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administrative operations coordinator

Tas'Helat Marketing Co. (Fuel Stations Chain)

<div>
 The Operation Coordinator supports the Regional Manager and Deputy Regional Manager in the smooth execution of daily operational activities across the fuel station network. The role is responsible for manpower monitoring, maintenance follow-up, operational data management, and coordinating communication between the Operations team and other departments such as HR, Finance, Legal, Maintenance, Logistics, Procurement, and HSSEQ. The operations Coordinator ensures that operational schedules, reports, and deadlines are met, and that all station-related issues&mdash;including maintenance, manpower, and supply requirements&mdash;are handled efficiently. The position plays a key role in updating manpower databases, monitoring compliance with company standards, and supporting HR-related operational processes. Operating in a dynamic and safety-focused environment, the operation Coordinator identifies operational challenges, follows up on action plans, and helps maintain a safe, compliant, and efficient workplace. This role contributes to the overall effectiveness of
 <br/>
 <br/>
 the operations department by providing timely coordination, problem-solving, and administrative support.
 <br/>
 <br/>
 <strong>
  Key Responsibilities: -
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Operational Support &amp; Coordination
  </li>
  <li>
   Manpower Monitoring &amp; HR Coordination
  </li>
  <li>
   Maintenance &amp; Station Support
  </li>
  <li>
   Data Management &amp; Reporting
  </li>
  <li>
   Procurement &amp; Logistics Coordination
  </li>
  <li>
   Email &amp; Communication Management
  </li>
  <li>
   Compliance, Safety &amp; Environment
  </li>
  <li>
   Continuous Improvement
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Technical Skills: -
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong knowledge of operational coordination, scheduling, manpower planning, and basic HR processes.
  </li>
  <li>
   Proficiency in MS Office (Excel, Word, Outlook, PowerPoint) for maintaining databases, preparing reports, and managing communication.
  </li>
  <li>
   Familiarity with maintenance workflows, procurement processes, and logistic coordination.
  </li>
  <li>
   Ability to track, update, and organize operational data with accuracy and attention to detail.
  </li>
 </ul>
</div>


Operation Coordinator

Parisima Talent

<div>
 <p>
  The Contractor Operations Coordinator oversees daily operational and administrative activities within the outsourcing business, ensuring seamless coordination between contractors, clients, and internal teams. The role supports assignment management, communication flow, and issue resolution while maintaining full compliance with Saudi labor regulations and company policies.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Coordinate operations between clients, recruiters, onboarding teams, and payroll.
  </li>
  <li>
   Support end-to-end employment experience from onboarding to end of contract.
  </li>
  <li>
   Manage candidate documentation, onboarding checklists, and compliance requirements.
  </li>
  <li>
   Act as a coordination point between candidates, and internal teams.
  </li>
  <li>
   Support Account Managers in client servicing and workforce management.
  </li>
  <li>
   Ensure contractors requirements are clearly communicated to internal departments.
  </li>
  <li>
   Assist in preparation and processing of contracts, offers, and onboarding documents.
  </li>
  <li>
   Support compliance internal policies.
  </li>
  <li>
   Support renewals, amendments, and extensions of staff contracts.
  </li>
  <li>
   Provide administrative support to recruitment, finance and operations teams.
  </li>
  <li>
   Manage internal coordination, scheduling, and reporting tasks.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in related field
  </li>
  <li>
   0&ndash;1 year of experience in recruitment operations, staffing coordination, HR operations, or manpower services
  </li>
  <li>
   Experience in staffing/recruitment industry preferred
  </li>
  <li>
   Knowledge of Saudi labor law and staffing operations is an advantage
  </li>
  <li>
   Strong communication and coordination skills
  </li>
  <li>
   Proficiency in Microsoft Office (Excel, Word, Outlook)
  </li>
  <li>
   Team-oriented with strong problem-solving skills
  </li>
 </ul>
 <p>
 </p>
</div>


Contractor Operations Coordinator

El Seif Operation and Maintenance

<div>
 <p>
  <strong>
   Job Summary
  </strong>
 </p>
 <p>
  We are seeking a highly organized
  <strong>
   Administrator
  </strong>
  to support the
  <strong>
   Operational Excellence function
  </strong>
  by coordinating with multiple departments and assisting senior leadership with operational reporting, documentation, and administrative support.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Key Responsibilities:
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Provide executive coordination and calendar management support for senior leadership.
  </li>
  <li>
   Prepare meeting minutes, action trackers, and follow-up logs.
  </li>
  <li>
   Consolidate operational data and prepare reports using
   <strong>
    Microsoft Excel
   </strong>
   (pivot tables, trackers, dashboards).
  </li>
  <li>
   Compile and analyze operational data from multiple departments.
  </li>
  <li>
   Prepare structured reports, summaries, and operational dashboards.
  </li>
  <li>
   Coordinate with
   <strong>
    Operations, Finance, HR, Procurement, and IT
   </strong>
   teams.
  </li>
  <li>
   Track project deliverables, deadlines, and escalate pending actions when required.
  </li>
  <li>
   Maintain document control including
   <strong>
    SOPs, policies, and improvement initiatives
   </strong>
   .
  </li>
  <li>
   Support preparation of
   <strong>
    presentations and executive reports (PowerPoint)
   </strong>
   .
  </li>
  <li>
   Assist in maintaining operational records within
   <strong>
    ERP or CAFM systems
   </strong>
   .
  </li>
  <li>
   Draft professional emails and internal communications.
  </li>
  <li>
   Ensure high standards of organization, confidentiality, and task prioritization.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Qualifications:
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in
   <strong>
    Business Administration, Management, or related field
   </strong>
   .
  </li>
  <li>
   <strong>
    3&ndash;5 years of administrative or operations support experience
   </strong>
   , preferably in a corporate environment.
  </li>
  <li>
   Experience supporting senior management or operational teams is preferred.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Key Skills:
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Strong
   <strong>
    Microsoft Excel and reporting skills
   </strong>
  </li>
  <li>
   Excellent
   <strong>
    organizational and coordination abilities
   </strong>
  </li>
  <li>
   Professional
   <strong>
    written and verbal communication
   </strong>
  </li>
  <li>
   Ability to manage
   <strong>
    multiple tasks and deadlines
   </strong>
  </li>
  <li>
   Experience with
   <strong>
    ERP or CAFM systems
   </strong>
   is an advantage
  </li>
 </ul>
 <p>
 </p>
</div>


Administrator- Operations / Executive Coordinator

TÜV SÜD

<p></p><div><div><div><div><div><div>Operation Coordinator
</div></div></div></div><div><div><div><div><p>At TUV SUD we are passionate about technology. Innovations impact our daily lives in countless ways, and we are dedicated to being a part of that progress. We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are TUV SUD.
</p></div></div></div></div><div><div><div><div><p><b>Your Tasks
</b></p><ul><li>Plan and schedule inspections to ensure that inspectors, equipment, and required permits are available and prepared in advance.
</li><li>Coordinate with clients and site teams to arrange site access, confirm safety requirements, and align inspection timelines.
</li><li>Monitor inspection progress and proactively address any delays, scheduling conflicts, or operational issues.
</li><li>Review and organize inspection reports to ensure accuracy, completeness, and compliance with applicable standards and company procedures.
</li><li>Maintain proper documentation and records to support audits, certifications, and quality assurance requirements.
</li>Provide operational support by coordinating logistics, facilitating communication between stakeholders, and following up on required actions.<br>
<li>
</li></ul><p></p><p><b>Your Qualifications
</b></p><ul><li>Bachelor&rsquo;s degree in business administration or relevant.
</li><li>1 &ndash; 2 years of experience.
</li><li>Strong organizational and scheduling skills with the ability to prioritize tasks effectively.
</li><li>Excellent communication skills.
</li><li>High attention to detail to ensure accuracy in documentation and reporting.
</li>Ability to manage multiple tasks and perform effectively under pressure.<br>
<li>
</li></ul></div></div></div></div><p></p><div><div><div><div>Work Area: Real Estate &amp; Building Technology
</div></div></div></div><div><div><div><div>Country/Region: Saudi Arabia
</div></div></div></div><div><div><div><div>Job Location: Ar-Riyāḍ
</div></div></div></div><div><div><div><div>Working Model: Home-Office
</div></div></div></div><div><div><div><div>Employment Type: Full time / regular
</div></div></div></div><div><div><div><div>Company: TUV SUD Saudi Arabia LLC
</div></div></div></div><div><div><div><div>Org Unit Code: CRN-RUH
</div></div></div></div><div><div><div><div>Requisition ID: 4259
</div></div></div></div><div><div><div><div>Duration in months (if limited contract):</div></div></div></div></div></div><div></div>

IIQAF

<div><p><b>Company:</b> IIQAF Group<br>
<b>Location:</b> Riyadh, Saudi Arabia<br>
<b>Industry:</b> Hospital / Health Care<br>
<b>Salary:</b> SAR 6,500 &ndash; SAR 7,000 per month<br>
<b>Job Type:</b> Full-Time</p>
<h2 class="jobSectionHeader"><b>Job Overview</b></h2>
<p>IIQAF Group is seeking a highly organized and proactive <b>Administrative Assistant in Riyadh</b> to support our healthcare and hospital operations. The ideal candidate will have experience in <b>office administration, scheduling, document management, data entry, and administrative coordination</b>.</p>
<p>This position is suitable for candidates searching for <b>Administrative Assistant jobs in Riyadh, Office Assistant jobs Saudi Arabia, Healthcare Administration roles, Hospital Administrative Coordinator positions, or Admin Support jobs in KSA</b>.</p>
<h2 class="jobSectionHeader"><b>Key Responsibilities</b></h2>
<ul><li>Provide daily <b>administrative and office support</b> to healthcare management</li><li>
Manage schedules, appointments, and meeting coordination</li><li>
Maintain accurate <b>records, reports, and documentation</b></li><li>
Handle phone calls, emails, and internal communications</li><li>
Assist with <b>data entry and database management</b></li><li>
Prepare reports, presentations, and administrative documents</li><li>
Coordinate with hospital departments and staff</li><li>
Maintain office supplies and administrative systems</li><li>
Ensure compliance with company policies and healthcare regulations</li></ul>
<h2 class="jobSectionHeader"><b>Requirements</b></h2>
<ul><li>Bachelor&rsquo;s degree or diploma in <b>Business Administration, Healthcare Administration, or related field</b></li><li>
Experience in hospital or healthcare environment preferred</li><li>
Proficiency in <b>Microsoft Office (Word, Excel, Outlook)</b></li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Ability to maintain confidentiality and handle sensitive information</li><li>
Immediate availability preferred</li></ul></div>

Administrative Assistant

Beckman Coulter Diagnostics

<div>
 <ul>
  <li>
   Receives pick slips from Oracle (Non-MOH)
  </li>
  <li>
   Check/review Pick-slip and assign labor for each pick-slip for each step of the operations including Picking, checking, Sticker Pasting, Packing, palletizing and loading of goods against RDD/Delivery schedule:
   <br/>
   <br/>
  </li>
 </ul>
 Picking &amp; Checking: Supervise picking and activity and ensure all orders are accurately picked and checked by the staff responsible
 <br/>
 <br/>
 Packing: Ensure the correct use of packing materials (ie: cartons, gell ice, iceblock, dry ice or other packing materials) to avoid damages or temperature excursions during the operations or in-transit
 <br/>
 <br/>
 Labeling: Assign staff for labeling and document preparation of prepared orders and ensure readiness for handling and dispatch
 <br/>
 <br/>
 <ul>
  <li>
   Close all physically completed orders in Oracle
  </li>
  <li>
   Troubleshoot problems during picking and escalate to supervisor for inventory discrepancy, damage or shortage during picking
  </li>
  <li>
   Report and update in case of damages or losses during order preparation and dispatching
  </li>
  <li>
   Report &amp; update temperature excursions during picking and packing process
  </li>
  <li>
   Train and coach new and existing staff on procedures, standards and Work instructions
  </li>
  <li>
   Record and maintain Productivity sheet for each activity including picking, Packing, staging, loading and other movement across the warehouse
  </li>
  <li>
   Ensuring Safety &amp; 5S standards are followed on shop floor
   <br/>
   <br/>
  </li>
 </ul>
 Join our winning team today. Together, we&rsquo;ll accelerate the real-life impact of tomorrow&rsquo;s science and technology. We partner with customers across the globe to help them solve their most complex challenges, architecting solutions that bring the power of science to life.
 <br/>
 <br/>
 For more information, visit www.danaher.com.
</div>


Naseej

<div><h5 class="jobSectionHeader"><b>Company Description:</b></h5><p>
Naseej is a leading technology company committed to harnessing the power of digital transformation in learning &amp; knowledge management by enabling our customers to provide rich experiences for their users and adapt to a dynamic technology landscape while reducing their technical burden enabling them to focus on achieving their strategic objectives. And for almost 36 years, Naseej with its branches all over the MENA region had made many contributions to be one of the market leaders in the fields of E-Learning, Edu-Tech &amp; Digital transformation. Naseej website: <b>https://www.naseej.com/</b></p><h5 class="jobSectionHeader"><b>
Job Summary:</b></h5><p>
The Coordinator &ndash; Medad Department is responsible for providing administrative and secretarial support to ensure the smooth day-to-day operations of the department. The role focuses on managing communications, coordinating schedules, organizing documentation, and supporting operational activities to enhance team efficiency and collaboration.</p><h5 class="jobSectionHeader"><b>
Key Responsibilities:</b></h5><ul><li><p>
Act as the first point of contact for the department, managing internal and external communications professionally.</p></li><li><p>
Coordinate calendars, meetings, appointments, and conference calls for the department team.</p></li><li><p>
Prepare meeting agendas, record detailed minutes, and distribute them to relevant stakeholders.</p></li><li><p>
Maintain organized departmental records, files, and documentation systems.</p></li><li><p>
Coordinate with cross-functional teams to support departmental initiatives and activities.</p></li><li><p>
Assist in monitoring departmental KPIs and prepare periodic progress and performance reports.</p></li><li><p>
Manage travel arrangements including booking flights, accommodations, and transportation when required.</p></li><li><p>
Draft, format, and proofread emails, letters, reports, and presentations.</p></li><li><p>
Handle incoming and outgoing correspondence while prioritizing tasks based on urgency.</p></li><li><p>
Support department budget tracking and expense documentation.</p></li></ul><h5 class="jobSectionHeader"><b>
Requirements</b><b>:</b></h5><ul><li><p>
Bachelor&rsquo;s degree in IT, Business Administration, Management, or a related field (preferred).</p></li><li><p>
Proven experience in an administrative, coordination, or secretarial role, preferably in a product or technology environment.</p></li><li><p>
Strong organizational and time-management skills with high attention to detail.</p></li><li><p>
Excellent communication skills in both Arabic and English (written and spoken).</p></li><li><p>
Proficiency in Microsoft Office Suite and common office productivity tools.</p></li><li><p>
Ability to manage confidential information with professionalism and discretion.</p></li><li><p>
Strong interpersonal skills and ability to work effectively with cross-functional teams.</p></li><li><p>
Flexible and adaptable to changing priorities and operational needs.</p></li></ul></div>

Department Coordinator

Explore 830+ Administrative operations coordinator in Riyadh this March. Find roles across top companies and apply now to boost your career.

830 administrative operations coordinator jobs In Riyadh

Operation Coordinator

Contractor Operations Coordinator

Administrator- Operations / Executive Coordinator

Operation Coordinator

Administrative Assistant

Operation Coordinator

Department Coordinator