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administrative support

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Jun 10, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>479095
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><b><br>
About the Indiana Department of Workforce Development (DWD):</b><br>
Our mission is to develop a premier workforce that will allow Indiana employers to flourish and entice businesses from outside our state to relocate to Indiana. Everyone at DWD will be required to think outside-the-box; to determine metrics that will allow for measurement and improvement and efficiencies to be made along the way. Cutting edge technologies will be utilized to help assess Indiana&rsquo;s employment future. If managed properly, Indiana&rsquo;s workforce will be second to none and completely prepared for the next phase of the state and country&rsquo;s economic growth.</div><div></div><div><b><br>
Role Overview:</b></div><div>
The Program Specialist serves as a subject matter expert for an assigned program area, providing advanced support across document intake, customer service, and legal processes. This role ensures accurate case management, timely coordination of Review Board and Court of Appeals activities, and effective communication with internal and external stakeholders. The position also supports the Legal Division through special projects and high-level administrative tasks as needed.</div><div></div><div><b><br>
Salary:</b></div><div>
The salary for this position traditionally starts at $39,000.00 but may be commensurate with education and work experience. Use our <b>Compensation Calculator</b> to view the total compensation package.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
Based upon specific program area and needs, the essential functions of this role could include:</div><ul><li>
Serves as a claims specialist and subject matter expert for specific program area.</li><li><b>
Data Capture</b>: Accurately processes faxed and scanned hardcopy reports, forms, correspondence, and other documents. Assigns the correct Form ID to create the appropriate work item, researches missing critical information needed to index incoming documentation, and accurately indexes the critical information to ensure it is associated with the correct customer. Formats and assigns required tracking data to the imaged documents which become reference tools and work items in the database for the appropriate agency unit.</li><li><b>
Appeals</b>: Provides administrative and clerical support to the Administrative Law Judges within the department. Provides hearing parties with specific information about their cases, prepares correspondence, maintains reference and resource materials, updates files, forms, and reports.</li><li><b>
Compliance</b>: Performs various daily administrative duties, responds to subpoenas sent to the Fraud unit, sets up potential fraud cases, assist and/or completes the appeals for the unit. Handles all requests for corrections, non-issue, and requalifications before being processed for appeals.</li></ul><div>
The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
Working knowledge of state governmental administrative structure</li><li>
Working knowledge of assigned program area</li><li>
Effective written and verbal communication skills</li><li>
Attention to detail and proofreading skills</li><li>
Organizational skills with the ability to prioritize tasks effectively and multitask</li><li>
Ability to use Microsoft Office Suite (Word, Excel, Outlook)</li><li>
Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties</li><li>
Ability to work independently</li><li>
Ability to provide effective and professional customer service to internal and external parties.</li></ul><div><b>
A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 4 years of experience in administrative support, business administration, program support, public administration or related area, applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Program Specialist

<p></p><div><div><div><div><div><b>Date Posted: </b>Jun 4, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>478665
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><b><br>
About the Indiana Department of Health (IDOH):</b></div><div>
The Indiana Department of Health&rsquo;s mission is to promote, protect, and improve the health and safety of all Hoosiers so that they can reach their optimal health regardless of where they live, learn, work, or play.</div><div></div><div><b><br>
Role Overview:</b></div><div>
This position provides both administrative and clerical support for Licensing, Enforcement, &amp; Survey Processing for Long Term Care and the ICF/IID programs. It is primarily responsible for tracking survey data and forms, and ensuring data is entered timely and accurately into the federal databases in order to meet federal performance standards. Responsible for scanning all public and confidential records for the Licensing, Enforcement, &amp; Survey Processing areas. Serves as a backup for other administrative assistants as needed.</div><div></div><div><b><br>
Salary:</b></div><div>
The salary for this position traditionally starts at $31,668.00 but may be commensurate with education and work experience. Use our <b>Compensation Calculator</b> to view the total compensation package.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Provides a wide range of administrative assistance to a department or division of a state agency.</li><li>
Acts as liaison between program or department administration, state agencies, and interested parties.</li><li>
Provides routine policy interpretation and related decisions to interested parties.</li><li>
Researches and prepares various reports for supervisor.</li><li>
Prepares and processes correspondence and verbally communicates with the public or other agency representatives. Directs incoming correspondence to the appropriate individual.</li><li>
Reviews and inspects incoming documents for accuracy, completeness, and to ensure compliance with applicable federal, state, and local rules and regulations. Obtains necessary approvals if needed.</li><li>
Provides technical guidance and composes manuals for agency personnel.</li><li>
Coordinates clerical and administrative functions.</li></ul><div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
</div></div></div><div><div><div><b>What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
General knowledge of office administrative functions, theories, and principles.</li><li>
Working knowledge of research techniques and report composition.</li><li>
Working knowledge of functions of other departments and agencies and their impact on the department.</li><li>
Effective written and verbal communication skills.</li><li>
Attention to detail and proofreading skills.</li><li>
Organizational skills with the ability to prioritize tasks effectively and multitask.</li><li>
Ability to use Microsoft Office Suite (Word, Excel, Outlook).</li><li>
Ability to analyze procedures and policies and writes procedural manuals to recommend improvements.</li><li>
Ability to coordinate the work of the section staff.</li><li>
Ability to maintain cooperative work relationships.</li></ul><div><b>
A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 3 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Long-Term Care Processing/Enforcement Administrative Assistant

Indiana University

<div><p><b>Department</b></p><p>
IU HUMAN RESOURCES (UA-HUMM-IUINA)</p><p><b>
Department Information</b></p><p>
Indiana University Human Resources supports the broader Indiana University (IU) academic and research mission, through a wide variety of strategic and operational functions related to recruiting, retaining, and developing a varied employee workforce.</p><p>
IU Human Resources (HR) provides university-wide services with the explicit recognition of the following customers: executives, managers, employees, and federal and state agencies. Services are intended to be provided in a partnership environment; simultaneously accommodating fiscal realities and maintaining a commitment to quality and integrity.</p><p><b>
Job Summary</b></p><p>
The Executive Liaison provides critical support to both the Chief Operating Officer (COO) and the office of the Vice President and Chief Human Resources Officer (CHRO), acting on behalf of the executives; this includes managing budgets for administrative accounts, drafting, prioritizing, and handling complex communications including briefings, and researching and handling special projects, such as working with the Board of Trustees, university leadership, and others interacting with the executive offices. Operating with a high degree of professionalism, discretion, and independent judgment, the Executive Liaison acts as a primary point of contact between the COO/CHRO offices and internal and external stakeholders.</p><p>
Department-Specific Responsibilities
</p><ul><li>Provides executive level support and coordination of activities in the offices of the COO and the CHRO</li><li>
Supports special projects and cross-functional initiatives by conducting research, analyzing and compiling information, and coordinating input from multiple sources on behalf of the COO and CHRO</li><li>
Drafts, edits, prioritizes, and handles complex communications, reports, presentations, and other materials requiring a high level of accuracy, judgment, and attention to detail for internal and external recipients</li><li>
Manages multiple individual and department calendars and resolves schedule conflicts in a timely manner, all within a dynamic, fast-paced, and frequently shifting environment</li><li>
Coordinates and tracks follow-up actions, deadlines, and deliverables across COO and CHRO priorities to ensure timely execution of decisions and initiatives</li><li>
Researches and handles special projects which may include working with the Board of Trustees office, executive offices, and other stakeholder groups</li><li>
Acts as moderator for cross-functional work groups and communication tools (e.g. Microsoft Teams groups, SharePoint sites, Slack or messaging instances, listservs, etc.)</li><li>
Handles other administrative and support-related duties as assigned</li></ul><p>
General Responsibilities
</p><ul><li>Exercises diplomacy, tact, and judgment in interacting with a wide range of constituents both internal and external to the university</li><li>
Demonstrate appropriate discretion and judgment to ensure applicable private/proprietary university information, data, transactions, and correspondence maintain confidentiality</li><li>
Manages dynamic and complex calendars, which requires a deep understanding of area's key priorities to ensure Executives are spending time in the most effective and impactful way. Ensures conflicting meetings are resolved in a timely way</li><li>
Handles matters of significance on behalf of the Executives</li><li>
Drafts, prioritizes, and handles more complex communications including briefings</li><li>
Researches and handles special projects which may include working with the Board of Trustees</li><li>
Coordinates workflows and time management</li></ul><p><b>
Qualifications</b></p><p><i>
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.</i></p><p>
</p><p>EDUCATION</p><p><b>
Required</b></p><ul><li>
Bachelor's degree</li></ul><p>
WORK EXPERIENCE</p><p><b>
Required</b></p><ul><li>
3 years of providing support, handling multiple priorities to a high-level executive</li></ul><p><b>
Preferred</b></p><ul><li>
5 years of providing executive-level support</li><li>
Experience preparing high-quality briefing materials, presentations, and executive communications</li></ul><p>
SKILLS</p><p><b>
Required</b></p><ul><li>
Proficient written and verbal communication skills</li><li>
Maintains a high degree of professionalism</li><li>
Demonstrates time management and priority setting skills</li><li>
Demonstrates a high commitment to quality</li><li>
Possesses flexibility to work in a fast paced, dynamic environment</li><li>
Seeks to acquire knowledge in area of specialty</li><li>
Highly thorough and dependable</li><li>
Demonstrates a high level of accuracy, even under pressure</li><li>
Attention to detail with the ability to meet tight deadlines</li><li>
Ability to maintain and work with highly confidential information</li></ul><p><b>
Preferred</b></p><ul><li>
Demonstrated success managing complex projects, events, or initiatives with multiple dependencies</li><li>
Advanced skills in Microsoft Office (especially Outlook, PowerPoint, and Teams) and collaboration platforms</li><li>
Ability to anticipate needs</li><li>
Ability to manage competing priorities</li><li>
Ability to handle sensitive and confidential information</li><li>
Ability to support executive decision-making in a large, complex public university environment</li></ul><p><b>
Working Conditions / Demands</b></p><p>
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.</p><p>
Occasional travel to Bloomington, Indiana, and other university campuses for executive support, meetings, and events.
</p><p><b>Additional Information</b></p><p>
For best consideration, please apply by July 10, 2026.</p><p><b>
Work Location</b></p><p>
Indianapolis, Indiana</p><p>
This is an in-person position.
</p><p><b>Advertised Salary</b></p><p>
$65,000.00 - 80,000.00 per year based on qualifications</p><p><b>
Benefits Overview</b></p><p>
For full-time staff employees, Indiana University offers a wide array of benefits including:</p><ul><li>
Comprehensive medical and dental insurance</li><li>
Health savings account with generous IU contributions</li><li>
Healthcare and dependent care flexible spending accounts</li><li>
Basic group life insurance paid by IU</li><li>
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance</li><li>
Base retirement plan with generous IU contributions, subject to vesting</li><li>
Voluntary supplemental retirement plan options</li><li>
Tuition subsidy for employees and family members taking IU courses</li><li>
10 paid holidays plus a paid winter break each year</li><li>
Generous paid time off plans</li><li>
Paid leave for new parents and IU-sponsored volunteer events</li><li>
Employee assistance program (EAP)</li></ul><p>
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.</p><p><b>
Job Classification</b></p><p>
Career Level: Career</p><p>
FLSA: Exempt</p><p>
Job Function: General Administration</p><p>
Job Family: Administrative Support</p><p>
Click here to learn more about Indiana University's Job Framework.</p><p><b>
Posting Disclaimer</b></p><p>
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.</p><p>
If you wish to include a cover letter, you may include it with your resume when uploading attachments.</p><p><b>
Equal Employment Opportunity</b></p><p>
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.</p><p><b>
Campus Safety and Security</b></p><p>
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.</p><p><b>
Contact Us</b></p><p>
Request Support<br>
Telephone: 812-856-1234</p></div>

Executive Liaison, COO and CHRO

Transjet Cargo India Private Limited

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Receptionist/Executive Assistant to join our team! This vital role combines front desk responsibilities with executive support tasks, ensuring smooth daily operations and seamless communication within the organization. The ideal candidate will be proactive, detail-oriented, and possess excellent interpersonal skills to create a welcoming environment for visitors and clients while providing top-tier administrative assistance to leadership. This paid position offers an exciting opportunity to develop a diverse skill set in a fast-paced, professional setting.</p><p><b>Responsibilities</b></p><ul><li>Greet visitors, manage multi-line phone systems, and handle all front desk duties with professionalism and warmth</li><li>Manage calendar schedules using Microsoft Outlook Calendar and Google Workspace, coordinating appointments, meetings, and events efficiently</li><li>Provide executive administrative support including email management, transcription, proofreading, and document preparation using Microsoft Office and other office tools</li><li>Organize and maintain filing systems, data entry records, and office supplies to ensure operational efficiency</li><li>Assist with event planning and project coordination for company functions or special initiatives</li><li>Handle bookkeeping tasks such as invoicing, expense tracking, and basic QuickBooks data entry</li><li>Support office management activities including office supply procurement, maintenance requests, and ensuring a tidy work environment</li></ul><p><b>Experience</b></p><ul><li>Proven experience in administrative roles such as office assistant, personal assistant, or front desk receptionist with a strong background in clerical duties</li><li>Demonstrated ability to manage calendars effectively using Microsoft Outlook Calendar or Google Workspace</li><li>Experience with bookkeeping software like QuickBooks and familiarity with basic bookkeeping practices</li><li>Skilled in event planning, project coordination, and managing multiple priorities simultaneously</li><li>Excellent typing speed combined with strong organizational skills and attention to detail</li><li>Proficient in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and data entry systems</li><li>Exceptional phone etiquette skills with experience handling multi-line phone systems and providing outstanding customer service</li><li>Knowledge of transcription, proofreading, filing systems, and document management processes</li><li>Previous office experience supporting executives or teams in a fast-paced environment is highly desirable</li></ul><p>Join us to be part of a vibrant team dedicated to excellence! This role offers the chance to grow your administrative expertise while contributing to the smooth functioning of our organization. We value proactive individuals who thrive on organization, communication, and delivering exceptional support every day.</p><p>Pay: $20.00 - $23.00 per hour</p><p>Benefits:</p><ul><li>Health insurance</li></ul><p>Work Location: In person</p>

Resecptionist/ Executive Assistant

Quick Repair

<p>.1 <b>Customer Service</b></p><ul><li>Greet customers (in person and on the phone) warmly and professionally.</li><li>Assist with customer inquiries regarding services, pricing, and repair statuses.</li><li>Handle customer complaints or concerns and direct them to appropriate management if needed.</li></ul><p>2. <b>Scheduling and Appointment Management</b></p><ul><li>Schedule repair appointments for trucks and trailers.</li><li>Manage the service calendar to optimize workflow.</li><li>Coordinate with technicians to ensure proper scheduling for vehicle repairs and maintenance.</li></ul><p>3. <b>Processing Service Orders</b></p><ul><li>Open, update, and close repair orders in the shop&rsquo;s system.</li><li>Input customer and vehicle information into the database.</li><li>Ensure all service details are accurately recorded, including repairs, parts, and time estimates.</li></ul><p>4. <b>Communicating with Technicians</b></p><ul><li>Relay important information between the service team (technicians/mechanics) and customers.</li><li>Coordinate parts orders with parts suppliers and technicians as needed for repairs.</li></ul><p>5. <b>Handling Invoices and Payments</b></p><ul><li>Prepare invoices for customers once repairs are completed.</li><li>Collect payments (cash, credit, or insurance) and maintain records.</li><li>Ensure proper documentation for warranty claims and insurance billing.</li></ul><p>6. <b>Maintaining Records</b></p><ul><li>File and organize service records and customer files.</li><li>Track repair histories for vehicles serviced at the shop.</li><li>Maintain inventory records for parts used in repairs.</li></ul><p>7. <b>Data Entry and Office Support</b></p><ul><li>Enter data into the computer system accurately and efficiently.</li><li>Assist in other administrative tasks, such as ordering office supplies or processing mail.</li><li>Support the manager and staff with any additional administrative needs.</li></ul><p>8. <b>Safety and Cleanliness</b></p><ul><li>Ensure the front desk and customer-facing areas are clean and organized.</li><li>Assist in maintaining a safe work environment by following shop safety guidelines.</li></ul><p>9. <b>Communication with Insurance Companies</b></p><ul><li>Assist customers with insurance-related questions or claims.</li><li>Provide necessary documentation for claims or repairs covered by insurance.</li></ul><p>10. <b>Basic Technical Knowledge</b></p><ul><li>While not a technical role, familiarity with basic truck and trailer repair terminology is helpful to assist customers and communicate with the repair team effectively.</li></ul><p>In addition to these tasks, the receptionist is expected to maintain a professional demeanor, multitask, and possibly work with other administrative staff to ensure smooth operations in the shop. Strong communication and organizational skills are essential, as well as a willingness to learn the specifics of the heavy-duty repair industry.</p><p>Job Type: Full-time</p><p>Pay: $15.50 - $19.04 per hour</p><p>People with a criminal record are encouraged to apply</p><p>Work Location: In person</p>

Receptionist/Administrative Assistant

Dentons Bingham Greenebaum LLP

<p><b>SUMMARY/OBJECTIVE:</b></p><p>Dentons Bingham Greenebaum LLP has an excellent opportunity for an experienced Legal Administrative Assistant in our Indianapolis office. This role supports multiple attorneys mostly, but not exclusively, in the Tax &amp; Litigation practice departments. The ideal candidate will have at least 7 years of experience working as a Legal Administrative Assistant with a sophisticated Litigation practice group. Experience with contract and commercial disputes, products liability and mass tort, and/or employment litigation is a plus.</p><p>This position will include traditional LAA responsibilities including but not limited to: preparation of detailed legal documents, electronic filings, client management, formatting, proofreading and editing of documents, travel arrangements, and other legal assistant functions. We seek candidates that are self-directed, high energy, and have advanced computer skills.</p><p><b>Responsibilities:</b></p><ul><li>Maintain positive contact and communications with clients, attorneys and staff in large law firm environment.</li><li>Preparation and processing of documents including electronic filings.</li><li>Maintain schedules and calendars for multiple attorneys and transactions, tracking of critical dates.</li><li>Open new client matters.</li><li>Maintaining accurate and current information in case management system/iManage.</li><li>Meet client deadlines and adapt to industry changes.</li><li>Ensuring timely delivery of outgoing mail, messenger deliveries, overnight deliveries, etc.</li><li>Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence.</li><li>Proofreading and editing legal documents timely.</li><li>Providing support to attorneys in a high volume, time sensitive atmosphere.</li><li>Performing other duties and responsibilities as needed.</li></ul><p><b>Job Requirements:</b></p><ul><li>7+ years of legal secretary experience preferred. Experience with contract and commercial disputes, products liability and mass tort, and/or employment litigation is a plus.</li><li>Solid understanding of the legal process with considerable knowledge of legal terminology regarding litigation documents and litigation procedures including rules and procedures of the State, Federal and Appellate court systems.</li><li>Excellent computer/technical skills and effective communication skills a must.</li><li>Attention to detail with excellent proofreading skills.</li><li>Proven success as a positive team player as well as an independent worker.</li><li>Ability to multi-task and balance multiple projects and priorities simultaneously.</li><li>Concrete understanding of Partner level communication styles, expectations, turnaround demands and sense of urgency.</li><li>Learns quickly, aptitude for detail oriented projects, and eager to grow with this practice group.</li></ul><p><b>Working Conditions:</b></p><p>We are seeking a talented individual who is located in Indianapolis, Indiana, and who can thrive in both an in-office and a remote working environment.</p><p><i><b>The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.</b></i></p><p><i><b>Dentons Bingham Greenebaum LLP offers a competitive salary and benefits package.</b></i></p><p><i><b>Dentons Bingham Greenebaum LLP is an Equal Opportunity Employer of Individuals with Disabilities and Protected Veterans. Dentons Bingham Greenebaum LLP is an Affirmative Action Employer. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records</b></i></p><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>Do you have any experience with Tax Litigation?</li></ul><p>Education:</p><ul><li>Associate (Preferred)</li></ul><p>Experience:</p><ul><li>Litigation: 7 years (Preferred)</li><li>Microsoft Office: 7 years (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Indianapolis, IN 46204 (Required)</li></ul><p>Work Location: Hybrid remote in Indianapolis, IN 46204</p>

Legal Administrative Assistant - Tax & Litigation

Barnes & Thornburg LLP

<div><p><b>Summary: </b>The IT Training Specialist works collaboratively within a collaborative Training team with legal personnel and business professionals to assess technology training needs and deliver practical, user-focused learning solutions. This role is designed and facilitates engaging training on core business applications and legal software, using instructor-led, and virtual learning methods to support adoption, efficiency, and client service.
</p><p></p><p><b>Responsibilities:
</b></p><ul><li><p>Designs, develops, and delivers new hire and ongoing technology training across multiple modalities, including classroom, virtual (VILT), one-on-one coaching, and on demand e-learning across all firm office locations.
</p></li><li><p>Develops training materials and performance support resources, including quick reference guides, e-learning modules, microlearning videos, and interactive tutorials tailored to attorneys, paralegals, and business professionals.
</p></li><li><p>Supports the firm&rsquo;s AI adoption initiatives by developing and delivering training on available AI-powered tools and firm-approved generative AI applications used in legal practice operations.
</p></li><li><p>Contributes to and executes the firmwide technology training strategy under the direction of the Training Manager; tracks training metrics and produces reports measuring effectiveness, adoption, and learner progress across all offices.
</p></li><li><p>Partners with IT leadership, practice group leaders, and SMEs to conduct needs assessments, identify skill gaps, and develop targeted role-based training curriculum aligned with firm business goals.
</p></li><li><p>Leads technology change management efforts for new software and upgrades for project initiatives with IT project managers and other IT administrative and user support professionals. Develop quality communication plans, training timelines, curriculum, and support resources.
</p></li><li><p>Administers and maintains the firm&rsquo;s Learning Management System (LMS), including publishing content, managing learning paths and course catalog, tracking completion records, and generating compliance and utilization reports for firm leadership.</p></li><li><p>
Participates in software evaluation and pilot programs; conducts user testing, gathers feedback, and presents findings and training recommendations to IT management prior to firmwide deployment.
</p></li><li><p>Evaluates training program effectiveness using learner feedback, knowledge assessments, and post-training performance data; identifies opportunities to improve content, delivery methods, and the end-user learning experience to enhance high quality user adoption and acceptance.
</p></li><li><p>Maintains current knowledge of legal technology trends, instructional design methodologies, and emerging law firm technologies to enhance the relevance and quality of training programs.
</p></li></ul><p>The employee must be able to perform all essential job duties and responsibilities of this position satisfactorily and as outlined, with or without reasonable accommodations. Reasonable accommodation requests may be accommodated, absent undue firm hardship.
</p><p></p><p><b>Qualifications:
</b></p><ul><li><p>Bachelor&rsquo;s degree or equivalent experience
</p></li><li><p>3-5 years of experience in a law firm, professional services, Learning &amp; Development or a related IT training role.
</p></li><li><p>Experience with document management systems, communications/collaboration platforms and Microsoft Office 365 Suite.
</p></li><li><p>Experience with Microsoft Word Styles and Legal Numbering software.
</p></li><li><p>Experience in course design and development and a working knowledge of adult learning theory.
</p></li><li><p>Experience with a Learning Management System (LMS) Development or Administration, is highly desirable.
</p></li><li><p>Experience in content creation and editing software using Camtasia, Adobe Captivate, or Articulate, is highly desirable.
</p></li><li><p>Experience with AI prompts, instructions, and AI-powered workflows, is highly desirable.
</p></li><li><p>Ability to travel as needed.
</p><p>The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.
</p></li></ul><p></p><p><b>Working Conditions:
</b></p><ul><li><p>Normal office environment with little exposure to excessive noise, dust, temperature, and the like.
</p></li><li><p>Reasonable accommodation requests may be accommodated, absent undue firm hardship.</p></li></ul><p><b>
Equal Employment and Opportunity Statement:</b></p><p>
Barnes &amp; Thornburg is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran&rsquo;s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment. The firm complies fully with all federal, state and local equal employment opportunity laws.</p></div>

Training Specialist

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