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administrative support specialist

Thompson Thrift

<div><p><b>Community Management Operations Support Specialist &ndash; Indianapolis, IN
</b></p><p>Support high-impact operations and leadership initiatives within a growing multifamily real estate organization. As a Community Management Operations Support Specialist, you will play a critical role in enabling Community Management leadership to operate efficiently, execute strategic initiatives, and deliver exceptional resident experiences across the portfolio.</p>
<p><b>
Why Thompson Thrift?</b></p>
<p>
Thompson Thrift is an integrated, full-service real estate company engaged in the development, construction, leasing, and management of high-quality multifamily communities nationwide. We're committed to building exceptional places &mdash; and developing the people who make them possible.</p>
<p><b>
At Thompson Thrift, you'll find:
</b></p><ul><li>Values-Driven Culture &mdash; Excellence, Service, and Leadership guide everything we do</li>
<li>Career Growth &mdash; Training, mentorship, and long-term development opportunities Work</li>
<li>Life Support &mdash; Competitive benefits, flexibility, and wellness programs</li>
<li>Real Impact &mdash; Hands-on involvement in industry-leading multifamily projects</li>
</ul>
<p><b>Your Role as a Community Management Operations Support Specialist</b></p>
<p>
In this operations support role, you will provide executive-level administrative and operational coordination for the Community Management team. You will work closely with senior leadership to support strategic execution, reporting, process improvement, and cross-functional alignment across multifamily property operations.</p>
<p><b>
Key Responsibilities</b></p>
<p>
Executive &amp; Administrative Support</p>
<ul>
<li>Provide direct support to senior leadership, including calendar management, meeting coordination, travel planning, expense reporting, and preparation of materials</li>
<li>Coordinate internal and external communications to ensure alignment and follow-through</li>
<li>Capture and distribute meeting notes, action items, and key takeaways</li>
</ul>
<p>Operations Coordination &amp; Support</p>
<ul>
<li>Support execution of key operational initiatives and ongoing priorities within Community Management</li>
<li>Coordinate recurring meetings, develop agendas, and prepare supporting materials</li>
<li>Assist in preparing reports, presentations, and deliverables for leadership meetings, including financial and marketing updates</li>
</ul>
<p>Process, Reporting &amp; Organizational Support</p>
<ul>
<li>Maintain operational trackers, reporting tools, and performance metrics</li>
<li>Coordinate department calendars, timelines, and planning tools</li>
<li>Support annual budget processes and large-scale operational workflows</li>
</ul>
<p>Contracts &amp; Compliance Administration</p>
<ul>
<li>Manage execution of Community Management contracts in accordance with company policies</li>
<li>Ensure documentation is accurate, complete, and properly stored</li>
</ul>
<p>Training &amp; Event Logistics</p>
<ul>
<li>Coordinate logistics for company training events and large meetings</li>
<li>Partner with internal teams to ensure events are organized and aligned with expectations</li>
</ul>
<p>Field &amp; Team Support</p>
<ul>
<li>Provide operational support, tools, and resources to Community Management teams</li>
<li>Serve as a key point of coordination between leadership, operations, and onsite teams</li>
</ul>
<p><b>Our Ideal Candidate for this Role</b></p>
<p>
Education</p>
<ul>
<li>High school diploma or GED required</li>
<li>Associate's or bachelor's degree preferred</li>
</ul>
<p>Experience</p>
<ul>
<li>4+ years of progressive experience in a professional office or operations support environment</li>
</ul>
<p>Skills &amp; Attributes</p>
<ul>
<li>Strong alignment with company values of leadership, excellence, and service</li>
<li>Excellent organizational, communication, and customer service skills</li>
<li>Ability to work both independently and collaboratively in a fast-paced environment</li>
<li>Strong problem-solving and critical thinking abilities</li>
<li>Proficiency in Microsoft Office 365 and Yardi (Yardi reporting preferred)</li>
<li><b>Travel:</b>Willingness to travel for overnight trips (up to 10%).</li>
</ul>
<p><b>Why This Role Matters</b></p>
<p>
The Community Management Operations Support Specialist plays a vital role in driving operational excellence across a multifamily portfolio. By supporting leadership, improving processes, and ensuring alignment across teams, this role directly contributes to efficiency, performance, and exceptional resident experiences.</p>
<p>
This is an excellent opportunity for an experienced operations professional seeking growth within property management, real estate operations, and multifamily housing.</p><p></p><div><div><b><br>
Use of AI in Hiring</b></div>
<div></div>
<div>Thompson Thrift uses AI-assisted tools within our applicant tracking system to support parts of the recruiting process. These tools assist recruiters but do not make hiring decisions or independently determine candidate outcomes. All hiring decisions are made by human reviewers. If you have questions about our hiring process, please contact us at recruiting@thompsonthrift.com.</div>
<div></div>
<div>By submitting your application, you acknowledge this information and confirm that the information you have provided is accurate and complete to the best of your knowledge.</div></div></div>

Community Management Operations Support Specialist

Music for All

<div><p><b>Advancement Support Specialist</b></p>
<p>
 <b>ABOUT THE POSITION:</b></p>
<p>
 The Advancement Support Specialist serves as the operational backbone of the Advancement team, ensuring accuracy, organization, and consistency across all fundraising systems, data, and processes.</p>
<p>
 This role is responsible for maintaining high-quality data, managing reporting and tracking systems, supporting grant and donor workflows, and ensuring timely and accurate execution of core advancement functions.</p>
<p>
 The ideal candidate is highly detail-oriented, process-driven, and analytical, with a strong commitment to accuracy, organization, and continuous improvement.</p>
<p>
 <b>REPORTING STRUCTURE:</b></p>
<p>
 This position reports to the Senior Director of Mission Advancement</p>
<p>
 <b>RESPONSIBILITIES:</b></p>
<p>
 <b>Advancement Data &amp; Systems Management:</b></p>
<ul><li>Maintain accurate and up-to-date donor and prospect records in the CRM</li></ul>
<ul><li>Perform regular data audits, reconciliations, and quality control checks</li></ul>
<ul><li>Process gifts with a high degree of accuracy and consistency</li></ul>
<ul><li>Generate reports to support fundraising strategy, forecasting, and reconciliation</li></ul>
<ul><li>Support list segmentation and data pulls for campaigns and communication</li></ul>
<p><b>
Gift Processing &amp; Donor Acknowledgment:</b></p>
<p>
 &middot; Process and record all gifts in alignment with internal and accounting standards</p>
<ul><li>Ensure timely, accurate donor acknowledgments (target: within 48&ndash;72 hours)</li></ul>
<ul><li>Maintain documentation for restricted gifts and donor intent</li></ul>
<ul><li>Track pledges and payment schedules</li></ul>
<p><b>
Grant &amp; Reporting Coordination:</b></p>
<ul><li>Maintain and manage the master grants calendar, including deadlines for proposals, reports, and renewals</li></ul>
<ul><li>Track progress on grant deliverables and proactively flag upcoming deadlines</li></ul>
<ul><li>Support collection and organization of data required for grant applications and reports</li></ul>
<ul><li>Assist in preparing draft materials and supporting documentation</li></ul>
<p>
 <b>Process, Documentation &amp; Workflow Management:</b></p>
<ul><li>Develop and maintain standard operating procedures for advancement activities</li></ul>
<ul><li>Ensure consistent application of data entry standards and internal policies</li></ul>
<ul><li>Identify inefficiencies and recommend improvements to systems and workflows</li></ul>
<ul><li>Support onboarding and training of staff on data and process standards</li></ul>
<p>
 <b>Administrative &amp; Operational Support:</b></p>
<p>
 &middot; Provide scheduling and coordination support for Advancement leadership</p>
<ul><li>Prepare materials for donor communications, reporting, and internal use</li></ul>
<ul><li>Maintain organized digital files and documentation systems</li></ul>
<ul><li>Support tracking of donor engagement and moves management activity</li></ul>
<p>
 <b>Qualifications:</b></p>
<p>
 &middot; 2&ndash;5+ years of experience in nonprofit operations, development, data management, or administrative support</p>
<ul><li>Experience working with CRM/databases (DonorPerfect strongly preferred)</li></ul>
<ul><li>Strong proficiency in Excel and data handling</li></ul>
<ul><li>Exceptional attention to detail and commitment to accuracy</li></ul>
<ul><li>Highly organized with the ability to manage multiple deadlines and priorities</li></ul>
<ul><li>Strong written communication and proofreading skills</li></ul>
<p>
 <b>Core Competencies:</b></p>
<p>
 &middot; High attention to detail and commitment to data accuracy</p>
<ul><li>Strong analytical and problem-solving skills</li></ul>
<ul><li>Ability to follow, maintain, and improve structured processes</li></ul>
<ul><li>Excellent organization and documentation skills</li></ul>
<ul><li>Comfort working independently on detail-oriented tasks</li></ul>
<ul><li>Ability to manage deadlines with consistency and reliability</li></ul>
<ul><li>Commitment to data integrity, confidentiality, and accountability</li></ul>
<p><b>
Work Style:</b></p>
<ul><li>Thrives in structured, process-driven environments</li></ul>
<ul><li>Takes pride in producing accurate, reliable work</li></ul>
<ul><li>Approaches tasks methodically and thoughtfully</li></ul>
<ul><li>Values clarity, consistency, and organization</li></ul>
<p>
 Every candidate for a position at Music for All must understand and acknowledge that a substantial portion of the organization&rsquo;s business is the planning and execution of special events. As such, all Music for All employees are involved in the planning of events and have some on-site event production duties and responsibilities with some travel required.</p>
<p>
 Music for All offers a competitive compensation and benefits package including base salary, health, life, dental, and disability insurance benefits, 401(k) retirement plan, tuition reimbursement, professional development, health savings account, and flexible spending account.</p>
<p>
 <b>ABOUT MUSIC FOR ALL</b></p>
<p>
Music for All&rsquo;s mission is to create, provide and expand positively life-changing experiences through music for all. Our vision is to be a catalyst to ensure that every child in America has access and opportunity for active music making in their scholastic environment.</p>
<p>
Founded in 1975, Music for All is a destination &ndash; and sets the standard &ndash; for scholastic music ensemble performance and music education advocacy. Music for All provides ensemble experiences, hands-on opportunities for individual student performance training and growth, and teacher professional development.</p>
<p>
Music for All is also committed to informing and empowering students, parents, and teachers to be engaged advocates for the arts and music education in their communities and across the nation.</p>
<p>
A 501(c)(3) nonprofit educational organization, Music for All&rsquo;s programs include 30+ annual events, serving more than 600,000 attendees each year &ndash; more than 1.3 million in our 47-year history. Our programs including the Bands of America Grand National Championships and Regional Championships for marching bands, the Music for All Summer Symposium camp for students and teachers, the Music for All National Festival and Affiliate Regional Music Festivals for concert bands, orchestras, choirs, chamber ensembles, percussion ensembles, and the national honor concert band, jazz band, orchestra, and the Bands of America Honor Band that marched for the fifth time in the Rose Parade&reg; in 2022.</p></div>

Advancement Support Specialist

Indiana University Health

<div><div><div><div><h1 class="jobSectionHeader"><b>Coordinator-Administrative</b></h1>
</div></div><div></div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
<div><p><b>Overview</b>
</p><div><h2 class="jobSectionHeader"><b>Administrative Coordinator</b></h2><p><b>
Endocrinology Division</b></p><p><b>
Schedule:</b> Monday&ndash;Friday, 8:00 AM&ndash;5:00 PM<br>
<b>Location:</b> Riley Hospital</p><p></p><h3 class="jobSectionHeader"><b>
Position Overview</b></h3><p>
This position provides high‑level administrative and technical support to the Endocrinology Division&rsquo;s Chief, including the Service Line Administrator and other senior leadership. The role requires strong organizational skills, sound judgment, and the ability to manage complex administrative functions with a high degree of autonomy. The successful candidate will handle confidential information, coordinate varied priorities, and serve as a professional representative of the division.</p><p></p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><h4 class="jobSectionHeader"><b>
Administrative &amp; Leadership Support</b></h4><ul><li>
Maintain Outlook calendar and division‑wide calendar</li><li>
Coordinate meeting logistics, distribute agendas and meeting minutes</li><li>
Draft, manage, and distribute division communications</li><li>
Serve as administrator for faculty annual reviews, including distributing and maintaining records</li><li>
Process continuing medical education (CME) and reimbursement documentation</li><li>
Arrange travel and manage itineraries for faculty, visiting speakers, and recruits</li><li>
Schedule and host outside speakers and other visitors</li></ul><h4 class="jobSectionHeader"><b>
Operations &amp; Coordination</b></h4><ul><li>
Maintain Amion, QGenda, and Backline systems</li><li>
Organize and support division retreats and special events</li><li>
Coordinate with the Practice Manager, Service Line Administrator (SLA), Division Chief, and Fellowship Coordinator</li><li>
Provide limited ordering of office supplies</li><li>
Support department‑wide initiatives, project tracking, and reporting</li></ul><h4 class="jobSectionHeader"><b>
Administrative Excellence</b></h4><ul><li>
Prepare high‑quality presentations, reports, and correspondence for internal and external stakeholders</li><li>
Process invoices and expense reports</li><li>
Ensure accuracy and availability of office records, files, and operational data</li><li>
Provide basic budget oversight and reconciliation</li><li>
Identify and resolve administrative and operational challenges proactively</li></ul><h4 class="jobSectionHeader"><b>
Training &amp; Oversight</b></h4><ul><li>
Train and support junior administrative staff</li><li>
Delegate and oversee day‑to‑day administrative tasks, as appropriate</li></ul><p></p><h3 class="jobSectionHeader"><b>
Skills for Success</b></h3><ul><li>
Strong accountability and integrity</li><li>
Ability to handle sensitive and confidential information with discretion</li><li>
Excellent organizational and time‑management skills</li><li>
Professional communication and customer service approach</li><li>
Strong independent judgment and problem‑solving abilities</li><li>
Ability to anticipate leadership needs and address issues proactively</li><li>
Comfortable working with limited guidance in a fast‑paced, complex environment</li></ul><p></p><h3 class="jobSectionHeader"><b>
Work Style &amp; Expectations</b></h3><ul><li>
Manages multiple priorities with high autonomy</li><li>
Exercises sound judgment and adapts to changing needs</li><li>
Maintains a high level of professionalism when representing the division</li><li>
Demonstrates initiative and ownership in daily operations</li></ul></div><div><h3 class="jobSectionHeader"><b>
Required &amp; Preferred Qualifications</b></h3><ul><li>
Bachelor&rsquo;s degree or equivalent years of experience required</li><li>
Minimum of three (3) to five (5) years of relevant professional experience</li><li>
Intermediate experience receiving, analyzing, and interpreting complex data and information</li><li>
Experience working within a matrix organization or complex work environment preferred</li><li>
Advanced proficiency with Microsoft Office applications, including Word, PowerPoint, and Excel</li></ul></div><br>
<p></p>
</div><p></p><div><p>We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.</p>
</div></div></div><div></div><div><div><div><p>Indiana University Health is Indiana&rsquo;s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We&rsquo;re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.</p></div></div></div></div>

Coordinator-Administrative

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Apr 8, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>474910
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><p><b><br>
About the Family &amp; Social Services Administration:
</b></p><p>The Office of Medicaid Policy and Planning (OMPP) is a division within the Family and Social Services Administration, which receives around 13 percent of the state's budget to ensure vital health care coverage to approximately 1 in 5 Hoosiers. OMPP strives to build programs and processes that enable Hoosiers to live in fully engaged communities and reach their greatest emotional, mental and physical well-being. Our mission is to support individual and community well-being with effective and efficient programs, remarkable collaborations, measurable impact on individuals and communities, and an energized staff that is fully engaged with this mission.</p><p></p><div><b><br>
Role Overview</b>:</div><div>
This role, Administrative Assistant, supports the Office of General Counsel within the FSSA and is located in the Government Center in downtown Indianapolis. Your role involves coordinating administrative tasks, managing calendars, distributing mail, and other adiminstrative tasks. The ideal candidate is organized, efficient, and a self-starter.</div><div><br>
<br>
<b>Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $37,648.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Provides advanced administrative support to an agency, department, or facility.</li><li>
Reviews the organizational structure and functions of assigned program area to recommend changes to promote effectiveness.</li><li>
Administers staff functions in support of program area.</li><li>
Aids program administrator in applying agency or department policies and procedures.</li><li>
Represents program administrator in meetings with representative of other agencies, and interested public to explain and interpret program goals, policies, and procedures.</li><li>
Prepares, evaluates, and maintains administrative reports, policies, and procedures for different program areas</li></ul><div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
Specialized knowledge of theories, principles, and practices of administrative management.</li><li>
Working knowledge of state governmental administrative structure.</li><li>
Working knowledge of assigned program area.</li><li>
Organizational skills with the ability to prioritize tasks effectively and multitask.</li><li>
Ability to coordinate and motivate professional and support personnel.</li><li>
Ability to communicate, both orally and verbally, with diverse public.</li><li>
Attention to detail and proofreading skills.</li><li>
Ability to establish cooperative work relationships.</li><li>
Ability to analyze, update and write procedures and policies.</li></ul><div><b>
A degree is not required. However, at least 5+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Administrative Assistant

Indiana University

<div><p><b>Department</b></p><p>
OFFICE OF THE DEAN - MEDICINE (IN-DOSM-IUINA)</p><p><b>
Department Information</b></p><p>
The Office of Educational Affairs provides support to meet the educational needs across the school, including health science professions and medical students, medical residents and fellows, and continuing education for practicing clinicians and researchers statewide. This office also serves faculty by providing resources and guidance for curriculum development, program assessment, student evaluation, and learning technology.
</p><p>Led by Executive Associate Dean for Educational Affairs, Bradley L. Allen, MD, PhD., the Office of Educational Affairs coordinates educational programs and support services, activities for continuing education, and Graduate Medical Education activities. The department also counsels students, directs the Office of Medical School admissions and the Office of Financial Services, and oversees and directs educational programs for health professions programs.</p><p><b>
Job Summary</b></p><p>
Department-Specific Responsibilities
</p><ul><li>Maintains the Executive Associate Dean (EAD) for Educational Affairs calendar.
</li><li>Schedules, plans, and coordinates meetings, travel, conferences, speaking engagements, tours, presentations, and events.
</li><li>Qualifies appointments by clarifying purpose and agenda.
</li><li>Prepares and manages logistics (timelines, lodging, transportation, reservations, catering, signage, technology, accommodations, materials, and communication).
</li><li>Provides materials and details at least one business day in advance.
</li><li>Greets and seats in-person attendees.
</li><li>Drafts and edits correspondence, presentations, documents, and reports with strong attention to detail and timeliness.
</li><li>Establishes and maintains filing systems and records.
</li><li>Handles sensitive and confidential information while prioritizing appropriately.
</li><li>Oversees Educational Affairs organizational charts.
</li><li>Facilitates routing and signature processes for Memorandums of Understanding (MOU).
</li><li>Creates agendas and manages monthly meetings for the Deans Offices of Education and Regional Campus Systems.
</li><li>Coordinates quarterly department chair visits (attendance, planning, agendas, and presentations).
</li><li>Supports the graduation recognition ceremony (platform party management).
</li><li>Assists with Indiana University School of Medicine (IUSM) events (all school meetings, Match Day, etc.).
</li><li>Supports the White Coat Ceremony (platform party management).
</li><li>Coordinates receptions (e.g., Point of Care Ultrasound (POCUS) Celebration, Bicentennial Scholars Celebration).
</li><li>Organizes open houses (e.g., Educational Affairs Holiday Open Houses).
</li><li>Participates in deans' executive assistants meetings.
</li><li>Balances executive support with additional responsibilities through effective time management and prioritization.
</li><li>Serves on hiring committees across units.
</li></ul><p>General Responsibilities
</p><ul><li>Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications.
</li><li>Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
</li><li>Welcomes guests and customers by greeting them, in person or on the telephone; answers or directs inquiries.
</li><li>Maintains customer confidence and protects administrative operations by keeping information confidential.
</li><li>Prepares administrative information and reports by collecting, analyzing, and summarizing data and trends.
</li></ul><p><b>Qualifications</b></p><p>
EDUCATION / WORK EXPERIENCE</p><p><b>
Required</b></p><ul><li>
High school diploma or equivalent (such as HSED or GED) with 7 years of experience in an administrative support role; <b>OR</b></li><li>
Associate's degree with 4 years of experience in an administrative support role; <b>OR</b></li><li>
Bachelor's degree with 2 years of experience in an administrative support role.</li></ul><p>
SKILLS</p><p><b>
Required</b></p><ul><li>
Ability to simultaneously handle multiple priorities.</li><li>
Strong verbal communication and listening skills.</li><li>
Demonstrates ability to maintain confidential information.</li><li>
Strong tact and diplomacy skills.</li></ul><p><b>
Working Conditions / Demands</b></p><p>
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.</p><p><b>
Additional Information</b></p><p>
This position is eligible for a hybrid schedule (2 days remote and 3 days of in-person work), subject to change in the future based on university policy and business needs.
</p><p><b>Work Location</b></p><p>
Indianapolis, Indiana</p><p><b>
Benefits Overview</b></p><p>
For full-time staff employees, Indiana University offers a wide array of benefits including:</p><ul><li>
Comprehensive medical and dental insurance</li><li>
Health savings account with generous IU contributions</li><li>
Healthcare and dependent care flexible spending accounts</li><li>
Basic group life insurance paid by IU</li><li>
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance</li><li>
Base retirement plan with generous IU contributions, subject to vesting</li><li>
Voluntary supplemental retirement plan options</li><li>
Tuition subsidy for employees and family members taking IU courses</li><li>
10 paid holidays plus a paid winter break each year</li><li>
Generous paid time off plans</li><li>
Paid leave for new parents and IU-sponsored volunteer events</li><li>
Employee assistance program (EAP)</li></ul><p>
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.</p><p><b>
Job Classification</b></p><p>
Career Level: Mastery</p><p>
FLSA: Nonexempt</p><p>
Job Function: General Administration</p><p>
Job Family: Administrative Support</p><p>
Click here to learn more about Indiana University's Job Framework.</p><p><b>
Posting Disclaimer</b></p><p>
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.</p><p>
If you wish to include a cover letter, you may include it with your resume when uploading attachments.</p><p><b>
Equal Employment Opportunity</b></p><p>
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.</p><p><b>
Campus Safety and Security</b></p><p>
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.</p><p><b>
Contact Us</b></p><p>
Request Support<br>
Telephone: 812-856-1234</p></div>

Executive Assistant

Harbor Group Management

Harbor Group Management Company is a multi-billion dollar real estate investment and property management firm. As we continue to grow, we are looking for passionate, goal oriented, creative individuals with an entrepreneurial spirit and great communication skills. Harbor Group is dedicated to outstanding customer service and providing exquisite living experience for our residents.
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Leasing Specialist
<br><br>
<b>Job Title:</b> Leasing Specialist
<br><br>
<b>Division:</b> Multifamily
<br><br>
<b>Status:</b> Non-Exempt
<br><br>
<b>JOB SUMMARY:</b> The Leasing Specialist is responsible for driving occupancy and resident satisfaction in a multi-family community. This role includes showing and leasing apartments to prospective residents, coordinating marketing initiatives, assisting in resident retention efforts, and supporting the Property Manager in daily operations to ensure a positive living experience and strong financial performance.
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<b>ESSENTIAL DUTIES AND RESPONSIBILITIES:</b> include the following but are not limited to the job specifications contained herein. Additional duties or job functions that can be performed safely may be required as deemed necessary by Harbor Group Management Company.
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<ul>
<li>Greet prospective residents, conduct property tours, and showcase available apartments and amenities.</li>
<li>Qualify leads, process rental applications, run background and credit checks, and prepare lease documents.</li>
<li>Ensure units are move-in ready by inspecting them before occupancy and coordinating outstanding items with maintenance.</li>
<li>Execute lease agreements and move-in packages, ensuring a smooth onboarding process for new residents.</li>
<li>Design and implement short- and long-term marketing plans to generate traffic and maintain occupancy.</li>
<li>Promote the community via digital platforms such as Craigslist, Facebook, and email campaigns.</li>
<li>Coordinate resident referral programs, employer outreach, and participate in local networking efforts.</li>
<li>Maintain up-to-date knowledge of market conditions, competitor properties, rental rates, and trends.</li>
<li>Support resident retention through excellent customer service and timely response to questions, complaints, and maintenance needs.</li>
<li>Conduct follow-up communication with prospects and new residents to ensure satisfaction.</li>
<li>Participate in lease renewal efforts by preparing renewal documents, engaging with residents, and finalizing lease extensions.</li>
<li>Maintain accurate records of prospect and resident interactions using property management software (e.g., Yardi, OneSite).</li>
<li>Keep guest cards updated and perform follow-ups on all leads.</li>
<li>Assist with rent collection, manage delinquent accounts, and support administrative tasks as assigned by the Property Manager.</li>
<li>Ensure leasing office and tour path are presentable and meet show standards at all times.</li>
</ul>
<b>QUALIFICATIONS:</b> To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
<br><br>
<ul>
<li>High School Diploma or equivalent.</li>
<li>Minimum one year of experience in leasing, sales, or customer service; property management experience preferred.</li>
<li>Proficient with Microsoft Office and Property Management software experience is a must.</li>
<li>Experience utilizing social media (Facebook, Instagram, etc.) is preferred.</li>
<li>Excellent organizational and communication skills with the ability to manage multiple tasks and deadlines in a fast-paced environment.</li>
<li>Strong attention to detail, problem-solving skills, and the ability to work independently or as part of a team.</li>
<li>Must be customer-service oriented with the ability to interact professionally with residents and vendors.</li>
<li>Flexibility to work weekends if required by the property.</li>
<li>Valid driver’s license required (for operating golf carts if applicable).</li>
</ul>
#LI-ED2
<br><br>
<b>WHAT WE OFFER:</b><br>
<ul>
<li>Competitive Salaries & Bonuses</li>
<li>Medical, Dental & Vision Plans</li>
<li>401(k) Plan with Employer Matching Contributions (including part-time employees)</li>
<li>Paid Time Off (PTO) & 10+ Paid Holidays</li>
<li>Paid Parental Leave</li>
<li>Paid Birthday Off (Multifamily)</li>
<li>Flexible Spending Accounts</li>
<li>Company-Paid Long-Term Disability</li>
<li>Company-Paid Life Insurance</li>
<li>Short-Term Disability</li>
<li>Health Savings Account with Employer Contributions</li>
<li>Pre-Tax Commuter Benefit (Corporate)</li>
<li>Wellness Perks (including part-time employees)</li>
<li>FinFit Financial Wellness Program</li>
<li>Legal Resources</li>
<li>Employee Apartment Discount (including part-time employees)</li>
<li>Employee Referral Program (including part-time employees)</li>
<li>Employee Assistance Program (including part-time employees)</li>
<li>Tuition Reimbursement</li>
<li>Insta Pay Eligible</li>
<li>Volunteer & Community Service Opportunities</li>
<li>Employee Recognition & Awards</li>
</ul>
Benefit eligibility will be determined at the time of hire. Eligibility for certain benefits may vary based on position, location, hours worked, and other qualifying criteria.
<br><br>
Veteran Friendly
<br>This pre-employment application will be given every consideration, but its receipt does not imply that the applicant will be employed. Each question should be answered in a complete and accurate manner as no action can be taken on this application until all questions have been answered.
<br>Harbor Group Management is proudly an Equal Opportunity Employer EOE/M/F/D/V. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Leasing Specialist

Concentra

<div>Overview:
<div>
Are you ready to take your career to new heights? At Concentra, you will be a vital member of our patient care team and play a crucial role in providing exceptional care to our patients. Our mission is to improve the health of America's workforce, one patient at a time. Join us at Concentra and see how your clinical competency and compassion can make a meaningful difference in the lives of the patients you serve.</div><div></div><div><br>
The Patient Service Specialist performs complex administrative duties including but not limited to patient registration, patient scheduling, providing excellent customer service to clients, and management of multi-line phone system. This role requires a general knowledge of various systems and/or procedures. This position ensures that every patient is treated with quality clinical care and is provided a welcoming and respectful experience.</div>
Responsibilities:
<ul><li>Greet patients and visitors</li><li>
Communicate wait times to patients and direct them accordingly</li><li>
Obtain authorization, as needed, to process patients for services</li><li>
Check in patients using appropriate patient management system</li><li>
Explain all required forms to patients and ensure proper completion of all paperwork</li><li>
Answer incoming telephone lines and direct the caller accordingly</li><li>
Contact patients regarding appointment reminders, rescheduling, or cancellations.</li><li>
Check out patients in appropriate patient management system and distribute records</li><li>
File paperwork, medical records, and correspondence</li><li>
Maintain inventory of office supplies and printed forms</li><li>
Manage dissemination of all paperwork to outside parties including non-injury, custody, and control forms</li><li>
Follow HIPAA guidelines and safety rules</li><li>
Attend center staff meetings</li><li>
Participate in initial and ongoing training as required</li><li>
Complete processing of patient referrals including accurate checkout, paperwork processing, patient education, and communication with Client Support Group</li><li>
Assist Center Operations Director or other leader in managing daily administrative functions</li><li>
Assist in maintaining a neat, clean, and orderly appearance throughout the facility</li><li>
Use employer reporting tool to scan and distribute employer results and paperwork</li><li>
Review clinician transcriptions and enter applicable charges via internal charge entry system.</li><li>
Perform some medical assistant duties such as breath alcohol tests, drug screens, TB skin test reads and/or other duties as assigned/approved by medical leadership</li></ul><div>
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.</div>
Qualifications:
<div>
Education Level: High School Diploma or GED</div><div></div><div><br>
Job-Related Experience</div><ul><li>
6 months to 1 year</li><li>
Working knowledge of state-specific occupational medicine requirements preferred</li></ul><div>
Job-Related Skills/Competencies</div><ul><li>
Concentra Core Competencies of Service Mentality, Attention to Detail, Sense of Urgency, Initiative and Flexibility</li><li>
Ability to make decisions or solve problems by using logic to identify key facts, explore alternatives, and propose quality solutions</li><li>
Outstanding customer service skills as well as the ability to deal with people in a manner which shows tact and professionalism</li><li>
The ability to properly handle sensitive and confidential information (including HIPAA and PHI) in accordance with federal and state laws and company policies</li><li>
Demonstrated effective communication and interaction with employers, patients, providers, and other employees</li><li>
Demonstrated ability to maintain working relationship with all levels of employees</li><li>
Demonstrated excellent customer service skills</li><li>
Demonstrated intermediate knowledge of Microsoft Office such as Word, Excel, Outlook and entry of data into various systems/applications</li><li>
Ability to perform all aspects of front office operations</li><li>
Drive to achieve or exceed established service standards</li></ul>
Additional Data:
<div>
This job requires access to confidential and critical information, requiring ongoing discretion and secure information management.</div><div></div><div><br>
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.</div><p></p><div><br>
Concentra is an equal opportunity employer that prohibits discrimination, and will make decisions regarding employment opportunities, including hiring, promotion and advancement, without regard to the following characteristics: race, color, national origin, religious beliefs, sex (including pregnancy), age, disability, sexual orientation, gender identity, citizenship status, military status, marital status, genetic information, or any other basis protected by federal, state or local fair employment practice laws.</div></div>

Patient Service Specialist PRN

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