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assistant facilities manager Jobs in Riyadh

assistant facilities manager

administrative manager

Hosuk Travel

<div><p>vels is seeking an experienced and highly organized <b>Office Manager</b> to oversee daily administrative and office operations at our <b>Riyadh</b> location. This role is essential in ensuring smooth office functioning, supporting staff, and maintaining efficient coordination across departments within the travel and tourism business.</p>
<p><b>
Key Job Responsibilities:</b></p>
<ul>
<li>Manage day-to-day office operations and administrative activities.</li>
<li>Supervise administrative staff and ensure effective task allocation.</li>
<li>Maintain office supplies, equipment, and vendor relationships.</li>
<li>Coordinate schedules, meetings, and internal communications.</li>
<li>Support HR and finance teams with documentation and reporting.</li>
<li>Ensure compliance with company policies and local regulations.</li>
<li>Handle correspondence, records, and confidential documents professionally.</li>
</ul>
<p><b>Requirements and Skills:</b></p>
<ul>
<li>Bachelor&rsquo;s degree in Business Administration or a related field.</li>
<li>Proven experience as an Office Manager or in a similar administrative role.</li>
<li>Strong leadership, organizational, and time-management skills.</li>
<li>Excellent communication and interpersonal abilities.</li>
<li>Proficiency in MS Office and office management systems.</li>
</ul>
<p>The <b>Office Manager</b> role at Hosuk Travels in <b>Riyadh</b> offers a professional and dynamic work environment. If you are proactive, detail-oriented, and capable of managing office operations efficiently, this position provides a strong opportunity for long-term growth within the travel industry.</p></div>

Office Manager

King Salman International Airport

<div>
 <p>
  <strong>
   Job Purpose:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Office Manager is responsible for overseeing the day-to-day operations of the office, ensuring that it runs smoothly and efficiently. This role involves a mix of administrative, managerial, and operational tasks, including supervising staff, managing office resources, and ensuring a productive and professional work environment. The Office Manager acts as the central point of contact for office-related inquiries and plays a key role in enhancing the overall office experience.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Office Operations &amp; Management:
  </strong>
 </p>
 <ul>
  <li>
   Oversee and manage the daily operations of the office, ensuring a well-organized, efficient, and safe work environment.
  </li>
  <li>
   Develop, implement, and maintain office policies and procedures to improve operational efficiency.
  </li>
  <li>
   Coordinate with IT, HR, and other departments to support office needs, including maintenance, supplies, and equipment management.
  </li>
  <li>
   Ensure compliance with health and safety regulations and manage emergency response plans.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Administrative Support:
  </strong>
 </p>
 <ul>
  <li>
   Provide administrative support to senior management, including scheduling meetings, managing calendars, and handling correspondence.
  </li>
  <li>
   Prepare reports, presentations, and other documents as needed.
  </li>
  <li>
   Manage the office budget, including tracking expenses, processing invoices, and ensuring cost-effective operations.
  </li>
  <li>
   Oversee the organization of office files, records, and databases, ensuring data is accurate, up-to-date, and easily accessible.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Staff Management:
  </strong>
 </p>
 <ul>
  <li>
   Supervise and manage administrative staff, including receptionists, administrative assistants, and clerical staff.
  </li>
  <li>
   Conduct performance evaluations, provide feedback, and facilitate professional development for office staff.
  </li>
  <li>
   Coordinate staff meetings, events, and training sessions to foster a collaborative and productive work environment.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Communication &amp; Coordination:
  </strong>
 </p>
 <ul>
  <li>
   Serve as the main point of contact for office-related inquiries from both internal and external stakeholders.
  </li>
  <li>
   Liaise with vendors, service providers, and building management to ensure all office needs are met.
  </li>
  <li>
   Organize and coordinate company events, meetings, and team-building activities.
  </li>
  <li>
   Handle internal communication, ensuring that all staff are informed of office policies, updates, and events.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Office Supplies &amp; Inventory Management:
  </strong>
 </p>
 <ul>
  <li>
   Manage office inventory, including ordering and stocking supplies, equipment, and materials.
  </li>
  <li>
   Ensure that all office equipment, such as printers, copiers, and computers, are well-maintained and functional.
  </li>
  <li>
   Negotiate and manage contracts with suppliers and service providers to ensure the best value for the company.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Facilities Management:
  </strong>
 </p>
 <ul>
  <li>
   Oversee the maintenance and cleanliness of the office space, ensuring a professional and welcoming environment.
  </li>
  <li>
   Coordinate office moves, renovations, and other facilities-related projects as needed.
  </li>
  <li>
   Manage security protocols, including access control, alarm systems, and emergency procedures.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Project Management:
  </strong>
 </p>
 <ul>
  <li>
   Lead or support special projects related to office improvements, employee engagement, or operational efficiency.
  </li>
  <li>
   Track project timelines, deliverables, and budgets to ensure successful project completion.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Knowledge and Experience:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Management, or a related field preferred.
  </li>
  <li>
   Minimum of 5-10 years of experience in office management or a similar administrative role.
  </li>
  <li>
   Strong organizational and time management skills.
  </li>
  <li>
   Excellent communication and interpersonal abilities.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
  </li>
  <li>
   Ability to manage multiple tasks and projects simultaneously with a high level of attention to detail.
  </li>
  <li>
   Leadership skills with the ability to motivate and manage a team.
  </li>
  <li>
   Problem-solving skills and the ability to work independently.
  </li>
 </ul>
</div>


Sustainable Recruitment Solutions (SRS)

The Role
<br>We are seeking a highly organised and proactive Administrator/Project Manager to join our team in Riyadh. This role is pivotal in ensuring the smooth delivery of projects within the rail industry and supporting key clients such as Saudi Arabian Railways (SAR) and the Transport General Authority (TGA). You will provide essential project management and administrative support, including technical document control, bid preparation, financial reporting, and coordination of legal and commercial processes in compliance with KSA regulations. You must be a Saudi National and be able to start the role by the end of January 2026 at the latest. Key Responsibilities - Project Management: Monitor and control project activities, budgets, invoicing, scheduling, and resource allocation. - Administrative Support: Manage calendars, travel arrangements, meetings, and general office inquiries. - Documentation & Reporting: Prepare technical documents, proposals, and reports using MS Word, Excel, and PowerPoint. - Office Management: Oversee daily operations, manage supplies, and coordinate with vendors. - Coordination & Communication: Act as a liaison between internal teams, clients, and external partners. - Data Management: Maintain accurate records and ensure confidentiality. - Financial Administration: Assist with invoice processing, expense tracking, and budget monitoring. - Compliance Support: Handle commercial license renewals, visa applications, and liaise with PRO services for government-related tasks.
<br><br>
Requirements
<br><ul>
<li>Fluency in English and Arabic (spoken and written). - University Degree - Strong proficiency in MS Office (Word, Excel, PowerPoint). - This role is only open to Saudi Nationals - Available to start the role by the end of January 2026 at the latest.</li>
</ul>
About the company
<br>SRS provides the Middle East with a professional platform capable of supporting the human resource requirements of the rapidly evolving sustainability sector. We are firm believers that the best buildings require more than just the most efficient HVAC systems and building materials with the lowest carbon footprint. Truly sustainable buildings also require the best staff to knit together these technologies and form an optimised solution during the design, construction & operation phases. The price competitiveness of renewable energy means that the region can lead the way in demonstrating the ability of economies to diversify and grow, whilst still being compatible with international agreements such as the Paris Accord on Climate Change. Corporate Sustainability is recognised as no longer an optional - instead it is viewed as active risk mitigation and a valuable tool for corporate performance. The real engine of economic diversification on a regional, national or company-wide level is the human capital leading these innovations, designs projects and reporting structures. SRS ensures that organisations reach the right staff in a quick, professional and cost-effective manner.

Administrator / Project Manager (Saudi National)

Lenovo

<div><div><div><div><h3 class="jobSectionHeader"><b>General Information
</b></h3></div></div><div><div><div><div><b>Req # </b></div><div>WD00092683
</div></div><div><div><b>Career Area: </b></div><div>Administrative
</div></div><div><div><b>Country/Region: </b></div><div>Saudi Arabia
</div></div><div><div><b>City: </b></div><div>Riyadh
</div></div><div><div><b>Date: </b></div><div>Monday, December 22, 2025
</div></div><div><div><b>Working Time: </b></div><div>Full-time
</div></div><div><div><b>Additional Locations</b>:
<ul><li>Saudi Arabia</li></ul>
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Why Work at Lenovo
</b></h3></div></div><div><div><div><div><div><div>We are Lenovo. We do what we say. We own what we do. We WOW our customers.</div><div></div><div><br>
Lenovo is a US$69 billion revenue global technology powerhouse, ranked #196 in the Fortune Global 500, and serving millions of customers every day in 180 markets. Focused on a bold vision to deliver Smarter Technology for All, Lenovo has built on its success as the world&rsquo;s largest PC company with a full-stack portfolio of AI-enabled, AI-ready, and AI-optimized devices (PCs, workstations, smartphones, tablets), infrastructure (server, storage, edge, high performance computing and software defined infrastructure), software, solutions, and services. Lenovo&rsquo;s continued investment in world-changing innovation is building a more equitable, trustworthy, and smarter future for everyone, everywhere. Lenovo is listed on the Hong Kong stock exchange under Lenovo Group Limited (HKSE: 992) (ADR: LNVGY).</div></div><br>
<div></div><br>
<div>This transformation together with Lenovo&rsquo;s world-changing innovation is building a more inclusive, trustworthy, and smarter future for everyone, everywhere. To find out more visit <b>www.lenovo.com</b>, and read about the latest news via our <b>StoryHub</b>.</div>
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Description and Requirements
</b></h3></div></div><div><div><div><div><p><b>1.</b><b> </b><b>General Administration Management: Oversee reception, mail/courier services, and visitor reception; manage drinking water supply, office environment, office supplies, and meeting support; supervise locker rooms and employee service centers; coordinate parking space allocation and vehicle services; and manage the archiving of important company licenses, documents, and materials.</b></p><p><b>
2.</b><b> </b><b>Logistics Support and Vendor Management: Manage restaurant operations, including conference and VIP dining; oversee cleaning, landscaping, and solid waste management; and administer dormitory facilities (if applicable).</b></p><p><b>
3.</b><b> </b><b>Assets, Expenses, and Process Management: Responsible for the full lifecycle management of company fixed assets (from requisition to disposal) and the accounting, settlement, data analysis, and cost control of administrative expenses. Lead the development and optimization of administrative management systems and workflows, ensuring compliance with Saudi labor laws, corporate regulations, and local business practices.</b></p><p>
4. <b>Team Development and Performance Management: Responsible for the training, motivation, and performance management of administrative and logistics team members.</b></p>
</div></div><div><div><div><i>We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, national origin, status as a veteran, and basis of disability or any federal, state, or local protected class.</i></div>
</div></div></div></div></div><div></div><div><div><div><div><div><b>Additional Locations</b>:
<ul><li>Saudi Arabia</li></ul><br>
</div></div><div></div><div><div><div><br>
<br>
<div><b>AI PROCESSING NOTICE</b></div><div></div><div><br>
We use AI-based tools to support some of our processes (e.g. online interviews recordings and transcripts) in order to achieve better efficiency, accuracy and for our documentation purposes. AI can make mistakes, but we always make sure that the outputs are manually reviewed by a human. You can always opt-out or contact us in case of any question.</div></div></div></div></div></div></div></div>

KSA Admin Supervisor

<div>
 We are Lenovo. We do what we say. We own what we do. We WOW our customers.
 <br/>
 <br/>
 Lenovo is a US$69 billion revenue global technology powerhouse, ranked #196 in the Fortune Global 500, and serving millions of customers every day in 180 markets. Focused on a bold vision to deliver Smarter Technology for All, Lenovo has built on its success as the world&rsquo;s largest PC company with a full-stack portfolio of AI-enabled, AI-ready, and AI-optimized devices (PCs, workstations, smartphones, tablets), infrastructure (server, storage, edge, high performance computing and software defined infrastructure), software, solutions, and services. Lenovo&rsquo;s continued investment in world-changing innovation is building a more equitable, trustworthy, and smarter future for everyone, everywhere. Lenovo is listed on the Hong Kong stock exchange under Lenovo Group Limited (HKSE: 992) (ADR: LNVGY).
 <br/>
 <br/>
 This transformation together with Lenovo&rsquo;s world-changing innovation is building a more inclusive, trustworthy, and smarter future for everyone, everywhere. To find out more visit www.lenovo.com, and read about the latest news via our StoryHub.
 <br/>
 <br/>
 <ul>
  <li>
   General Administration Management: Oversee reception, mail/courier services, and visitor reception; manage drinking water supply, office environment, office supplies, and meeting support; supervise locker rooms and employee service centers; coordinate parking space allocation and vehicle services; and manage the archiving of important company licenses, documents, and materials.
  </li>
  <li>
   Logistics Support and Vendor Management: Manage restaurant operations, including conference and VIP dining; oversee cleaning, landscaping, and solid waste management; and administer dormitory facilities (if applicable).
  </li>
  <li>
   Assets, Expenses, and Process Management: Responsible for the full lifecycle management of company fixed assets (from requisition to disposal) and the accounting, settlement, data analysis, and cost control of administrative expenses. Lead the development and optimization of administrative management systems and workflows, ensuring compliance with Saudi labor laws, corporate regulations, and local business practices.
  </li>
  <li>
   Team Development and Performance Management: Responsible for the training, motivation, and performance management of administrative and logistics team members.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, national origin, status as a veteran, and basis of disability or any federal, state, or local protected class.
 </em>
</div>


Talent Blueprint FZ LLC

<div>
 <p>
  <strong>
   Role Summary
  </strong>
 </p>
 <p>
  Supports the project team in all operational, administrative, and coordination tasks. Ensures smooth workflow, documentation accuracy, and timely execution of project activities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Support the Project Manager with scheduling, follow-ups, and task tracking.
  </li>
  <li>
   Assist in preparing reports, presentations, and project documentation.
  </li>
  <li>
   Coordinate meetings, minutes of meetings, and stakeholder communication.
  </li>
  <li>
   Track project progress and update internal systems.
  </li>
  <li>
   Liaise with suppliers, vendors, and partners when required.
  </li>
  <li>
   Support logistics planning for travel, accommodation, shipments, and event readiness.
  </li>
  <li>
   Maintain updated project files, trackers, and databases.
  </li>
  <li>
   Help in procurement coordination, quotation collection, and vendor evaluation.
  </li>
  <li>
   Ensure smooth on-site operations and support during execution.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business, Events, or related discipline.
  </li>
  <li>
   2&ndash;4 years experience in administrative or project coordination roles.
  </li>
  <li>
   Strong organizational and multitasking abilities.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   Strong MS Office skills (Excel, PowerPoint, Word).
  </li>
  <li>
   Ability to work within fast-moving timelines.
  </li>
  <li>
   <strong>
    Must be travel-ready and available for international assignments.
   </strong>
  </li>
 </ul>
 <li>
 </li>
 <p>
 </p>
</div>


Assistant Project Manager

vivo | WEIWO ELECTRONIC AND TECHNOLOGY

<p>Location: Riyadh, Saudi Arabia</p><p>Job Purpose</p><p>To provide comprehensive operational and administrative support to the Customer Service Manager by coordinating department activities, managing strategic partner relationships (Jarir, Lulu, Nesto), ensuring compliance with service standards, and enhancing customer satisfaction through efficient maintenance coordination, reporting, and claims management.</p><p><b>Key Responsibilities </b></p><p><b>1. Operations Supervision &amp; Administration </b></p><p>- Support the department manager in organizing and supervising daily customer service activities.</p><p>- Ensure smooth workflow and compliance with company policies and procedures.</p><p>- Assign and monitor tasks among internal teams and authorized service centers.</p><p>- Assist in developing and implementing departmental operational plans.</p><p><b>2. Strategic Partner Management </b></p><p>- Serve as the primary contact for strategic partners: Jarir, Lulu, and Nesto.</p><p>- Manage all partner communications professionally and ensure timely responses.</p><p>- Resolve operational issues and ensure adherence to Service Level Agreements (SLAs).</p><p>- Maintain strong partner relationships through consistent follow-up and support.</p><p><b>3. Maintenance &amp; Spare Parts Coordination </b></p><p>- Coordinate spare parts dispatch to Jarir according to customer maintenance contracts.</p><p>- Track maintenance operations for Jarir customers to ensure contractual compliance.</p><p>- Accurately record and update maintenance data, including DOA (Dead on Arrival) cases.</p><p>- Monitor device repair status and maintain system accuracy.</p><p><b>4. Shipping &amp; Logistics Management </b></p><p>- Process shipping waybills for customers outside Riyadh and Jeddah service coverage.</p><p>- Coordinate with logistics providers to ensure timely dispatch and delivery.</p><p>- Verify compliance with shipping protocols and shipment security.</p><p><b>5. Reporting &amp; Performance Monitoring </b></p><p>- Prepare and analyze periodic maintenance reports (including monthly Jarir reports).</p><p>- Monitor key performance indicators (KPIs) for customer service services and partners.</p><p>- Present findings and improvement recommendations to senior management.</p><p><b>6. Invoicing &amp; Claims Processing </b></p><p>- Submit maintenance invoices and claims for partners (Jarir, Lulu, Nesto).</p><p>- Collaborate with the Finance Department to ensure accurate and timely claim approvals.</p><p><b>Qualifications &amp; Requirements </b></p><p><b>Education &amp; Experience </b></p><p>- Bachelor&rsquo;s degree in Business Administration, Supply Chain, or related field.</p><p>- Minimum 3 years of experience in customer service, customer service, or operations, preferably in electronics/telecom.</p><p>- Experience with strategic partner or account management.</p><p><b>Skills &amp; Competencies </b></p><p>- Excellent communication in Arabic and English .</p><p>- Proficiency in MS Office and ERP/CRM systems.</p><p>- Strong organizational and problem-solving abilities.</p><p>- Ability to work under pressure and manage multiple priorities.</p><p>- Knowledge of KSA market and retail partners (Jarir, Lulu, Nesto) is a plus.</p><p><b>Personal Attributes </b></p><p>- Detail-oriented and proactive.</p><p>- Strong interpersonal and negotiation skills.</p><p>- Customer-focused with a service mindset.</p><p>Job Type: Full-time</p><p>Pay: ﷼5,000.00 - ﷼6,500.00 per month</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>After Sales Operations (Mobiles Service Centre): 2 years (Required)</li><li>Administrative and Operational Supervision: 2 years (Required)</li><li>Strategic Partner Relationship Management: 1 year (Required)</li><li>Reporting &amp; Claims Management: 1 year (Required)</li></ul><p>Language:</p><ul><li>Arabic (Required)</li><li>English (Preferred)</li></ul><p>Location:</p><ul><li>Riydh (Preferred)</li></ul>

After-Services Operations Specialist

Explore 613+ Administrative manager in Riyadh this January. Find roles across top companies and apply now to boost your career.

613 administrative manager jobs IN Riyadh

Office Manager

Office Manager

Administrator / Project Manager (Saudi National)

KSA Admin Supervisor

KSA Admin Supervisor

Assistant Project Manager

After-Services Operations Specialist