project manager

administrative assistant

commercial manager

office administrator

operations manager

administrative manager

Confidential Government

<div>
 
 We are seeking an experienced
 
 HR &amp; Administration Manager
 
 to lead and oversee all administrative operations and support services within the organization. The role is responsible for ensuring operational efficiency, cost control, compliance with policies, and delivering a high-quality workplace environment.
 
 
 
 Key Responsibilities:
 
 
 
 &bull; Oversee daily administrative operations and office support services
 
 
 &bull; Manage facilities, maintenance, security, transportation, and workplace services
 
 
 &bull; Lead and supervise administrative teams to ensure smooth operations
 
 
 &bull; Manage vendor contracts, service providers, and performance standards
 
 
 &bull; Ensure compliance with company policies, safety regulations, and government requirements
 
 
 &bull; Develop and control budgets, optimize costs, and improve efficiency
 
 
 &bull; Handle emergency response planning and business continuity processes
 
 
 &bull; Maintain workplace standards including cleanliness, safety, and employee services
 
 
 &bull; Coordinate with internal departments and external stakeholders
 
 
 
 Requirements:
 
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration or related field
 
 
 &bull; Minimum 10+ years of experience in administration or related roles
 
 
 &bull; Strong leadership and team management skills
 
 
 &bull; Experience in vendor management and contract negotiation
 
 
 &bull; Knowledge of workplace safety and compliance standards
 
 
 &bull; Proficiency in ERP systems and Microsoft Office
 
 
 
 Key Competencies:
 
 
 
 &bull; Leadership &amp; Team Management
 
 
 &bull; Operational Planning &amp; Execution
 
 
 &bull; Budgeting &amp; Cost Control
 
 
 &bull; Problem Solving &amp; Decision Making
 
 
 &bull; Communication &amp; Stakeholder Management
 
</div>

Administrative Manager

SEDIVER

<div>
 
 
 Company Description
 
 
 
 
 SEDIVER
 
 is the global market leader in specialized equipment for the energy transition. The international manufacturing group has production facilities in Italy, Czech Republic, China, and the United States, sales offices and warehouses in Brazil, Canada, and France, representative office in the Kingdom of Saudi Arabia, and R&amp;D laboratories in France. More than 1,000 employees serve customers in &gt;150 countries. The company is on a strong organic growth trajectory.
 
 
 
 
 
 Sediver presence in the Kingdom of Saudi Arabia plays a key role in supporting the Group&rsquo;s growth strategy. Being close to our customers, including major Power Utilities as well as global and local Engineering, Procurement, and Construction companies allows us to strengthen relationships and provide effective, timely support in one of Sediver most strategic markets.
 
 
 The Riyadh office serves as an important hub for managing relationships with key clients and end-users, ensuring continuous coordination and high-quality service.
 
 
 
 
 
 
 
 
 
 Scope of the role:
 
 
 
 
 The Office Manager oversees office operations, administration, and events. Responsibilities include managing procedures, coordinating personnel, handling administrative duties and maintaining supplies. The role maintains a productive environment and ensures effective communication and coordination internally with other site's colleagues and externally with suppliers
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Office operations:
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Organize and manage daily office activities, such as scheduling meetings, arranging travel and accommodation, and managing databases
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Purchase office supplies
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Track and maintain inventory
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Handle vendor contracts
 
 
 
 
 Administrative Support:
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Take care of paperwork including letters, reports, and presentations
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage correspondence and office supplies
 
 
 
 
 Communication and Coordination:
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Promote effective communication in the office
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Coordinate with different departments, and serve as contact point for clients and visitors
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Liaise with Group finance and HR teams
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Liaise with external finance and HR organizations in KSA
 
 
 
 
 Policy and Procedures:
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Implement and maintain office procedures
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ensure regulatory compliance
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Review policies if necessary
 
 
 
 
 Facilities Management:
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Coordinate with facility management vendors
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Handle repairs
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain a safe work environment
 
 
 
 
 Special Projects and Additional Responsibilities:
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Support special projects and initiatives
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Support new employees onboarding process
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage employee records and HR-related tasks
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Handle customer inquiries
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Join meetings with senior management
 
 
 
 
 
 
 
 Required Experience / Skills:
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Bachelor&rsquo;s degree in business administration, HR or related field
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;5-10 years of relevant professional experience as Office Manager, Administrative Manager, or Executive Assistant
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proficiency with MS Office and Administrative tools
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Budgeting &amp; Expense Management&nbsp;
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Strong knowledge of KSA labor laws
 
 
 
 
 
 
 
 Key Competencies:
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Strong communication and interpersonal skills
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Problem-solving and decision-making
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Organizational and time management skills
 
 
 
 
 
</div>

Office Manager

<div>
 
 A leading
 
 semi-government entity
 
 in Saudi Arabia&rsquo;s is looking for skilled professionals to join its growing team. Headquartered in
 
 Riyadh
 
 , the organization plays a strategic role in supporting economic development initiatives and driving long-term impact across key sectors.
 
 
 
 
 
 If you are looking for a meaningful career with an organization committed to
 
 sustainability, innovation, and industry excellence
 
 , this is your opportunity to be part of something impactful.
 
 
 
 
 
 
 Apply now and be part of a future-focused organization shaping tomorrow&rsquo;s success.
 
 
 
 
 
 
 
 Job Purpose:
 
 
 
 To manage the daily operations of the Executive Office and provide high-level administrative, organizational, and coordination support to the CEO and executive leadership. The Executive Office Manager ensures smooth workflow, manages executive communications and schedules, oversees office protocols, and acts as a key liaison between the executive office and internal/external stakeholders.
 
 
 
 
 
 
 Key Accountabilities:
 
 
 <ul>
 <li>
 Oversee the day-to-day administrative operations of the Executive Office, ensuring efficiency and confidentiality.
 </li>
 <li>
 Manage the CEO&rsquo;s schedule, meetings, travel arrangements, and communications with accuracy and discretion.
 </li>
 <li>
 Coordinate internal and external meetings, including agenda preparation, minutes, and follow-ups.
 </li>
 <li>
 Act as the primary point of contact between the Executive Office and internal departments, external partners, and government entities.
 </li>
 <li>
 Draft, review, and format high-level correspondence, reports, and presentations.
 </li>
 <li>
 Supervise and support other Executive Office staff to ensure consistent quality and service standards.
 </li>
 <li>
 Ensure the implementation and compliance with executive office policies, protocols, and document control.
 </li>
 <li>
 Manage sensitive information and communications with professionalism, integrity, and discretion.
 </li>
 <li>
 Support executive-level events, visits, and board or committee meeting preparations.
 </li>
 <li>
 Track action items and ensure timely execution of decisions made by the CEO or executive leadership.
 </li>
 </ul>
 
 
 
 
 
 Minimum Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field.
 </li>
 <li>
 Minimum 7 years of experience in similar position.
 </li>
 </ul>
</div>

Executive Office Manager

webook.com

<div>
 Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?
 
 
 If yes, then this is the job you're looking for ,webook.com is Saudi's #1 event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales.
 
 
 
 Role Overview:
 
 
 
 We are looking for a proactive and highly organized Office Manager to oversee office operations and support the execution of key operational initiatives under the direction of the CEO.
 
 
 This role will ensure the office runs efficiently while coordinating across departments to support operational priorities, manage vendors and facilities, and drive administrative excellence. The ideal candidate is structured, detail-oriented, and comfortable working in a fast-paced environment with direct exposure to executive leadership.
 
 
 
 Key Responsibilities:
 
 
 
 
 Office &amp; Operational Management
 
 
 
 <ul>
 <li>
 Oversee the day-to-day operations of the office to ensure an efficient and well-organized working environment
 </li>
 <li>
 Manage office facilities, maintenance, and workplace services
 </li>
 <li>
 Coordinate with vendors, service providers, and building management
 </li>
 <li>
 Monitor office budgets related to supplies, services, and operational needs
 
 
 </li>
 </ul>
 
 Cross-Department Coordination
 
 
 
 <ul>
 <li>
 Act as a coordination point between departments to support operational execution
 </li>
 <li>
 Follow up on operational tasks and ensure alignment across teams when needed
 </li>
 <li>
 Support internal initiatives and projects assigned by the CEO
 </li>
 <li>
 Assist in tracking action items from leadership discussions and operational meetings
 
 
 </li>
 </ul>
 
 Office Infrastructure &amp; Environment
 
 
 
 <ul>
 <li>
 Ensure the office environment supports productivity, collaboration, and employee experience
 </li>
 <li>
 Coordinate office improvements, renovations, or workspace planning when needed
 </li>
 <li>
 Maintain office policies, procedures, and operational standards
 
 
 </li>
 </ul>
 
 Operational Support to Leadership
 
 
 
 <ul>
 <li>
 Support the CEO on operational follow-ups and implementation of internal initiatives
 </li>
 <li>
 Prepare operational reports, summaries, or documentation when required
 </li>
 <li>
 Assist in coordinating internal leadership meetings and ensuring follow-ups on key action items
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Operations Management, or a related field
 </li>
 <li>
 4-7 years of experience in Office Management, Operations, or Administrative Leadership roles
 </li>
 <li>
 Strong organizational and operational coordination skills
 </li>
 <li>
 Ability to manage multiple stakeholders and priorities
 </li>
 <li>
 Excellent communication and problem-solving abilities
 </li>
 <li>
 High level of professionalism and discretion
 </li>
 <li>
 Proficiency in Google Workspace
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Experience working closely with executive leadership
 </li>
 <li>
 Experience managing office operations in fast-growing companies
 </li>
 <li>
 Strong vendor management and operational planning skills
 </li>
 </ul>
</div>

Bausch + Lomb

<div>
 
 
 Bausch + Lomb
 
 is a leading global eye health organization dedicated to protecting and enhancing the gift of sight for millions of people worldwide. With a comprehensive portfolio of over 400 products, including contact lenses, lens care products, eye care products, and ophthalmic surgical devices, we have a significant global presence. Founded in 1853, we have over 12,000 employees and operate in nearly 100 countries.
 
 
 
 
 
 
 Objectives / Purpose of the Job:
 
 
 
 Ensure that the company's administrative function and project management furthers the goals of the organization. Responsible for overseeing the daily operations of an office and its various departments. Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision.
 
 
 
 
 
 
 Key responsibilities:
 
 
 <ul>
 <li>
 Oversee and support all administrative duties to ensure smooth day-to-day office operations.
 </li>
 <li>
 Maintain office efficiency by organizing procedures, managing filing systems, and overseeing supplies, equipment, and common areas.
 </li>
 <li>
 Purchase office supplies and equipment, maintaining proper stock levels.
 </li>
 <li>
 Supervise general office functions and report regularly to management.
 </li>
 <li>
 Provide progress updates to senior management and collaborate on improving office operations.
 </li>
 <li>
 Deliver administrative support including calendar management, meeting scheduling, research, and internal reporting.
 </li>
 <li>
 Coordinate domestic and international travel arrangements (flights, hotels, car rentals) for employees and leadership.
 </li>
 <li>
 Provide comprehensive administrative support across departments.
 </li>
 <li>
 Follow up on administrative invoice payments for accurate financial reporting.
 </li>
 <li>
 Track employee movements, including vacation schedules, ADM requests, and social security updates.
 </li>
 <li>
 Ensure timely processing and follow-up on administrative purchase orders.
 </li>
 <li>
 Collaborate with the HR team on employee onboarding, offboarding, and HR-related administrative tasks.
 </li>
 <li>
 Organize events across the Middle East, including hotel bookings and visa processing.
 </li>
 <li>
 Plan detailed travel logistics for senior leadership, including itineraries, transport, and meeting materials.
 </li>
 <li>
 Manage contract approvals and signatures using the Evisort platform.
 </li>
 <li>
 Prepare monthly administrative provisions with full justification of related expenses.
 </li>
 <li>
 Support general office needs such as supplies, event planning, meeting coordination, shipping, and mail handling.
 </li>
 <li>
 Ensure a safe, clean, and compliant working environment.
 </li>
 <li>
 Review and compare legal agreements (e.g. vendor, distributor, confidentiality) when signed by external parties.
 </li>
 <li>
 Ensure timely execution of approvals and signatures for Saudi Arabia entity signatories.
 </li>
 <li>
 Act as Company Secretary for the Bausch + Lomb Regional Headquarters.
 </li>
 <li>
 Maintain custody and availability of all original and copy legal and contractual documents.
 </li>
 <li>
 Assist with Evisort preparation and approvals for the Saudi Arabia team.
 </li>
 <li>
 Lead and track contract approval workflows for Saudi Arabia.
 </li>
 <li>
 Maintain and update distributor lists and coordinate with Quality on distributor qualifications.
 </li>
 <li>
 Validate and proofread contract content to ensure compliance with internal SOPs.
 </li>
 <li>
 Manage contract databases (hard and soft copies) for the region via Evisort.
 </li>
 <li>
 Lead the regional contract database project as a centralized data source.
 </li>
 <li>
 Maintain and update best practices, templates, and contract management guidelines.
 </li>
 <li>
 Ensure proper filing and quick retrieval of all original contracts.
 </li>
 <li>
 Validate distributor signatures on finalized contracts.
 </li>
 <li>
 Liaise with the PRO for all legalizations and departmental document processing.
 </li>
 <li>
 Coordinate with the PRO for the renewal of licenses for Saudi entities.
 </li>
 <li>
 Support office logistics such as lease expirations, trade license renewals, and transition-related documentation.
 </li>
 <li>
 Participate in preparing the annual administrative budget and monitoring related expenses.
 </li>
 <li>
 Conduct training on legal contract management and the corporate documentation system.
 </li>
 <li>
 Ensure documentation and contract databases are updated with relevant teams.
 </li>
 <li>
 Administer corporate GEMS system uploads for the TMEA region.
 </li>
 <li>
 Provide audit support through documentation, retrieval, and system compliance.
 </li>
 <li>
 Serve as a Securitate user supporting due diligence processes.
 </li>
 <li>
 Act as legal administrator for Legal Tracker, assisting law firms and internal legal teams with updates across TMEA.
 </li>
 </ul>
 
 
 
 
 
 Required Education &amp; Skills:
 
 
 <ul>
 <li>
 Undergraduate BS, or bachelor&rsquo;s degree or a university degree is required.
 </li>
 <li>
 Advanced computing skills including Word, Excel, Outlook email and Power point.
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 Proven of at least 1-2 years of office management, administrative, or assistant experience ideally gained within a multinational matrix organization.
 </li>
 <li>
 Knowledge of office management responsibilities, systems, and procedures.
 </li>
 <li>
 Experience in different field is advantageous.
 </li>
 <li>
 Experience of dealing with people at different levels throughout the organization and across the regions.
 </li>
 <li>
 Experience of dealing and price negotiation with vendors/suppliers.
 </li>
 <li>
 Ability to deal with strictly confidential information in a professional manner.
 </li>
 </ul>
 
 
</div>

Office Administrator

sumerge

<div>At Sumerge, our Office Management provides the organization with the support needed to work effectively, improve, and maintain efficiency and productivity. The team works directly with the management team, functions, and departments across the company as required.
Our ideal candidate helps create a focused work environment, guides and coordinates the activities of office personnel to achieve business goals.
Responsibilities<ul><li>
Coordinate and organize meetings while maintaining accurate administrative databases and records
</li><li>Arrange travel logistics, including transportation and accommodation bookings
</li><li>Plan and support company events, workshops, and conferences
</li><li>Manage procurement and inventory of office stationery and IT equipment
</li><li>Handle incoming correspondence, complaints, and general inquiries professionally and efficiently
</li><li>Prepare and format official letters, presentations, reports, and other business documents
</li><li>Supervise and support administrative staff to ensure smooth daily operations
</li><li>Develop, implement, and maintain office procedures and administrative systems
</li><li>Provide administrative support to HR and Finance functions as required</li></ul> 

Requirements 
<ul><li>
3 - 5 years of experience in office administration or a similar role
</li><li>Experience in coordinating meetings, travel arrangements, and office operations
</li><li>Strong organizational and communication skills
</li><li>Ability to prepare reports, presentations, and business correspondence
</li><li>Bachelor&rsquo;s degree in Business Administration or a related field</li></ul></div>

Office Manager (Temp Role for 6 Months)

Larsen & Toubro

<div>
 
 We are currently seeking a detail-oriented and experienced
 
 Head of Administration,
 
 to join our team,
 
 
 to be based in
 
 Riyadh, KSA.
 
 The Administration Head will oversee all administrative functions for large-scale EPC projects involving the construction of solar, BESS energy facilities and Wind globally.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Strategic Leadership &amp; Operational Excellence
 
 
 <ul>
 <li>
 Provide strategic leadership and direction for all administrative functions across multiple EPC projects.
 </li>
 <li>
 Develop and implement global policies, procedures, and SOPs&mdash;continuously optimizing workflows and standardizing processes.
 </li>
 </ul>
 
 
 Facilities &amp; Site Infrastructure
 
 
 <ul>
 <li>
 Oversee all project-related facilities: offices, accommodations, welfare zones for staff and workers.
 </li>
 <li>
 Coordinate setup of temporary site offices and camps&mdash;managing procurement of equipment, furniture, and supplies.
 </li>
 </ul>
 
 
 Time, Transport &amp; Logistics Management
 
 
 <ul>
 <li>
 Oversee time-office operations and implement robust time-keeping and attendance systems.
 </li>
 <li>
 Manage transportation and logistics, continuously implementing measures to enhance efficiency and reduce costs.
 </li>
 </ul>
 
 
 Security &amp; Safety Oversight
 
 
 <ul>
 <li>
 Design and enforce security protocols for personnel and asset protection.
 </li>
 <li>
 Conduct regular safety inspections and audits, logging findings and executing hazard mitigation measures.
 </li>
 </ul>
 
 
 Financial Oversight &amp; Budget Management
 
 
 <ul>
 <li>
 Plan and manage budgets for administration, site facilities, logistics, security, and welfare.
 </li>
 <li>
 Optimize resource allocation through objective analysis and robust controls.
 </li>
 </ul>
 
 
 HR Coordination &amp; Stakeholder Relations
 
 
 <ul>
 <li>
 Coordinate with HR for hiring, onboarding, training, performance evaluations, and welfare management.
 </li>
 <li>
 Manage contracts and relationships with customers, vendors, partners, authorities, and internal stakeholders.
 </li>
 </ul>
 
 
 Compliance &amp; Sustainability
 
 
 <ul>
 <li>
 Ensure compliance with all applicable laws, regulations, and industry standards (labor, environment, OHS, QHSE).
 </li>
 <li>
 Develop and enforce efficient waste management policies and procedures on project sites.
 </li>
 </ul>
 
 
 
 
 
 Education &amp; Experience:
 
 
 <ul>
 <li>
 MBA (preferred) or bachelor&rsquo;s in Business, HR, Administration, or related field.
 </li>
 <li>
 Minimum 20+ years of overall professional experience with minimum 8+ years in leadership roles managing administrative functions in large-scale construction projects for globally recognized companies is a must.
 </li>
 <li>
 Strong knowledge of administrative processes and best practices.
 </li>
 <li>
 Familiarity with labour laws and regulations in KSA or Middle East and India.
 </li>
 </ul>
</div>

Head of Administration

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657 administrative manager jobs In Riyadh

Administrative Manager

Office Manager

Executive Office Manager

Office Manager

Office Administrator

Office Manager (Temp Role for 6 Months)

Head of Administration