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administrative support specialist

Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Summary<br>
<br>
This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.<br>
<br>
Does this position require Patient Care? No<br>
<br>
Essential Functions<br>
<ul><li>Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
</li><li>Prepare, review, and edit reports, presentations, and other documents.
</li><li>Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
</li><li>Organize and maintain office files, both electronic and physical.
</li><li>Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
</li><li>Arrange logistics for internal and external meetings, including room bookings and catering.
</li><li>Serve as the primary point of contact between executives and internal/external stakeholders.
</li></ul>-Draft and distribute memos, announcements, and other communications as directed. -Oversee office supplies inventory, ordering, and distribution.
<br>
<ul><li>Ensure office equipment is properly maintained and serviced.
</li><li>Coordinate with IT for technical support and equipment needs.
</li><li>Assist in the planning and execution of special projects and events.
</li><li>Monitor project time lines and ensure deadlines are met.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p><b>
Typical schedule - M-F 8am-4:3pm.</b></p><p></p><div>
Education<br>
High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
<br>
Experience<br>
Experience in an administrative role, preferably in a healthcare setting <b>5-7 years required</b> and Experience supporting senior-level staff 1-2 years preferred<br>
<br>
Knowledge, Skills and Abilities<br>
<ul><li>Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work independently with minimal supervision.</li><li>Strong attention to detail and problem-solving skills.</li><li>Familiarity with hospital administration processes and healthcare regulations.</li><li>Professional demeanor and ability to interact effectively with all levels of staff.</li></ul></div><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
75 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$20.84 - $29.79/Hourly<p></p><p><b><br>
Grade</b></p>
4<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Administrative Assistant Senior

Veeam Software

<div><div><div><p>Veeam is the Data and AI Trust Company, specializing in helping organizations ensure their data and AI are fully understood, secured, and resilient to enable the acceleration of safe AI at scale. As the market leader in both data resilience and data security posture management, Veeam is built for the convergence of identity, data, security, and AI risk. Headquartered in Seattle with offices in more than 30 countries, Veeam protects over 550,000 customers worldwide, who trust Veeam to keep their businesses running. Join us as we go fearlessly forward together, growing, learning, and making a real impact for some of the world's biggest brands.</p>
</div></div><p></p>
<p><b>About the role:</b></p>
<p>
Senior Domain Engineering Specialist represent <b>Veeam's deepest technical bench</b> and operate as a <b>specialized overlay function</b> supporting eligible accounts in close partnership with Customer Success Engineers (CSEs), Customer Success Specialist (CSSs), and Sales teams. This role is designed to be pulled into customer engagements when <b>advanced product expertise or domain depth</b> is required to accelerate outcomes, derisk adoption, or support complex expansion opportunities.</p>
<p>
The Domain Engineering team is intentionally multidimensional and will include:</p>
<ul>
<li><b>Product focused specialists</b> across<b> VDC and the broader Veeam Data Platform (VDP).</b></li>
</ul><ul><li><b>Domain experts</b> spanning <b>Security, Cloud, and AI</b>.</li>
</ul>
<p>Success Engineers blend deep technical credibility with strong customer facing and consultative skills. They engage directly with senior customer stakeholders&mdash;including CIOs and CISOs&mdash;to assess resilience posture, guide solution design, and influence long term roadmap strategy. By amplifying Veeam's technical authority, Success Engineers help ensure customers realize maximum value while enabling Sales and CSE teams to operate with greater focus and efficiency.</p>
<p><b>
What You'll Do</b></p>
<ul>
<li>Serve as a technical overlay to CSEs and CSSs, providing specialized expertise when advanced product or domain depth is required.</li>
</ul><ul><li>Lead solution design reviews, customer readiness assessments, and risk or maturity modeling engagements across the Veeam Data Platform.</li>
</ul><ul><li>Engage directly with CIO and CISO stakeholders on resilience posture, risk exposure, and longterm data protection and modernization strategies.</li>
</ul><ul><li>Support security, cloud, and AI expansion motions in partnership with Sales and CSE teams, helping shape technical strategy and customer narratives.</li>
</ul><ul><li>Monitor telemetry, inspection signals, and maturity indicators (e.g., DRMM where applicable) to identify risk, optimization opportunities, and expansion signals.</li>
</ul><ul><li>Validate architectures and designs to derisk adoption and accelerate time to value.</li>
</ul><ul><li>Align tightly with Sales Engineering teams on required deliverables and engagement strategy, enabling Sales to remain focused on presales motions while Success Engineers support post sale depth and continuity.</li>
</ul><ul><li>Operate as a pooled specialist resource across Enterprise and Commercial Named accounts (generally $100K+ ARR), with coverage models aligned to demand and specialization.</li>
</ul><ul><li>Amplify Veeam's technical authority in customer conversations by translating complex technical concepts into clear, outcome oriented guidance.</li>
</ul>
<p><b>Note:</b> Success Engineers are not the primary owners of onboarding or renewals but provide targeted support where advanced technical involvement materially improves outcomes.</p>
<p><b>
What You'll Bring</b></p>
<ul>
<li>5+ years of experience in advanced technical or architecture roles (e.g., Security Engineer/Architect, Cloud Solution Architect, Platform Engineer, MLOps / ML Engineer).</li>
</ul><ul><li>Strong depth in at least one product area (VDC or VDP) <b>or</b> one domain area (Security, Cloud, AI), with the ability to collaborate across specialties.</li>
</ul><ul><li>Bachelor's degree in Computer Science, Electrical Engineering, or a related technical field; advanced degree preferred.</li>
</ul><ul><li>Relevant industry certifications (e.g., CompTIA Security+, CISSP, cloud or platform certifications); VMCE preferred or willingness to complete posthire.</li>
</ul><ul><li>Demonstrated ability to engage senior technical and executive stakeholders (CIO/CISO) on risk, resilience, and strategic roadmaps.</li>
</ul><ul><li>Handson experience with solution design, proofs of concept, telemetry analysis, and maturity or risk modeling frameworks.</li>
</ul><ul><li>Strong communication, stakeholder management, and cross functional collaboration skills.</li>
</ul><ul><li>Comfort operating in an overlay model, balancing multiple accounts and priorities with impact.</li>
</ul>
<p>#LI-TN1<br>
#LI-REMOTE</p>
<p></p><div><div>
<p><b>Veeam Software is an equal opportunity employer</b> and does not tolerate discrimination in any form on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state or local law. All your information will be kept confidential.</p>
<p>
Personal data collected during the recruitment process will be processed in accordance with our Recruiting Privacy Notice, which explains how your information is collected, used, and handled in connection with hiring activities. By applying for this position, you consent to this processing.</p>
<p>
By submitting your application, you confirm that the information provided, including any supporting documents, is complete and accurate to the best of your knowledge. Any misrepresentation, omission, or falsification may result in disqualification from consideration or, if discovered after employment begins, termination of employment.</p></div></div></div><p></p>

Senior Domain Engineering Specialist- VDP & Cloud

Confidential

<p><strong>Remote Personal Assistant</strong></p><p><br />We are seeking a highly organized and proactive <strong>Remote Personal Assistant</strong> to support the day-to-day operations of our growing company. This role is ideal for someone who thrives in a fast-paced environment, has excellent communication and organizational skills and can efficiently manage multiple priorities while working independently.</p><p> </p><h3>Key Responsibilities</h3><p>*Manage calendars, appointments, and scheduling for executives and team members.</p><p>*Respond to emails, phone calls, and client inquiries in a professional and timely manner.</p><p>*Coordinate meetings, virtual appointments, and travel arrangements when required.</p><p>*Assist with real estate transaction coordination, document preparation, and file management.</p><p>*Maintain digital records, databases, and CRM systems with accuracy.</p><p>*Conduct online research and prepare reports, presentations, and correspondence.</p><p>*Coordinate with vendors, contractors, tenants, and clients as needed.</p><p>*Monitor project timelines and follow up on outstanding tasks to ensure deadlines are met.</p><p>*Assist with marketing efforts, including social media updates, listing coordination and administrative support.</p><p>*Perform general administrative duties and provide ongoing support to ensure efficient business operations.</p><p> </p><h3>Qualifications</h3><p>*Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar role preferred.</p><p>*Excellent written and verbal communication skills.</p><p>*Strong organizational and time-management abilities.</p><p>*Experience with CRM systems and real estate software is an advantage.</p><p>*Ability to work independently, maintain confidentiality, and handle sensitive information with professionalism.</p><p>*Strong attention to detail and excellent problem-solving skills.</p><p> </p><h3>What We Offer</h3><p>*Flexible scheduling.</p><p>*Competitive compensation.</p><p>*Opportunities for professional growth within a dynamic real estate organization.</p><p>*Supportive and collaborative team culture.</p><p>*This position is ideal for a dependable, detail-oriented professional who enjoys supporting business operations and contributing to the success of a fast-growing hospitality company.</p>

Remote Personal Assistant (1)

Committee for Public Counsel Services

<div>Overview:
<p>
The Committee for Public Counsel Services, the public defender agency for Massachusetts, is seeking a full-time Supervising Administrative Assistant for our Training Department. The Supervising AA provides high level support to the Training Chief and supervises administrative staff in the Training Department. This position is a hybrid position, requiring a minimum of two days per week in Boston or Worcester.</p><div><br>
</div><div><b>We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the </b><b>rights of individuals and promote just public policy to protect the rights of all.</b></div><div></div><div><b><br>
Our Values</b></div><div><br>
</div><div><b>C</b><b>ourage &bull; </b><b>A</b><b>ccountability &bull; </b><b>R</b><b>espect &bull;</b><b> E</b><b>xcellence</b></div><p></p><p><br>
DIVERSITY AND INCLUSION MISSION STATEMENT</p><div></div><p><br>
CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community.</p><div></div><p><b><br>
AGENCY OVERVIEW</b></p><div></div><p><br>
CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters.</p><div></div><p><br>
The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races, ethnicities, genders and/or sexual orientation identities, abilities, and limited English proficiency, among other protected characteristics.</p><div></div><div><b><br>
TRAINING DEPARTMENT OVERVIEW</b></div><div></div><div><br>
The CPCS Training Department develops and delivers comprehensive, practice-driven education for staff and private assigned counsel across all areas of public defense. Through a team of experienced practice area trainers in Criminal Defense, Children and Family Law, Youth Advocacy, and Mental Health Litigation, the Department provides rigorous substantive instruction alongside advanced skills training that reflects the realities of modern indigent defense practice. Our programming is informed by evolving law, interdisciplinary collaboration, and the lived needs of the clients we serve, and is designed to meet the highest standards of excellence in public defense training nationwide.</div><div></div><div><br>
In addition to core practice-area offerings, the Department leads agency-wide training initiatives in areas such as: appellate and post-trial advocacy; emerging adult representation; forensic issues; holistic defense; leadership, management, and professional development; and wellness, These integrated training pathways equip attorneys not only with technical legal proficiency, but with the strategic, collaborative, and management competencies required for effective client-centered advocacy. By investing in continuous professional development, the Training Department strengthens the quality, consistency, and impact of representation provided by CPCS staff and private counsel statewide.</div><div></div><p><b><br>
POSITION OVERVIEW</b></p><div></div><p><br>
The Supervising AA is responsible for supervising the Administrative Assistants in the Training Department, including delegation of work responsibilities, preparation of annual performance evaluations, and approval of time and attendance. The Supervising AA must be able to provide excellent support for staff as well as coordinate communications with other CPCS units across the Agency and the public.</p><p></p><p><br>
This is a full-time (35 hours/week) position and reports directly to the Training Chief. This position is a hybrid position, requiring a minimum of two days per week in Boston or Worcester.
</p>Qualifications:
<div><b>
MINIMUM ENTRANCE REQUIREMENTS</b></div><div></div><p><br>
Applicants must have:</p><ul><li>
Associate&rsquo;s degree in a related area; at least four years of experience as an administrative assistant or office manager; executive level secretarial skills; or an equivalent combination of education, experience, and skills; and,</li><li>
Access to reliable transportation to assist in the execution of training programs at various locations; and,</li><li>
Access to home internet access sufficient to work remotely.</li></ul><div><b>
QUALIFICATIONS/SKILLS</b></div><div></div><p><br>
The ideal candidate will be a person who is highly organized, creative and detail oriented, enjoys interacting with people in a friendly work environment, and will take satisfaction from working in an agency whose commitment is to protecting the fundamental legal rights of indigent persons.</p><p><br>
</p><p>The ideal candidate will have:</p><ul><li>
Expertise in computer and technological skills and in-depth knowledge of relevant software, including MS Word, Excel, PowerPoint, and Outlook;</li><li>
Strong communication, organizational, and detail skills;</li><li>
Knowledge of standard office administrative practices and procedures;</li><li>
Excellent interpersonal and communication skills, including the ability to interact effectively with diverse colleagues at all levels of the agency, and the ability to work as an effective team member;</li><li>
Strong cultural competency and diplomacy skills;</li><li>
Excellent problem-solving skills;</li><li>
Flexibility, and strict adherence to confidentiality;</li><li>
Typing skill of 50 to 60 wpm preferred;</li><li>
Legal office experience a plus; and,</li><li>
Foreign language skills are beneficial.</li></ul>
Responsibilities:
<div><b>
RESPONSIBILITIES</b></div><div><b><br>
</b></div><p>The responsibilities of the Supervising AA include, but are not limited to:
</p><ul><li>Supporting the Training Chief in the day-to-day duties of running the Training Department;</li><li>
Supervising Training Department Administrative Assistant staff, including delegation of work, preparation of annual performance evaluations, approval of time &amp; attendance, and professional training as well as participating in the recruitment, selection, and hiring of Administrative Assistant staff;</li><li>
Providing high level administrative support to the Training Department, including information organization and analysis, scheduling, arranging travel, resource maintenance and updating, and handling correspondence;</li><li>
Working closely with the Training Technologist and the Training Department Project Coordinator to ensure that Department objectives and goals are met;
</li><li>Ensuring that office systems and agency processes are administered effectively and communicating effectively with internal and external contacts at all levels;</li><li>
Coordinating and assisting with in-person and remote training, program evaluation, correspondence with faculty and participants, coordinating registration, communicating and negotiating with hotels, conference facilities and other vendors and other tasks that support the creation and delivery of training;</li><li>
Maintaining ongoing administrative projects such as ordering and organizing library materials, maintaining a department-wide training calendar, updating various membership lists and coordinating use of MCLE vouchers;</li><li>
Coordinating support for the department from HR, Facilities and IT as well as external partners; and,</li><li>
Other duties as assigned.</li></ul><div></div><p><br>
EEO Statement</p><p><br>
</p><p>The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer, Sandra DeBow-Huang, at sdebow@publiccounsel.net</p></div>

Supervising Administrative Assistant - Training Department

Boston Center for the Arts

<div><p>We support working artists to create, perform, and exhibit new works; develop new audiences; and connect the arts to community. Join us.</p>
<h4 class="jobSectionHeader"><b>
We are &mdash;</b></h4>
<ul><li>Leadership, staff, artists, and members who work together to engage new artists, invite artistic risk, provoke change, and move audiences;</li>
<li>A thriving arts complex where we incubate a dynamic and eclectic mix of theatre, dance, music, visual arts, and art that defies categorization;</li>
<li>Fertile ground for artists to experiment, create, exhibit, and perform;</li>
<li>A vibrant and inclusive gathering place where diverse artists, mentors, patrons, and public engage to collaborate and generate cultural community.</li></ul></div><p></p>
<br><b>Executive Coordinator</b>
<br><div><div><p><b>About Boston Center For The Arts</b></p>
<p>
Boston Center for the Arts (BCA) is a multidisciplinary cultural campus in Boston&rsquo;s South End, home to artist studios, arts organizations, exhibition and performance spaces that together create a dynamic ecosystem of creativity and programming.<br>
Through its residencies and initiatives, BCA serves as an epicenter for an expanding cohort of artists working across all disciplines, and has catalyzed careers by providing fertile ground for experimentation and artistic risk-taking. At its core is the historic Cyclorama, whose distinctive 360-degree form reflects a legacy of immersive storytelling and continues to inspire new experimentation at the intersection of art and technology.<br>
At a time of significant institutional transformation, BCA is deepening partnerships with the City of Boston and cultural leaders across the region while advancing bold commitments in governance, artistic leadership, capital planning, and civic collaboration. Under the leadership of its CEO and first-ever Artistic Director, BCA is building a more connected, artist-centered, and partnership-driven future for the organization and the broader creative community.</p>
<p><b>
Position Concept</b></p>
<p>
The Executive Coordinator to the Chief Executive Officer (CEO) provides high-level administrative, operational, and strategic coordination support to the CEO and serves as a key partner in supporting board operations, institutional initiatives, and cross-departmental coordination across the organization.<br>
This role is responsible for managing executive scheduling and communications while also supporting Board of Directors engagement, vendor and contract coordination, office operations, and special projects aligned with BCA&rsquo;s evolving institutional priorities and long-term strategic vision.<br>
The Executive Coordinator serves as a central organizational liaison, facilitating communication, coordination, and follow-through across leadership, staff, board members, artists, partners, vendors, and external stakeholders. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a dynamic and collaborative environment.</p>
<p><b>
Key Responsibilities</b></p>
<p><b>
Executive Support</b></p>
<ul>
<li>Manage the CEO&rsquo;s calendar, scheduling, travel coordination, and meeting logistics.</li>
<li>Prepare agendas, briefing materials, presentations, and follow-up documentation.</li>
<li>Create internal and external communications on behalf of the CEO.</li>
<li>Manage prioritizing and coordinating time-sensitive projects and organizational initiatives.</li>
<li>Maintain confidentiality and professionalism in all aspects of the role.</li>
</ul>
<p><b>Board Relations and Governance Support</b></p>
<ul>
<li>Manage Board of Directors and committee meetings, including scheduling, materials preparation, logistics, and follow-up.</li>
<li>Manage board calendars, governance records, and organizational documentation.</li>
<li>Responsible for tracking board action items, deadlines, and ongoing committee work.</li>
<li>Manage communication and coordination between board members, leadership, and staff.</li>
<li>Assist with onboarding materials and engagement for new board members.</li>
</ul>
<p><b>Vendor and Contract Coordination</b></p>
<ul>
<li>Manage vendor onboarding, contracts, renewals, and related documentation.</li>
<li>Manage timelines, approvals, deliverables, and organizational agreements.</li>
<li>Coordinate service agreements, consultants, and institutional partnerships.</li>
<li>Serve as an internal point of coordination between departments and external vendors.</li>
</ul>
<p><b>Office and Administrative Operations</b></p>
<ul>
<li>Manage the day-to-day coordination and functioning of the office environment.</li>
<li>Responsible for mail, deliveries, supply ordering, and general administrative operations.</li>
<li>Responsible for welcoming and assisting guests, board members, artists, partners, and visitors.</li>
<li>Manage meeting logistics, hospitality, and onsite coordination for leadership meetings and organizational gatherings.</li>
<li>Maintain organized administrative systems, files, and shared operational processes.</li>
</ul>
<p><b>Organizational Coordination and Special Projects</b></p>
<ul>
<li>Assist with institutional initiatives, events, and strategic projects led by the CEO.</li>
<li>Support coordination across departments to ensure timely communication and execution.</li>
<li>Manage and track organizational priorities, timelines, and implementation processes.</li>
<li>Project management connected to governance initiatives, partnerships, fundraising activity, and campus planning efforts.</li>
</ul>
<p><b>Qualifications</b></p>
<ul>
<li>3-5+ years of experience in executive support, office management, operations coordination, or related administrative roles.</li>
<li>Experience supporting senior executives, boards, contracts, or complex organizational operations preferred.</li>
<li>Strong organizational and project coordination skills with exceptional attention to detail.</li>
<li>Demonstrated ability to manage multiple priorities and maintain professionalism in a fast-paced environment.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Strong interpersonal skills and the ability to work collaboratively across departments and with external stakeholders.</li>
<li>Proficiency with Microsoft Office, Google Workspace, and scheduling/project management systems.</li>
<li>Interest in arts, culture, and nonprofit work preferred.</li>
</ul>
<p><b>Compensation &amp; Benefits</b></p>
<ul>
<li>Salary range: <b>$65,000 &ndash; $75,000</b> commensurate with experience. This is an exempt position.</li>
<li>Boston Center for the Arts offers 4 weeks of paid time off, and 2 weeks of additional paid administrative closure.</li>
<li>Benefits: 80% BCA-sponsored health, dental, and vision insurance; flexible spending plans, life and disability; and a 403(b) retirement savings plan.</li>
<li>This is primarily an in-person position with 1 work-from-home day per week + a bank of remote days to use throughout the year.</li>
<li>Complimentary tickets to BCA and BCA partner events and performances.</li>
</ul>
<p></p><p><b>Please submit a resume and a cover letter with your application. Applications will be reviewed on a rolling basis.</b><br>
<i>Boston Center for the Arts is an Equal Opportunity Employer. The BCA prohibits discrimination based upon an individual&rsquo;s age, ancestry, citizenship, color, creed, disability, ethnicity, marital status, national origin, race, religion, sex, gender, sexual orientation, veteran status, or any other characteristics protected by applicable federal, state or local law.</i></p></div></div><p></p>

Executive Coordinator

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
The Senior Administrative Assistant provides high-level administrative support to the Reproductive Endocrinology &amp; Infertility Division. Position requires advanced administrative skills and experience in Outlook calendar management and Microsoft Office Suite. The candidate should possess a high degree of organization, the ability to prioritize assignments, respond to inquiries in a timely manner, follow up and communicate on outstanding issues. The Senior Administrative Assistant utilizes an enormous amount of judgment and discretion in dealing with confidential and sensitive matters for patients and in screening and handling certain routine and administrative functions on behalf of the Division of Reproductive Endocrinology &amp; Infertility.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><div>
PRINCIPAL DUTIES AND RESPONSIBILITIES:<br>
<ul><li>Perform duties under moderate supervision with intermediate to advanced proficiency in administrative skills.</li><li>Assist in the planning and execution of special projects and events.</li><li>Oversee office supplies inventory, ordering, and distribution.</li><li>Arrange logistics for internal and external meetings, including room bookings and catering.</li><li>Handle incoming and outgoing correspondence, including emails, letters, and phone calls.</li><li>Monitor project timelines and ensure deadlines are met.</li><li>Manage and maintain assigned physicians&rsquo; CVs, licensure, and tracking CMEs</li><li>Ensure office equipment is properly maintained and serviced.</li><li>Serve as the primary point of contact between assigned physicians and internal/external stakeholders.</li><li>Organize and maintain office files, both electronic and physical.</li><li>Manage and maintain assigned physicians&rsquo; schedules, including appointments, meetings, and travel arrangements.</li><li>Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Prepare, review, and edit reports, presentations, and other documents.</li><li>Coordinate with IT for technical support and equipment needs.</li><li>Draft and distribute memos, announcements, and other communications as directed.</li><li>Provide cross coverage as needed</li><li>Follow HIPAA guidelines for the management of patient privacy and confidentiality.</li><li>Other duties, as assigned.</li></ul></div><p></p><p><br>
Education<br>
High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
<br>
Experience<br>
Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred</p><p></p><div>
SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:<br>
<ul><li>Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work independently with minimal supervision.</li><li>Strong attention to detail and problem-solving skills.</li><li>Familiarity with hospital administration processes and healthcare regulations.</li><li>Professional demeanor and ability to interact effectively with all levels of staff.</li></ul></div><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><b>
Physical Requirements</b><ul><li>
Standing Occasionally (3-33%)
</li></ul><ul><li>Walking Occasionally (3-33%)
</li></ul><ul><li>Sitting Constantly (67-100%)
</li></ul><ul><li>Lifting Occasionally (3-33%) 20lbs - 50lbs
</li></ul><ul><li>Carrying Occasionally (3-33%) 20lbs - 50lbs
</li></ul><ul><li>Pushing Rarely (Less than 2%)
</li></ul><ul><li>Pulling Rarely (Less than 2%)
</li></ul><ul><li>Climbing Rarely (Less than 2%)
</li></ul><ul><li>Balancing Occasionally (3-33%)
</li></ul><ul><li>Stooping Occasionally (3-33%)
</li></ul><ul><li>Kneeling Rarely (Less than 2%)
</li></ul><ul><li>Crouching Rarely (Less than 2%)
</li></ul><ul><li>Crawling Rarely (Less than 2%)
</li></ul><ul><li>Reaching Occasionally (3-33%)
</li></ul><ul><li>Gross Manipulation (Handling) Constantly (67-100%)
</li></ul><ul><li>Fine Manipulation (Fingering) Frequently (34-66%)
</li></ul><ul><li>Feeling Constantly (67-100%)
</li></ul><ul><li>Foot Use Rarely (Less than 2%)
</li></ul><ul><li>Vision - Far Constantly (67-100%)
</li></ul><ul><li>Vision - Near Constantly (67-100%)
</li></ul><ul><li>Talking Constantly (67-100%)
</li></ul>Hearing Constantly (67-100%)<br>
<ul><li>
</li></ul><p></p><br>
<div><div><div><div><div><div><div><p><b>Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
75 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$20.84 - $29.79/Hourly<p></p><p><b><br>
Grade</b></p>
4<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Senior Administrative Assistant - OBGYN

Linedata

<div><p>We are seeking an experienced Benefits &amp; Payroll specialist to provide maternity leave coverage for our North America HR team.</p><p>
This role will be responsible for the administration of employee benefits programs, payroll auditing, leave management, open enrollment support, vendor management, and benefits compliance activities.</p><p>
The ideal candidate will have hands-on experience with ADP Workforce Now Benefits Administration and payroll processes.</p><p><b>
Key Responsibilities</b></p><ul><li><p>
Administer employee benefit programs, including medical, dental, vision, life, disability, retirement, and leave benefits.</p></li><li><p>
Manage benefit enrollments, employee changes, terminations, carrier integrations, and ongoing data reconciliation across benefit platforms.</p></li><li><p>
Review monthly benefit invoices, validate enrollment data, and coordinate related purchase orders.</p></li><li><p>
Serve as the primary administrator for ADP Workforce Now Benefits, including system updates, benefit configuration, and Open Enrollment support.</p></li><li><p>
Partner with benefit carriers, brokers, and ADP to resolve eligibility, billing, and file feed discrepancies.</p></li><li><p>
Support and coordinate annual Open Enrollment activities, employee communications, and vendor presentations.</p></li><li><p>
Administer leave of absence programs, including disability and paid family leave, while coordinating with payroll, employees, managers, and third-party administrators.</p></li><li><p>
Audit payroll for benefit deductions, employee contributions, and benefit-related changes to ensure accuracy.</p></li><li><p>
Complete benefit-related compliance reporting, filings, audits, and year-end processes.</p></li><li><p>
Respond to employee inquiries and provide ongoing support regarding benefits and payroll-related matters.</p></li></ul><p><b>
Qualifications</b></p><ul><li><p>
5+ years of benefits administration experience.</p></li><li><p>
Strong experience with ADP Workforce Now Benefits Administration.</p></li><li><p>
Payroll processing, auditing, or payroll review experience required.</p></li><li><p>
Experience managing Open Enrollment and vendor relationships.</p></li><li><p>
Knowledge of leave administration, benefits compliance, and employee benefits programs.</p></li><li><p>
Strong attention to detail, organizational skills, and ability to work independently in a fast-paced environment.</p></li></ul><p><b>
Employment Details</b></p><ul><li><p>
Employment type: Part-time temporary employee</p></li><li><p>
Assignment: Maternity-leave coverage</p></li><li><p>
Anticipated duration: August 2026 through February 2027</p></li><li><p>
Schedule: 24 hours per week, Tuesday through Thursday</p></li><li><p>
Location: Boston office preferred, with flexibility for remote work</p></li><li><p>
Compensation: $65&ndash;$75 per hour</p></li></ul></div><p></p>

Benefits & Payroll Specialist

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