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administrative assistant, floater support Jobs in Los Angeles

administrative assistant, new content experiences Jobs in Los Angeles

administrative legal secretary

Davis Wright Tremaine LLP

<div><div>This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an <b>Administrative Legal Secretary </b>to join our team in our <b>Los Angeles </b>office.
</div><div>
</div><div>We offer a hybrid work engagement with one day of remote work, and four days in-office.</div><div>
</div><div>
This is an entry-level position which is designed to provide assistance to legal secretaries and other administrative staff on a task basis. Provide and coordinate comprehensive administrative and clerical support for attorneys and paralegals across various practice groups, ensuring the efficient use of their time. This role demands a strong ability to work both independently and collaboratively with timekeepers and staff, along with proficiency in executing the outlined responsibilities. Completion of all provided training programs is mandatory.
</div><div>
</div><div>At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.</div><div>
</div><div><b>
On a typical day you will:
</b></div><div><ul><li>Document Management:
</li><li><ul><li>Maintain up-to-date forms and collaborate with word processing on templates
</li><li>Type, proofread, compare, and edit legal and business documents under time-sensitive deadlines
</li></ul></li><li>Time Entry &amp; Billing Management:
</li><li><ul><li>Enter attorney time, process and assist with the client billing process, including reviewing, and editing pre-bills
</li></ul></li><li>Expense Management:
</li><li><ul><li>Prepare and submit expense reimbursement reports, vendor invoice processing
</li></ul></li><li>Administrative Duties:
</li><li><ul><li>Docket deadlines, maintain attorney and client records, prepare/organize binders, conflicts checks, open new client and matter files, and manage calendars
</li><li>Coordinate and schedule messenger, overnight delivery or courier services as needed
</li><li>Coordinate appointments, meetings, conference calls, and travel arrangements
</li></ul></li><li>Project Coordination:
</li><li><ul><li>Regularly check in with assigned executive legal secretaries and attorneys to ensure projects are on track, exercise judgment on when to seek guidance, and assign tasks to support staff while ensuring timely completion. Communicate project status clearly to all team members
</li></ul></li><li>Personal Development:
</li><li><ul><li>Attend training classes
</li></ul></li><li>Ownership &amp; Initiative:
</li><li><ul><li>Take full ownership of personal success and the success of attorneys, welcoming challenges and proactively solving problems
</li></ul></li><li>Engagement &amp; Innovation:
</li><li><ul><li>Stay curious, engaged, and solution-oriented, offering ideas to enhance service, teamwork, and efficiency
</li></ul></li><li>Strategic Contribution:
</li><li><ul><li>Understand firm and practice group objectives, identify opportunities to contribute, and actively participate in solutions to achieve desired goals
</li></ul></li><li>Team Support:
</li><li><ul><li>Maintain regular and consistent attendance and punctuality
</li><li>Adhere to schedule by being timely on breaks, lunches and meetings
</li></ul></li></ul></div><p><b>Join us if you have:</b></p><ul><li>
1+ years&rsquo; experience in a professional office preferred
</li><li>GED or High School Diploma
</li><li>Self-starter with a high degree of attention to detail
</li><li>Ability to accurately type 50+ wpm
</li><li>Basic knowledge of Microsoft Office products
</li><li>Intermediate knowledge of Microsoft Office Word
</li><li>Ability and willingness to learn new programs and program updates
</li><li>Ability to express self effectively, both orally and in writing
</li><li>Excellent grammar and proofreading skills
</li><li>A highly professional demeanor and appearance; adhere to dress code
</li><li>Ability to work in a team-oriented, service focused environment and to handle stressful situations in calm, composed manner
</li><li>Ability to prioritize tasks and to complete projects with minimal supervision
</li><li>Ability to follow client confidentiality guidelines
</li><li>Ability to pay close attention to detail and be highly organized and accurate
</li><li>Strong time management skills
</li></ul><p><b>Who We Are</b></p><div>
Davis Wright Tremaine LLP is an AmLaw 100 law firm with 9 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client&rsquo;s and each lawyer&rsquo;s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.</div><p><b>
What&rsquo;s in it For You?</b></p><div>
DWT offers competitive compensation in addition to ample benefits including but not limited to:</div><ul><li>
Choice of health and vision insurance plans</li><li>
2 paid volunteer days for qualifying community service work</li><li>
Dental plan</li><li>
Fertility and adoption benefit</li><li>
Paid sabbatical after 13 years of service</li><li>
Tuition reimbursement</li><li>
Commuter benefits</li><li>
Retirement contribution</li></ul><div>
</div><div>
This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.</div><p></p><div><b><br>
California</b></div><div>
The annualized salary range for this position in Los Angeles is $53,000 to $62,000 ($27.18 to $31.79 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.</div><div><b>
</b></div><div><i>
Davis Wright Tremaine LLP fosters a culture where all talented individuals&mdash;including those who are traditionally underrepresented in the legal profession&mdash;can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm&rsquo;s commitment to DEI here:</i><b><i>www.dwt.com/dei</i></b>.</div><div><br>
<i>
Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email </i><i>humanresources_confidential@dwt.com</i><i>.</i></div><div>
</div><div>
#LI-AF1</div></div>

Administrative Legal Secretary

Jackson Lewis

<div><p>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.</p><p></p><p>
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.</p><p></p><p>
Jackson Lewis is seeking a <b>Legal Secretary</b> for the <b>Los Angeles, CA</b> office.</p><p>
In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks as necessary.</p><p></p><p><b>
Duties and Responsibilities:</b></p><ul><li>
Maintain electronic case files and update as needed following set protocols for search ease.</li><li>
Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state and federal matters.</li><li>
Assist with preparation of administrative filings/exhibits in agency matters.</li><li>
Assist with preparation of exhibits for submission in a variety of matters.</li><li>
Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.</li><li>
Complete monthly expense reports for assigned attorneys.</li><li>
Assist attorneys with monthly client invoicing in conjunction with our billing department.</li><li>
Monitor CLE needs of supported attorneys and assist with bar admissions, etc as needed.</li><li>
Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed through firm&rsquo;s travel agency.</li><li>
Prepare notebooks and proofreading of documents.</li><li>
Run conflict checks and open new client engagements in conjunction with our new business team.</li><li>
Continued knowledge and basic status of current cases and projects of assigned attorneys.</li><li>
Handle a wide variety of complex and confidential, time-sensitive material.</li><li>
Perform other administrative duties as assigned.</li></ul><p></p><p>
For California, the expected salary range for this position is between $40.00 and $50.00 per hour. The actual compensation will be determined based on experience and other factors permitted by law.
</p><p></p><p><b>Skills and Educational Requirements:</b></p><ul><li>
3 years minimum legal experience, preferably in employment law.</li><li>
Solid understanding of basic technical legal terminology.</li><li>
Solid experience working in ECF and California state e-filing systems.</li><li>
Solid experience in working with document database system (Netdocs or similar).</li><li>
Proficiency in Windows environment including Word and Outlook.</li><li>
Familiarity with state and federal rules and procedures, general legal procedures.</li><li>
Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.</li><li>
Experience supporting 4 plus active attorneys at one time a strong plus.</li><li>
Experienced with trial preparation a plus.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented.</li><li>
Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.</li><li>
Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level.</li><li>
Reliable with punctuality and attendance.</li><li>
Associate Degree or 4-year college degree preferred, or relevant experience considered.</li></ul><p></p><p>
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. For those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law.</p></div>

Legal Secretary

LA Law Library

<div><div>TITLE: <b>Library Associate &ndash; Legal Education</b><br>
 COMPANY: LA Law Library<br>
 FULL/PART TIME: Full Time<br>
 SCHEDULE: Monday-Friday, 9:15am-6:00pm<br>
 SALARY: $22/hour</div><div></div><div><b><br>
ABOUT LA LAW LIBRARY</b></div><div></div><div><br>
LA Law Library is a vibrant community education center in Los Angeles County and a leader in providing public access to legal knowledge, putting national and international sources of law into the hands of those seeking legal information. In addition to acting as the curator and cultivator of a superior collection of legal resources comprised of nearly one million volume equivalents - including one of the nation&rsquo;s largest foreign and international law collection, LA Law Library serves as a gateway to legal information and a navigator facilitating access to the legal system for those who do not have or cannot afford legal representation.</div><div></div><div><br>
Our staff serves more than 100 thousand patrons annually, both nationally and globally, and the number continues to grow daily as new programs and workshops are developed with the assistance of our many partners to provide innovative legal research technology and services.</div><div></div><div><b><br>
POSITION INFORMATION</b></div><div><br>
LA Law Library currently seeks an energetic, flexible, and team-oriented Library Associate for Legal Education. The successful candidate should demonstrate excitement about outreach, education and serving the public, possesses experience and the aptitude for excellent customer service, preferably within a public library setting, and has a willingness to learn. They will provide qualified assistance and referrals to users in navigating law-related library resources and websites while also possessing the ability to work independently and exercise sound judgment in a busy library environment with a minimum of supervision.</div><div></div><div><b><br>
RESPONSIBILITIES:</b></div><div></div><div><br>
The Library Associate responsibilities are divided into five (5) primary categories: Legal Education Development; Outreach and Development; Administrative; Direct Patron Services; and Other Responsibilities as assigned. Under the general guidance and direction of the department Director, and in coordination with departmental staff, this position requires the ability to work independently and employ proactive thinking, sound judgment and diplomacy.</div><div></div><div><br>
Legal Education Development</div><div><ul><li>
Works with the Director to develop content for classes taught by Library staff and Volunteer attorneys</li><li>
Assists the Director in providing oversight and guidance in the development and maintenance of class content through regular review of materials and interface with instructors in the interest of maintaining relevance, timeliness, compliance with updated changes in the law and other quality control concerns.</li><li>
Develops associated class support materials for various patron groups, including self-represented litigants, attorneys, paralegals, business owners and entrepreneurs, and the general public.</li><li>
Travels as assigned to remote locations to assist with on-site education, reference and research services.</li><li>
Identifies patron legal education needs and works with Director and Managing Librarian to analyze/develop appropriate training programs provided by both in-house and external instructors. &bull; Stays abreast of changes in the law to help ensure continuity and accuracy of LA Law Library instructional class content.</li><li>
Ensures the department follows established timelines and calendaring procedures for scheduling educational classes in Main and remote locations.</li><li>
Plans, calendars and executes Minimum Continuing Legal Education (MCLE) programs according to California State Bar rules, and handles CIMCE Multiple Activity Provider renewal process.</li><li>
With assistance from the Director and Managing Librarian, handles the ABA guided MCLE accreditation renewal process.</li><li>
In coordination with the Administrative Technician, maintains MCLE and other class and workshop statistics.</li><li>
With the Director, establishes and maintains relationships with legal professionals and organizations to develop and implement Legal Education programs.</li><li>
Documents and implements policies and procedures regarding the library&rsquo;s legal education programs and evaluation process.</li><li>
With the Director, establishes and maintains a roster of volunteer speakers and/or instructors.</li><li>
Works with the Managing Librarian to assist with selection of new multimedia MCLE collection materials.</li><li>
Develops and maintains pathfinders, bibliographic resources and research guides in print and on the MCLE and CIMCE section of the library&rsquo;s website.</li></ul></div><div></div><div><br>
Outreach and Development</div><div><ul><li>
Supports the Director and Managing Librarian in the development of Legal Education partnerships and opportunities for joint collaboration</li><li>
Supports partnerships with outside organizations to enhance services for specific audiences.</li><li>
Assists in coordination and implementation of outreach related activities aimed at current and potential speakers and partnering organizations</li></ul></div><div></div><div><br>
Administrative</div><div><ul><li>
Compiles and archives statistics and assists with the development of special reports</li><li>
Coordinates support staffing to ensure seamless coverage of services provided to patrons participating in library programs</li><li>
Maintains and updates designated program-related administrative documents and records</li><li>
Conducts administrative-related communications with specific patron constituents, program providers and partners</li><li>
Participates in development and implementation of strategic plans and documentation of objectives and projects</li><li>
Participates in the tracking of best practices for the administrative operations of specific departmental programs and recommends solutions to issues arising from department operations</li></ul></div><div></div><div><br>
Direct Patron Services</div><div><ul><li>
In cooperation with other departments on an as needed basis, assists in providing public counter service to patrons, including locating materials, directing patrons to resources, supporting branch and partnership locations or providing circulation services</li><li>
Refers users to Reference Librarians for additional help in locating and using needed resources</li><li>
Responds to patron inquiries and prioritizes requests, consulting with the designated Managing Librarian as needed</li><li>
Assists with the development and preparation of materials and programs for Spanish and other non-English language speakers</li></ul></div><div></div><div><br>
Other Responsibilities as assigned</div><div><ul><li>
Participates in orientation and training of new staff members.</li><li>
Participates in library-wide projects and programs.</li><li>
Provides public counter support and services</li><li>
Other related duties as required.</li></ul></div><div></div><div><b><br>
REQUIRED QUALIFICATIONS:</b></div><div>
Required</div><div><ul><li>
BA or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities associated with coordinating and supporting legal education and/or library administrative work.</li><li>
Computer literacy required (MS Office, including Excel, and Google Docs)</li><li>
Aptitude for complex, analytical, detailed work and schedule management</li><li>
Interest in outreach and promotion of new and innovative program ideas</li><li>
Ability to work independently while exercising sound judgment to seek guidance, direction, and support from supervisor and team members</li><li>
Excellent written and oral communication skills</li><li>
Experience working directly with a diverse public population with sensitivity to varying levels of literacy competencies and/or economic/social/educational challenges</li><li>
Experience working with legal and other industry professional</li><li>
Excellent written and oral communication skills</li><li>
Ability to work as part of a team across departmental lines</li></ul></div><div></div><div><br>
Preferred</div><div><ul><li>
Experience working in a public library and/or law firm</li><li>
Proficiency in Spanish</li><li>
Demonstrated commitment to service and social justice</li><li>
1-2 years of experience planning, coordinating and organizing CIMLE and MCLE selection and/or continuing legal education programs for legal professionals and the general public</li></ul></div><div></div><div><b><br>
BENEFITS</b></div><div></div><div><br>
LA Law Library currently offers a comprehensive benefits package including paid leave accruals, 14 paid holidays, life and long-term disability insurance, Aflac Insurance; as well as a transportation allowance/reimbursement program for using public transit or free parking if you drive.</div><div></div><div><b><br>
EQUAL OPPORTUNITY EMPLOYER</b></div><div></div><div><br>
LA Law Library is an equal opportunity employer. It does not discriminate against qualified employees or applicants based on race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship status, age, marital status, physical disability, mental disability, medical condition, sexual orientation, military or veteran status, genetic information, or any other characteristic protected by applicable state or federal law. Equal employment opportunity will be extended to all persons in all terms and conditions of employment.</div><div></div><div><br>
To apply for this position please submit your <b>resume </b>and <b>cover letter</b> via Indeed.com or ZipRecruiter.</div></div><div></div>

Library Associate, Legal Education

Andrade Gonzalez LLP

<p><b>&lt;Job Overview&gt;</b><br/>We are seeking a highly motivated and detail-oriented Litigation Paralegal with 5-8 years of paralegal experience and paralegal certified to join our dynamic legal team. This is a full-time on-site role. We are located in the vibrant Arts District in Los Angeles. In this vital role, you will support complex litigation cases across various practice areas, ensuring smooth case progression through meticulous document management, conducting legal research, and client communication. Your proactive approach and organizational skills will help drive efficiency, accuracy, and success in our litigation efforts. Attention to detail, organizational skills and the ability to work proactively in a fast-paced environment are essential for success in this role.</p><p><b>&lt;Duties&gt;</b></p><ul><li>Assist attorneys with case preparation, including drafting pleadings and motions, discovery requests, and legal correspondence</li><li>Supporting all aspects of litigation from discovery to trial</li><li>Conduct comprehensive legal research using tools such as Westlaw, LexisNexis, and PCLaw to support case strategies</li><li>Manage and organize case files using document management systems like Smokeball, Infotrack, and other electronic filing platforms</li><li>Review and analyze legal documents, contracts, and evidence for accuracy and relevance</li><li>Coordinate depositions, interviews, and client meetings while maintaining detailed records of proceedings</li><li>Support project management tasks to ensure deadlines are met efficiently across multiple cases</li><li>Perform administrative duties such as data entry, filing, proofreading, transcription, and maintaining calendars for court deadlines</li><li>Assist with estate planning, environmental law cases, tribal law &amp; regulations, patent law, securities law, workers' compensation law, personal injury law, family law, landlord-tenant law, immigration law, and other specialized practice areas as needed</li></ul><p><b>&lt;Skills&gt;</b></p><ul><li>Strong knowledge of litigation procedures and legal case management software and document management systems like Smokeball</li><li>Proficiency in drafting and filing Pleadings and Motions</li><li>Proficiency in legal research tools to gather pertinent case law and statutes</li><li>Excellent organizational, analytical, and communication skills with the ability to manage multiple cases simultaneously while maintaining attention to detail</li><li>Ability to multitask and prioritize effectively</li><li>Effective writing skills for drafting legal documents, correspondence, and reports with clarity and precision</li><li>Experience in litigation processes and court procedures</li><li>Demonstrated ability to interview clients and witnesses professionally and compassionately</li><li>Superior proofreading skills to ensure error-free legal documents and filings</li><li>Strong clerical experience including data entry, filing systems, phone etiquette, and administrative support functions</li><li>Paralegal certification and a bachelor's degree is Legal Studies or a related field are highly preferred</li><li>Familiarity with litigation processes and court procedures</li><li>Experience in litigation or a law firm setting is beneficial</li></ul><p>Qualified candidates should submit a resume, along with a cover letter and a writing sample.</p><p>Join us in a role that combines your passion for the law with your exceptional organizational talents! We value proactive team players eager to contribute their skills in a supportive environment that encourages professional growth. This is a paid opportunity designed for individuals committed to excellence in the legal field.</p><p>Pay: $80,000.00 - $120,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Litigation Paralegal

Wilshire Law Firm

<div><div><b>Intake Admin Specialist &ndash; Personal Injury</b></div><br>
Wilshire Law Firm is a distinguished, award-winning legal practice with over 18 years of experience, specializing in Personal Injury, Employee Rights, and Consumer Class Action lawsuits. We are dedicated to upholding the highest standards of Excellence and Justice and are united in our commitment to achieve the best outcome for our clients.<br>
You will work side by side on a team of dynamic, collaborative, and client-focused professionals who are committed to delivering on our founding core values: Excellence, Teamwork, and Integrity.<br>
<br>
<b>The Opportunity</b><br>
<br>
The Bilingual Intake Administration Specialist supports the intake team by handling high-volume document follow-up, client outreach, intake auditing, and administrative tasks to ensure files are accurate, complete, and ready for next steps.<br>
<br>
<b>Training &amp; Work Schedule (Includes Holidays &amp; Weekends)</b><br>
<br>
Training Schedule: Monday - Friday from 8:30am - 5:30pm (3 weeks)<br>
Shifts Days: Tuesday &ndash; Saturday, or Sunday - Thursday.<br>
Shifts: 10:00am-7:00pm, 12:00pm - 9:00pm, 3:00pm - 12:00am, or 11:00pm - 8:00am<br>
<br>
<b>Accountable for</b><ul><li>
Handle 100+ intake-related requests daily</li><li>
Follow up with clients for signed retainers, W-9s, and other required documents</li><li>
Conduct bilingual outreach to obtain missing information and signatures</li><li>
Review and audit intake documents for accuracy, completeness, and errors</li><li>
Proofread client-facing documents and intake materials</li><li>
Listen to recorded intake calls to gather missing information and support quality control</li><li>
Scan, upload, and organize case documents in Litify/Salesforce</li><li>
Prepare and mail drop letters, including printing and scanning documents</li><li>
Prepare client care packages and other administrative materials</li><li>
Maintain accurate client and case records in Litify/Salesforce</li></ul><br>
<b>
Qualifications</b><ul><li>
Bilingual in English and Spanish preferred</li><li>
Experience in intake, client service, administrative support, or legal support preferred</li><li>
Strong attention to detail and proofreading skills</li><li>
Ability to manage high-volume work in a fast-paced environment</li><li>
Strong written and verbal communication skills</li><li>
Comfortable handling sensitive and confidential information</li><li>
Proficient in Salesforce (Litify preferred), Microsoft 365, Zoom, and DocuSign</li><li>
Strong organization, follow-up, and time management skills<br>
</li></ul><b>
Compensation</b><ul><li>
$25- $33 based on experience, plus performance-based incentives</li></ul><br>
<b>
Benefits</b><ul><li>
Paid time off and paid holidays.</li><li>
Opportunities for growth and advancement.</li><li>
Team outings and sponsored events.</li><li>
Referral bonus program.</li><li>
Firm-paid Medical HMO with affordable HMO and PPO upgrades.</li><li>
Low-cost Dental and Vision plans.</li><li>
Paid Life and AD&amp;D insurance.</li><li>
401k.</li><li>
FSA (Flexible Spending Account).</li><li>
EAP (Employee Assistance Program).</li><li>
Pet Insurance.</li></ul><div><br>
<b>Strive for Excellence. Fight for Justice. Foster Unity.</b></div><i>
Wilshire Law Firm celebrates being an equal employment opportunity provider to all people in accordance with all applicable laws. We are committed to providing reasonable accommodations to assist individuals with disabilities during the application process and to facilitate their performance of essential job functions throughout their employment.</i><br>
<div><b>
Join Wilshire Law Firm</b><br>
Los Angeles, Irvine, San Diego, Oakland, Sacramento, Riverside, Torrance</div></div>

Intake Admin Specialist - Personal Injury

The Law Help Center, APLC

<p><b>About Us:</b></p><p>Broadway Law is a growing, fast-paced, high-volume personal injury law firm focused on scaling, providing the absolute best possible legal representation, and client experience.</p><p><b>Job Description:</b></p><p>As the Chief Operating Officer (COO) of Broadway Law, your role is pivotal in steering the firm toward strategic objectives and ensuring operational excellence. Your leadership is essential in maintaining the high standards of service and professionalism our clients expect.</p><p>This is a high-impact leadership role requiring a dynamic, results-driven executive who combines deep legal operations knowledge with a proven ability to leverage technology, build strong teams, and execute strategy at scale. The Chief Operating Officer will serve as the operational backbone of the firm, translating the vision of the Chief Executive Officer (CEO) into actionable, measurable outcomes.</p><p>This is not a learning position &ndash; the ideal candidate has already operated in the trenches of Personal Injury and knows how to make every part of the organization run efficiently. We are looking for a high-performing Chief Operating Officer that will act as Second-in-Command to the Chief Executive Officer.</p><p><b>Responsibilities:</b></p><p>&middot; Acting as a senior leader providing strategic direction alongside the CEO, positioned as the second in command within the organizational hierarchy.</p><p>&middot; Overseeing and Optimizing the Operating Procedures for the following departments: Administration, Operations, and Marketing, ensuring cohesive operation and alignment with the firm's goals.</p><p>&middot; Clear communication and direction to management staff to ensure all departments are clear on the firm&rsquo;s strategies and goals.</p><p>&middot; Developing, implementing, and overseeing operational policies and procedures that meet the unique needs of the firm.</p><p>&middot; Creating and managing budgets to ensure the firm's financial health and sustainability.</p><p>&middot; Managing financial operations, including bookkeeping, accounts receivable, and accounts payable, emphasizing adherence to legal industry standards.</p><p>&middot; Initiating process improvements by evaluating and implementing software and tools to boost efficiency and client satisfaction.</p><p>&middot; Forecasting future operational needs and strategically planning to address them.</p><p>&middot; Supervising and evaluating the performance of both internal staff and external vendors to uphold the firm's high standards.</p><p>&middot; Defining, implementing, and tracking Key Performance Indicators (KPIs) for all operational and departmental activities to measure efficiency, financial health, client satisfaction, and the overall success of the firm&rsquo;s strategic initiatives.</p><p>&middot; This role will also involve close collaboration with the HR department to identify talent needs, optimize hiring practices, and foster a culture that attracts and retains top legal and administrative professionals.</p><p><b>Skills &amp; Competencies</b></p><p>&middot; Strong strategic thinking with the ability to translate high-level goals into actionable operational plans.</p><p>&middot; Data-driven decision maker with strong analytical and problem-solving capabilities.</p><p>&middot; Demonstrates ability to build and scale hybrid operational infrastructure in a growing organization.</p><p>&middot; Extensive experience in a senior leadership role within the legal sector, ideally as a Chief Operating Officer with a minimum of 7 years of Personal Injury experience.</p><p>&middot; Strong technical understanding of Filevine, Lead Docket, Ring Central, and Call Rail ready to fix technical issues and implement solutions to enhance the firms&rsquo; legal service delivery.</p><p>&middot; Exceptional leadership abilities to inspire, manage, and develop high performing team across various departments.</p><p>&middot; Deep knowledge and management experience with complex financial operations in the legal field.</p><p>&middot; Proven track record in legal industry standards for accounting, human resources, communication, recruitment, and strategic planning.</p><p>&middot; Advanced forecasting skills, foreseeing operational challenges, and planning accordingly.</p><p>&middot; A history of successful supervision and enhancement of staff performance, ensuring alignment with the firm's service standards and professional excellence.</p><p><b>Education:</b></p><p>&middot; Bachelor&rsquo;s degree from an accredited four-year college or university in Finance, Business Administration, or related field.</p><p>&middot; Master's degree (MBA or equivalent) is highly desirable.</p><p><b>Experience:</b></p><p>&middot; 7+ years of progressive leadership experience in a senior or executive operations role in the legal industry.</p><p>&middot; Prior experience in a personal injury or plaintiff-side law firm is strongly preferred;</p><p>&middot; Demonstrated success leading hybrid teams of 25+ employees across multiple departments.</p><p>&middot; Proven track record of implementing operational strategies that have resulted in measurable growth and efficiency gains.</p><p><b>Recruitment Process: </b></p><p>To apply, please submit a compelling cover letter, and resume.</p><p><b>Equal Employment Opportunity Statement:</b></p><p>Broadway Law is an equal opportunity employer committed to fostering an inclusive workplace. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, or any other characteristic protected by applicable federal, state, or local law. All qualified applicants are encouraged to apply</p><p>Pay: $200,000.00 - $230,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Application Question(s):</p><ul><li>Please provide 2-3 date and time ranges when you are available to schedule a Google Meet (Remote) Interview. </li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Personal injury law: 6 years (Required)</li></ul><p>Work Location: Hybrid remote in Los Angeles, CA 90012</p>

Chief Operating Officer - Personal Injury Law Firm

Sundance Institute

<div><p><b>POSITION OVERVIEW</b></p>
<p></p><p>The Coordinator to the Senior Director of Programming provides administrative and project coordination to the Senior Director of Programming and the Programming Department.</p>
<p></p><p>Working closely under the Senior Director of Programming, this position supports the department in upholding the artistic integrity of the Sundance Film Festival.</p>
<p></p><p><b>This full-time position is based within a commutable distance to Los Angeles, CA in order to work onsite in a hybrid capacity throughout the year. T</b>he role requires flexibility, including extended hours, evenings, and weekends during peak periods, as well as travel to Institute locations, events, and meetings as needed.</p>
<p></p><p><b>Top priorities include but are not limited to&hellip;</b></p>
<ul><li><p>Coordinating meetings including taking and distributing minutes, making travel arrangements, managing calendars, processing expense reports, and tracking the travel budget for the director and the team.</p>
</li><li><p>Assisting the Programming Department with tracking films in the database, scheduling and running screenings.</p>
</li><li><p>Maintaining and connecting detailed tracking databases with key submission information.</p>
</li><li><p>Entering programming changes into databases and facilitating updating fields and functions as directed by working with Tech Services as necessary.</p>
</li><li><p>Coordinating administrative and logistical needs for the department, including travel arrangements, tracking budgetary expenses, and communicating with stakeholders.</p>
</li><li><p>Establishing and maintaining relationships with other industry assistants.</p>
</li><li><p>Acting as a main point of contact for the director and the department to answer questions, detail department processes, route needs, schedule interviews, and facilitate the submission process.</p>
</li><li><p>Maintaining a submission watchlist and contact lists of over 600 titles, as well as other files for the director's office.</p>
</li><li><p>Assisting with screening films, slotting, writing film capsules, and program descriptions for the film guide and catalog.</p>
</li><li><p>Preparing reference materials and documents for various department needs.</p>
</li><li><p>Developing and maintaining detailed project schedules, including all administrative tasks and acting as a liaison between the director and internal and external stakeholders.</p>
</li><li><p>Screening all phone calls and rolling calls for the Senior Director of Programming.</p>
</li><li><p>Drafting correspondence and communicating remarks, preparing presentations, and coordinating thank-yous and other follow-ups on behalf of the director.</p>
</li><li><p>Organizing and cataloging information gathered by the director from attended film festivals.</p>
</li><li><p>During the Festival, assisting the director on a daily basis, administratively and otherwise, including managing their daily calendar, coordinating attendance at events, preparation for speaking engagements and press requests, and coordinating transportation.</p>
</li><li><p>Working with the Advancement team to facilitate and prepare information for the director&rsquo;s outreach to donors and prospects around events and submissions.</p>
</li></ul><p></p><p><b>You have the following direct or transferable skill sets:</b></p>
<ul><li><p>2 years of experience in high level administrative support.</p>
</li><li><p>Outstanding verbal, written, and interpersonal communication skills required to work effectively with a wide variety of people.</p>
</li><li><p>Detail-oriented with the ability to audit work to avoid mistakes, and perform tasks accurately.</p>
</li><li><p>Demonstrated interest in film curation and programming for film festivals.</p>
</li><li><p>Ability to work independently and reliably under tight timelines in a fast-moving environment.</p>
</li><li><p>Ability to collaborate across various internal and external teams.</p>
</li><li><p>Proven organizational skills and ability to prioritize tasks and anticipate needs.</p>
</li><li><p>Ability to maintain confidential information.</p>
</li><li><p>Legal authorization to work in the United States.</p>
</li></ul><p></p><p><b>You will be successful in this role if you...</b></p>
<ul><li><p>Support the needs of the director, ensuring tasks, calls/meetings, and correspondences on schedule.</p>
</li><li><p>Collaborate with programming colleagues and other departments while ensuring communication is consistent to meet deadlines and job duties.</p>
</li><li><p>Create a welcoming environment for coworkers, artists, audiences, and external constituents.</p>
</li><li><p>Uphold and model positive, inclusive, and equitable Institute values at all times.</p>
</li></ul><p></p><p><b>In addition to an hourly pay of $20.32 to $25.00*, this position** is eligible for our comprehensive benefits package, highlights include:
</b></p><ul><li><p>Health, vision, and dental insurance</p>
</li><li><p>25 paid Institute holidays plus accrued vacation time</p>
</li><li><p>Paid sick, family, and medical leave</p>
</li><li><p>Employee Wellness initiatives</p>
</li><li><p>401(k) with automatic 3% employer contribution after one year of employment</p>
</li><li><p>Sundance Film Festival passes and benefits (varies each year)</p>
</li></ul><ul><li>Final rate of pay is determined based on the applicant's geographic location, relevant experience and skills, and internal equity among similar positions within our organization.</li></ul>
<p>**Applications open 04/13/2026 and will be accepted for at least one week</p></div>

Coordinator to the Senior Director of Programming

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