human resources - departmental assistant Jobs in Los Angeles

human resources - departmental assistant

legal assistant

legal secretary/assistant Jobs in Los Angeles

legal secretary/assistant

office manager / bookkeeper Jobs in Los Angeles

office manager / bookkeeper

sales and marketing assistant Jobs in Los Angeles

sales and marketing assistant

office assistant

Judy Blue Jeans

<p><b>Position Summary </b></p><p>We are seeking a reliable and detail-oriented Office Assistant to support day-to-day operations of our wholesale denim business. The ideal candidate is a proactive professional who thrives in a fast-paced environment and can manage a variety of office support tasks with efficiency and discretion.</p><p>This role requires someone who is organized, resourceful, and committed to delivering high-quality work. You will assist with administrative tasks, customer communications, and inventory coordination, helping ensure smooth office and warehouse workflows.</p><p><b>Key Responsibilities </b></p><ul><li>Answering phone calls (transferring callers as appropriate), answering emails from clients, vendors, and internal teams.</li><li>Monitoring and managing office access.</li><li>Greeting customers and visitors to the office, ensuring guests are comfortable and connected with the right office personnel.</li><li>Managing schedules for conference and showroom spaces.</li><li>Monitoring and ordering inventory for office and break room supplies pending Supervisor approval.</li><li>Managing janitorial and office supply inventory lists.</li><li>Managing incoming and outgoing correspondence, including emails, mail, and packages.</li><li>Filing and organizing records, invoices and other important documentation.</li><li>Support with order processing and documentation if needed.</li><li>Submitting work orders and scheduling repairs for general office space and equipment pending Supervisor approval.</li><li>Assist with special projects assigned by management as needed.</li></ul><p><b>Qualifications </b></p><ul><li>High school diploma or equivalent; associate degree preferred</li><li>Prior experience in wholesale, fashion, or apparel industry is a plus</li><li>1-3 years of proven experience in an administrative or customer service role.</li><li>Excellent interpersonal skills</li><li>Ability to embrace organizational goals and work in a team-oriented environment</li><li>Ability to adhere to professional boundaries and confidentiality requirements</li><li>Strong organizational skills and time management skills</li><li>Strong written and verbal communication skills - must be able to speak clearly over the phone and in person to communicate with both colleagues and clients</li><li>Proficiency with Microsoft Office (Excel, Outlook, Word); QuickBooks or ERP systems a plus</li><li>Knowledge and experience working with general office equipment (phones, copier, &amp; computer)</li><li>Bilingual a plus, but not required</li></ul><p><b>Benefits </b></p><ul><li>Medical, Dental, and Vision insurance (HMO and PPO options)</li><li>Accrued paid time off</li><li>Paid Holiday</li><li>401(k) option</li><li>3% Company Safe Harbor contribution*</li><li>Pension*</li><li>Sick leave</li></ul><p>*Employee eligible after 12-month, full vesting after 6 years.</p><p><b>Eligibility </b></p><p>Candidates must be legally authorized to work in the United States without the need for current or future visa sponsorship. We are unable to sponsor employment visas at any stage.</p><p><b>Physical Requirements </b></p><p>This role is primarily office-based and involves standard activities such as sitting, typing, attending meetings, and occasional lifting of items up to 25 pounds. We&rsquo;re committed to providing reasonable accommodations to support individuals with disabilities in performing essential job functions.</p><p><b>Diversity, Equity, Inclusion &amp; Equal Employment Opportunity at Judy Blue: Judy Blue affirms that inequality is detrimental to our workforce, our customers, and the communities we impact. Our goal is to impact lasting change through our actions. Together, we unite for equality and equity. Judy Blue is committed to equal employment opportunities regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, or protected veteran status and will not discriminate against anyone on the basis of a disability. We support an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance. </b></p><p>Job Type: Full-time</p><p>Pay: $19.00 - $21.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Ability to Commute:</p><ul><li>Los Angeles, CA 90001 (Required)</li></ul><p>Work Location: In person</p>

Office Assistant

ES Advertising, Inc

<p><b>About Us</b></p><p>ES Advertising is a full-service multicultural marketing agency with over 25 years of experience helping global, national and local brands connect with diverse communities. We&rsquo;re a dynamic, fast-paced, and creative environment where every team member plays an essential role in delivering exceptional work for our clients.</p><p><b>Position Overview</b></p><p>We are seeking a proactive and detail-oriented Administrative Assistant to support our executive and account management teams. The ideal candidate is highly organized, efficient, and comfortable managing multiple priorities in a deadline-driven environment. This role offers an opportunity to work closely with creative, media, and strategy teams while contributing to the daily operations of a growing agency.</p><p><b>Key Responsibilities</b></p><ul><li>Provide administrative and clerical support to executive and account teams</li><li>Manage scheduling, calendar coordination, and meeting logistics</li><li>Prepare correspondence, reports, and presentations</li><li>Assist with client communication, document organization, and filing systems</li><li>Support invoicing, expense tracking, accounts payable, and vendor management</li><li>Contribute to process improvements and support internal communications</li></ul><p><b>Qualifications</b></p><ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree preferred</li><li>1-2 years of administrative or office experience (agency or marketing experience a plus). Will consider recent graduates.</li><li>Bilingual in written and spoken English and Korean</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace</li><li>Strong attention to detail, time management, and problem-solving skills</li><li>Ability to handle sensitive information with professionalism and confidentiality</li><li>Have a valid driver's license</li></ul><p>Interested candidates should email their resume to HR@ESAdvertising.net. Only local candidates will be considered.</p><p>Job Type: Full-time</p><p>Pay: $20.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Bilingual Administrative Assistant (English & Korean)

LIEBMAN, QUIGLEY & SHEPPARD

<p>Small Insurance Defense firm is seeking a highly organized and detail-oriented Legal Assistant/Secretary to join our team. Individual will provide administrative support to our legal team and assist with various legal tasks, including scheduling appointments, depositions, and court hearings, maintaining Attorney calendar and on occasion, assist with the preparation of trial materials and exhibits. Perform general administrative tasks, such as answering phone calls, filing and handling of daily outgoing and incoming mail.</p><p>Applicant should have at least 2 plus years of proven experience as a Legal Secretary, knowledge of legal terminology and procedures, excellent organizational skills and attention to detail with the ability to prioritize tasks and meet deadlines.</p><p>This is an &quot;in-office&quot; position and is part-time. (30 hours a week)</p><p>Please submit your application along with your resume for consideration.</p><p>Job Type: Part-time</p><p>Pay: $20.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>Life insurance</li></ul><p>Work Location: In person</p>

Legal Secretary/Assistant

Creative Artists Agency

<p></p><div><h2 class="jobSectionHeader"><b>Job Description
</b></h2><p></p><div><div><p><b>Who We Are
</b></p></div><div><p>Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA&rsquo;s diverse workforce identifies , innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world&rsquo;s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.<br>
</p></div><p></p><div><p><b>The Role
</b></p></div><div><p>CAA is looking for a n LA based Departmental Assistant to join our diverse and dynamic workforce. With a keen lens on Diversity, Equity, and Inclusion, this Assistant will provide support to the head of Early Career s and two executives with the Recruiting Operations tea m. The position provides an opportunity to learn about the Global Recruiting Process from a team of experienced professionals .<br>
<br>
</p></div><div><p><b>Responsibilities
</b></p></div><div><ul><li>S upport three E xecutives in the Recruiting function across multiple time zones.
</li></ul></div><div><ul><li>Manage logistical tasks, including scheduling meetings, interviews, coordinating communication, maintaining project grids, and project management flow for all three execs.
</li></ul></div><div><ul><li>Help document and improve recruiting processes and support the implementation of n e w tools.
</li></ul></div><div><ul><li>Assist with tracking key metrics ; i.e. time-to fill , source effectiveness, pipeline activity and h elp prepare reports for the team.
</li></ul></div><div><ul><li>Help support onboarding logistics for new hires across the recruiting function .
</li></ul></div><div><ul><li>Utilize effective communication and follow-through while acting as a dependable point of contact for internal and external candidates.
</li></ul></div><div><ul><li>Help identify and implement process improvements to increase efficiency in recruiting operations.
</li></ul></div><div><ul><li>Assist the Recruiting team with key initiatives, ad hoc projects, and other tasks as needed.
</li></ul></div><p></p><div><p><b>Qualifications
</b></p></div><div><ul><li>2 or more years of experience as an Assistant, Coordinator or other Recruiting support role.
</li></ul></div><div><ul><li>Strong command of the Microsoft Office suite.
</li></ul></div><div><ul><li>Strong customer service orientation &ndash; no task is too small.
</li></ul></div></div><div><div><ul><li>Adept at quickly learn new processes and technology.
</li></ul></div><div><ul><li>Ability to multitask and have strong organization and prioritization skills.
</li></ul></div><div><ul><li>Strong attention to detail.
</li></ul></div><div><ul><li>Extremely flexible, proactive, able to easily shift priorities, and handle heavy workflow processing.
</li></ul></div><div><ul><li>Ability to succeed in a fast paced, high volume, corporate environment.
</li></ul></div><div><ul><li>Operate with team mentality and strong sense of urgency.
</li></ul></div><div><ul><li>Ability to interface across all levels of the organization.
</li></ul></div><div><ul><li>Demonstrated desire to learn.
</li></ul></div><p></p><div><p><b>Desired Characteristics
</b></p></div><div><ul><li>Knowledge of Recruiting/Sourcing strongly preferred.
</li></ul></div><div><ul><li>Early Career or Campus Recruiting experience a plus .
</li></ul></div><div><ul><li>Internship program implementation experience a plus .
</li></ul></div><div><ul><li>Experience with Workday or other ATS/ CRM a plus.
</li></ul></div><div><ul><li>Demonstrated passion for working in the Diversity, Equity, and Inclusion space a plus.
</li></ul></div><div><ul><li>Bachelor&rsquo;s Degree or equivalent practical experience preferred.
</li></ul></div><div>Long-term interest in building a career in Recruitment a plus.<br>
<ul><li>
</li></ul></div><p></p><div><p><b>Compensation
</b></p></div><div><p>The hourly rate for this position is $24-$28.50 . This position also is eligible for benefits and discretionary bonus . Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.
</p></div></div><p></p><p>Please provide complete and legible information. An incomplete application may affect your consideration for employment.
</p><p></p>Creative Artists Agency, LLC (the &ldquo;Company&rdquo;) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee&rsquo;s or their dependent&rsquo;s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.
<p></p>The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address.
<p></p>The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.
<p></p>CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.</div><p></p>

Human Resources - Departmental Assistant

Park & Lim

<p><b>Job Overview</b><br/>Business Litigation Law Firm located in the Mid-Wilshire Area is seeking to hire a Legal Assistant.</p><p>The ideal candidate will have experience with the following:</p><ul><li>Experience in litigation</li><li>Handling the entire court calendar, including deadlines and cutoffs</li><li>Preparing trial binders</li><li>Filing in CA State and Federal Court</li><li>Complete Proficiency with Computers &amp; Technology (Adobe, Microsoft Word, Excel, Outlook, ...)</li><li>Handling the service of subpoenas</li><li>Court-call Arrangement/ ECF filing</li><li>Drafting correspondence</li><li>Excellent writing and communication skills</li></ul><p>Duties include, but are not limited to:</p><ul><li>Extrapolating deadlines/pertinent dates from various documents (e.g. demand letters, discovery requests, motions, etc.);</li><li>Calendaring deadlines and managing attorney calendars by way of coordinating schedules for mediations/depositions/calls, etc.- including booking third parties for services such as depositions;</li><li>Filing in various counties throughout CA and serving documents;</li><li>Serving as the first point of contact for the firm by way of answering the phones and transferring to appropriate team members;</li><li>Scanning incoming mail.</li></ul><p>Ideal candidate will be:</p><ul><li>Experienced in business litigation</li><li>Fast learner</li><li>Meticulous, detail oriented, organized, and able to multi-task</li><li>Comfortable on the phone</li><li>Able to keep up and work in a fast paced environment</li></ul><p>Job Type: Full-time</p><p>Pay: $18.00 - $30.00 per hour, depending on experience</p><p>Expected hours: 40 per week</p><p>Job Type: Full-time</p><p>Pay: $18.00 - $30.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Legal Assistant

The Hummingbird

<p><b>Job Overview</b><br/>We are seeking a highly organized and proactive Executive Personal Assistant to support a renowned chef with diverse administrative and operational responsibilities. This role requires a professional with exceptional multitasking abilities, excellent communication skills, and proficiency in office management tools. The ideal candidate will serve as a key point of contact, manage schedules, coordinate projects, and handle various administrative tasks to ensure the chef's daily operations run smoothly and efficiently.</p><p><b>Duties</b></p><ul><li>Manage and maintain the chef&rsquo;s calendar, including scheduling appointments, events, and travel arrangements using Microsoft Outlook Calendar and Google Workspace.</li><li>Provide executive administrative support such as drafting correspondence, proofreading documents, and transcribing audio or video recordings.</li><li>Coordinate event planning activities for private dinners, culinary events, or public appearances.</li><li>Handle bookkeeping and invoicing using QuickBooks and perform basic bookkeeping tasks.</li><li>Oversee office management duties including filing, data entry, and maintaining organized records.</li><li>Manage communication via multi-line phone systems with professional phone etiquette; screen calls and respond to inquiries promptly.</li><li>Assist with project coordination related to culinary initiatives or business development efforts.</li><li>Support personal errands and other tasks as needed to facilitate the chef&rsquo;s professional and personal commitments.</li><li>Utilize office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and DocuSign for document signing processes.</li><li>Provide customer service support at the front desk or during events as required.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience as an executive assistant, personal assistant, or in office management roles with strong administrative background.</li><li>Exceptional organizational skills with keen attention to detail and ability to prioritize tasks effectively.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, QuickBooks, and data entry systems.</li><li>Excellent typing speed along with proofreading and transcription skills.</li><li>Strong communication skills including phone etiquette and professional demeanor in all interactions.</li><li>Experience with event planning, project coordination, bookkeeping, and office procedures is highly desirable.</li><li>Ability to handle multiple projects simultaneously while maintaining accuracy and professionalism.</li><li>Familiarity with multi-line phone systems, Microsoft Outlook Calendar, Office experience, and DocuSign is preferred. This position offers an exciting opportunity to work closely with a talented chef in a dynamic environment that values professionalism, efficiency, and creativity.</li></ul><p>Job Type: Part-time</p><p>Projected Total Compensation: $20.00 - $25.00 per hour</p><p>Work Location: In person</p>

Executive Personal Assistant for Chef

SKIMS

<div>
 <p>
  <strong>
   Department:
  </strong>
  Production and Sourcing
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Los Angeles HQ
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
  $68,000 - $75,000 / year
  <br/>
  <br/>
 </p>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 Product Development &amp; Production Assistant, Footwear &amp; Accessories
 <br/>
 <br/>
 About SKIMS
 <br/>
 <br/>
 SKIMS is a solutions-oriented brand creating the next generation of underwear, loungewear, and shapewear. We&rsquo;re setting new standards by providing high-quality, innovative products that offer both comfort and support for everybody.
 <br/>
 <br/>
 We&rsquo;re looking for a Product Development/Production Assistant, Footwear &amp; Accessories to join our growing team. This role is ideal for someone passionate about product creation and execution eager to learn the full lifecycle&mdash;from concept to final production&mdash;within a fast-paced, collaborative environment.
 <br/>
 <br/>
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Product Development Support
  <br/>
  <br/>
  <br/>
 </strong>
 &middot; Support the end-to-end product development process for seasonal footwear and accessories assortments, from concept through production.
 <br/>
 &middot; Manage and update product development trackers, line sheets, BOMs, and seasonal development calendars.
 <br/>
 &middot; Assist with sample tracking, vendor communication, and prototype organization across domestic and international partners.
 <br/>
 &middot; Coordinate product fittings and sample reviews; capture detailed notes and communicate changes to cross-functional partners.
 <br/>
 <br/>
 <strong>
  Materials &amp; Sourcing
  <br/>
  <br/>
  <br/>
 </strong>
 &middot; Partner with the PD Manager to request, track, and organize material, trim, and color submissions.
 <br/>
 &middot; Support material testing and maintain library organization.
 <br/>
 &middot; Assist in cost analysis and margin tracking by consolidating vendor quotes and maintaining up-to-date cost sheets.
 <br/>
 <br/>
 <strong>
  Cross-Functional Collaboration
  <br/>
  <br/>
  <br/>
 </strong>
 &middot; Liaise daily with Design, Merchandising, and Production to ensure key deadlines and deliverables are met.
 <br/>
 &middot; Help prepare presentation materials and samples for internal reviews and milestone meetings.
 <br/>
 &middot; Communicate updates and delivery status to cross-functional teams in a timely, organized manner.
 <br/>
 <br/>
 <strong>
  Administrative &amp; Operational Tasks
  <br/>
  <br/>
  <br/>
 </strong>
 &middot; Maintain digital and physical product archives.
 <br/>
 &middot; Manage vendor shipping logistics and track sample deliveries.
 <br/>
 &middot; Support the team in preparing for milestone meetings, fittings, and seasonal handovers.
 <br/>
 <br/>
 <br/>
 <strong>
  Skills, Knowledge and Expertise
  <br/>
  <br/>
 </strong>
 &middot; Bachelor&rsquo;s degree in Fashion Design, Product Development, or related field.
 <br/>
 &middot; 1&ndash;2 years of experience in in footwear &amp; or Accessories,
 <br/>
 &middot; Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
 <br/>
 &middot; Excellent communication and follow-up skills with both internal teams and external vendors.
 <br/>
 &middot; Proficiency in Microsoft Office and Google Suite; experience with PLM systems a plus.
 <br/>
 &middot; Passion for the SKIMS brand and understanding of our aesthetic and consumer mindset.
 <br/>
 <br/>
 <br/>
 <strong>
  Benefits, Culture and Perks
  <br/>
  <br/>
 </strong>
 <strong>
  Benefits and Culture
 </strong>
 <ul>
  <li>
   Up to 100% Company Paid Healthcare (medical, dental, vision)
  </li>
  <li>
   Kind Body Fertility Benefits
  </li>
  <li>
   401(k) savings plan with up to 4% match
  </li>
  <li>
   Unlimited PTO
  </li>
  <li>
   Full Access to LinkedIn learning
  </li>
  <li>
   Employee Discounts
  </li>
 </ul>
 <strong>
  Perks (HQ Location)
 </strong>
 <ul>
  <li>
   Free weekly catered lunch at HQ &ndash; M/T/W/Th
  </li>
  <li>
   Dog-Friendly office on a Thursday and Friday
  </li>
  <li>
   Free Swag Giveaways
  </li>
  <li>
   Annual Holiday Party
  </li>
  <li>
   Annual Summer Party
  </li>
  <li>
   Invitations to pop-ups and other company events
  </li>
  <li>
   Complimentary daily office snacks and beverages
  </li>
 </ul>
</div>


Product Development & Production Assistant, Footwear & Accessories

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