws, including the Washington Fair Chance Act, the California Fair Chance Act, the Los Angeles Fair Chance in Hiring Ordinance, and other applicable laws.
Affirmative Action and Disability Accommodation
Applicants wishing to receive information on Blue Origin&rsquo;s Affirmative Action Plans, or applicants requiring a reasonable accommodation in order to participate in the application and/or interview process, please contact us at EEOCompliance@blueorigin.com . Please note this is a publicly managed inbox. Please do not include any personal medical information in your request.</div>

Executive Assistant II

Proliance Surgeons

At Proliance Surgeons our patients come from all walks of life — and so do we. We hire and support people from diverse backgrounds, fostering growth and development to make Proliance a great place to work. Our unique experiences and perspectives help us deliver Exceptional Outcomes, Personally Delivered.
 We are proud to offer a comprehensive and competitive benefit and pay package including health coverage, 401k with match and profit share, PTO and more! For further details regarding Benefits and Washington State Minimum Wage details please visit our careers page at www.proliancesurgeons.com/careers. Compensation during the offer process will be determined based on factors such as compensation structure, experience, qualifications, and internal equity. Be Part of Who We Are!
 
Position Summary
 As part of Proliance’s Vendor Contracting team, the Contracts Assistant will support the contract lifecycle management process by reviewing relevant sections of executed contracts, ensuring accurate and timely uploads to the Proliance’s contract management system, and assisting with tracking key contract milestones, including renewals, amendments, and terminations. The ideal candidate will have strong administrative skills, keen attention to detail, and the ability to collaborate with stakeholders to ensure compliance with contracting policies and procedures.
 Schedule
 Flexible part-time, 20hrs/week, Monday - Friday.
 This is a temporary position ending around 9/11/26.
 Key Duties and Responsibilities
 The key duties and responsibilities of the Contracts Assistant include, but are not limited to:
 <ul>
<li>Review relevant sections of executed vendor contracts to extract and document key contract terms and obligations.</li>
<li>Accurately upload executed contracts and related documents into Proliance’s contract management system for tracking and reporting.</li>
<li>Maintain and update contract records, ensuring all contract lifecycle events (e.g., renewals, amendments, and terminations) are properly tracked.</li>
<li>Assist in monitoring contract expiration and renewal dates.</li>
<li>Collaborate with internal (internal departments) and external (vendors) stakeholders to ensure proper contract documentation.</li>
<li>Assist with contract audits or requests by retrieving and organizing contract documents as requested.</li>
<li>Maintain confidentiality and handle sensitive contract information with discretion.</li>
<li>Perform other administrative tasks as needed to support the Vendor Contracting team.</li>
</ul>
Education/Experience
 <ul>
<li>Associate or Bachelor’s degree</li>
<li>Healthcare experience preferred</li>
<li>Contract management or legal experience - heavily preferred</li>
</ul>
Knowledge, Skills and Abilities
 <ul>
<li>Excellent communication and interpersonal skills.</li>
<li>Strong attention to detail and ability to review and interpret contract language.</li>
<li>Strong organizational and analytical skills.</li>
<li>Ability to handle multiple tasks and prioritize work.</li>
<li>Proficient in Microsoft Office Suite.</li>
<li>Ability to work independently and as part of a team in a fast-paced environment.</li>
<li>Demonstrates compassion for colleagues and sustains collegiality in a high-performance culture.</li>
<li>Uses excellent judgment to make well-informed decisions and minimize risk.</li>
<li>Maintains focus on the mission and core values of the organization.</li>
<li>Listens with sensitivity and openness to feedback.</li>
<li>Actively seeks and remains open to constructive feedback.</li>
<li>Anticipates communication needs and provides proactive updates.</li>
<li>Strong communication skills, clearly articulates ideas, thoughts, and questions.</li>
<li>Takes responsibility for customer and peer satisfaction, anticipating needs and providing exceptional service.</li>
<li>Consistently demonstrates empathy and support for others' needs.</li>
<li>Completes tasks efficiently, meeting or exceeding expectations.</li>
<li>Proactively anticipates potential problems and takes corrective action.</li>
<li>Sets high standards for personal performance and continually seeks improvement.</li>
<li>Demonstrates strong planning and project management skills.</li>
<li>Organizes multiple tasks, prioritizing effectively in a dynamic environment.</li>
<li>Proactively solves challenges and adds value to the workflow.</li>
<li>Builds positive relationships with internal and external teams.</li>
<li>Adapts to changing circumstances and manages ambiguity well.</li>
</ul>
Work Environment/Physical Demands
 The work environment/physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable differently abled persons to perform the essential functions.

Contracts Assistant

Explore 67+ Administrative assistant senior in Seattle this July. Find roles across top companies and apply now to boost your career.