administrative support

Vst Bio Corporation

Job Summary: The Virtual Administrative Assistant provides administrative and clerical support remotely. This role involves managing schedules, coordinating communications, maintaining records, preparing documents, and assisting with daily business operations while working independently in a virtual environment. <h3>Key Responsibilities</h3><ul><li>Manage calendars, appointments, and meetings.</li><li>Answer emails and respond to customer inquiries professionally.</li><li>Schedule and coordinate virtual meetings.</li><li>Prepare reports, presentations, and other business documents.</li><li>Maintain electronic files and databases.</li><li>Perform data entry with a high level of accuracy.</li><li>Handle travel arrangements when required.</li><li>Assist with bookkeeping or invoicing (if applicable).</li><li>Coordinate projects and follow up on deadlines.</li><li>Maintain confidentiality of company information.</li><li> </li></ul><h3>Required Skills</h3><ul><li>Excellent written and verbal communication.</li><li>Strong organizational and time-management skills.</li><li>Attention to detail.</li><li>Ability to multitask and prioritize work.</li><li>Problem-solving skills.</li><li>Customer service experience.</li><li>Ability to work independently with minimal supervision.</li><li> </li></ul><h3>Technical Skills</h3><ul><li>Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Google Workspace (Docs, Sheets, Calendar, Gmail)</li><li>Zoom or Microsoft Teams</li><li>Slack or similar communication platforms</li><li>Data entry software</li><li>Project management tools such as Asana, Trello, or Monday.com</li></ul> <h3>Preferred Qualifications</h3><ul><li>High school diploma or equivalent (associate's or bachelor's degree may be preferred).</li><li>Administrative or virtual assistant experience.</li><li>Experience with scheduling, customer service, and office administration.</li><li>Reliable high-speed internet and a dedicated home workspace.</li></ul>

Administrative Assistant Virtual Survey

Indiana University

<div>Department
IU HUMAN RESOURCES (UA-HUMM-IUINA)
Department Information
Indiana University Human Resources supports the broader Indiana University (IU) academic and research mission, through a wide variety of strategic and operational functions related to recruiting, retaining, and developing a varied employee workforce.
IU Human Resources (HR) provides university-wide services with the explicit recognition of the following customers: executives, managers, employees, and federal and state agencies. Services are intended to be provided in a partnership environment; simultaneously accommodating fiscal realities and maintaining a commitment to quality and integrity.
Job Summary
The Executive Liaison provides critical support to both the Chief Operating Officer (COO) and the office of the Vice President and Chief Human Resources Officer (CHRO), acting on behalf of the executives; this includes managing budgets for administrative accounts, drafting, prioritizing, and handling complex communications including briefings, and researching and handling special projects, such as working with the Board of Trustees, university leadership, and others interacting with the executive offices. Operating with a high degree of professionalism, discretion, and independent judgment, the Executive Liaison acts as a primary point of contact between the COO/CHRO offices and internal and external stakeholders.
Department-Specific Responsibilities
<ul><li>Provides executive level support and coordination of activities in the offices of the COO and the CHRO</li><li>
Supports special projects and cross-functional initiatives by conducting research, analyzing and compiling information, and coordinating input from multiple sources on behalf of the COO and CHRO</li><li>
Drafts, edits, prioritizes, and handles complex communications, reports, presentations, and other materials requiring a high level of accuracy, judgment, and attention to detail for internal and external recipients</li><li>
Manages multiple individual and department calendars and resolves schedule conflicts in a timely manner, all within a dynamic, fast-paced, and frequently shifting environment</li><li>
Coordinates and tracks follow-up actions, deadlines, and deliverables across COO and CHRO priorities to ensure timely execution of decisions and initiatives</li><li>
Researches and handles special projects which may include working with the Board of Trustees office, executive offices, and other stakeholder groups</li><li>
Acts as moderator for cross-functional work groups and communication tools (e.g. Microsoft Teams groups, SharePoint sites, Slack or messaging instances, listservs, etc.)</li><li>
Handles other administrative and support-related duties as assigned</li></ul>
General Responsibilities
<ul><li>Exercises diplomacy, tact, and judgment in interacting with a wide range of constituents both internal and external to the university</li><li>
Demonstrate appropriate discretion and judgment to ensure applicable private/proprietary university information, data, transactions, and correspondence maintain confidentiality</li><li>
Manages dynamic and complex calendars, which requires a deep understanding of area's key priorities to ensure Executives are spending time in the most effective and impactful way. Ensures conflicting meetings are resolved in a timely way</li><li>
Handles matters of significance on behalf of the Executives</li><li>
Drafts, prioritizes, and handles more complex communications including briefings</li><li>
Researches and handles special projects which may include working with the Board of Trustees</li><li>
Coordinates workflows and time management</li></ul>
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required<ul><li>
Bachelor's degree</li></ul>
WORK EXPERIENCE
Required<ul><li>
3 years of providing support, handling multiple priorities to a high-level executive</li></ul>
Preferred<ul><li>
5 years of providing executive-level support</li><li>
Experience preparing high-quality briefing materials, presentations, and executive communications</li></ul>
SKILLS
Required<ul><li>
Proficient written and verbal communication skills</li><li>
Maintains a high degree of professionalism</li><li>
Demonstrates time management and priority setting skills</li><li>
Demonstrates a high commitment to quality</li><li>
Possesses flexibility to work in a fast paced, dynamic environment</li><li>
Seeks to acquire knowledge in area of specialty</li><li>
Highly thorough and dependable</li><li>
Demonstrates a high level of accuracy, even under pressure</li><li>
Attention to detail with the ability to meet tight deadlines</li><li>
Ability to maintain and work with highly confidential information</li></ul>
Preferred<ul><li>
Demonstrated success managing complex projects, events, or initiatives with multiple dependencies</li><li>
Advanced skills in Microsoft Office (especially Outlook, PowerPoint, and Teams) and collaboration platforms</li><li>
Ability to anticipate needs</li><li>
Ability to manage competing priorities</li><li>
Ability to handle sensitive and confidential information</li><li>
Ability to support executive decision-making in a large, complex public university environment</li></ul>
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Occasional travel to Bloomington, Indiana, and other university campuses for executive support, meetings, and events.
Additional Information
For best consideration, please apply by July 10, 2026.
Work Location
Indianapolis, Indiana
This is an in-person position.
Advertised Salary
$65,000.00 - 80,000.00 per year based on qualifications
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:<ul><li>
Comprehensive medical and dental insurance</li><li>
Health savings account with generous IU contributions</li><li>
Healthcare and dependent care flexible spending accounts</li><li>
Basic group life insurance paid by IU</li><li>
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance</li><li>
Base retirement plan with generous IU contributions, subject to vesting</li><li>
Voluntary supplemental retirement plan options</li><li>
Tuition subsidy for employees and family members taking IU courses</li><li>
10 paid holidays plus a paid winter break each year</li><li>
Generous paid time off plans</li><li>
Paid leave for new parents and IU-sponsored volunteer events</li><li>
Employee assistance program (EAP)</li></ul>
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Career
FLSA: Exempt
Job Function: General Administration
Job Family: Administrative Support
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request Support 
Telephone: 812-856-1234</div>

Executive Liaison, COO and CHRO

La Quinta Inns & Suites

Job Overview We are seeking a dynamic and friendly Front Desk Agent to serve as the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and ensure smooth administrative workflows. Your energetic approach and organizational skills will help create a positive first impression for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while supporting daily operations with enthusiasm and professionalism.Duties<ul><li>Greet visitors, clients, and staff with a warm, professional demeanor, ensuring they feel welcomed and valued </li><li>Answer multi-line phone systems promptly and courteously, directing calls efficiently to appropriate departments or personnel </li><li>Manage appointment scheduling and calendar coordination using tools like Google Workspace and Microsoft Office applications </li><li>Handle data entry, filing, and document proofreading to maintain accurate records and support administrative tasks </li><li>Assist with office management duties such as supply inventory, mail distribution, and maintaining a tidy reception area </li><li>Provide customer support by addressing inquiries, providing information, and resolving issues with excellent phone etiquette </li><li>Support bookkeeping tasks using QuickBooks or similar software to ensure accurate financial recordkeeping</li></ul>Requirements<ul><li>Proven office experience with strong clerical skills including data entry, filing, and proofreading </li><li>Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools </li><li>Experience managing multi-line phone systems and demonstrating professional phone etiquette </li><li>Bilingual abilities are highly desirable to effectively communicate with diverse clientele and staff </li><li>Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment </li><li>Previous experience in front desk or administrative roles such as medical or dental receptionist is preferred </li><li>Personal assistant or office management experience that demonstrates excellent time management and calendar coordination skills </li><li>Knowledge of bookkeeping software like QuickBooks is a plus for supporting financial tasks</li></ul>Join us in creating an energetic environment where your organizational talents shine! This role is perfect for someone eager to grow their administrative expertise while delivering outstanding customer service. We value proactive individuals who thrive on multitasking, attention to detail, and fostering positive interactions at every touchpoint.Pay: $13.00 - $15.00 per hourWork Location: In person

Front Desk Agent

Quick Repair

.1 Customer Service<ul><li>Greet customers (in person and on the phone) warmly and professionally.</li><li>Assist with customer inquiries regarding services, pricing, and repair statuses.</li><li>Handle customer complaints or concerns and direct them to appropriate management if needed.</li></ul>2. Scheduling and Appointment Management<ul><li>Schedule repair appointments for trucks and trailers.</li><li>Manage the service calendar to optimize workflow.</li><li>Coordinate with technicians to ensure proper scheduling for vehicle repairs and maintenance.</li></ul>3. Processing Service Orders<ul><li>Open, update, and close repair orders in the shop&rsquo;s system.</li><li>Input customer and vehicle information into the database.</li><li>Ensure all service details are accurately recorded, including repairs, parts, and time estimates.</li></ul>4. Communicating with Technicians<ul><li>Relay important information between the service team (technicians/mechanics) and customers.</li><li>Coordinate parts orders with parts suppliers and technicians as needed for repairs.</li></ul>5. Handling Invoices and Payments<ul><li>Prepare invoices for customers once repairs are completed.</li><li>Collect payments (cash, credit, or insurance) and maintain records.</li><li>Ensure proper documentation for warranty claims and insurance billing.</li></ul>6. Maintaining Records<ul><li>File and organize service records and customer files.</li><li>Track repair histories for vehicles serviced at the shop.</li><li>Maintain inventory records for parts used in repairs.</li></ul>7. Data Entry and Office Support<ul><li>Enter data into the computer system accurately and efficiently.</li><li>Assist in other administrative tasks, such as ordering office supplies or processing mail.</li><li>Support the manager and staff with any additional administrative needs.</li></ul>8. Safety and Cleanliness<ul><li>Ensure the front desk and customer-facing areas are clean and organized.</li><li>Assist in maintaining a safe work environment by following shop safety guidelines.</li></ul>9. Communication with Insurance Companies<ul><li>Assist customers with insurance-related questions or claims.</li><li>Provide necessary documentation for claims or repairs covered by insurance.</li></ul>10. Basic Technical Knowledge<ul><li>While not a technical role, familiarity with basic truck and trailer repair terminology is helpful to assist customers and communicate with the repair team effectively.</li></ul>In addition to these tasks, the receptionist is expected to maintain a professional demeanor, multitask, and possibly work with other administrative staff to ensure smooth operations in the shop. Strong communication and organizational skills are essential, as well as a willingness to learn the specifics of the heavy-duty repair industry.Job Type: Full-timePay: $15.50 - $19.04 per hourPeople with a criminal record are encouraged to applyWork Location: In person

Receptionist/Administrative Assistant

Applied Composites

<div>Applied Composites (AC) is seeking a Human Resources Intern to provide administrative and operational support to the Human Resources team while gaining hands-on experience in various HR functions. This internship offers exposure to recruitment, onboarding, employee engagement, HR compliance, personnel records management, and general office administration. The ideal candidate is organized, eager to learn, maintains confidentiality, and enjoys working with people. 
 About AC: Come and join the Applied Composites team. We are a leading provider of complex composite components, assemblies, engineering, and tooling to the aerospace, defense, and space system markets. Our employees are treated with respect and given the support, knowledge, and resources they need to thrive. If you are looking for a company that values and develops its employees while offering engaging work, Applied Composites may be the place for you.
Job Accountabilities:<ul><li>
Assist with recruiting activities, including scheduling interviews and communicating with candidates.</li><li>
Prepare new hire paperwork and support the onboarding process.</li><li>
Maintain and organize employee personnel files, both electronic and paper.</li><li>
Assist with HR data entry and record maintenance within the Human Resources Information System (HRIS).</li><li>
Support employee engagement initiatives, recognition programs, and company events.</li><li>
Assist with benefit enrollment materials and other employee communications.</li><li>
Help prepare HR reports, spreadsheets, presentations, and correspondence.</li><li>
Perform document filing, scanning, copying, and other administrative duties.</li><li>
Support compliance efforts by assisting with I-9 documentation, personnel file audits, and record retention.</li><li>
Respond to routine employee questions and direct more complex inquiries to appropriate HR staff.</li><li>
Assist with special HR projects as assigned.</li><li>
Maintain strict confidentiality of employee information.</li></ul> 
Job Specifications:
Education: A Secondary Certificate/High School Diploma/GED and at least two years of schooling pursuing a Bachelor's or Master's degree in Human Resources, Business Administration, Psychology, or a related field.
Years&rsquo; Experience: 0-2 years of relevant work experience that will allow successful performance of job expectations.
Skills:<ul><li>
Possesses knowledge in human resources processes and the ability to coordinate activities for a team</li><li>
Excellent internal and external customer service skills</li><li>
Strong attention to detail, good organizational skills and the ability to prioritize changing situations</li><li>
Ability to recognize and solve typical problems and select solutions from established options</li><li>
Possesses strong interpersonal, verbal and written communication skills to drive tasks to completion</li></ul> 
AC is an Equal Opportunity Employer Veterans/Disabled - Affirmative Action Employer.
This position requires the use of information which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee.</div>

Human Resources Intern

Crowe llp

Customer Service Representative Company: Crowe LLP Location: Indianapolis, Indiana, United States Employment Type: Full-Time Salary: $20 - $30 USD per hour Job Overview Crowe LLP, a leading global accounting firm, is seeking a dedicated and professional Customer Service Representative to join our dynamic team in Indianapolis, Indiana. As one of the 10 largest accounting firms in the country by annual revenue, we are committed to excellence and providing an environment where our staff can thrive. The successful candidate will be the first point of contact for our valued clients, providing exceptional support and ensuring a seamless service experience. This is a fantastic opportunity for an individual with a passion for client satisfaction to build a career within a prestigious organisation. Responsibilities - Serve as the primary point of contact for client enquiries, handling communications via telephone, email, and other digital platforms. - Provide accurate and timely information regarding our tax, audit, and advisory services. - Resolve client issues and complaints efficiently and professionally, escalating complex cases to the relevant internal teams when necessary. - Maintain and update client records with a high degree of accuracy in our CRM system. - Assist with administrative tasks related to client account management and support. - Uphold the firm's commitment to confidentiality and professional standards in all interactions. - Gather client feedback to help us continuously improve our service delivery. Qualifications - Proven experience in a customer service or client-facing role is essential. - Exceptional verbal and written communication skills with a professional and empathetic telephone manner. - Strong problem-solving skills and the ability to think critically under pressure. - High level of proficiency with Microsoft Office Suite and experience using CRM software. - Excellent organisational and time-management skills, with the ability to manage multiple priorities effectively. - A keen eye for detail and a commitment to accuracy. - Previous experience within a professional services or financial services environment is advantageous but not required. Benefits At Crowe LLP, we invest in our people. We are proud to offer a supportive and rewarding work environment where you can grow your career. Our benefits include: - A competitive compensation package. - Extensive training programmes and dedicated mentoring to support your professional development. - A clear career path with opportunities for merit-based promotions. - The ability to move among different business units to broaden your experience and skills. - The opportunity to work for a globally recognised leader in the accounting industry.

Customer service representative

Community Health Network

<div><div><div><div>Category</div>
<div>Administrative &amp; General Support</div>
</div><div><div>Job Family</div>
<div>Environmental Services / Housekeeping</div>
</div><div><div>Department</div>
<div>EVS</div>
</div><div><div>Schedule</div>
<div>Full-time</div>
</div><div><div>Facility</div>
<div>Community Hospital South</div>
<div>1402 E County Line Rd 
Indianapolis, IN 46227 
United States</div>
</div><div><div>Shift</div>
<div>Day Job</div>
</div><div><div>Hours</div>
<div>Monday through Friday
 
Saturday and Sunday 
Rotating Holidays and Weekends
 
7am to 3:30pm PRN as needed.</div>
</div></div><div><div>Join Community

Community Health Network was created by our neighbors, for our neighbors. Over 60 years later, &ldquo;community&rdquo; is still the heart of our organization. It means providing our neighbors with the best care possible, backed by state-of-the-art technology. It means getting involved in the communities we serve through volunteer opportunities and benefits initiatives. It means ensuring our dedicated caregivers can learn and grow to stay at the top of their fields and to better serve our patients. And above all, it means exceptional care, simply delivered &mdash; and we couldn&rsquo;t do it without you.

Make a Difference

The Environmental Service Partner will be responsible for maintaining a safe, clean, and sanitary environment in a professional and courteous manner.

Exceptional Skills and Qualifications

Applicants for this position should be able to provide service to others in a willing and courteous manner, foster teamwork with peers and other hospital staff. As an Environmental Service Partner, you will perform cleaning tasks in maintaining an assigned area of the hospital, replenish supplies and other dispensable items, transport/dispose of waste and soiled.
<ul>
<li>No license required, high school diploma and or GED preferred, but not required</li>
<li>Basic Safety &amp; Equipment Operation/Maintenance: Vacuum Sweeper, Trash Cart, Trash Compactor, Industrial Washer &amp; Dryer, Electric Beds, and Flat Bed Cart</li>
<li>Respects the confidentiality and privacy needs of the patients, family, and staff</li>
<li>Must have ability to read, write, speak and understand English to communicate effectively with patients and staff</li>
<li>Performs cleaning of areas assigned to provide high quality as required by Joint Commission and State Board of Health</li>
<li>Must be able to lift, bend, push, and pull; requires standing and/or walking approximately eight hours a day, cannot have lifting restrictions</li>
<li>Ability to see well, with correction, at a distance of at least 20 feet and up close</li>
</ul></div>
Why Community?
At Community Health Network, we build teams that deliver exceptional care through empathy, communication and collaboration. We consider ALL an integral part of the exceptional patient experience. We PRIIDE ourselves on not having employees but Caregivers. Join our Community as we make a difference in your community.</div></div>

Environmental Services Partner

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