administrative assistant

accounting administrative assistant Jobs in Los Angeles

accounting administrative assistant

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construction administrative assistant

dental assistant/back office Jobs in Los Angeles

dental assistant/back office

executive assistant

office assistant

AKlabels

About the Role We're a small print shop in Atwater Village specializing in stickers and labels. We're looking for a dependable, computer-savvy person to keep our office running and help prep artwork for production. This is a part-time role, Monday through Friday, 5 hours a day &mdash; great for someone who likes variety and takes pride in getting things done right.What You'll Be Doing<ul><li>Office &amp; Administrative: Handle phone calls and customer emails. Process payments, send invoices and quotes, and track open balances. Order supplies and coordinate with vendors . Assist with general business tasks as needed.</li><li>Prepress &amp; Design: Prep and preflight customer artwork for flexographic printing. Match or select Pantone PMS colors for accurate print output. Check and correct files in Adobe Illustrator and Photoshop. Communicate with customers about artwork requirements. Occasionally assist customers who need basic design help.</li><li>Additional: Light social media help as needed (e.g. posting about sales, holidays, or closures; occasional email blasts)</li></ul>What We're Looking For <ul><li>Solid skills in Adobe Illustrator and Photoshop, including vector graphics</li><li>Knowledge of print best practices (resolution, bleeds, color modes, file formats)</li><li>Strong with computers &mdash; you'll be our go-to for tech and software questions</li><li>Experience with office admin: invoicing, email, payments, and vendor communication</li><li>Organized, detail-oriented, and self-sufficient </li><li>A good communicator who's comfortable in a small, close-knit workplace</li></ul>Bonus Points<ul><li>Experience with flexographic printing or label/sticker production </li><li>Familiarity with Pantone PMS color matching</li><li>Bilingual in any language is a plus &mdash; we serve a diverse customer base </li><li>Experience with invoicing or accounting software</li></ul>The Details<ul><li>Schedule: Monday &ndash; Friday, 5 hours per day </li><li>Pay: $18.50 per hour</li><li>Location: Atwater Village, Los Angeles, CA </li><li>Prefer candidates local to the area or within a 30-minute commute</li></ul>To Apply Send us your resume and a quick note about your experience. We'd love to hear from you!Pay: $18.50 per hourWork Location: In person

Office Assistant & Designer

geach dental

We are a private professional prosthodontist office looking for a back dental assistant to join our team and provide exceptional patient care. This assistant position is for M-F . The ideal candidate will be responsible, punctual and have a desire to learn. Responsibilities include providing chair side assistance, sterilization of instruments, taking X-rays, taking impressions, pouring casts, making bleaching trays and performing tasks to keep the office running smoothly. We pride ourselves in providing the best dental experience for all patients. PPO and Cash office only , no HMO or Denti-cal. Office hours are M-F 6:45am-3:30pm. Please send resume, compensation TBD based on experience. Starting pay max is $24, pay increase is given yearly after yearly performance review. We are looking for LONG TERM full time position commitment.Requirements: Dental Assistant Certificate X-ray CertificateBenefits offered: Medical insurance, 401k, parking allowance, holiday, vacation and sick pay.Please email resume and call to confirm we received your application.office@geachdental.com(213)622-3339Attention Office Manager Jocelyn Thank youJob Type: Full-timePay: $19.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>Employee discount</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li></ul>Work Location: In person

Dental Assistant/Back Office

Russell Law Group

Office location: Beverly Hills, CA.Overview We are seeking a dedicated and detail-oriented Litigation Legal Secretary/assistant to join our litigation boutique law firm. The ideal candidate will play a crucial role in supporting attorneys with litigation and managing administrative tasks, maintaining files, and ensuring compliance with court and litigation procedures and calendering. The candidate will work with case management systems for calendaring, operations and organization. This position requires a strong understanding of legal terminology and procedures and candidate should be familiar with setting up pleading shells and other standard litgiation documents for attorneys.Duties<ul><li>Provide litigation and administrative support to attorneys, including scheduling appointments and managing calendars, preparing draft pleadings and documents to be electronically filed. Experience with AI is helpful.</li><li>Maintain and organize legal files using My Case - a case management system.</li><li>Conduct document review and proofreading to ensure accuracy and compliance with legal standards.</li><li>Prepare, file, and serve legal documents in accordance with court rules and deadlines.</li><li>Assist in the preparation of case materials for trials, hearings, and meetings.</li><li>Communicate effectively with clients, court personnel, and other stakeholders.</li><li>Ensure confidentiality of sensitive information at all times.</li></ul>Qualifications<ul><li>Previous law office experience of 5+ years</li><li>Proficiency in legal software.</li><li>Strong proofreading skills with attention to detail for document accuracy.</li><li>Excellent organizational skills with the ability to manage multiple tasks efficiently.</li><li>Strong written and verbal communication skills are essential.</li><li>Ability to work independently as well as part of a team in a fast-paced environment.</li></ul>If you are passionate about the legal field and possess the necessary skills to excel as a Legal Secretary, we encourage you to apply for this opportunity to contribute to our dynamic team.Job Type: Full-timePay: $30.00 per hourExperience:<ul><li>Civil Litigation: 7 years (Required)</li></ul>Location:<ul><li>Los Angeles, CA (Required)</li></ul>Work Location: Remote

Legal Assistant/Secretary

Century Park Law Group, APLC

Company Overview Lyfe Law LLP, is dedicated to providing exceptional legal services with a personalized touch. Our founding attorneys take a hands-on approach to every case, ensuring clients receive direct communication and attentive support throughout their legal journey. Overview We are seeking a dynamic and detail-oriented Receptionist/Legal Assistant to join our team. This paid position offers an exciting opportunity to support our busy law office by managing front desk responsibilities and assisting with a variety of legal administrative tasks. The ideal candidate will be energetic, organized, and eager to contribute to a professional and collaborative environment. Responsibilities<ul><li>Greet clients, visitors, and callers with professionalism and courtesy, maintaining excellent phone etiquette</li><li>Manage the reception area, including scheduling appointments and directing inquiries efficiently</li><li>Perform data entry and maintain accurate filing systems for legal documents and client records</li><li>Assist with legal research using Filevine, and other case management systems</li><li>Support attorneys with document review, proofreading, transcription, and drafting of legal documents such as contracts and pleadings</li><li>Organize and manage legal files in compliance with firm procedures and confidentiality standards</li><li>Coordinate with team members on project management tasks related to litigation, landlord-tenant law, workers' compensation law, personal injury law and other practice areas</li></ul>Experience<ul><li>Previous clerical or legal administrative experience in a law office setting is highly preferred</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced environment</li><li>Excellent written and verbal communication skills with attention to detail in proofreading and legal drafting</li><li>Proficiency in document management systems such as iManage or similar platforms</li><li>Familiarity with legal research tools like Westlaw or LexisNexis is a plus</li><li>Experience with data entry, filing systems, and general office administration required</li><li>Demonstrated ability to handle confidential information discreetly and professionally</li></ul>Join our team to become an integral part of a dedicated legal practice that values proactive support and professional growth. We are committed to fostering an inclusive environment where your organizational skills and enthusiasm can truly shine!Pay: $19.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>People with a criminal record are encouraged to applyWork Location: In person

Receptionist/ Legal lAssistant

AltaMed Health Services

<div>
 
 Grow Healthy
 
 
 
 If you are as passionate about helping those in need as you are about growing your career, consider AltaMed. At AltaMed, your passion for helping others isn&rsquo;t just welcomed &ndash; it&rsquo;s nurtured, celebrated, and promoted, allowing you to grow while making a meaningful difference. We don&rsquo;t just serve our communities; we are an integral part of them. By raising the expectations of what a community clinic can deliver, we demonstrate our belief that quality care is for everyone. Our commitment to providing exceptional care, despite any challenges, goes beyond just a job; it&rsquo;s a calling that drives us forward every day.
 
 
 
 Job Overview
 
 
 
 The Dental Assistant position is responsible for assisting the dentist(s) and the dental hygienist(s) in providing primary care dental services to patients at the clinic or in the mobile oral health unit as well as for sterilization, preparation and inventory control of dental instruments supplies, and for proper infection control of all areas involving patient care.
 
 
 
 Minimum Requirements
 
 
 
 <ul>
 <li>
 High School diploma or GED certificate required.
 </li>
 <li>
 Successful completion of a board-approved course in the Dental Practice Act.
 </li>
 <li>
 Completion of an accredited course in dental assisting is preferred.
 </li>
 <li>
 Coronal Polishing Certification, Completion of an accredited course in dental assisting,
 </li>
 <li>
 Successful completion of a board-approved course in X-Ray, infection control required
 </li>
 <li>
 A valid BLS certification or higher, following the American Heart Association (AHA) or the American Red Cross guidelines.
 </li>
 <li>
 Valid CA Driver's License, if assigned to Mobile Units, required
 </li>
 <li>
 Successful completion of background DOJ/FBI clearance within 30 days of hire, if assigned to Mobile Units, is required.
 </li>
 <li>
 Bilingual English/Spanish is preferred.
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 $25.00 - $25.00 hourly
 
 
 
 Compensation Disclaimer
 
 
 
 Actual salary offers are considered by various factors, including budget, experience, skills, education, licensure and certifications, and other business considerations. The range is subject to change. AltaMed is committed to ensuring a fair and competitive compensation package that reflects the candidate's value and the role's strategic importance within the organization. This role may also qualify for discretionary bonuses or incentives.
 
 
 
 Benefits &amp; Career Development
 
 
 
 <ul>
 <li>
 Medical, Dental and Vision insurance
 </li>
 <li>
 403(b) Retirement savings plans with employer matching contributions
 </li>
 <li>
 Flexible Spending Accounts
 </li>
 <li>
 Commuter Flexible Spending
 </li>
 <li>
 Career Advancement &amp; Development opportunities
 </li>
 <li>
 Paid Time Off &amp; Holidays
 </li>
 <li>
 Paid CME Days
 </li>
 <li>
 Malpractice insurance and tail coverage
 </li>
 <li>
 Tuition Reimbursement Program
 </li>
 <li>
 Corporate Employee Discounts
 </li>
 <li>
 Employee Referral Bonus Program
 </li>
 <li>
 Pet Care Insurance
 
 
 </li>
 </ul>
 
 Job Advertisement &amp; Application Compliance Statement
 
 
 
 AltaMed Health Services Corp. will consider qualified applicants with criminal history pursuant to the California Fair Chance Act and City of Los Angeles Fair Chance Ordinance for Employers. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if AltaMed Health Service Corp. is concerned about a conviction directly related to the job, you will be given a chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.
</div>

Dental Assistant - Starting Pay at $25/hour Plus Full Benefits

Jacoby & Meyers Accident & Injury Lawyers

<div>
 
 Want to
 
 LOVE
 
 where you work and get full training to do it?
 
 
 Jacoby &amp; Meyers is the nation's pre-eminent law firm protecting consumers since 1972.&nbsp;We are currently seeking a smart and capable legal receptionist to join our growing team. At Jacoby &amp; Meyers, every single employee gets to make an impact. Our values guide the way we work with each other. It's a culture where you have the freedom to experiment and push your talents as far as they can go.
 
 
 
 Job Title:
 
 
 &nbsp;
 
 Receptionist
 
 
 Pay Range:&nbsp;
 
 
 $22.00/hour
 
 
 
 Type of Position:
 
 
 &nbsp;
 
 Full Time
 
 
 Location:
 
 Century City, California&nbsp;
 
 
 
 Job Description:
 
 
 
 Receptionists will provide a positive first impression of the company at all times while in charge of answering phones and welcoming visitors. You will need excellent attention to detail and exemplary customer service delivery, written and verbal communication skills.
 
 
 Core duties and responsibilities include the following. Other duties may be assigned.
 
 <ul>
 <li>
 Answering incomings calls, screen and direct calls accordingly
 </li>
 <li>
 Must be fluent in Spanish and able to answer calls from both English and Spanish speaking callers
 </li>
 <li>
 Updates visitor calendar and maintains security by following procedures for visitors
 </li>
 <li>
 Coordinates set up of visitors with staff as needed
 </li>
 <li>
 Keeps daily note of conference room scheduling
 </li>
 <li>
 Organizes conference room meetings
 </li>
 <li>
 Coordinates mail flow in and out of office, receives and distributes daily mail/deliveries
 </li>
 <li>
 Sorting and reviewing of incoming faxes
 </li>
 <li>
 Assist with supply inventory
 </li>
 <li>
 Multi line phone system, high volume incoming calls, screen and direct calls accordingly
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Excellent time management and written and verbal communication skills
 </li>
 <li>
 Highly organized multitasker who works well in a fast-paced environment
 </li>
 <li>
 Good time management skills
 </li>
 </ul>
 
 
 Computer Skills:
 
 
 
 To perform this job successfully, an individual should have knowledge of Internet software; Spreadsheet software and Word Processing software.
 
 
 
 What We Offer:
 
 
 <ul>
 <li>
 
 Medical, Dental, Vision, and Pet Insurance
 
 </li>
 <li>
 
 Company-paid Life Insurance and AD&amp;D Coverage, Voluntary Life Insurance
 
 </li>
 <li>
 
 Short-term and Long-term Disability
 
 </li>
 <li>
 
 Employee Assistance and Travel Assistance Programs
 
 </li>
 <li>
 
 Paid Time Off, Paid Sick Time, Paid Holidays
 
 </li>
 <li>
 
 Health FSA and Dependent Care FSA
 
 </li>
 <li>
 
 Hospital and Accident Insurance Plans
 
 </li>
 <li>
 
 Commuter Transportation Incentive
 
 </li>
 <li>
 
 Flexible Hours
 
 </li>
 <li>
 
 Fully-paid parking
 
 </li>
 <li>
 
 401(k) with Company Match
 
 </li>
 <li>
 
 Learning and Development Programs
 
 </li>
 </ul>
 
 
 About J&amp;M:
 
 
 
 Jacoby &amp; Meyers was founded in 1972 with the intention of making the legal system more accessible to the average person. Now, more than 50 years later, we continue to help people get the justice and compensation they deserve. Specializing in all types of accident claims, including automobile, motorcycle, bicycle, Uber/Lyft, or trucking accidents, slip and falls, dog bites, construction accidents and other wrongful conduct, the attorneys at Jacoby &amp; Meyers have recovered over a billion dollars for their clients' personal injury and wrongful death claims caused by the negligence of a third party.
 
 
 
 REQUIRED:
 
 Resume and References
 
 
 
 &nbsp;
 
 
 
 
 Jacoby &amp; Meyers is an Equal Opportunity Employer.
 
 
</div>

Receptionist

Wpromote

<div>
 
 The Role
 
 
 
 The Executive Assistant &amp; LA Office Manager will provide high-level administrative support to four executives while overseeing the day-to-day operations of Wpromote&rsquo;s Los Angeles headquarters office. This hybrid role is critical to ensuring executive effectiveness, maintaining a seamless and welcoming office environment, and supporting overall employee experience and engagement. Serving as a key partner to executives, internal teams, and external stakeholders, this individual will manage priorities, coordinate logistics, and help ensure office operations run smoothly and efficiently.
 
 
 The ideal candidate is highly organized, proactive, detail-oriented, and able to handle confidential information with discretion and professionalism. They thrive in fast-paced environments, can seamlessly balance executive support with in-office operational responsibilities, and bring a strong service-oriented mindset to every interaction. While Wpromote is a remote-first company,
 
 this role requires a consistent in-office presence at our LA headquarters on a fixed schedule of Monday from 10:00 a.m. to 2:00 p.m. and Tuesday through Wednesday from 8:30 a.m. to 4:00 p.m.
 
 Flexibility is also required for additional on-site support, including earlier mornings for client meetings and breakfast setup, as well as occasional after-hours events. This role reports to the Executive Business Partner.
 
 
 At Wpromote, we believe that great work is only possible with great people. Our goal is to build a better, more inclusive work environment and support our people at every stage of their careers by prioritizing a strong work-life balance through our policies and benefits listed below. As a Best Place to Work according to both Ad Age and Glassdoor and Adweek&rsquo;s Fastest Growing Digital Agency, we are moving fast to expand our teams and bring new experts into the fold to keep pushing the boundaries of what&rsquo;s possible in marketing.
 
 
 We offer:
 
 
 
 <ul>
 <li>
 Unlimited PTO
 </li>
 <li>
 Extended Holiday break (Winter)
 </li>
 <li>
 100% paid parental leave
 </li>
 <li>
 401(k) matching
 </li>
 <li>
 Medical, Dental, Vision, Life, Pet Insurance
 </li>
 <li>
 Sponsored life insurance
 </li>
 <li>
 Short Term Disability insurance and additional voluntary insurance
 </li>
 <li>
 Annual Class Pass credits and more!
 
 
 
 
 </li>
 </ul>
 The anticipated annual salary for this role will range from $75,000 - $90,000, based on a variety of factors unique to each candidate, including skill set, years and depth of experience, education and certifications, competitive benchmarks, scope of responsibility, market dynamics, geographic location, and the respective state&rsquo;s salary threshold for exempt employees. At Wpromote, pay ranges are subject to change and are based on specific market medians for similar jobs according to third-party salary benchmark surveys. Individual pay within that range can vary due to skills, experience, and available budget. The total compensation package for this role will include benefits (listed above).
 
 
 
 <ul>
 <li>
 This position will require on-site presence Monday through Wednesday with a fixed schedule in our Los Angeles headquarters
 </li>
 <li>
 This position is not eligible for immigration sponsorship
 
 
 
 
 </li>
 </ul>
 
 Important Notice: Beware of Job Scams
 
 
 
 Wpromote recruiting communications will only be sent through our official channels via wpromote.com email addresses. If you see a posting elsewhere that is not reflected on Wpromote.com/careers, it may be a fraudulent posting. We do not require payment or fees during the hiring process nor do we request sensitive information, such as Social Security numbers or payment details. Please safeguard yourself against possible scams and contact us if you encounter any suspicious activity.
 
 
 
 You Will Be
 
 
 
 Executive Assistant
 
 
 
 <ul>
 <li>
 Providing proactive calendar management and administrative support for four executives, aligning schedules and priorities to support business needs
 </li>
 <li>
 Partnering with Executive Assistants and the Executive Business Partner to coordinate timelines, schedules, and key deliverables across the executive and senior leadership team
 </li>
 <li>
 Managing domestic and international travel logistics, including itineraries, accommodations, transportation, and executive event coordination
 </li>
 <li>
 Overseeing expense reporting, reimbursements, and purchase order processing
 </li>
 <li>
 Coordinating meetings and events, including board meetings, leadership onsites/offsites, client visits, and company events
 </li>
 <li>
 Serving as a liaison between executives, employees, clients, and stakeholders, helping manage communications, priorities, and follow-through
 </li>
 <li>
 Partnering with Talent Acquisition by scheduling candidate interviews with executives as needed
 </li>
 <li>
 Leading and supporting special projects, executive logistics, and operational initiatives that add value to the organization
 </li>
 <li>
 Attending meetings as needed to capture notes, track action items, and support follow-up execution
 </li>
 <li>
 Maintaining document repositories and support organization of executive materials and presentation
 
 
 
 
 </li>
 </ul>
 Office Management
 
 
 
 <ul>
 <li>
 Overseeing office services and ensuring day-to-day operations, processes, and procedures run efficiently and seamlessly across Wpromote&rsquo;s LA headquarters
 </li>
 <li>
 Opening the office and ensuring the space is set up, functional, and welcoming for employees, clients, vendors, and visitors
 </li>
 <li>
 Partnering with building management to submit work orders, activate keycard access, and provide parking access as needed
 </li>
 <li>
 Ordering, receiving, and unpacking deliveries for the office, including office supplies, food, and beverages, while maintaining appropriate inventory levels
 </li>
 <li>
 Ordering and setting up breakfast or lunch for in-person client and team meetings, and providing hands-on support for office and event logistics
 </li>
 <li>
 Planning engaging office events and team-building activities, including regular in-office programming and ERG-themed events, in partnership with internal stakeholders
 </li>
 <li>
 Maintaining the aesthetic integrity of the office, conference rooms, kitchen, and shared spaces, and helping drive employee foot traffic and engagement in the LA office
 </li>
 <li>
 Managing conference room calendars and office or desk booking for visitors, and assisting with other office operations projects as needed in support of Wpromote&rsquo;s hybrid, remote-first environment
 </li>
 <li>
 Providing support on in-office days Monday through Wednesday during the fixed onsite schedule, while remaining flexible for earlier meeting setup and occasional after-hours events as business needs require
 </li>
 <li>
 Multitasking across Executive Assistant and Office Management responsibilities during in-office days to ensure both executive support and office operations are handled effectively
 
 
 
 
 </li>
 </ul>
 
 You Must Have
 
 
 
 
 <ul>
 <li>
 2-3 years of Executive Assistant (preferred) and/or office administrative experience
 </li>
 <li>
 Ability to maintain and protect confidential information with discretion, sound judgment, and professionalism
 </li>
 <li>
 Experience with executive-level support and calendar management involving rapidly changing priorities and problem-solving
 </li>
 <li>
 Experience with domestic or international travel management and expense reporting
 </li>
 <li>
 Excellent written and verbal communication skills, with the ability to interact effectively with executives, employees, clients, visitors, and vendors
 </li>
 <li>
 Strong organizational, prioritization, and attention-to-detail skills, with the ability to manage multiple competing priorities and seamlessly balance executive support and office operations in a fast-paced environment
 </li>
 <li>
 A proactive, service-oriented approach with strong professionalism, reliability, positive energy, and a willingness to support executives, office operations, and the broader team wherever needed
 </li>
 <li>
 Ability to work both independently and collaboratively across teams and functions
 </li>
 <li>
 Experience with Google Workspace
 </li>
 <li>
 Ability to perform physical tasks associated with office operations, including carrying boxes up to 15 pounds and walking up and down a flight of stairs
 
 
 
 
 </li>
 </ul>
 
 Nice to Have
 
 
 
 
 <ul>
 <li>
 Experience coordinating in-person client and team meetings
 </li>
 <li>
 Experience planning office events, employee engagement activities, or culture-building initiatives
 </li>
 <li>
 Exposure in a fast-paced advertising agency environment
 </li>
 <li>
 Expertise managing multiple calendars and competing priorities simultaneously
 
 
 
 
 </li>
 </ul>
 Wpromote is committed to bringing together individuals from different backgrounds and perspectives, providing employees with a safe and welcoming environment free of discrimination and harassment. We strive to create a diverse &amp; inclusive environment where everyone can thrive, feel a sense of belonging, and do impactful work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, family or parental status, disability*, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our workplace.
 
 
 Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Wpromote.
 
 
 This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
 
 
</div>

Executive Assistant/Office Manager

Explore 44+ Office assistant in Los Angeles this June. Find roles across top companies and apply now to boost your career.