project manager

administrative assistant

construction manager

safety manager

operations manager

administrative manager

CNTXT

<div>
 
 
 Job Summary
 
 
 
 
 
 
 The Executive Office Manager plays a key role in ensuring the smooth, efficient, and compliant operation of the executive office. This position provides high-level, confidential support to senior leadership by managing all complex administrative functions, meticulously controlling the office budget, and streamlining operational workflows. The Manager acts as a central liaison for board/committee coordination and a primary point of contact for internal and external stakeholders, ensuring the executive team operates with maximum professionalism and organizational efficiency.
 
 
 
 
 
 
 Principal Duties
 
 
 
 
 
 <ol>
 <li>
 Manage day-to-day operations of the executive office, including administrative support, scheduling, and office logistics.
 </li>
 <li>
 Provide high-level executive support to C-suite leaders, including calendar management, travel arrangements, and meeting coordination.
 </li>
 <li>
 Act as the point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Prepare, review, and manage confidential correspondence, reports, and presentations.
 </li>
 <li>
 Organize and facilitate executive meetings, board meetings, and offsite events; take meeting minutes and track action items.
 </li>
 <li>
 Supervise and mentor administrative staff, ensuring workflow efficiency and professional development.
 </li>
 <li>
 Travel with executives as needed to provide on-the-ground support for meetings, events, and business engagements.
 </li>
 <li>
 Maintain office systems, policies, and procedures to support organizational goals.
 </li>
 <li>
 Support special projects and company initiatives as directed by executive leadership.
 </li>
 <li>
 Ensure compliance with company policies, data security, and confidentiality requirements.
 </li>
 </ol>
 
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ol>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in Business Administration, Management, or related field (or equivalent experience).
 </li>
 <li>
 
 Work Experience:
 
 Minimum of 5+ years of executive-level administrative or office management experience.
 </li>
 <li>
 
 Language:
 
 Strong English written and verbal communication skills.
 </li>
 </ol>
 
 
 
 
 
 Functional Job Competency
 
 
 
 
 
 <ul>
 <li>
 
 Executive Tech Mastery:
 
 Expert proficiency in the executive tech stack: advanced scheduling, video conferencing, and digital document control.
 </li>
 <li>
 
 Financial &amp; Expense Governance:
 
 Manages, tracks, and reconciles the office budget and expense reporting, ensuring strict financial compliance.
 </li>
 <li>
 
 Governance &amp; Board Support:
 
 Expertly manages high-level meeting procedures, including preparing agendas, compiling confidential materials, and tracking action items.
 </li>
 <li>
 
 Office &amp; Vendor Operations Oversight:
 
 Functional expertise in managing the physical executive office environment, coordinating external vendor relationships, and overseeing administrative support staff to maintain smooth daily operations.
 </li>
 </ul>
</div>

Executive Office Manager

Qiddiya Investment Company

<div>Qiddiya Investment Company is looking for a highly organized and proactive Assistant Manager - Key Control &amp; Administration to oversee key control systems and administrative functions across the organization. In this critical role, you will ensure the integrity and security of key control processes while also managing office administrative tasks to support operational efficiency.
Your responsibilities will include developing and implementing key control policies, maintaining secure access to facilities, and ensuring compliance with safety and security protocols. You will also coordinate administrative activities that contribute to the overall functioning of the organization.
Key Responsibilities<ul><li>
Supervise key control office operations including issuance, returns, custody, and reconciliations.</li><li>
Maintain accurate key registers, access logs, and administrative records.</li><li>
Enforce access authorization rules, SOPs, and escalation protocols.</li><li>
Coordinate with Security and Facilities Management on access requirements, lock changes, and incidents.</li><li>
Support housing office administrative workflows and documentation control.</li><li>
Conduct routine physical counts and reconciliations, reporting discrepancies.</li><li>
Train staff on key control and administrative procedures.</li></ul> 

Requirements 
<ul><li>
Bachelor&rsquo;s degree in Administration, Security Management, or related field.</li><li>
Relevant access control or security training is an advantage.</li><li>
Minimum 4 years of experience in key control, access control, housing administration, or security support roles.</li><li>
Experience with audit-ready recordkeeping and controlled processes.</li><li>
Strong understanding of key control systems and security protocols.</li><li>
Excellent organizational and multitasking skills with strong attention to detail.</li><li>
Proficient in Microsoft Office Suite and other administrative software.</li><li>
Effective communication and interpersonal skills for liaising with various stakeholders.</li><li>
Ability to handle sensitive information with discretion and confidentiality.</li><li>
Problem-solving mindset with a proactive approach to managing risks.</li></ul> 

Benefits 
Offering a comprehensive compensation and benefits package.</div>

Assistant Manager - Key Control & Administration (DEL5)

Red Sea Global

<div><div><div><div><div>Division: Botanica Red Sea
</div></div></div></div><div><div><div><div>Department: Support Services
</div></div></div></div><div><div><div><div>Company: The Red Sea Landscape Nursery
</div></div></div></div><div><div><div><div>Redefining Sustainability | Innovating for the Future | Creating a Lasting Impact 


Botanica is a subsidiary of Red Sea Global and is part of the Red Sea Global Group of companies. We specialize in providing dedicated sustainable greenery across Red Sea Global&rsquo; s destinations ensuring careful integration of new species with local flora. 


As a subsidiary, Botanica benefits from shared strategic goals and collaborative initiatives within the Red Sea Global group of companies, enhancing our ability to serve our clients effectively. 


Spanning over 1 million square meters, driving our planet-first approach to sustainability. Since 2020, we have cultivated over 5 million plants, with an ambitious goal of 30 million by 2030, shaping the natural landscapes of The Red Sea &amp; Amaala. With a team of passionate professionals&mdash;40% from the local community&mdash;and an unwavering commitment to ecological harmony, we are pioneering new global benchmarks in sustainable development. 


Why Join Us?
<ul>
<li>Sustainability at Scale: Be part of a project that&rsquo;s transforming landscapes and preserving biodiversity.</li>
<li>Innovate &amp; Grow: Work with industry experts in a fast-evolving environment.</li>
<li>Global Recognition: Join a company shaping the future of sustainable tourism and development.</li>
<li>Work in a Natural Paradise: Contribute to world-class projects in breathtaking locations.</li></ul> 


Be the Change. Join the World&rsquo;s Most Visionary Developer 


Job Purpose
<ul>
<li>The Assistant Nursery Administration Manager plays a key role in supporting the effective and efficient operation of a landscape nursery.</li>
<li>This position involves assisting with financial management, inventory control, quality assurance, stakeholder communication, and policy compliance, ensuring the smooth running of administrative processes within the nursery.</li></ul> 


Key Responsibilities 

<ul>
<li>Budgeting &amp; Expense Management: Assist in preparing and monitoring the budget for administration activities, track expenses, generate reports, and identify cost-saving opportunities.</li>
<li>Inventory Management: Support inventory control by tracking stock levels, forecasting demand, and ordering plant materials and other necessary goods.</li>
<li>Quality Control: Ensure that all plant materials and goods meet the organization&rsquo;s quality standards, including inspecting deliveries, monitoring performance, and resolving any quality-related issues.</li>
<li>Administrative Support: Provide administrative support across departments by managing schedules, coordinating meetings, and maintaining records.</li>
<li>Operational Improvement: Assist in identifying operational inefficiencies and implement changes to enhance productivity and streamline processes.</li>
<li>Stakeholder &amp; Government Communication: Maintain regular communication with stakeholders and government bodies regarding nursery operations.</li>
<li>Policy &amp; Compliance: Assist in the development and enforcement of administrative policies and ensure compliance with internal procedures and external regulations.</li>
<li>System Management &amp; Training: Oversee nursery systems and ensure they function properly, providing necessary training to staff on system usage.</li>
<li>Project Management: Collaborate with cross-functional teams on projects, ensuring proper planning, execution, and monitoring of timelines, resources, and deliverables.</li>
<li>Documentation &amp; Record-Keeping: Maintain accurate documentation of administrative activities, including contracts, leases, insurance, and employee records, ensuring legal and regulatory compliance.</li>
<li>Guest Management &amp; Official Visits: Organize and manage official visits to the nursery, ensuring a positive guest experience.</li>
<li>Office Management: Oversee the organization and distribution of office space for employees, ensuring a well-maintained and efficient office environment.</li></ul> 


Policies, Systems, Processes, and Procedures
<ul>
<li>Follow established policies, processes, and operating procedures to ensure consistent and controlled work performance.</li>
<li>Assist in preparing timely and accurate reports to meet corporate and functional requirements.</li></ul> 


Safety, Quality &amp; Environment
<ul>
<li>Adhere to safety, quality, and environmental policies to ensure employee safety, regulatory compliance, and high-quality service/product delivery.</li></ul> 


Continuous Improvement
<ul>
<li>Contribute to identifying opportunities for process improvements, cost reductions, and productivity enhancements based on international best practices.</li></ul> 


Internal and External Stakeholders
<ul>
<li>Internal: Nursery Staff, Nursery Leadership, RSG Support Functions</li>
<li>External: External stakeholders and government bodies as needed.</li></ul> 


Job Requirements
<ul>
<li>Education: Bachelor's degree in business administration, horticulture, or a related field.</li>
<li>Experience: 4-6 years of experience in administration, management, or a related field.</li>
<li>Skills:</li>
<li><ul><li>Proficient in English, both written and spoken.</li>
<li>Strong organizational and prioritization abilities.</li>
<li>Excellent numeracy, attention to detail, and accuracy.</li>
<li>Strong analytical, problem-solving, and decision-making skills.</li>
<li>Ability to thrive in a multi-cultural environment.</li>
<li>Excellent communication skills for engaging with stakeholders, customers, and regulatory bodies.</li></ul></li></ul></div></div></div></div></div>

Assistant Manager - Administration

Hays

<div>
 
 Y
 
 our new company
 
 
 
 This role is with a highly regarded global consultancy firm with a strong presence across the Middle East.
 
 
 
 
 
 
 Your new role
 
 
 
 Your new role as Office Manager will involve overseeing the operations of the Riyadh office. You will be responsible for the day‑to‑day running of the office and will support the executives with secretarial duties when required. The role also includes basic finance responsibilities, so experience with SAP is essential.
 
 
 
 
 
 
 What you'll need to succeed
 
 
 <ul>
 <li>
 Fluency in both Arabic and English
 </li>
 <li>
 Experience working in the region, with an understanding of basic employment law
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field
 </li>
 <li>
 Five or more years of experience as an Office Manager or Executive Assistant
 </li>
 <li>
 Based in Riyadh or willing to relocate
 </li>
 </ul>
 
 
 
 
 
 What you'll get in return
 
 
 <ul>
 <li>
 Excellent opportunity to work for an international business and further develop your career
 </li>
 <li>
 Hybrid working model with three days in the office
 </li>
 <li>
 Additional health and wellbeing benefits
 </li>
 </ul>
</div>

Office Manager

Esnad Contracting

<div>
 
 
 Esnad Contracting Company
 
 is seeking an
 
 Executive Secretary
 
 to support the Deputy Project Manager in administrative and secretarial tasks.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage calendars, appointments, meetings, and travel arrangements.
 </li>
 <li>
 Prepare and draft correspondence, letters, and reports in Arabic and English, including communications with government authorities (e.g., Ministry of Transport).
 </li>
 <li>
 Receive, register, and distribute incoming and outgoing correspondence.
 </li>
 <li>
 Arrange meetings, prepare agendas, and take meeting minutes.
 </li>
 <li>
 Maintain organized filing systems (electronic and hard copy).
 </li>
 <li>
 Coordinate with project teams and departments.
 </li>
 <li>
 Handle confidential information professionally.
 </li>
 <li>
 Support the Deputy Project Manager in day-to-day administrative tasks.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Administration, Secretarial Studies, or a related field.
 </li>
 <li>
 3&ndash;5 years of experience in a secretarial or administrative role, preferably in construction, engineering, or infrastructure projects.
 </li>
 <li>
 Intermediate English proficiency.
 </li>
 <li>
 Proficiency in Microsoft Office.
 </li>
 <li>
 Saudi nationality required.
 </li>
 </ul>
</div>

Executive Secretary - Riyadh

Elite Events

Operations ManagerExceptional Projects Management &amp; Consultancy Company Riyadh, Saudi ArabiaPosition OverviewThe Operations Manager is responsible for overseeing and optimizing the operational performance of the company across three primary departments:Business Development - Digital Marketing - Administration.The role focuses on training staff, implementing operational systems, monitoring performance, and ensuring smooth coordination between departments to support the company&rsquo;s growth and client acquisition goals.The Operations Manager ensures that internal processes, staff performance, and operational standards are aligned with the strategic objectives of the company.Key Responsibilities:1. Department Operations OversightSupervise and coordinate the daily operations of the following departments:Business Development<ul><li>Oversee sales activities and client acquisition strategies</li><li>Monitor lead generation and conversion performance</li><li>Implement structured sales processes and pipelines</li><li>Ensure proper client follow-up and relationship management</li><li>Review proposals, quotations, and client engagement procedures</li><li>Develop and monitor sales targets and KPIs</li></ul>Digital Marketing<ul><li>Supervise digital marketing campaigns and strategies</li><li>Monitor performance of social media, website traffic, and lead generation campaigns</li><li>Ensure alignment between marketing activities and business development goals</li><li>Oversee content creation, advertising campaigns, and brand positioning</li><li>Review marketing analytics and adjust strategies accordingly</li></ul>Administration<ul><li>Oversee day-to-day administrative operations of the company</li><li>Ensure proper documentation, filing systems, and internal communication procedures</li><li>Coordinate office logistics and operational support functions</li><li>Ensure compliance with internal company policies and operational standards</li></ul>2. Staff Training &amp; Development<ul><li>Develop and implement training programs for employees across all departments</li><li>Create Standard Operating Procedures (SOPs) for key operational processes</li><li>Train new employees on company systems, workflows, and operational expectations</li><li>Conduct regular performance coaching and skill development sessions</li><li>Identify operational gaps and provide targeted training to improve efficiency</li></ul>3. Process Optimization<ul><li>Design and implement operational systems that improve efficiency and productivity</li><li>Establish clear workflows between departments</li><li>Identify operational bottlenecks and implement solutions</li><li>Standardize processes to ensure consistency in service delivery</li></ul>4. Performance Monitoring &amp; KPIs<ul><li>Establish and monitor departmental performance metrics</li><li>Track operational efficiency and employee productivity</li><li>Prepare operational performance reports for company management</li><li>Ensure departments meet defined targets and growth objectives</li></ul>5. Interdepartmental Coordination<ul><li>Ensure effective communication and collaboration between Business Development, Marketing, and Administrative teams</li><li>Align departmental efforts toward common business objectives</li><li>Support management in implementing strategic initiatives</li></ul>6. Reporting &amp; Strategic Support<ul><li>Report operational performance and departmental progress to senior management</li><li>Provide insights and recommendations to improve company performance</li><li>Assist in developing operational strategies to support company expansion</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, Marketing, or related field</li><li>3&ndash;7 years of experience in operations management, business development, or administrative management</li><li>Strong leadership and team management skills</li><li>Experience in developing operational processes and training programs</li><li>Strong analytical and organizational abilities</li><li>Excellent communication and problem-solving skills</li></ul>Key Skills<ul><li>Operations Management</li><li>Sales &amp; Business Development Strategy</li><li>Digital Marketing Understanding</li><li>Staff Training &amp; Development</li><li>Process Design &amp; SOP Development</li><li>Performance Monitoring &amp; KPI Management</li><li>Leadership &amp; Team Coordination</li></ul>Preferred Experience<ul><li>Experience working in consultancy, project management, interior design, fitout contracting or service-based companies</li><li>Experience in sales process development and digital marketing analytics</li><li>Experience managing multi-department operations</li></ul>Reporting LineThe Operations Manager reports directly to the Company Director / General Manager.www.exceptional-pm.comJob Type: Full-time

Operations Manager

DAI Global

<div><div><div>Job position: Project Assistant
Project: EU-GCC Dialogue on Economic Diversification II
Location: Riyadh, Saudi Arabia or GCC
Duration: Part-time position starting from March 2026 for one year, with possible extension until February 2028
Background: The &ldquo;EU-GCC Dialogue on Economic Diversification II&rdquo; project aims to strengthen EU-GCC economic relations through enhanced trade, investment, and regulatory cooperation. The project supports European business interests while contributing to the economic diversification strategies of the GCC countries, in line with the EU Joint Communication on &ldquo;A Strategic Partnership with the Gulf.&rdquo;
Role Overview: The Project Assistant will support the Team Leader, Executive Assistant to the TL, and other team members throughout the implementation period. The assistant will play a key role in administrative coordination, documentation, translation, logistical support, and financial tracking, contributing to the efficient execution of the project. 
Key Responsibilities:<ul><li>
Arrange meetings, correspond with stakeholders, manage calendars, support meeting logistics, handle documentation reproduction, distribution, and maintain project contact lists.</li><li>
Provide day-to-day administrative and secretary support to the Team Leader, Executive Assistant to the TL and Project Manager, and team members.</li><li>
Taking meeting minutes and compiling the notes afterwards.</li><li>
Maintain organised records of project administrative documentation, correspondence, and outputs.</li><li>
Coordinate the collection and processing of expert timesheets and submit monthly to Project Manager for approval.</li><li>
Assist in the drafting, formatting, and revision of monthly, interim, mission, and related reports.</li><li>
Compile project written outputs from experts and format them according to project standards.</li><li>
Ensuring all required administrative records are obtained and filed physically and electronically. This includes for example procurement records, boarding passes, event attendance sheets and travel records.</li><li>
Support procurement processes: prepare budgets, collect offers, coordinate payments, and archive original records.</li><li>
Assist in organising events, trainings, and internal/external meetings (e.g., Steering Committees, weekly/monthly updates), including agenda preparation and minutes drafting.</li><li>
Support the preparation and submission of approval requests and maintain associated records.</li><li>
Provide translation and interpretation services between English and Arabic when needed.</li><li>
Logistical and travel support to team members and visiting experts, including for example arranging of accommodation, arrivals/ departures, etc.</li><li>
Other tasks as reasonably agreed with the Team Leader.</li></ul> 
Qualifications &amp; Skills:<ul><li>
University degree in business administration, economics, political science, trade, or a relevant field (an additional two years of directly relevant professional experience may be considered in lieu of a degree).</li><li>
1-3 years of experience in a similar administrative or coordination role; experience with donor-funded or trade and investment projects is an asset.</li><li>
Demonstrated capability to plan and implement project administration processes, adhering to organisation/client policies.</li><li>
Experience with record keeping.</li><li>
Excellent English and native Arabic verbal and written communication skills. This should include sound skills to produce a range written project administrative documents (activity plans, meeting agendas and minutes, formal business letters, etc.).</li><li>
Full IT proficiency including advanced MS Office skills (notably Excel).</li><li>
Team player, flexible and strong relationship management skills.</li><li>
Excellent attention to detail.</li><li>
Excellent organisational and analytical skills.</li><li>
Advanced IT proficiency, particularly in MS Office (Excel, Word, PowerPoint).</li><li>
Meticulous attention to detail and the ability to work independently.</li><li>
Collaborative, adaptable, and strong interpersonal communication skills.</li></ul> 
If this is of interest, please submit your CV and cover letter by the 12th of March 2026.
We encourage you to submit your application as soon as possible, as applications will be considered on a rolling basis.
Only shortlisted candidates will be contacted!</div></div></div>

Project Assistant

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