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administrative personal assistant

Providential Properties Management (Award Winning Real Estate in Abu Dhabi)

Personal Assistant (Female)Location: Abu Dhabi, UAE Job Type: Full-TimeJob Description: We are looking for a professional and well-organized Personal Assistant (Female) to provide high-level administrative and personal support to the Managing Director. The ideal candidate must be proactive, detail-oriented, and able to manage multiple priorities efficiently.Key Responsibilities:<ul><li>Manage the Director&rsquo;s daily schedule, appointments, and meetings.</li><li>Handle correspondence, calls, and confidential information with discretion.</li><li>Maintain and organize important files, documents, and data records.</li><li>Prepare professional PowerPoint presentations, Excel reports, and other office documents.</li><li>Assist in organizing and coordinating business meetings and travel itineraries.</li><li>Accompany the Director to meetings within Abu Dhabi and Dubai.</li><li>Be available to travel internationally when required.</li><li>Provide general administrative and personal assistance as needed.</li></ul>Requirements:<ul><li>Female candidates only.</li><li>Bachelor&rsquo;s degree or equivalent qualification preferred.</li><li>Minimum 2&ndash;3 years of experience as a Personal Assistant or Executive Assistant.</li><li>Excellent command of English (spoken and written).</li><li>Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Highly organized, professional appearance, and excellent communication skills.</li><li>Must be flexible to travel between Abu Dhabi and Dubai, and internationally when required.</li></ul>Benefits:<ul><li>Competitive salary (based on experience).</li><li>Travel expenses covered when applicable.</li><li>Professional and dynamic work environment.</li></ul>How to Apply: Interested applicants may submit their CV with a recent photo to: Please mention &ldquo;Personal Assistant &ndash; Abu Dhabi&rdquo; in the subject line.Job Type: Full-timePay: AED5,000.00 - AED8,000.00 per month

Executive Assistant to Managing Director (Female-Personal & Administrative Coordinator)

OneEleven

Job Title: Personal Assistant/sales assitantLocation: Abu Dhabi-mussafahJob Description:We are seeking a highly organized and efficient Personal Assistant to support our operations. The ideal candidate should possess excellent communication skills in both English and Arabic, have a knack for time management, and be adept at multitasking. This role requires someone who can handle administrative tasks, manage schedules, and ensure smooth coordination of activities.Responsibilities:- Manage and organize the executive's schedule, including appointments, meetings, and travel arrangements.- Efficiently handle correspondence, emails, and phone calls.- Follow up with orders, vendors, and service providers.- Perform basic accounting tasks, such as managing expenses and invoices.- Utilize computer skills to maintain digital records, spreadsheets, and documents.- Adapt quickly to changing priorities and deadlines.- Assist with miscellaneous tasks and projects as needed.Qualifications:- Bachelors or Undergraduate degree preferred- Valid UAE driving license.(mandatory)- Fluency in English and Arabic languages is essential.- Excellent time management and organizational skills.- Proficiency in using computers and office software.- Basic understanding of accounting principles.- Ability to learn new tasks and procedures quickly.- Flexibility to work variable hours as required.Benefits:- Competitive salary package- Health insurance coverage- Professional development opportunitiesIf you meet the requirements above and are ready to take on this exciting opportunity, please submit your resume to one.eleven.jobs@gmail.com, Subject &ldquo;Personal Assistant&rdquo;Job Types: Full-time, Contract Contract length: 24 monthsPay: AED2,500.00 - AED4,500.00 per month

Personal Assistant/Secretary

Abu Dhabi University

<div>
 
 
 KEY INFORMATION ON THE ROLE
 
 
 
 
 Position Title
 
 : Administrative Assistant
 
 
 
 Department:
 
 College of Business
 
 
 
 
 
 
 JOB PURPOSE
 
 
 
 The purpose of this role is to provide administrative support to the College of Business (CoB). The Administrative Assistant ensures smooth day-to-day operations by managing correspondence, documentation, filing, and logistics. The role supports the departments, programs, and faculty of the College, while coordinating closely with the CoB Executive Assistant to facilitate effective communication, scheduling, and record management across all units.
 
 
 
 Key Responsibilities:
 
 
 
 The Administrative Assistant provides operational and administrative support to the College, departments, and programs as outlined below:
 
 
 
 Communication &amp; Correspondence
 
 
 <ul>
 <li>
 Coordinates the process of distributing internal documents, memos, and announcements across the College.
 </li>
 <li>
 Administers schedules and messages to students as instructed by the departments or the Dean&rsquo;s Office.
 </li>
 <li>
 Delivers messages and official communication from faculty and department chairs to relevant recipients.
 </li>
 <li>
 Responds to general student, parent, or vendor inquiries, redirecting or escalating them as appropriate.
 </li>
 <li>
 Maintains proper records of incoming and outgoing correspondence (electronic and hard copy) for the College.
 </li>
 </ul>
 
 
 Departmental &amp; Faculty Support
 
 
 <ul>
 <li>
 Provides administrative assistance to department chairs, program coordinators, and faculty members in preparing documents, reports, and forms.
 </li>
 <li>
 Supports the preparation of course files, survey results, and accreditation-related documentation under the guidance of the Executive Assistant.
 </li>
 <li>
 Compiles and formats data for departmental reports and college-level submissions.
 </li>
 <li>
 Assists in scheduling departmental meetings, preparing agendas, and drafting minutes.
 </li>
 <li>
 Coordinates and follows up on BRFs, purchase requests, and logistics for departmental needs.
 </li>
 </ul>
 
 
 Student &amp; Academic Support
 
 
 <ul>
 <li>
 Handles student-facing administrative tasks including document collection, attendance sheets, and registration-related requests.
 </li>
 <li>
 Screens and organizes requests such as change of major, grade entry, or other academic forms prior to Dean&rsquo;s review.
 </li>
 <li>
 Coordinates with faculty, students, and the Registrar&rsquo;s Office to ensure proper documentation flow.
 </li>
 <li>
 Assists in generating invigilation and proctoring schedules when required.
 </li>
 <li>
 administrative
 </li>
 </ul>
 
 
 Office &amp; Administrative Operations
 
 
 <ul>
 <li>
 Attends to walk-in visitors and phone calls, screening and directing them appropriately.
 </li>
 <li>
 Maintains organized filing systems (electronic and paper) for departmental and college-level documents.
 </li>
 <li>
 Prepares and edits documents, letters, reports, and presentations.
 </li>
 <li>
 Arranges travel and accommodation logistics for faculty and staff as required.
 </li>
 <li>
 Follows up on action items assigned during meetings to ensure timely completion.
 </li>
 <li>
 Assists in preparing meeting minutes and tracking follow-up actions.
 </li>
 </ul>
 
 
 
 
 
 Events &amp; Logistics
 
 
 <ul>
 <li>
 Supports the organization of College and departmental events, student activities, and workshops.
 </li>
 <li>
 Assists with logistical arrangements such as room booking, materials preparation, and participant coordination.
 </li>
 <li>
 Coordinates with vendors, suppliers, and service providers as needed for College events or operational needs.
 </li>
 </ul>
 
 
 
 
 
 Minimum Educational Qualifications Required for the Role
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 </ul>
 
 
 Minimum Years of Experience Required
 
 
 <ul>
 <li>
 2-3 years&rsquo; Experience as Admin Assistant
 </li>
 </ul>
 
 
 Nature of Relevant Experience Required
 
 
 <ul>
 <li>
 Experience as an Administrative Assistance in educational field
 </li>
 <li>
 Higher education experience highly preferred
 </li>
 </ul>
 
 
 Language - Skills
 
 
 <ul>
 <li>
 English is required
 </li>
 <li>
 Arabic is preferred
 </li>
 </ul>
 
 
 Special Skills and Abilities
 
 
 <ul>
 <li>
 Highly organized, detail-oriented, and committed to deadlines; strong interpersonal and communication skills; proficient in MS Word, Excel, and PowerPoint; ability to manage multiple priorities; professional demeanor and customer service orientation; capable of working under pressure in a fast-paced academic environment.
 </li>
 </ul>
 
 
 
 
 Apply the CV: Administrative Assistant
 
</div>

Administrative Assistant

Rowad Modern Engineering

<div>
 
 
 As an Admin Assistant
 
 you will be responsible for managing and coordinating day-to-day administrative operations to ensure a well-organized and efficient workplace. You will handle office management tasks, document control, and correspondence, while supporting procurement, logistics, and communication between departments. By coordinating closely with the Design &amp; Construction and site teams, you will ensure smooth information flow, timely reporting, and adherence to company standards. Through your proactive approach and attention to detail, you will contribute to maintaining operational excellence and supporting the successful execution of company projects and initiatives.
 
 
 
 
 
 
 Job Responsibilities
 
 
 
 
 
 
 
 Core Administration &amp; Office Management:
 
 
 <ul>
 <li>
 Manage daily office operations to ensure a clean, organized, and efficient working environment.
 </li>
 <li>
 Handle all filing systems (both digital and physical), ensuring documents are accurately stored and easily retrievable.
 </li>
 <li>
 Prepare and manage correspondence, reports, and documents.
 </li>
 <li>
 Coordinate meetings, including scheduling, agenda preparation, and minute-taking.
 </li>
 <li>
 Manage office supplies inventory and place orders as necessary.
 </li>
 </ul>
 
 
 Site Supply Coordination &amp; Supplier Handling:
 
 
 <ul>
 <li>
 Act as a liaison between the branch office and construction sites for administrative and supply needs.
 </li>
 <li>
 Coordinate with suppliers and vendors for site-related materials, office supplies, and services.
 </li>
 <li>
 Process purchase requests, obtain quotations, and raise Purchase Orders (POs) as directed.
 </li>
 <li>
 Maintain positive relationships with suppliers and track delivery statuses.
 </li>
 </ul>
 
 
 Travel &amp; Logistics:
 
 
 <ul>
 <li>
 Arrange travel, accommodation, and transportation for staff and visitors as required.
 </li>
 <li>
 Process travel expenses and reimbursements in line with company policy.
 </li>
 </ul>
 
 
 Marketing Coordination Support:
 
 
 <ul>
 <li>
 Provide administrative support to marketing initiatives, such as preparing promotional materials or coordinating event logistics.
 </li>
 <li>
 Maintain and update marketing collateral and digital files.
 </li>
 </ul>
 
 
 Head Office (HO) &amp; Design &amp; Construction (DC) Liaison:
 
 
 <ul>
 <li>
 Fulfill all reporting and administrative duties as required by the Head Office (HO).
 </li>
 <li>
 Support the Design &amp; Construction (DC) team with document control, transmittals, and coordination tasks.
 </li>
 <li>
 Ensure branch activities are in sync with HO directives and standards.
 </li>
 </ul>
 
 
 General Team Support:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the branch team, including managers and engineers.
 </li>
 <li>
 Answer and direct phone calls in a professional manner.
 </li>
 <li>
 Greet visitors and clients, creating a positive first impression of the company.
 </li>
 <li>
 Assist in organizing company events and team activities.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Job Requirements:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field is required.
 </li>
 <li>
 5-10 years of proven experience as an Administrative Assistant or similar role.
 </li>
 <li>
 Experience in UAE corporate market is required
 </li>
 <li>
 Experience in construction or related industry is a significant advantage.
 </li>
 </ul>
 
 
 
 
 At Rowad Modern Engineering, we provide equal opportunities to all regardless of race, color, ancestry, religion, national origin, age, citizenship, marital status, disability, or gender identity. we do not just hire Talents-We invest in potential. If you are ready to grow, we are ready to meet you.
 
 
 
</div>

Miral Experiences

<div>
 
 
 Job Overview
 
 
 
 
 
 
 
 
 
 To ensure a smooth and efficient PRO operation in accordance to the Company Policy and Core competencies. This position provides general administrative and secretarial support to the EO Department.
 
 
 
 
 
 
 
 
 
 About the Role
 
 
 
 
 
 
 
 
 
 Responsible for granting access to all suppliers, contractors and media entry to Qasr Al Watan. Responsible of submitting GHQ cards for QAW and Miral colleagues that they work in Qasr Al Watan.
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Issuing GHQ cards to QAW and shared services colleagues and contractors.
 </li>
 <li>
 Keeping track record of GHQ cards ie renewal, cancelation and updating the system accordingly.
 </li>
 <li>
 Liaising and work closely with QAW security for permit access.
 </li>
 <li>
 Performing other support function as required inside and outside the palace premises.
 </li>
 <li>
 Ensure quality of work across the department in QAW.
 </li>
 <li>
 Contributes to the team&rsquo;s effort by accomplishing related results as needed.
 </li>
 <li>
 Responsible for handling confidential documents such as the GHQ Cards.
 </li>
 <li>
 Coordinates with Human Resources with records by developing a filing retrieval system for the PRO; keeping past and current record (soft and hardcopies).
 </li>
 <li>
 Updates relevant information of Colleagues into the Systems.
 </li>
 <li>
 Maintains professional and technical knowledge by attending relevant trainings in order to keep Colleagues up to date with company information.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 
 
 
 <ul>
 <li>
 
 Essential:
 
 Higher Secondary or equivalent
 </li>
 <li>
 
 Desirable:
 
 Bachelor&rsquo;s Degree, Associate Degree or equivalent
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Years of Experience
 
 
 
 
 
 
 
 
 <ul>
 <li>
 
 Essential:
 
 1 to 2 years working as a Secretary or Administrative Assistant
 </li>
 <li>
 
 Desirable:
 
 2 years previous experience working in Human Resource
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Required Skills
 
 
 
 
 
 
 
 
 
 
 Essential:
 
 
 
 
 
 <ul>
 <li>
 Excellent organizational skills
 </li>
 <li>
 Computer Literacy
 </li>
 <li>
 Ability to multi-task and work under pressure
 </li>
 </ul>
 
 
 
 
 
 Desirable:
 
 
 
 
 
 <ul>
 <li>
 Knowledge to use the PR System (EPRO)
 </li>
 <li>
 With Valid UAE Driving License
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 <ul>
 <li>
 Knowledge to use the PR System (EPRO)
 </li>
 <li>
 With Valid UAE Driving License
 </li>
 </ul>
 
 
 
 
 
 Pay range and compensation package
 
 
 
 
 
 <ul>
 <li>
 Not specified in the job description.
 </li>
 </ul>
 
 
 
 
 
 Equal Opportunity Statement
 
 
 
 
 
 <ul>
 <li>
 Miral Experiences LLC is committed to diversity and inclusivity in the workplace.
 </li>
 </ul>
 
 
 
 
 
 Behavioral Competencies
 
 
 <ul>
 <li>
 Applying The Miral Way While Managing Others
 </li>
 <li>
 Create Smiles
 </li>
 <li>
 Share What You Know
 </li>
 <li>
 Deliver Excellence
 </li>
 <li>
 Work as One
 </li>
 <li>
 Lead With a Shared Vision
 </li>
 <li>
 Nurture Talent
 </li>
 <li>
 Build Proactive Partnerships
 </li>
 </ul>
 
 
</div>

Administrative Assistant Qasr Al Watan (UAE National)

Advisors Properties L.L.C

Job Description: We are seeking a highly organized and detail-oriented HR Assistant to join our team.The ideal candidate will provide administrative support to the HR Manager and assist in various HR functions. Responsibilities include maintaining employee records, processing paperwork, coordinating HR projects, scheduling interviews, and assisting with recruitment activities. The HR Assistant will also be responsible for handling inquiries from employees and external partners, ensuring compliance with HR policies and procedures, and contributing to a positive and productive work environment. Strong communication skills, proficiency in HR software, and the ability to handle sensitive information with discretion are essential for this role.Key Responsibilities:<ul><li>Assist with the day-to-day operations of the HR department.</li><li>Maintain and update employee records, including personal information, attendance, and leave records.</li><li>Process paperwork related to new hires, terminations, promotions, and transfers.</li><li>Supervise recruitment activities, including posting job openings, screening resumes, and scheduling interviews.</li><li>Assist in conducting orientation sessions and preparing onboarding materials for new employees.</li><li>Handle inquiries from employees regarding HR policies, procedures, and benefits.</li><li>Assist in organizing HR events, training sessions, and employee engagement activities.</li><li>Support HR projects and initiatives, such as performance management, employee relations, and diversity and inclusion programs.</li><li>Ensure compliance with federal, state, and local employment laws and regulations.</li><li>Maintain confidentiality of employee information and sensitive HR documents.</li><li>Perform other administrative tasks and duties as assigned by the HR Manager.</li></ul>Qualifications:<ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field (preferred).</li><li>Proven experience as an HR Assistant or in a similar administrative role.</li><li>Knowledge of HR functions, policies, and procedures.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong personality is a MUST</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthLanguage:<ul><li>Arabic (Preferred)</li></ul>

HR Assistant (Arabic Speaker)

Spring Field Real Estate

Job Title: Real Estate Administrative AssistantOverviewThe Real Estate Administrative Assistant provides comprehensive administrative and operational support to real estate agents, brokers, and property managers. This role ensures smooth day-to-day operations, client satisfaction, and efficient handling of property transactions and marketing activities.Key Responsibilities1. Administrative Support<ul><li>Manage phone calls, emails, calendars, and appointments for real estate agents or brokers.</li><li>Prepare, proofread, and process real estate documents such as contracts, leases, and closing statements.</li><li>Maintain organized electronic and paper filing systems for listings, clients, and transactions.</li><li>Coordinate meetings, open houses, inspections, and closings.</li></ul>2. Transaction Coordination<ul><li>Assist in preparing and submitting all required documents for listings and sales.</li><li>Track transaction timelines to ensure deadlines are met (e.g., escrow, inspections, financing).</li><li>Liaise between clients, agents, attorneys, lenders, and escrow companies.</li></ul>3. Marketing Support<ul><li>Create and manage property listings on MLS, company websites, and social media platforms.</li><li>Prepare marketing materials, brochures, flyers, and online advertisements.</li><li>Schedule and coordinate property photography, signage, and virtual tours.</li></ul>4. Office Management<ul><li>Maintain office supplies, manage budgets, and coordinate with vendors.</li><li>Oversee compliance with local real estate laws and company policies.</li><li>Support recruitment and onboarding of new agents when necessary.</li></ul>5. Client Relations<ul><li>Greet clients, respond to inquiries, and provide updates throughout the buying/selling process.</li><li>Maintain CRM systems to track leads, clients, and follow-ups.</li></ul>Qualifications<ul><li>Education: High school diploma or equivalent (Associate or Bachelor&rsquo;s degree preferred).</li><li>Experience: 1&ndash;3 years of administrative experience, ideally in real estate or property management.</li></ul>Skills:<ul><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and customer service skills.</li><li>Proficiency in Microsoft Office Suite, Google Workspace, and CRM software</li><li>Familiarity with MLS systems and real estate transaction platforms</li></ul>Personal Attributes<ul><li>Detail-oriented and proactive.</li><li>Reliable, professional, and trustworthy.</li><li>Ability to work independently and in a team environment.</li><li>Comfortable handling confidential and sensitive information.</li></ul>Job Type: Full-timePay: From AED4,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Real Estate: 1 year (Required)</li><li>Admin Assistant: 2 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Office Administrator - Real Estate

Explore 841+ Administrative personal assistant in Abu Dhabi this November. Find roles across top companies and apply now to boost your career.

841 administrative personal assistant jobs IN Abu Dhabi

Executive Assistant to Managing Director (Female-Personal & Administrative Coordinator)

Personal Assistant/Secretary

Administrative Assistant

Administrative Assistant

Administrative Assistant Qasr Al Watan (UAE National)

HR Assistant (Arabic Speaker)

Office Administrator - Real Estate