administrative assistant senior

Seattle Children's

<div>Provide a wide range of highly complex administrative tasks. Responsibilities include the organization, prioritization and coordination of a high volume of work including confidential information. Duties include exceptional customer service to customers and visitors; creating, typing, editing, and proofreading various department documents; creating and maintaining filing systems; scheduling meetings and arranging travel; entering, extracting, and analyzing data into reports and presentations; coordinating and monitoring budget preparation; auditing or reconciling financial statements and invoices; and managing workload required to complete projects. Duties will vary by department. 
Required Education and Experience 
High school diploma or equivalent experience. Minimum five (5) years of related experience in the areas of customer service and/or office management including responsible administrative work supporting high level management or executives. 
 
Required Credentials
 
If assigned to a Home Care Services department, a copy of required education for this position (diploma or transcript) must be submitted upon hire. 
 
Preferred 
Bachelor&rsquo;s degree. Healthcare/medical office experience. Project management assistance experience.
Compensation Range
$29.16 - $43.73 per hour
Salary Information
This compensation range was calculated based on full-time employment (2080 hours worked per calendar year). Offers are determined by multiple factors including equity, skills, experience, and expertise, and may vary within the range provided.<div>
Disclaimer for Out of State Applicants
This compensation range is specific to Seattle, positions located outside of Seattle may be compensated differently depending on various factors.<div>
Benefits Information
Seattle Children&rsquo;s offers a generous benefit package, including medical, dental, and vision plans, 403(b), life insurance, paid time off, tuition reimbursement, and more. Additional details on our benefits can be found on our website www.seattlechildrens.org/careers/benefits.<div>
About Us
Hope. Care. Cure. These three simple words capture what we do at Seattle Children&rsquo;s &ndash; to help every child live the healthiest and most fulfilling life possible. Are you ready to engage with a mission-driven organization that is life-changing to many, and touches the hearts of all? #HOPECARECURE
Our founding promise to the community is as valid today as it was over a century ago: we will care for all children in our region, regardless of the families&rsquo; ability to pay. Together, we deliver superior patient care, advance new discoveries and treatments through pediatric research, and serve as the pediatric and adolescent, academic medical center for Washington, Alaska, Montana and Idaho &ndash; the largest region of any children&rsquo;s hospital in the country. 
 
U.S. News &amp; World Report consistently ranks Seattle Children&rsquo;s among the nation&rsquo;s best children&rsquo;s hospitals. For more than a decade, Seattle Children&rsquo;s has been nationally recognized in key specialty areas. We are honored to be one of the nation&rsquo;s very best places to care for children and the top-ranked pediatric hospital in Washington and the Pacific Northwest.
As a Magnet designated institution, we recognize the importance of hiring and developing great talent to provide best-in-class care to the patients and families we serve. Our organizational DNA takes form in our core values: Compassion, Excellence, Integrity, Collaboration, Equity and Innovation. Whether it&rsquo;s delivering frontline care to our patients in a kind and caring manner, practicing the highest standards of quality and safety, or being relentlessly curious as we work towards eradicating childhood diseases, these values are the fabric of our culture and community. The future starts here.
Our Commitment
Seattle Children&rsquo;s welcomes people of all experiences, backgrounds, and thoughts as this is what drives our spirit of inquiry and allows us to better connect with our patients and families. Our organization recruits, employs, trains, compensates, and promotes based on merit without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
The people who work at Seattle Children&rsquo;s are members of a community that seeks to respect and celebrate all the qualities that make each of us unique. Each of us is empowered to be ourselves.
Seattle Children&rsquo;s is proud to be an Equal Opportunity Workplace and Affirmative Action Employer.</div></div></div></div>

Administrative Assistant Senior

NationSafe Protection

Overview We are seeking a dynamic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. NationSafe Protection is a United States based company focused on physical and digital protection. Reporting directly to an Executive Director within the company, this role is a senior position and vital in ensuring smooth daily operations, managing complex schedules, and facilitating seamless communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to anticipate needs and solve problems promptly. This salaried position offers an exciting opportunity to contribute to a thriving organization while developing your administrative expertise.Duties<ul><li>Manage and maintain detailed calendars using Microsoft Outlook Calendar, Google Workspace, and other scheduling tools, coordinating meetings, appointments, and events with precision.</li><li>Provide comprehensive executive administrative support including drafting correspondence, proofreading documents, transcribing notes, and preparing reports with accuracy.</li><li>Organize and coordinate a variety of events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled efficiently.</li><li>Handle multi-line phone systems with professionalism and courtesy, practicing excellent phone etiquette while directing calls or taking messages as needed.</li><li>Oversee office management tasks such as filing, data entry, record keeping, and maintaining organized digital and physical files.</li><li>Assist with bookkeeping responsibilities using QuickBooks or similar software to track expenses, process invoices, and manage petty cash.</li><li>Support project coordination efforts by tracking deadlines, preparing materials, and liaising with team members to ensure timely completion of tasks.</li><li>Manage personal assistant duties including travel arrangements, expense reports via DocuSign or other platforms, and other confidential tasks that support executive needs.</li><li>Provide exceptional customer service to our clients</li></ul>Requirements<ul><li>Proven experience in an administrative or executive assistant role with strong office management skills.</li><li>Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry systems.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Strong typing skills combined with transcription and proofreading abilities for document accuracy.</li><li>Experience with bookkeeping tools such as QuickBooks is highly desirable.</li><li>Exceptional communication skills including phone etiquette and professional interpersonal interactions.</li><li>Familiarity with multi-line phone systems, calendar management tools like Microsoft Outlook Calendar, and electronic signature platforms such as DocuSign.</li><li>Ability to handle confidential information discreetly while maintaining a high level of professionalism.</li><li>Previous office experience including clerical duties like filing, front desk responsibilities, and customer service is preferred. Join us as an Executive Assistant if you&rsquo;re eager to bring energy into your workday while supporting leadership through meticulous organization and proactive problem-solving!</li></ul>www.NationSafeUSA.comEmail: HR@NationSafeUSA.comPay: $95,000.00 - $125,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Parental leave</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Seattle, WA 98115

Executive Assistant

YMCA

<div><div><div>Join the YMCA of Greater Seattle as Executive Assistant.
</div><div><div>Job Description
</div><div>The YMCA of Greater Seattle is currently looking for temporary, short-term help for our Office of the President. The Executive Assistant serves as a primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the President/CEO and communicates with the board of directors, volunteer leaders, the Association&rsquo;s leadership team(s), and staff. They work independently, while managing up, on projects from conception to completion and works across functions and teams in the organization to ensure the CEO&rsquo;s point of view and needs are represented and met.
The Executive Assistant will demonstrate the following attributes:
<ul><li>Strengthen the Y&rsquo;s culture by demonstrating the values of the Y - honesty, caring, respect, responsibility, and passion for excellence - in every aspect of work
</li><li>Deep commitment to the mission of the YMCA, its members and the communities served
</li><li>Proven champion of social responsibilities, diversity, and inclusion; model cultural competence and support diversity, effectively working with people of different backgrounds, abilities, opinions, and perceptions
</li><li>Demonstrate executive presence, influence, and gravitas
</li><li>Demonstrates teamwork and personal accountability, seeking and providing feedback, coaching, and resources for development
</li><li>Strategic, results-oriented, growth-focused, and strong work ethic; takes initiative and holds self and others accountable to meet or exceed quantitative and qualitative goals relating to operations, people (employees and members), philanthropy, finance, and volunteerism
</li><li>Responsible for continuous quality improvement of office practices and procedures
</li><li>Facilitate change, seek opportunities in the change systems process, model adaptability, and lead transition and transformation in support of the Y&rsquo;s mission
</li><li>Inspire others; promote creativity, generate excitement, and reward risk-taking, while consistently demonstrating a high level of emotional maturity, maintaining a positive attitude and building strong relationships
</li><li>Culture influencer, trust builder, pacesetter, change maker at the systems level, and community connector
</li><li>Passionate community organizer and advocate
</li><li>Big thinker at the systems level to drive sustainable social change
</li><li>Established reputation as a diplomatic team player who is able to transcend personal politics, engage a wide range of ideologies, and build consensus and community
</li><li>Ability to work through political barriers, build consensus, and enact change
</li><li>Eloquent, articulate, and persuasive communication style (oral and written)
</li>Position Type/Expected Hours of Work 
<li>
</li></ul>This is a full-time, temporary position from April 2026 to December 31, 2026, with the potential to transition into a permanent role. This position will be expected to work majority of the week from the Association Office in downtown Seattle, with some remote flexibility as agreed upon. Some evening and weekend flexibility is required, although not the standard expectation. 
What you'll get from working at The Y:
Membership to the YMCA of Greater Seattle for you and your household
Hiring Range: $27.00-$33.00 hourly 
</div></div><div><div>Qualifications
</div><div><ul><li>High school diploma required; bachelor&rsquo;s degree preferred
</li><li>8-10 years&rsquo; experience as an Executive Assistant
</li><li>Experience supporting a CEO and Board of Directors for a nonprofit organization strongly preferred
</li><li>Must be proactive, biased for action, deadline driven, detail oriented, able to work independently, maintain confidentiality and exercise judgment and discretion in the performance of all functions and responsibilities
</li><li>Outstanding planning skills and the ability to look and plan ahead
</li><li>Excellent oral and written communication skills; comfortable interacting with senior-level executives and other staff within and outside of the organization with a great deal of tact and diplomacy
</li><li>Ability to effectively and efficiently handle multiple, simultaneous, and complex tasks and projects
</li><li>Work well with a diverse group of people, at all levels, particularly in an executive environment, and with a high level of professionalism
</li><li>Demonstrated integrity and work ethics. Strong organizational and time management skills
</li><li>Experienced at organizing, prioritizing, and scheduling work assignments; employee performance management skills
</li><li>Must have advanced skill level in Microsoft Word, Excel and PowerPoint, as indicated by proficiency testing
</li><li>Proficiency in any board management software strongly desired
</li><li>Ability to relate effectively to diverse groups of people from all social and economic segments of the community; track record of building authentic, constructive relationships with others
</li><li>Strong strategic planning skills, including execution expertise
</li><li>Demonstrated experience in financial planning, budgeting, and analysis
</li>Ability to partner and provide strategic-level input to senior leadership and the ability to influence others at all levels of the organization 
<li>
</li></ul>Preferred Qualifications
<ul><li>Prefer knowledge of and previous experience with diverse populations (language, culture, race, physical ability, sexual orientation, etc.). Ability to speak any language in addition to English may be helpful.
</li>Experience with using Artificial Intelligence tools to drive greater administrative and operational efficiency is preferred. 
<li>
</li></ul>You'll be a great fit for the Seattle Y if you :
<ul><li>Thrive on working in a collaborative environment
</li><li>Are very adaptable
</li><li>Have high ownership and strong work ethic
</li><li>Are a great problem solver who can think on your feet
</li><li>Truly enjoy being of service to people
</li><li>Like being part of a team that cares about one another as people and enjoy working together
</li>Want to know that the work you do contributes to building a better, stronger community for all 
<li>
</li></ul>OUR MISSION
Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.
OUR VALUES
Respect
 
Responsibility
 
Honesty
 
Caring
 
Passion for Excellence
YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.
We are a drug &amp; alcohol-free workplace. We participate in the Federal E-Verify system. All job offers are contingent on the results of a background check in accordance with Washington's Fair Chance Act.
If you need assistance of any kind with the application process, reach out to recruiting@seattleymca.org . 
</div></div><div><div>Essential Functions
</div><div>Responsibilities
<ul><li>Works directly with the President/CEO and anticipates their needs to provide support to all aspects of their daily work.
</li><li>Manages President/CEO&rsquo;s day-to-day calendar and the annual calendar for the Association and supports the development and implementation of meeting agendas and logistical arrangements for all Association meetings involving the President/CEO.
</li><li>Serves as main contact for communications to the senior leadership team and assist administratively to maximize effectiveness. Determines priority of matters of attention for the executive team; redirect matters to staff members to handle, or handle matters personally, as appropriate.
</li><li>Develops and manages budgets directly overseen by the Office of the President/CEO. Processes all expense reports and invoices, time reports, and PTO requests for the office of the President/CEO.
</li><li>Collects data and documents for the senior leadership team. Helps collect information and draft briefing materials and reports to ensure President/CEO is prepared and positioned to advance organizational goals and initiatives.
</li><li>Independently composes, prepares, and follows up on internal and external correspondence on behalf of the President/CEO. Attends meetings with and on behalf of the President/CEO, as needed.
</li><li>Attends planned and ad hoc meetings, providing direct support to the President/CEO. Schedules meetings, organizes agendas and materials, takes and disseminates notes, tracks and follows up on all action items. Follow up on outstanding actions to ensure timely completion. Manages special projects as assigned.
</li><li>Serves as backup to the Executive Assistant &ndash; Board Liaison to the Board of Directors for general communications, inquiries, and scheduling.
</li><li>Support AO Board and Executive Committee in-person meetings, as needed, ensuring proper procedures, tasks and action items are completed in a timely manner.
</li><li>Assists President/CEO with agenda setting and material preparation for SLT meetings, retreats, business reviews, listening session, and related meetings. Researches background material and prepare agendas, and presentation material for meetings. Creates supplemental materials (PowerPoint presentations, financial charts, special reports, executive summaries, etc.) independently and in collaboration with other staff members, as needed.
</li><li>Handles administrative tasks for the President/CEO, including travel planning, expense reporting, onboarding of direct reports, space planning, mail management, hosting all-hands meetings, and other administrative tasks and projects as needed.
</li><li>May provide supervision and/or team leadership for other administrative staff.
</li></ul><ul><li>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
</li></ul>Code of Conduct for Applicants
All employees and volunteers are responsible for adhering to abuse prevention policies, maintaining appropriate boundaries, completing required training, reporting suspicious or inappropriate behavior, and complying with mandated reporting requirements.
Responsible for ensuring staff are properly screened, trained, supervised and held accountable to the organization&rsquo;s abuse risk management standards.</div></div></div></div>

Executive Assistant - Office of the President

YMCA Of Greater Seattle

<div>Overview:<div></div><div> 
Our Commitment to Equity
 
The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.</div><div> 
Job Summary</div><div>
The YMCA of Greater Seattle is currently looking for temporary, short-term help for our Office of the President. The Executive Assistant serves as a primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the President/CEO and communicates with the board of directors, volunteer leaders, the Association&rsquo;s leadership team(s), and staff. They work independently, while managing up, on projects from conception to completion and works across functions and teams in the organization to ensure the CEO&rsquo;s point of view and needs are represented and met.</div> 
The Executive Assistant will demonstrate the following attributes:<ul><li>
Strengthen the Y&rsquo;s culture by demonstrating the values of the Y - honesty, caring, respect, responsibility, and passion for excellence - in every aspect of work
</li><li>Deep commitment to the mission of the YMCA, its members and the communities served</li><li>
Proven champion of social responsibilities, diversity, and inclusion; model cultural competence and support diversity, effectively working with people of different backgrounds, abilities, opinions, and perceptions
</li><li>Demonstrate executive presence, influence, and gravitas.</li><li>
Demonstrates teamwork and personal accountability, seeking and providing feedback, coaching, and resources for development</li><li>
Strategic, results-oriented, growth focus and strong work ethic; takes initiative and holds self and others accountable to meet or exceed quantitative and qualitative goals relating to operations, people (employees and members), philanthropy, finance, and volunteerism
</li><li>Responsible for continuous quality improvement of office practices and procedures</li><li>
Facilitate change, seek opportunities in the change systems process, model adaptability, and lead transition and transformation in support of the Y&rsquo;s mission
</li><li>Inspire others; promote creativity, generate excitement, and reward risk taking, while consistently demonstrating a high level of emotional maturity, maintaining a positive attitude and building strong relationships</li><li>
Culture influencer, trust builder, pacesetter, change maker at the systems level, and community connector</li><li>
Passionate community organizer and advocate
</li><li>Big thinker at the systems level to drive sustainable social change</li><li>
Established reputation as a diplomatic team player who is able to transcend personal politics, engage a wide range of ideologies, and build consensus and community</li><li>
Ability to work through political barriers, build consensus, and enact change
</li><li>Eloquent, articulate, and persuasive communication style (oral and written)</li></ul><div>
Position Type/Expected Hours of Work</div><div>
This is a full-time, temporary position from April, 2026 to December 31, 2026, with the potential to transition into a permanent role. This position will be expected to work majority of the week from the Association Office in downtown Seattle, with some remote flexibility as agreed upon. Some evening and weekend flexibility is required, although not the standard expectation.</div><div></div><div> 
What you'll get from working at The Y</div><ul><li>
Membership to the YMCA of Greater Seattle for you and your household</li></ul><div></div><div> 
Hiring Range: $27.00-$33.00 hourly</div>
Responsibilities:
<ul><li>Works directly with the President/CEO and anticipates their needs to provide support to all aspects of their daily work. Manages President/CEO&rsquo;s day-to-day calendar and the annual calendar for the Association and supports the development and implementation of meeting agendas and logistical arrangements for all Association meetings involving the President/CEO.</li><li>
Serves as main contact for communications to the senior leadership team and assist administratively to maximize effectiveness. Determines priority of matters of attention for the executive team; redirect matters to staff members to handle, or handle matters personally, as appropriate.</li><li>
Develops and manages budgets directly overseen by the Office of the President/CEO. Processes all expense reports and invoices, time reports, and PTO requests for the office of the President/CEO.</li><li>
Collects data and documents for the senior leadership team. Helps collect information and draft briefing materials and reports to ensure President/CEO is prepared and positioned to advance organizational goals and initiatives.</li><li>
Independently composes, prepares, and follows-up on internal and external correspondence on behalf of the President/CEO. Attends meetings with and on behalf of the President/CEO, as needed.</li><li>
Attends planned and ad hoc meetings, providing direct support to the President/CEO. Schedules meetings, organizes agendas and materials, takes and disseminates notes, tracks and follows up on all action items. Follow up on outstanding actions to ensure timely completion. Manages special projects as assigned.</li><li>
Serves as back up to the Executive Assistant &ndash; Board Liaison to the Board of Directors for general communications, inquiries, and scheduling.
</li><li>Support AO Board and Executive Committee in person meetings, as needed, ensuring proper procedures, tasks and action items are completed in a timely manner.</li><li>
Assists President/CEO with agenda setting and material preparation for SLT meetings, retreats, business reviews, listening session, and related meetings. Researches background material and prepare agendas, and presentation material for meetings. Creates supplemental materials (PowerPoint presentations, financial charts, special reports, executive summaries, etc.) independently and in collaboration with other staff members, as needed.</li><li>
Handles administrative tasks for the President/CEO including travel planning, expense reporting, onboarding of direct reports, space planning, mail management, hosting all hands meetings, and other administrative tasks and projects as needed.
</li><li>May provide supervision and/or team leadership for other administrative staff.</li><li>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</li></ul><div></div><div> 
Code of Conduct for Applicants</div><div></div><div> 
All employees and volunteers are responsible for adhering to abuse prevention policies, maintaining appropriate boundaries, completing required training, reporting suspicious or inappropriate behavior, and complying with mandated reporting requirements.</div><div></div><div> 
Responsible for ensuring staff are properly screened, trained, supervised and held accountable to the organization&rsquo;s abuse risk management standards.</div>
Qualifications:
<ul><li>High school diploma required; bachelor&rsquo;s degree preferred.</li><li>
8-10 years&rsquo; experience as an Executive Assistant.</li><li>
Experience supporting a CEO and Board of Directors for a nonprofit organization strongly preferred.</li><li>
Must be proactive, biased for action, deadline driven, detail oriented, able to work independently, maintain confidentiality and exercise judgment and discretion in the performance of all functions and responsibilities.</li><li>
Outstanding planning skills and the ability look and plan ahead.</li><li>
Excellent oral and written communication skills; comfortable interacting with senior level executives and other staff within and outside of the organization with a great deal of tact and diplomacy.</li><li>
Ability to effectively and efficiently handle multiple, simultaneous, and complex tasks and projects.</li><li>
Work well with a diverse group of people, at all levels, particularly in an executive environment, and with a high level of professionalism.</li><li>
Demonstrated integrity and work ethics. Strong organizational and time management skills.</li><li>
Experienced at organizing prioritizing, and scheduling work assignments; employee performance management skills.</li><li>
Must have advanced skill level in Microsoft Word, Excel and PowerPoint, as indicated by proficiency testing.</li><li>
Proficiency in any board management software strongly desired.</li><li>
Ability to relate effectively to diverse groups of people from all social and economic segments of the community; track record of building authentic, constructive relationships with others</li><li>
Strong strategic planning skills including execution expertise</li><li>
Demonstrated experience in financial planning, budgeting, and analysis</li><li>
Ability to partner and provide strategic level input to senior leadership and the ability to influence others at all levels of the organization</li></ul><div> 
Preferred Qualifications</div><ul><li>
Prefer knowledge of and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.). Ability to speak any language in addition to English may be helpful.</li><li>
Experience with using Artificial Intelligence tools to drive greater administrative and operational efficiency is preferred.</li></ul>
You'll be a great fit for the Seattle Y if you:<ul><li>
Thrive on working in a collaborative environment.</li><li>
Are very adaptable.</li><li>
Have high ownership and strong work ethic.</li><li>
Are a great problem solver who can think on your feet.</li><li>
Truly enjoy being of service to people.</li><li>
Like being part of a team that cares about one another as people and enjoy working together.</li><li>
Want to know that the work you do contributes to building a better, stronger community for all.</li></ul>
OUR MISSION
Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.
OUR VALUES<ul><li>
Respect</li><li>
Responsibility</li><li>
Honesty</li><li>
Caring</li><li>
Passion for Excellence</li></ul>
YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.
We are a drug &amp; alcohol-free workplace. We participate in the Federal E-Verify system. All job offers are contingent on the results of a background check in accordance with Washington's Fair Chance Act.
If you need assistance of any kind with the application process, reach out to recruiting@seattleymca.org.</div>

Amazon Web Services

<div><h2 class="jobSectionHeader">DESCRIPTION</h2><div>
Our team builds and operates the foundational database technologies that power the world's fastest-growing startups and largest enterprises. We are the critical layer where data meets possibility, enabling customers to build and scale applications that millions of people depend on every day. 
 
We are looking for an exceptionally organized and proactive Executive Assistant to support VP within our organization. In this role, you will be the operational backbone that enables our leaders to scale their impact and drive key initiatives. You will do more than just manage schedules and logistics; you are a force multiplier who anticipates challenges, streamlines complex processes, and acts as a central point of communication for a fast-paced global team. 
 
Your work will directly contribute to the success of a team shaping the future of the cloud. 
 
You will masterfully navigate competing priorities, manage intricate calendars for your executive across multiple time zones, and coordinate high-impact team activities. 
 
If you thrive on orchestrating order in a fast-paced world and want to be at the center of technological innovation, we would love to hear from you. 
 
This role requires five (5) days a week in office.
 
 
Key job responsibilities 
<ul><li>Experience supporting senior management in large, corporate environments or equivalent</li><li>Experience managing multiple calendars, or experience with executive level calendar management</li><li>Experience with productivity and communications tools including Microsoft Office products and applications</li><li>Experience handling confidential information and maintaining professionalism in dealing with senior executives, or experience with end-to-end project management</li><li>Exceptional written, verbal, and interpersonal communication skills and attention to detail</li></ul></div><h2 class="jobSectionHeader">
BASIC QUALIFICATIONS</h2><ul><li>Experience with Microsoft Office products and applications</li><li>Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed</li><li>5+ years of executive assistant, or 3+ years of Amazon experience</li></ul><h2 class="jobSectionHeader">
PREFERRED QUALIFICATIONS</h2><ul><li>Experience leading process improvements</li><li>Experience in a fast-paced, high-tech company</li><li>Experience designing processes to maximize efficiency</li><li>Experience with domestic or international travel coordination</li></ul> 
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. 
 
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner. 
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits. 
USA, WA, Seattle - 82,700.00 - 129,800.00 USD annually</div>

Executive Assistant , AWS Database Services

Steeler

Company Overview Steeler is a family-owned business with an entrepreneurial spirit, fostering a dynamic environment where employees can develop their careers and achieve their professional goals. With over 40 years of experience, we are a leading manufacturer of steel framing and a distributor of drywall supplies and construction materials.Our Administrative Assistant Position is the first point of contact for our clients, both in person and over the phone. This position provides excellent customer service while assisting our Corporate office staff with various projects support, tasks and daily duties.Job Overview We are seeking an energetic and detail-oriented Administrative Assistant to support our office operations. This role offers an exciting opportunity to be the backbone of our administrative functions, ensuring smooth daily operations while providing exceptional customer service. The ideal candidate will bring strong organizational skills, office management expertise, and a positive attitude to our team.Responsibilities<ul><li>Operates AVAYA multi-line telephone system to answer incoming calls, determines purpose of call and forwards call to appropriate personnel or department. Takes and delivers messages or transfers calls to voicemail when personnel are not available.</li><li>Greets and welcomes on-site visitors, determines nature of business and announces visitor to appropriate personnel. Monitors visitor access.</li><li>Sends, receives, sorts and routes mail. Includes maintenance and monitoring of stamp machine.</li><li>Create memos, correspondence, reports and other documents when necessary.</li><li>Keeps conference room clean, including coffee preparation and disposal.</li><li>Organizes and prepares office/janitorial supply lists for order.</li><li>Assists all other departments with miscellaneous routine tasks and assignments such as filing, spreadsheet creation/maintenance and updating and other duties as assigned.</li></ul>Experience<ul><li>2+ reception or administrative assistant experience</li><li>2+ years customer service experience</li><li>Excel Experience</li><li>Basic math and computer skills</li><li>Previous experience with a multi-line telephone system.</li><li>Demonstrated prioritizing skills and ability to multi-task.</li><li>Demonstrated time management and planning</li><li>Strong verbal communication</li><li>Ability to work as part of a team</li><li>Bi-lingual in English/Spanish is a plus</li></ul>Join our team to become a vital part of a thriving company that values dedication, professionalism, and a proactive approach. We are committed to supporting your growth while providing a vibrant workplace where your administrative talents can shine!Pay: $21.00 - $26.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Basic Excel experience</li><li>Multi-line phone call experience</li></ul>Experience:<ul><li>reception or admin: 2 years (Required)</li></ul>Work Location: In person

Administrative Assistant

City of Kobe, Japan (KTIO)

<div>
 
 
 Job Title:
 
 &nbsp;Administrative Assistant
 
 
 
 Location:
 
 Hybrid &ndash; remote and office at 1001 4th Ave., #4310, Seattle (1 day in office minimum)
 
 
 
 Job Type:
 
 Part Time, Non-Exempt
 
 
 
 Hours:
 
 9:00 a.m. to 3:00 p.m.&nbsp;(lunch break from 12 &ndash; 1 p.m.), Monday, Tuesday, Thursday&nbsp;
 
 
 
 Pay Rate:
 
 $25 &ndash; $30 per hour
 
 
 
 Opening Date:
 
 April 1st
 
 
 
 Closing Date:
 
 April 15th
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 
 Overview of Kobe Trade Information Office
 
 
 
 Kobe, a sister city of Seattle, is one of the largest cities in Japan and has been attracting global attention due to its resilient economy and unique&nbsp;cultural value.&nbsp;&nbsp;As a branch office of the City of Kobe, the key missions of Kobe Trade Information Office&nbsp;(KTIO) include connecting individuals and entities in the Greater Seattle area with our valuable resources in Kobe to enhance economic exchange and business initiatives, thereby achieving mutual growth.&nbsp;&nbsp;We execute our missions with a strong commitment to serve our business communities in the beautiful port towns of Seattle and Kobe and beyond.&nbsp;&nbsp;This position will play an important role in supporting our day-to-day operations and our efforts to drive positive impact through our programs.&nbsp;&nbsp;
 
 
 
 
 
 
 Position Summary
 
 
 
 The Administrative Assistant is responsible for ensuring that KTIO office is organized, and that daily tasks are completed efficiently.&nbsp;&nbsp;The responsibilities also include supporting KTIO&rsquo;s missions under the directions of the director of KTIO and representing KTIO&rsquo;s values when interacting with members of communities.&nbsp;&nbsp;The person fulfilling this role will have a wide range of duties to complete and must be willing to take on extra administrative tasks as and when required by the director.&nbsp;&nbsp;
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Providing communication support, including phone calls, email inquiries, in-person greetings, and social media posting and management.&nbsp;
 </li>
 <li>
 Office management duties, including purchasing and managing supplies, managing mailings, and coordinating with outside vendors for services and repairs.
 </li>
 <li>
 Administrative accounting duties, including organizing invoices, creating expense/income lists, and record updates.&nbsp;
 </li>
 <li>
 
 Filing and correspondence with government agencies and other administrative bodies as needed for office operations, including payment of taxes and insurance premiums.
 
 </li>
 <li>
 
 Supporting events and&nbsp;
 
 programs by contributing to the visibility of the organization by representing KTIO.
 </li>
 <li>
 
 Gathering, organizing, and reporting information from open resources, such as newspapers.
 
 </li>
 <li>
 
 Japanese-English translation and document editing.
 
 </li>
 <li>
 
 Other projects and administrative tasks as assigned and handling inquiries in English.&nbsp;
 
 </li>
 </ul>
 
 
 
 
 
 Skills and Requirements&nbsp;
 
 
 <ul>
 <li>
 A minimum of two (2) years&rsquo; office work experience preferred.
 </li>
 <li>
 Proficiency in Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Fluency in English and Japanese, verbal and written.
 </li>
 <li>
 Social media management skills, including posting on LinkedIn and Facebook.
 </li>
 <li>
 Ability to handle multiple tasks, projects, and priorities effectively and professionally.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Available to work from 9 a.m. to 3 p.m. (lunch break from 12 p.m. to 1 p.m.) on Monday, Tuesday, and Thursday.
 </li>
 <li>
 Available to work in-person at office in Seattle at least one (1) day per week and as may be required by business needs.
 </li>
 <li>
 Some moderate lifting (up to 25 pounds) may be required on an occasional basis.&nbsp;&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Benefits
 
 
 
 Benefits include Social Security, Medicare, unemployment insurance, workers&rsquo; compensation, long-term care coverage through the WA Cares Fund, paid family medical leave, paid sick leave,&nbsp;and transit expenses.
 
 
 
 
 
 
 How to Apply
 
 
 
 Please submit your resume and cover letter to Takeshi Maruki at tmaruki@cityofkobe.org.&nbsp;&nbsp;We will accept applications until position is filled.&nbsp;&nbsp;
 
 
 
 
 
 
 Additional Information
 
 
 
 This job description is not intended, and should not be construed, to be an all-inclusive list of all responsibilities, skills, efforts, or working conditions associated with the position of Administrative Assistant.&nbsp;&nbsp;
 
 
 
 
 
 
 In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
 
 
 
 
 
 
 KTIO is an equal opportunity employer and does not&nbsp;discriminate on the basis of race, color, religion, creed, sex, sexual orientation, gender identity, national or ethnic origin, age, presence of sensory disability, physical or mental disability, use of a trained guide dog or service animal by a person with a disability, veteran&rsquo;s status, marital status, or other classes protected by law.&nbsp;&nbsp;
 
 
 
 
 
 For more information about KTIO, visit&nbsp;www.linkedin.com/company/kobe-trade-information-office&nbsp;and&nbsp;www.facebook.com/cityofkobe.
 
 
 
 
</div>

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