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administrative officer

JLL supports the Whole You, personally and professionally.
<br><br>
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
<br><br>
Position OverviewThe Administrative Officer provides comprehensive administrative and operational support to the Capital Markets team, ensuring efficient execution of transactions, client services, and day-to-day operations. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced, deadline-driven environment.
<br><br>
Key Responsibilities
<br>Transaction Support Assist with preparation and coordination of marketing materials, pitch books, and transaction documentation. Support due diligence processes by organizing data rooms, coordinating information requests, and maintaining document libraries. Schedule and coordinate client meetings, site visits, and transaction closing activities.
<br><br>
Client and Stakeholder Management Serve as primary point of contact for routine client inquiries and requests. Maintain current client contact databases and relationship management systems. Coordinate client entertainment and relationship-building activities. Support business development initiatives and proposal preparation.
<br><br>
Administrative Operations Manage complex calendars for senior team members, including travel arrangements and meeting coordination. Process expense reports, invoices, and other financial documentation. Maintain filing systems for both physical and electronic records. Prepare routine correspondence and internal communications.
<br><br>
Market Research and Analysis Support Assist with market research compilation and basic data analysis. Maintain property databases and market intelligence files. Support preparation of market reports and client presentations. Coordinate with research team on information requests and updates.
<br><br>
Required Qualifications
<br>Education and Experience Bachelor's degree in Business Administration, Finance, Real Estate, or related field preferred. 2-4 years of administrative experience, preferably in commercial real estate, investment banking, or professional services. Experience with transaction support or client services preferred.
<br><br>
Technical Skills Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint. Experience with CRM systems and database management. Familiarity with financial modeling software and real estate industry platforms preferred. Strong typing and data entry capabilities.
<br><br>
Core Competencies Exceptional organizational and time management skills with ability to prioritize multiple tasks. Strong written and verbal communication skills. High attention to detail and accuracy in document preparation. Ability to maintain confidentiality and handle sensitive information appropriately.
<br><br>
Preferred Qualifications
<br>Experience with capital markets transactions or commercial real estate investments. Knowledge of financial markets and investment terminology. Previous exposure to client relationship management in professional services environment. Project coordination experience with cross-functional teams.
<br><br>
Work Environment
<br>Fast-paced office environment with frequent deadline pressure. Occasional overtime required during active transaction periods. Professional interaction with clients, investors, and external partners. Team-oriented culture with emphasis on collaboration and client service excellence.
<br><br>
This position offers excellent exposure to capital markets operations and provides strong foundation for career advancement within commercial real estate finance and investment services.
<br>If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
<br><br>
Personalized benefits that support personal well-being and growth:
<br><br>
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
<br><br>
About JLL –
<br><br>
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
<br><br>
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
<br><br>
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

Administrative Officer

ALEC Holdings

<div>
 <p>
  <strong>
   For nationalization purposes &ndash; This role is for Saudis only.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   ALEC Holdings PJSC,
  </strong>
  part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region&rsquo;s most complex and high-profile projects. As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are looking for highly motivated and experienced
  <strong>
   Administrator
  </strong>
  to join our team.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The individuals will be responsible for (but not limited to):
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Position Overview
  </strong>
 </p>
 <p>
  To manage the site administration functions, interfacing with the site employees, client representatives and support office departments. Covering administration on site for HR, procurement, time and attendance, finance and communications.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Core Job Functions
  </strong>
 </p>
 <p>
  To be the point of contact on site for any administration query
 </p>
 <p>
  2. To ensure ALEC policies and procedures are followed in the site office
 </p>
 <p>
  3. To manage the Receptionist, Office Assistants, drivers and cleaners, delegating tasks and objectives
 </p>
 <p>
  4. To support the Contract Manager and Commercial Manager with any administrative duties e.g.
 </p>
 <p>
  minute taking, typing, document flow between site and DIC functions (HR, Payroll and Finance)
 </p>
 <p>
  5. To provide the client with administrative support if required
 </p>
 <p>
  6. To oversee the site office facilities to ensure they are appropriately managed and maintained, with respect to general layout, faxes, printers, stationary cupboard etc
 </p>
 <ul>
  <li>
   To oversee the booking of meeting rooms ensuring that the room is set up appropriately,
  </li>
  <li>
   refreshments are provided and after the meeting the room is cleared ready for the next
  </li>
  <li>
   meeting
  </li>
  <li>
   To monitor the printers, faxes and network connectivity on site, ensuring they are in
  </li>
  <li>
   working, if not, report faults to ensure down time is minimised, liaising with IT accordingly
  </li>
  <li>
   To monitor the printers and faxes on site, ensuring they are adequately stocked
  </li>
  <li>
   To manage the recycling in the site offices, ensuring paper bins are provided and collected
  </li>
  <li>
   by the office assistants on a regular basis
  </li>
  <li>
   To ensure the site offices are kept safe, clean, tidy and presentable, rectifying issues where
  </li>
  <li>
   necessary
  </li>
 </ul>
 <p>
  7. To oversee the driver schedules ensuring that all staff who require transport are accounted for
 </p>
 <p>
  8. HR Administration
 </p>
 <ul>
  <li>
   Coordinate with the recruitment team the arrival of new staff, ensuring their workstation (with
  </li>
  <li>
   network connectivity)and stationary (if required) is arranged prior to arrival, site office
  </li>
  <li>
   orientation is given with introductions to key personnel and any requirements that enable the
  </li>
  <li>
   employee to be &lsquo;fit for work&rsquo;
  </li>
  <li>
   To supply HR related forms to all staff on site
  </li>
  <li>
   To receive leave and advanced leave applications, prepare advanced time sheets and ensure they
  </li>
  <li>
   are approved, log them locally and send the original into DIC
  </li>
  <li>
   To ensure a staff transfer form and a transfer appraisal form is completed for any internal
  </li>
  <li>
   transfers (both staff and labour)
  </li>
  <li>
   To ensure accommodation and transport are arranged for staff transferring to other sites
  </li>
  <li>
   To work in collaboration with the Contract Manager and Senior Department Representative to
  </li>
  <li>
   update the schedule of release dates from the site on a monthly basis
  </li>
  <li>
   To support employees in completing medical claims forms
  </li>
  <li>
   To receive NOC application forms
  </li>
  <li>
   To support the Training and Development Team in scheduling, and informing people of training
  </li>
  <li>
   courses
  </li>
  <li>
   To coordinate visa renewal medical appointments with the PRO team
  </li>
  <li>
   To monitor which employees are using staff transport and provide a transport register to HR
  </li>
  <li>
   and Payroll on a monthly basis
  </li>
 </ul>
 <p>
  9. Finance Administration
 </p>
 <ul>
  <li>
   To administer and manage the site petty cash (if appointed), providing there is no Site
  </li>
  <li>
   Accountant, and under the supervision of the Commercial Manager
  </li>
 </ul>
 <p>
  10. Time and Attendance Administration
 </p>
 <ul>
  <li>
   To complete and monitor timesheets for all staff &middot; To support the implementation of the automated Time and Atte
  </li>
 </ul>
 <p>
  11. Procurement Administration
 </p>
 <ul>
  <li>
   To complete requisition forms for all equipment, stationary and office furniture required by the site and forward them to the Procurement Department for ordering and delivery
  </li>
  <li>
   To organise pest control for the site, both regular maintenance and one off issues
  </li>
 </ul>
 <p>
  12. Communications Administration
 </p>
 <p>
  To update communications boards on the site with any new bulletins and updates
 </p>
 <p>
  To work with the Marketing and Communications Coordinator to ensure signage on site is as per the ALEC specification and the contract documentation
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   0 - 2 years' experience in administration
  </li>
  <li>
   Good written and spoken English
  </li>
  <li>
   Arabic speaking
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills &amp; Abilities:
  </strong>
 </p>
 <p>
  1. Qualified Business Administration or similar
 </p>
 <p>
  2. Excellent communication skills (verbal &amp; written)
 </p>
 <p>
  3. Advanced in use of MS Office (Word, Excel)
 </p>
 <p>
  4. Minimum 2-4 years supervisory experience in an administration role
 </p>
 <p>
  5. Ability to organise a large group of people
 </p>
 <p>
  6. HR experience would be an advantage
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Ready to Lead?
  </strong>
 </p>
 <p>
  If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 </p>
 <p>
  Join ALEC Fitout and shape the future of infrastructure delivery in the KSA.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Apply today and be part of something extraordinary.
 </p>
 <p>
 </p>
</div>


Almarai - المراعي

<div>
 <p>
  <strong>
   Sales Administrative Officer | Riyadh, Saudi Arabia
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Company:
  </strong>
  Almarai is the world&rsquo;s largest vertically integrated dairy and the region&rsquo;s largest food and beverage manufacturing and distribution company. Headquartered in the Kingdom of Saudi Arabia, Almarai Company is ranked as the #1 FMCG Brand in the MENA region and is a market leader in all its categories across the GCC. &ldquo;Almarai currently employs over 40,000 employees servicing some 220,000 retail outlets across GCC, Egypt and Jordan and has reported net income of SAR 2.31 billion on sales of SAR 20.97 billion in 2024.", For more details, please visit our website &ndash; www.almarai.com.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Role:
  </strong>
  To deliver Company&rsquo;s growth objective by optimizing the sales &amp; and distribution of all Almarai product range in his designated sales administrative area by strictly adhering to Company standards of sales ethics
 </p>
 <p>
  <br/>
 </p>
 <ol>
  <li>
   Conduct the effective sales session exception-based endorsement.
  </li>
  <li>
   Perform all route sales related office administration functions.
  </li>
  <li>
   Monitor and report the route and customer sales efficiency data under his territory.
  </li>
  <li>
   Conduct effective &amp; regular meetings to review performance and feedback.
  </li>
  <li>
   To make sure sales route and customer orders from field sales are placed to sales logistics on daily basis.
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Must be holding Diploma Certificate in business.
  </li>
  <li>
   Strong computer and MS office skills.
  </li>
  <li>
   1+ year experience in a similar sales admin management role.
  </li>
  <li>
   Good verbal and written communication English skills.
  </li>
  <li>
   Must have competencies such as: Knowledge on Sales process, Excellent communication skills, Strong analytical Skills, Planning and facilitation skills, People management skills.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Almarai offers a competitive package, generous leave, medical coverage, discretionary bonus, training, and development etc.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is a great opportunity to join a successful and expanding global business, offering an excellent remuneration and benefits package.
 </p>
</div>


Sales Administrative Officer

TMF Group

<div><div><div><div><h3 class="jobSectionHeader"><b>General Information
</b></h3></div></div><div><div><div><div>Job ID
</div><div>31671
</div></div><div><div>Location
</div><div>Riyadh, Saudi Arabia
</div></div><div><div>Work Types
</div><div>Contract
</div></div><div><div>Categories
</div><div>Administration
</div></div></div></div></div><p></p><div><div><div><div><div><div><p><b>We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted here, on our website.</b></p></div><br>
<p></p>
</div></div><div><div><div><b>About TMF Group</b></div>
 </div></div><div><div><p>TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. We provide legal, financial and employee administration through TMF Group&rsquo;s teams in 125 offices across 87 jurisdictions, covering 92% of world GDP and 95% of FDI inflow.</p><p>
 As we&rsquo;re a global company with 12,000+ colleagues, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board, we nurture and promote talented individuals, making sure that senior positions are open to all.</p><p>
 TMF Group takes pride in being the leading accounting and payroll service provider thanks to our remarkable professionals who continually raise industry standards and help our prominent clients reach their business goals.</p><br>
</div></div><div></div><div><div><br>
<div><b>Discover the Role</b></div>
</div></div><div><div><p>The Public Relations Officer is responsible for handling and completing all government-related procedures through in-person visits and manual processing. This field-based role ensures the company&rsquo;s legal and administrative requirements are met by directly coordinating with government offices, ministries, and service centers. The officer plays a key role in submitting, following up on, and collecting official documents and approvals in a timely and efficient manner.</p><p></p><p><br>
Kindly submit your CV in English.</p><br>
</div></div><div></div><div><div><br>
<div><b>Key Responsibilities</b></div>
</div></div><div><div><ul><li>Conduct field visits to government entities such as Jawazat, Labor Office, Traffic Department, Civil Affairs, and others to complete required procedures.</li><li>
Submit, follow up on, and collect official documents including visas, Iqamas, licenses, and permits.</li><li>
Ensure timely renewal of company-related legal documents and employee records.</li><li>
Maintain accurate records of all transactions and provide regular updates to management.</li><li>
Stay up to date with changes in government procedures and requirements.</li><li>
Handle urgent or time-sensitive government-related tasks as needed.</li><li>
Complete services such as Iqama renewals, work permits, visa stamping, and traffic-related processes.</li><li>
Represent the company professionally with both government authorities and clients.</li></ul><br>
</div></div><div></div><div><div><br>
<div><b>Key Requirements</b></div>
</div></div><div><div><ul><li>University degree in business administration or relevant discipline;</li><li>
Fluency both in English and Arabic is mandatory (both written and spoken);</li><li>
Minimum of 2 years&rsquo; experience in HR/Public/Government Relations role;</li><li>
Familiarity with the regulatory environment and government processes/portals;</li><li>
Experience in dealing with government authorities and managing relationships with stakeholders;</li><li>
Strong knowledge of government processes and regulatory frameworks;</li><li>
Customer-oriented, with an understanding of basic management approaches such as work scheduling, prioritizing, coaching, communication, and process execution;</li><li>
Excellent communication and interpersonal skills;</li><li>
Strong cultural awareness and understanding of local business etiquette;</li><li>
Detail-oriented with high level of accuracy and strong problem-solving skills;</li><li>
Leadership skills;</li><li>
High level of confidentiality.</li></ul><br>
</div></div><div></div><div><div><br>
<div><b>What&rsquo;s in it for you?</b></div>
</div></div><div><div><p><b>Pathways for career development</b></p><ul><li>
Work with colleagues and clients around the world on interesting and challenging work;</li><li>
We provide internal career opportunities so you can take your career further within TMF;</li><li>
Continuous development is supported through global learning opportunities from the TMF Business Academy;</li></ul><p><b>
Making an impact</b></p><ul><li>
You&rsquo;ll be helping us to make the world a simpler place to do business for our clients;</li><li>
Through our corporate social responsibility programme, you&rsquo;ll also be making a difference in the communities where we work;</li></ul><p><b>
A supportive environment</b></p><ul><li>
Strong feedback culture to help build an engaging workplace;</li><li>
Our inclusive work environment allows you to work from our offices around the world, as well as from home, helping you find the right work-life balance to perform at your best.</li></ul><br>
</div></div><div></div><div><div><br>
<div><b>We&rsquo;re looking forward to getting to know you!</b></div></div></div></div></div></div></div>

Public Relations Officer

XYZ Cultural Technology

<p><b>Company Name: XYZ Technologies</b></p><p><b>Position: Administrative Coordinator</b></p><p><b>Number of Vacancies: 1</b></p><p><b>Location: Riyadh</b></p><p>&middot; Coordinate and manage day-to-day administrative operations for the Saudi region.</p><p>&middot; Act as a central point of contact between regional offices and external stakeholders.</p><p>&middot; Maintain accurate records of administrative activities and regional reports.</p><p>&middot; Prepare, review, organize, and maintain all official documents related to the Saudi region.</p><p>&middot; Ensure proper filing (physical and electronic) of contracts, licenses, permits, letters, and approvals.</p><p>&middot; Coordinate documentation related to government entities (e.g., ministries, chambers, banks, and other authorities).</p><p>&middot; Ensure all documentation complies with Saudi labor laws, regulatory requirements, and company standards.</p><p>Basic Requirements:</p><p>&middot; 2&ndash;5 years of experience in an administrative or coordination role, preferably in Saudi Arabia.</p><p>&middot; Strong knowledge of documentation processes and regulatory requirements in Saudi Arabia.</p><p>&middot; Familiarity with ERP platforms, and MS Office.</p><p>&middot; Education: Bachelor&rsquo;s degree in business administration and related field.</p><p>Job Types: Full-time, Permanent</p><p>Pay: ﷼5,000.00 - ﷼6,000.00 per month</p>

Administrative Coordinator

Confidential

<div>
 <p>
  <strong>
   Role Purpose:
  </strong>
 </p>
 <p>
  The Travel Officer provides administrative and transactional support for the organization&rsquo;s travel operations. This role is responsible for booking travel, processing documentation, and assisting employees with routine travel-related queries, ensuring compliance with Company policies and service standards.
 </p>
 <p>
  The role supports the Company&rsquo;s overall success by contributing to its strategic goals and aligning responsibilities with the Organization&rsquo;s vision and objectives.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities :
  </strong>
 </p>
 <ul>
  <li>
   Coordinates and book travel arrangements including flights, hotels, and ground transportation.
  </li>
  <li>
   Assists employees with travel requests, visa applications, and insurance documentation.
  </li>
  <li>
   Ensures travel bookings comply with Company policies and approved budgets.
  </li>
  <li>
   Maintains accurate records of travel itineraries and documentation.
  </li>
  <li>
   Supports the reconciliation of travel expenses and submission of receipts.
  </li>
  <li>
   Liaises with travel vendors for routine bookings and confirmations.
  </li>
  <li>
   Responds to employee queries related to travel logistics and policy.
  </li>
  <li>
   Provides administrative support to the travel team as needed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Experience:
  </strong>
 </p>
 <ul>
  <li>
   0&ndash;2 years of experience in travel coordination or administrative support.
  </li>
  <li>
   Basic understanding of travel booking platforms and documentation.
  </li>
  <li>
   Strong organizational and communication skills.
  </li>
  <li>
   Attention to detail and ability to manage multiple tasks.
  </li>
 </ul>
 <p>
 </p>
</div>


Travel Officer

Ajlan & Bros Holding

<div>
 <p>
  <strong>
   Role Purpose:
  </strong>
 </p>
 <p>
  The Travel Officer provides administrative and transactional support for the organization&rsquo;s travel operations. This role is responsible for booking travel, processing documentation, and assisting employees with routine travel-related queries, ensuring compliance with Company policies and service standards.
 </p>
 <p>
  The role supports the Company&rsquo;s overall success by contributing to its strategic goals and aligning responsibilities with the Organization&rsquo;s vision and objectives.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities :
  </strong>
 </p>
 <ul>
  <li>
   Coordinates and book travel arrangements including flights, hotels, and ground transportation.
  </li>
  <li>
   Assists employees with travel requests, visa applications, and insurance documentation.
  </li>
  <li>
   Ensures travel bookings comply with Company policies and approved budgets.
  </li>
  <li>
   Maintains accurate records of travel itineraries and documentation.
  </li>
  <li>
   Supports the reconciliation of travel expenses and submission of receipts.
  </li>
  <li>
   Liaises with travel vendors for routine bookings and confirmations.
  </li>
  <li>
   Responds to employee queries related to travel logistics and policy.
  </li>
  <li>
   Provides administrative support to the travel team as needed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Experience:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Hospitality, or related field.
  </li>
  <li>
   1&ndash;2 years of experience in travel coordination or administrative support.
  </li>
  <li>
   Basic understanding of travel booking platforms and documentation.
  </li>
  <li>
   Strong organizational and communication skills.
  </li>
  <li>
   Attention to detail and ability to manage multiple tasks.
  </li>
 </ul>
</div>


Explore 225+ Administrative officer in Saudi Arabia this February. Find roles across top companies and apply now to boost your career.

225 administrative officer jobs IN Saudi Arabia

Administrative Officer

Administrative Officer

Sales Administrative Officer

Public Relations Officer

Administrative Coordinator

Travel Officer

Travel Officer