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administrative manager

Hosuk Travel

<div>Hosuk Travels is seeking a highly organized and proactive Office Manager to oversee daily administrative operations and ensure smooth functioning across all departments. Based in our Riyadh office, this role is ideal for someone who excels in coordination, communication, and office leadership while supporting a dynamic travel service environment.

Key Responsibilities:
<ul>
<li>Manage day-to-day administrative activities to maintain a well-structured and efficient office environment.</li>
<li>Supervise office staff and ensure tasks are completed accurately and on time.</li>
<li>Oversee office supplies, inventory, procurement, and vendor coordination.</li>
<li>Organize meetings, schedules, travel arrangements, and company events.</li>
<li>Ensure compliance with office policies, procedures, and safety standards.</li>
<li>Handle correspondence, documentation, filing systems, and record management.</li>
<li>Assist management with reports, presentations, and administrative support.</li>
<li>Coordinate facility management, maintenance, and service requests as required.</li>
<li>Monitor operational budgets and support basic accounting or finance tasks when needed.</li>
<li>Act as a point of contact for employees, visitors, and external partners.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>Proven experience as an Office Manager or in a similar administrative leadership role.</li>
<li>Strong communication, multitasking, and organizational skills.</li>
<li>Proficiency in MS Office Suite and office management systems.</li>
<li>Ability to manage teams and handle confidential information with professionalism.</li>
<li>Positive attitude, problem-solving ability, and strong attention to detail.</li>
<li>Experience working in the travel or service industry is a plus.</li>
</ul>
Working with Hosuk Travels in Riyadh as an Office Manager offers the opportunity to contribute to a professional, supportive, and fast-growing environment. If you are passionate about creating efficient office operations and enjoy leading teams, we welcome your application and look forward to having you as part of our growing organization.</div>

Office Manager

Confidential

<div>
 
 Key Duties and Responsibilities
 
 
 
 
 
 The responsibilities of a CEO Office Manager are multifaceted, ranging from high-level administrative support to project management and internal/external communication.
 
 
 
 
 
 1. Executive Administrative Support
 
 
 
 
 <ul>
 <li>
 
 Calendar and Schedule Management:
 
 Proactively manage and coordinate the CEO's complex calendar, including scheduling meetings, appointments, and resolving scheduling conflicts.
 </li>
 <li>
 
 Correspondence Triage:
 
 Manage and triage the CEO's incoming emails and communications, drafting responses, forwarding requests, and flagging high-priority or confidential matters.
 </li>
 <li>
 
 Travel and Logistics:
 
 Arrange and manage all aspects of the CEO's travel, including detailed itineraries, transportation, accommodation, and necessary documentation.
 </li>
 <li>
 
 Meeting Preparation:
 
 Prepare and coordinate all materials for meetings, including agendas, presentations, and background research, ensuring the CEO is adequately briefed.
 </li>
 <li>
 
 Record Keeping:
 
 Maintain and organize confidential files, reports, and documentation relevant to the CEO's initiatives and the organization's governance.
 </li>
 </ul>
 
 
 
 
 2. Communication and Liaison
 
 
 
 
 <ul>
 <li>
 
 Internal Communication:
 
 Serve as the primary point of contact and communication bridge between the CEO's office and senior leadership, department heads, and all employees.
 </li>
 <li>
 
 External Relations:
 
 Communicate directly and professionally on behalf of the CEO with clients, partners, donors, Board members, and other external stakeholders.
 </li>
 <li>
 
 Board Support:
 
 Assist with Board and governance administration, including coordinating board meetings, preparing board materials, and managing minutes and action summaries.
 </li>
 </ul>
 
 
 
 
 3. Office Management and Operations
 
 
 
 
 <ul>
 <li>
 
 Process Improvement:
 
 Establish and continuously improve processes and systems within the CEO's office to optimize efficiency and workflow effectiveness.
 </li>
 <li>
 
 Resource Management:
 
 Manage the office budget, oversee expense reporting, handle light bookkeeping, and manage vendor relationships for the executive office.
 </li>
 <li>
 
 Office Environment:
 
 Ensure the CEO's office environment runs smoothly, including managing office supplies, coordinating with IT, and overseeing equipment maintenance.
 </li>
 <li>
 
 Confidentiality:
 
 Handle all sensitive and confidential information, issues, and concerns with the utmost
 
 discretion
 
 and professionalism.
 </li>
 </ul>
 
 
 
 
 4. Strategic and Project Support
 
 
 
 
 <ul>
 <li>
 
 Project Oversight:
 
 Oversee and coordinate special projects, initiatives, or cross-departmental collaborations initiated by the CEO, monitoring progress and ensuring goals are met.
 </li>
 <li>
 
 Data and Analysis:
 
 Conduct research and compile data on industries, clients, or financial metrics to support the CEO's decision-making and strategic planning.
 </li>
 <li>
 
 Strategy Implementation:
 
 Assist in embedding organizational strategies into the day-to-day operations and coordinating organizational performance plans and reporting.
 </li>
 </ul>
 
 
 
 
 Preferred experience in health sector.
 
</div>

CEO Office Manager

Bausch + Lomb

<div>
 
 
 Bausch + Lomb
 
 is a leading global eye health organization dedicated to protecting and enhancing the gift of sight for millions of people worldwide. With a comprehensive portfolio of over 400 products, including contact lenses, lens care products, eye care products, and ophthalmic surgical devices, we have a significant global presence. Founded in 1853, we have over 12,000 employees and operate in nearly 100 countries.
 
 
 
 
 
 
 Objectives / Purpose of the Job:
 
 
 
 Ensure that the company's administrative function and project management furthers the goals of the organization. Responsible for overseeing the daily operations of an office and its various departments. Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision.
 
 
 
 
 
 
 Key responsibilities:
 
 
 <ul>
 <li>
 Oversee and support all administrative duties to ensure smooth day-to-day office operations.
 </li>
 <li>
 Maintain office efficiency by organizing procedures, managing filing systems, and overseeing supplies, equipment, and common areas.
 </li>
 <li>
 Purchase office supplies and equipment, maintaining proper stock levels.
 </li>
 <li>
 Supervise general office functions and report regularly to management.
 </li>
 <li>
 Provide progress updates to senior management and collaborate on improving office operations.
 </li>
 <li>
 Deliver administrative support including calendar management, meeting scheduling, research, and internal reporting.
 </li>
 <li>
 Coordinate domestic and international travel arrangements (flights, hotels, car rentals) for employees and leadership.
 </li>
 <li>
 Provide comprehensive administrative support across departments.
 </li>
 <li>
 Follow up on administrative invoice payments for accurate financial reporting.
 </li>
 <li>
 Track employee movements, including vacation schedules, ADM requests, and social security updates.
 </li>
 <li>
 Ensure timely processing and follow-up on administrative purchase orders.
 </li>
 <li>
 Collaborate with the HR team on employee onboarding, offboarding, and HR-related administrative tasks.
 </li>
 <li>
 Organize events across the Middle East, including hotel bookings and visa processing.
 </li>
 <li>
 Plan detailed travel logistics for senior leadership, including itineraries, transport, and meeting materials.
 </li>
 <li>
 Manage contract approvals and signatures using the Evisort platform.
 </li>
 <li>
 Prepare monthly administrative provisions with full justification of related expenses.
 </li>
 <li>
 Support general office needs such as supplies, event planning, meeting coordination, shipping, and mail handling.
 </li>
 <li>
 Ensure a safe, clean, and compliant working environment.
 </li>
 <li>
 Review and compare legal agreements (e.g. vendor, distributor, confidentiality) when signed by external parties.
 </li>
 <li>
 Ensure timely execution of approvals and signatures for Saudi Arabia entity signatories.
 </li>
 <li>
 Act as Company Secretary for the Bausch + Lomb Regional Headquarters.
 </li>
 <li>
 Maintain custody and availability of all original and copy legal and contractual documents.
 </li>
 <li>
 Assist with Evisort preparation and approvals for the Saudi Arabia team.
 </li>
 <li>
 Lead and track contract approval workflows for Saudi Arabia.
 </li>
 <li>
 Maintain and update distributor lists and coordinate with Quality on distributor qualifications.
 </li>
 <li>
 Validate and proofread contract content to ensure compliance with internal SOPs.
 </li>
 <li>
 Manage contract databases (hard and soft copies) for the region via Evisort.
 </li>
 <li>
 Lead the regional contract database project as a centralized data source.
 </li>
 <li>
 Maintain and update best practices, templates, and contract management guidelines.
 </li>
 <li>
 Ensure proper filing and quick retrieval of all original contracts.
 </li>
 <li>
 Validate distributor signatures on finalized contracts.
 </li>
 <li>
 Liaise with the PRO for all legalizations and departmental document processing.
 </li>
 <li>
 Coordinate with the PRO for the renewal of licenses for Saudi entities.
 </li>
 <li>
 Support office logistics such as lease expirations, trade license renewals, and transition-related documentation.
 </li>
 <li>
 Participate in preparing the annual administrative budget and monitoring related expenses.
 </li>
 <li>
 Conduct training on legal contract management and the corporate documentation system.
 </li>
 <li>
 Ensure documentation and contract databases are updated with relevant teams.
 </li>
 <li>
 Administer corporate GEMS system uploads for the TMEA region.
 </li>
 <li>
 Provide audit support through documentation, retrieval, and system compliance.
 </li>
 <li>
 Serve as a Securitate user supporting due diligence processes.
 </li>
 <li>
 Act as legal administrator for Legal Tracker, assisting law firms and internal legal teams with updates across TMEA.
 </li>
 </ul>
 
 
 
 
 
 Required Education &amp; Skills:
 
 
 <ul>
 <li>
 Undergraduate BS, or bachelor&rsquo;s degree or a university degree is required.
 </li>
 <li>
 Advanced computing skills including Word, Excel, Outlook email and Power point.
 </li>
 </ul>
 
 
 
 
 
 Key competencies:
 
 
 <ul>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Excellent organizational and interpersonal skills.
 </li>
 <li>
 Customer service orientation (internal and external customers).
 </li>
 <li>
 Time/Project management skills and attention to details.
 </li>
 <li>
 Multi-tasking/ Quick decision making.
 </li>
 <li>
 Excellent time management skills and ability to multitask and prioritize work.
 </li>
 <li>
 Respond to employees and customer queries and complaints.
 </li>
 <li>
 Approachable and communicative.
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 Proven of at least 1-2 years of office management, administrative, or assistant experience ideally gained within a multinational matrix organization.
 </li>
 <li>
 Knowledge of office management responsibilities, systems, and procedures.
 </li>
 <li>
 Experience in different field is advantageous.
 </li>
 <li>
 Experience of dealing with people at different levels throughout the organization and across the regions.
 </li>
 <li>
 Experience of dealing and price negotiation with vendors/suppliers.
 </li>
 <li>
 Ability to deal with strictly confidential information in a professional manner.
 </li>
 </ul>
 
 
</div>

Office Administrator

Eyad Reda Law Firm LLP

<div>
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage the overall functioning of the office, ensuring smooth operations and efficient workflow.
 </li>
 <li>
 Provide administrative support to the executive partner, handling scheduling, correspondence, and communications.
 </li>
 <li>
 Coordinate meetings, appointments, and travel arrangements for the executive partner and other team members as needed.
 </li>
 <li>
 Assist in the preparation of reports, presentations, and documents, utilizing advanced formatting and presentation skills.
 </li>
 <li>
 Serve as the primary point of contact for internal and external stakeholders, handling inquiries and requests promptly and professionally.
 </li>
 <li>
 Maintain office records and files, both electronic and physical, ensuring confidentiality and accuracy.
 </li>
 <li>
 Collaborating with other administrative staff to ensure seamless operations and support across departments.
 </li>
 <li>
 Serving as a liaison between the executive team, staff, and external stakeholders.
 </li>
 <li>
 Managing incoming and outgoing correspondence, including sorting mail, drafting responses, and distributing communications to appropriate parties.
 </li>
 <li>
 Taking minutes during meetings and distributing them to attendees.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor's degree in business administration or related field preferred.
 </li>
 <li>
 English Language (essential).
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 </ul>
</div>

Senior Executive Secretary

Tabby

<div><h3 class="jobSectionHeader">Description</h3><div> 
We're looking for an Office Administrator for our CX office!</div><h3 class="jobSectionHeader"> 
Key Responsibilities</h3> 
<ul>
<li>
Oversee day-to-day office operations, ensuring a well-maintained and organized workspace.</li>
<li>Manage office supplies, equipment, and vendor relationships to ensure optimal functionality.</li>
<li>Take a lead role in planning and executing office moves, coordinating with relevant 
stakeholders.</li>
<li>Liaise with external vendors and service providers to facilitate seamless processes.</li>
<li>Collaborate with building management to address facility-related issues promptly.</li>
<li>Communicate effectively with employees regarding office changes, move logistics, and any related updates.</li>
<li>Maintain and update office policies and procedures, ensuring compliance with company 
standards.</li>
<li>Manage budgetary aspects related to office supplies, maintenance, and relocations.</li>
<li>Process invoices and expenses associated with office management.</li>
<li>Ensure a safe and comfortable working environment for all employees.</li>
<li>Assist in organizing company events, including team-building activities, training sessions, and employee gatherings.</li></ul> 
<div></div>
<h3 class="jobSectionHeader">
Skills, Knowledge &amp; Expertise</h3> 
<ul>
<li>
Proficiency in both English and Arabic.</li>
<li>Proven experience as an Office Administrator or in a similar administrative role.</li>
<li>Strong organizational and multitasking skills.</li>
<li>Excellent communication and interpersonal abilities</li>
<li>Ability to adapt to changing priorities and work effectively in a dynamic environment.</li></ul><div></div><h3 class="jobSectionHeader"> 
About Tabby</h3><div>
Tabby creates financial freedom in the way people shop, earn and save, by reshaping their relationship with money. 
 
The company&rsquo;s flagship offering allows shoppers to split their payments online and in-store with no interest or fees. Over 32,000 global brands and small businesses, including Amazon, Noon, IKEA and Shein use Tabby to accelerate growth and gain loyal customers by offering easy and flexible payments online and in stores. 
 
Tabby has generated over $7 billion in transaction volume for its partner brands and has the highest rated, most reviewed, largest and fastest growing app of any fintech in the GCC region. 
 
Tabby launched operations in 2020 and has raised +$1 billion in equity and debt funding from global and regional investors.</div></div>

Keeta

<div>
 
 
 Job Responsibilities:
 
 
 
 1.Assist hiring manager in recruitment process management, including releasing recruitment information, screening resumes, arranging interviews, etc.
 
 
 2.Assist in employee on-boarding procedures, including employee file management, training programme arrangement, etc.
 
 
 3.Assist in organising internal activities to enhance staff cohesion and teamwork spirit. 4.Assist in dealing with the daily administrative affairs of employees to ensure the smooth operation of the company.
 
 
 
 
 
 
 Job Requirements:
 
 
 
 1.Bachelor degree or above, preferably in human resource management, administration or other related majors.
 
 
 2.Knowledge of recruitment process and administrative management, relevant internship experience is preferred.
 
 
 3.Good communication skills and teamwork spirit, able to bear certain work pressure.
 
</div>

HR Intern

PROGER

<div>Proger is a global reality that brings together the best of Italian management, engineering and security expertise. A unique partner for public and private clients, able to guarantee the sustainability, development and execution of large-scale multidisciplinary projects.
With more than 70 years' experience, the company is now the leading independent engineering firm in Italy and is firmly established in the world rankings of international companies in the sector, compiled by Engineering News Record.
In Italy, it is responsible for the safety checks of over 7,000 works on the motorway network and is involved in the design of many of the country's largest infrastructure projects. On a national and international level, it is a key player in major urban, social and health development projects and plays a leading role in the energy transition, building renewable energy power plants, hydrogen plants and electrical and thermal energy storage systems.
Proger is present in Europe, Central Asia, Africa and the Middle East with hundreds of professionals who work with sensitivity to the territory and the social fabric to face new and increasingly global challenges with the utmost respect for the local context.
Proger's selection process ensures equal opportunities for all candidates and the transparency and homogeneity of the assessment criteria. Proger is committed to attracting and recruiting people with diverse backgrounds and abilities, and to pursuing gender equality in selection and recruitment.
Experience, skills and competencies are the guidelines for selecting our best candidates. Would you like to join our team? 
 
<h2 class="jobSectionHeader">Position:
</h2>Proger is looking for a Saudi Junior Secretary to join its Branch in Riyadh, Saudi Arabia.
Reporting to the Branch Manager and HR Manager, you will be responsible for providing essential administrative and clerical support to ensure the smooth operation of daily office activities. The position offers an opportunity to develop strong administrative and communication skills within a professional environment. 
Key Responsibilities
<ul><li>Perform routine administrative duties such as managing correspondence, filing, and document preparation.</li><li>Assist in scheduling meetings and appointments, preparing agendas and recording minutes.</li><li>Handle incoming and outgoing emails, phone calls and inquiries professionally.</li><li>Support managers in day-to-day administrative activities.</li><li>Handle the booking of flights, hotels and other necessary transportation for all company business trips.</li><li>Serve as the primary point of contact for staff regarding travel inquiries and last-minute changes, providing excellent support and problem-solving.</li><li>Ensure confidentiality and accuracy in handling office documents.</li></ul><h2 class="jobSectionHeader"> 
Requirements:
</h2><ul><li>A minimum of a high school diploma is required. A bachelor's degree in business administration, office management or related field, is preferred.</li><li>Strong organizational, communication and multitasking skills.</li><li>Attention to detail and ability to follow instructions accurately.</li><li>Basic knowledge of Microsoft Office (Word, Excel, Outlook).</li><li>Excellent level of English (written and spoken) is mandatory.</li><li>Saudi National is a mandatory requirement.</li></ul><h2 class="jobSectionHeader"> 
Other information:
</h2>Applying to Proger Saudi Arabia means opportunity to work on exciting and large-scale projects in a collaborative and innovative environment, along with excellent career development opportunities. 
Don't wait! Seize the opportunity to join Proger&mdash;apply now.</div>

JUNIOR SECRETARY

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Office Manager

CEO Office Manager

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Senior Executive Secretary

Office Administrator

HR Intern

JUNIOR SECRETARY