administrative assistant

administrative assistant - part time Jobs in Indianapolis

administrative assistant - part time

community support specialist - housing Jobs in Indianapolis

community support specialist - housing

executive assistant

administrative support specialist

Intecrowd

<div><div><p>Founded by former Workday clients, we value partnership and engagement as a cornerstone of our business. With years of functional and technical experience in all phases of Workday's deployment life cycle, we can determine the most efficient integration designs and rapid deployment strategies. We develop maintainable solutions and provide support for integration testing and updates for new Workday releases.</p></div><p>
As an <b>Administrative Assistant</b>, you will support day-to-day business operations by providing administrative, financial, and organizational support to internal teams and leadership. This role is responsible for coordinating administrative activities, supporting accounting processes including accounts receivable and accounts payable, assisting with collections, and maintaining accurate electronic documentation. The Administrative Assistant will help ensure efficient office operations and contribute to a highly organized and responsive work environment.</p>
<p>
This remote role can be located anywhere within the U.S. to perform the required responsibilities.</p>
<h3 class="jobSectionHeader"><b>
KEY FUNCTIONAL EXPECTATIONS</b></h3>
<ul><li>Provide general administrative support to leadership and internal teams.</li>
<li>Manage calendars, schedule meetings, coordinate internal and external communications, and assist with travel arrangements when needed.</li>
<li>Prepare, format, and distribute business documents, reports, and presentations.</li>
<li>Support <b>Accounts Receivable (AR)</b> processes including invoice tracking, monitoring outstanding balances, and assisting with collections follow-ups.</li>
<li>Assist with <b>Accounts Payable (AP)</b> processes including tracking invoices, submitting expenses, and ensuring timely payment processing.</li>
<li>Support <b>collections activities</b> by monitoring aging reports and following up with clients regarding outstanding invoices in a professional and timely manner.</li>
<li>Maintain accurate <b>electronic filing systems</b>, including organizing contracts, invoices, project documentation, and financial records.</li>
<li>Ensure proper version control and document management across internal shared systems.</li>
<li>Assist with data entry and maintenance of company records within internal systems.</li>
<li>Prepare reports, spreadsheets, and summaries to support finance, operations, and leadership teams.</li>
<li>Help coordinate internal processes to improve administrative efficiency and organization.</li>
<li>Maintain confidentiality of financial information, contracts, and internal documents.</li>
</ul><h3 class="jobSectionHeader"><b>KEY TEAM EXPECTATIONS</b></h3>
<ul><li>Foster a culture of proactive communication, responsiveness, and collaboration.</li>
<li>Support team members across departments with administrative and operational needs.</li>
<li>Demonstrate strong attention to detail and organizational skills in managing documentation and processes.</li>
<li>Ability to take direction from multiple stakeholders and appropriately prioritize tasks.</li>
<li>Maintain professionalism and a service-oriented mindset when interacting with internal teams.</li>
<li>Identify opportunities to improve administrative workflows and document management practices.</li>
<li>Contribute to a positive, supportive, and highly organized team environment.</li>
</ul><h3 class="jobSectionHeader"><b>REQUIRED SKILLS AND EXPERIENCE</b></h3>
<ul><li>2+ years of experience in an <b>administrative assistant, office coordinator, or operations support role</b>.</li>
<li>Experience supporting <b>Accounts Receivable, Accounts Payable, or basic accounting functions</b> is a plus.</li>
<li>Strong organizational and <b>electronic document management skills</b>.</li>
<li>Proficiency in <b>Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)</b> or similar productivity tools.</li>
<li>Experience working with<b> Quickbooks</b>, <b>accounting or financial systems</b> is a plus.</li>
<li>Excellent <b>written and verbal communication skills</b>.</li>
<li>Strong attention to detail and ability to manage multiple priorities simultaneously.</li>
<li>Ability to work independently in a <b>remote environment</b> while maintaining strong communication with team members.</li>
<li>Strong problem-solving skills and a proactive approach to administrative support.</li>
<li>Ability to maintain <b>confidentiality and handle sensitive financial information</b>.</li></ul><p></p><div><p><br>
Employer's Rights:</p>
<p>
Intecrowd has the right to revise this job description at any time. This job description is not a contract for employment. This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in this job description.</p>
<p>
Equal Opportunity Statement:</p>
<p>
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran.</p>
<p>
Applications for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with Intecrowd.</p></div></div>

Administrative Assistant

Firefly Children & Family Alliance

<div><p><b>BUILD A CAREER THAT MEANS MORE</b></p><br>
<p></p>
<p><b>
Few jobs offer the satisfaction and gratification that come from doing work that improves the lives of vulnerable children and families. That's where Firefly Children and Family Alliance stands out from the crowd. As one of our employees, you'll be able to directly make an impact on the lives of thousands of Indiana children, families, and adults.</b></p>
<p>
The Human Resource department at Firefly Children &amp; Family Alliance is currently seeking a part-time Administrative Assistant in Indianapolis, IN. This position is on-site, part-time, Monday through Friday, at our office located at 2240 N Meridian St. Our Administrative Assistant will support our Human Resource team with administrative tasks. You will report to the Director of Human Resources.</p>
<h2 class="jobSectionHeader"><b>
You Will:</b></h2>
<p>
Administrative Support (70%)</p>
<ul>
<li>Provide support to the employee training system</li>
<li>Prepare and execute reports for internal and external audits</li>
<li>Assist with intern program analysis</li>
<li>Assist in compiling other HR-related data, which includes student loan repayment benefits, tuition reimbursement, and maintaining employee records.</li>
</ul>
<p> Onboarding and Orientation (20%)</p>
<ul>
<li>Work with the HR team to deliver an informative, engaging, and helpful orientation process</li>
<li>Add new hires to Paycom</li>
</ul>
<p> Recruiting (10%)</p>
<p>
</p><ul><li>As needed, participate in job fairs and other external recruiting opportunities</li>
<li>Provide helpful and accurate information about the organization by developing an understanding of the culture of Firefly Children &amp; Family Alliance, and communicate that while serving as a contact for HR inquiries</li>
</ul><h2 class="jobSectionHeader"><b>You Have:</b></h2>
<ul><li>High School Diploma or equivalent and two years of administrative experience</li>
<li>Must be at least 21 years of age</li>
<li>Valid driver's license with valid insurance</li>
<li>Proficient in Microsoft Office suite (Word, Excel, and Outlook); able to acquire knowledge and mastery of internal proprietary database and systems</li>
<li>Strong organizational and time management skills, including ability to multi-task</li>
<li>Knowledge of non-profit social services preferred, but not required</li>
</ul><h2 class="jobSectionHeader"><b>EQUAL EMPLOYMENT OPPORTUNITY</b></h2>
<p>
Firefly Children &amp; Family Alliance does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity, and disability.</p><br>
<p></p>
Applicant Tracking Software by ExactHire: 03695pgl5e8mxldez7xj</div>

Administrative Assistant - Part Time

Indianapolis Airport Authority

<p></p><div><ul><li><i>#1 Airport in North America and Indiana Chamber's Best Places to Work!</i></li><li><i>
Paid Childcare Reimbursements up to $10k/year, per child.</i></li><li><i>
Paid Tuition Assistance up to $5,250/year</i></li><li><i>
Generous Medical, Dental, Vision and RX</i></li><li><i>
Free Healthcare through Marathon Health</i></li><li><i>
Pet Insurance</i></li><li><i>
Up to 5% Match Retirement Plan</i></li><li><i>
Generous Paid Time Off Programs &amp; MORE!</i></li></ul><br>
<p></p>
<p><b>
GENERAL SUMMARY</b></p>
<p>
This position is responsible for operational, facilities and administrative functions to support the FTZ General Manager and Superintendent, the Properties and FTZ departmental personnel; must exercise considerable initiative, drive, independent judgment, motivation, confidentiality, and discretion in handling issues, matters, projects and delegated assignments. Prioritizing and managing multiple projects simultaneously, and following through on all issues in a timely manner; preparing correspondence and other communications; creating and managing files and legal documents; assisting in document signature process; performing basic research; general office management, including arranging meeting and calendar coordination, answering calls and delivering mail, purchase order and invoice creation, oversight, and management; and keeping informed of pertinent policies, rules and regulations.</p><br>
<p></p>
<p><b>
ESSENTIAL FUNCTIONS</b></p>
<ul><li>
Coordinate and support the GIFTZ Treasurer on operational matters in the production, maintenance, forecasting and oversight/tracking of the Operating Budget for the GIFTZ.</li><li>
Provide operational data for monthly A/R billings sheets and coordinate customer account set-up/alterations.</li><li>
Dispute resolution on A/R outstanding balances.</li><li>
Manage all FTZ &amp; Properties (at IMC) legal files (electronic, hard copy).</li><li>
Manage IMC temporary access key inventory and IMC parking hang tags.</li><li>
Manage IMC fuel dispensing system (Fuel Master).</li><li>
Complete monthly utility meter readings and reconciliation with IMC tenants.</li><li>
Prepare charge back forms for IAA tenants, as directed.</li><li>
Manage &amp; procure office supplies for FTZ and Properties (at IMC).</li><li>
Manage internal and external mail pick-up/deliveries.</li><li>
Complete business expense entries in Concur for FTZ management staff, as directed.</li><li>
Assist the Director of Properties, FTZ General Manager, and Superintendent in the administration and research of Lease and Service Provider Agreements including the creation, copy, and distribution of legal documents by and/or for FTZ and Properties (at IMC).</li><li>
Manage and maintain content to/from FTZ&rsquo;s database, as directed.</li><li>
Manage and create GIFTZ board packet documents.</li><li>
Support FTZ marketing presentations, bundle marketing packets, and reorder collateral materials related to the FTZ&rsquo;s marketing program.</li><li>
Conduct annual Grantee audits of active FTZ Operators which ensures federal operating compliance.</li><li>
Coordinate and ensure the active FTZ Operators complete their required federal Annual FTZ Reporting - Online FTZ Information System (OFIS).</li><li>
Coordinate the maintenance of FTZ fixed assets and rolling stock.
</li><li>Research new and potential IAA &amp; FTZ customers and coordinate introduction meetings.</li><li>
Support the Director of Properties with contract terms compliance for tenants and service providers.
</li><li>Coordinate data entry/tracking for Capital Budgets and Strategic Spend projects for the Properties Department including IMC.</li><li>
Run various reports on a daily/weekly/monthly/quarterly/annual basis, as necessary.</li><li>
Create, track, and coordinate purchase orders in Oracle and Infor.
</li><li>Other assigned duties or projects, as needed.</li></ul><br>
<p></p>
<p><b>
MINIMUM REQUIREMENTS</b></p>
<ul><li>
Graduation from an accredited college or university, any coursework.</li><li>
Advanced experience in Microsoft Suite.</li><li>
Excel at organizational and communication skills.</li><li>
Ability to perform all the physical and cognitive tasks outlined in the job description.</li></ul><br>
<p></p>
<p><b>
Required Licenses, Certificates, Conditions</b></p>
<ul><li>
Valid Indiana driver&rsquo;s license and demonstrated good driving record.</li><li>
Ability to pass the requisite airport and TSA security checks.</li><li>
Ability to perform all the essential functions of the job outlined without creating a direct threat to the safety of oneself or others.</li></ul><br>
<p></p>
<p><b>
PHYSICAL DEMANDS AND WORK ENVIRONMENT</b></p>
<p>
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><br>
<p></p>
<ul><li><b>
Physical Demands:</b> While performing the duties of this position, the employee is required to walk, sit, use of hands to finger, handle, or feel objects, reach with hands and arms, balance, stop, talk or hear. The employee must occasionally lift and/or move up to 25+ pounds or more. Specific vision abilities required by the position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus. Operate a motor vehicle with a valid driver&rsquo;s license. Use of a computer and other personal assistance devices (tablets or mobile phone) are a must for this position.</li></ul><br>
<p></p>
<ul><li><b>
Work Environment:</b> This position is performed within an office environment at least 80% of the time. The other 20% the employee will be exposed to weather conditions prevalent at the time. With multiple worksites the noise level varies from the office environment and the outside environment. The incumbent in this position is expected to work independently and as part of the team.</li></ul></div>

Facilities & Operations Coordinator

REGENSTRIEF INSTITUTE

<div><p><b>POSITION PURPOSE</b></p>
<p>
The Community Health Research Specialist provides various types of support for research studies as determined by research protocols that require a more independent skill set.</p>
<p>
Regenstrief Institute is searching for a Community Health Research Specialist to join The William Tierney Center for Health Services Research. As a Community Health Research Specialist, you will provide assistance to a core program researching novel community-based educational interventions for high-priority public health problems in the State of Indiana, specifically, infant mortality. The research is led by Dr. Debra Litzelman with a key area of focus on discovering effective and sustainable, community-based practices to support and enable mothers and fathers to engage in behaviors that lower the risk of infant mortality and low birth weight infants.</p>
<p>
We are looking for a self-motivated Community Health Research Specialist who is attentive to detail, committed to producing excellent and accurate work, and dedicated to the overall outcomes of projects. This role includes extensive in-house training and ongoing supervision to enable the Community Health Research Specialist to confidently offer full services of the <i>WeCare</i> program. The <i>WeCare</i> Program provides one-on-one coaching to study participants, referral to local resources, and home, community, and phone visits to pregnant and post-partum women and their partners. Based on individual risk profiles of enrolled participants, the Community Health Research Specialist will provide patient-centered coaching on smoking cessation, nutrition-food insecurity, mental health concerns, safe sleep for infants, and breastfeeding. The Community Health Research Specialist is provided with mobile office equipment (laptop, a business phone, and hot spot) so they can work in the community and be available to participants (during established study hours). The Community Health Research Specialist will recruit and work with women (including non-English speaking women) from several health systems, clinics, community centers, treatment centers, Moms Helpline, and from other referring sites across the Indianapolis area.</p>
<p><b><i>
This position is currently set to end in December 2026. It may be possible that the project will be extended, but that is not known at this time.</i></b></p>
<p><b><i>
Candidates who are bi-or multi-lingual and/or candidates with experience working through interpreters are encouraged to apply.</i></b></p>
<p><b><i>
Although this opening is designed for a Community Health Research Specialist candidate, applicants with more or less experience may be considered for alternative roles.</i></b></p>
<p><b><i>
This role is a hybrid role with at least (1) day of onsite activity at Regenstrief Institute, with the other remaining days attending to patients within Marion County. The candidate will ideally be traveling within Marion County 5 days a week.</i></b></p>
<h5 class="jobSectionHeader"><b>JOB KNOWLEDGE</b></h5>
<h5 class="jobSectionHeader"><b>Job knowledge focuses on the understanding and skills one needs in order to perform well in this role. It also focuses on the expectation to continually refine and improve the required skills by seeking out internal and external learning opportunities.</b></h5>
<h5 class="jobSectionHeader"><b>Related expectations include:</b></h5>
<ul><li><h5 class="jobSectionHeader"><b>Is aware of basic concepts, practices, and procedures in:</b></h5>
<ul><li><h5 class="jobSectionHeader"><b>Office and administration procedures</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Standard office equipment software applications</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Arranging schedule to maximize efficiency and meet deadlines</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Data privacy practices and laws</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Working with the public (customers, patients, co-professionals)</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Quantitative and qualitative interviews</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Maintaining files and important documentation</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Higher level understanding of study protocol</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Eye for efficiency in all study aspects</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Human Subjects Certification required</b></h5>
</li></ul></li></ul><h5 class="jobSectionHeader"><b>PERFORMANCE AUTONOMY</b></h5>
<h5 class="jobSectionHeader"><b>The performance autonomy competency focuses on the level of independence one has when performing the work. Time-management skills are also a factor in this competency.</b></h5>
<ul><li><h5 class="jobSectionHeader"><b>Successfully completes all training for precise delivery of study subject assessments (including but not limited to: screening for anxiety, depression, food insecurity, housing or utility insecurity, domestic violence, substance use)</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Travels to subject&rsquo;s homes to perform interviews and complete assessments and provides ongoing research participant support as needed.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Reviews paper or electronic medical records to determine eligibility of patient for study.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Works with clinic staff to determine optimal time for approaching subjects.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Assists Research Coordinator in developing advertising and other recruitment tools.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Recruits patients marketing the benefits of the study, obtaining informed consent, completing all necessary documentation, and conducting final screening.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Provides education to patient regarding trial participation.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Documents subject feedback, critically assesses, and presents potential solutions to study team.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Travels to subjects&rsquo; homes to perform interviews and complete assessments.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Completes electronic entry of study data in a timely and accurate manner and participates in quality audits.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Securely maintains study files in an organized manner and assists new staff in doing the same.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Ensures availability of supplies and equipment to meet the needs of the study</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Participates and provides input to study quality improvement and progress meetings to continuously improve study processes, efficiency, security and compliance.</b></h5>
</li></ul><h5 class="jobSectionHeader"><b>DECISION MAKING</b></h5>
<h5 class="jobSectionHeader"><b>The decision-making competency focuses on how much one is expected to make decisions when performing the work. It is directly aligned with the performance autonomy competency.</b></h5>
<h5 class="jobSectionHeader"><b>Related responsibilities include:</b></h5>
<ul><li><h5 class="jobSectionHeader"><b>Makes day to day decisions within standard guidelines</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Anticipates deadlines or milestones that put the study at risk</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Anticipates needs of study assignments</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Seeks guidance and provides potential solutions when deviations from assigned work tasks, guidelines or processes arise.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Proactively informs supervisor of deviations from IRB approved study protocol and recommends next actions.</b></h5>
</li></ul><h5 class="jobSectionHeader"><b>CREATIVITY</b></h5>
<h5 class="jobSectionHeader"><b>The creativity competency focuses on the amount of design, development, and problem-solving creativity expected in the role.</b></h5>
<h5 class="jobSectionHeader"><b>Related responsibilities include:</b></h5>
<ul><li><h5 class="jobSectionHeader"><b>Uses creativity to develop efficient subject recruitment process.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Uses creativity to develop solutions which improve guidelines, processes and standards.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Significant contributor to troubleshooting problems.</b></h5>
</li></ul><h5 class="jobSectionHeader"><b>TEAMWORK AND MANAGEMENT</b></h5>
<h5 class="jobSectionHeader"><b>The teamwork and management competency focuses on the interaction and collaboration between team members. It also focuses on the ability to manage people and projects. Inherit in this competency is the ability to communicate orally and in writing and to improve communication skills as time and experience progress.</b></h5>
<h5 class="jobSectionHeader"><b>Related responsibilities include</b></h5>
<ul><li><h5 class="jobSectionHeader"><b>Provides cross-coverage support to other research members</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Attends staff meetings and contributes to in-service training as required</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Provides study operation training to other staff as necessary.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Performs all tasks to company standards with limited direct supervision</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Performs miscellaneous tasks as assigned and actively seeks additional tasks as time permits</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Handles sensitive situations with demonstrated poise, tact, and diplomacy</b></h5>
</li></ul><h5 class="jobSectionHeader"><b>QUALIFICATION REQUIREMENTS</b></h5>
<h5 class="jobSectionHeader"><b>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.</b></h5>
<h5 class="jobSectionHeader"><b>EDUCATION and/or EXPERIENCE</b></h5>
<ul><li><h5 class="jobSectionHeader"><b>Requires at least a high school diploma or GED.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Requires at least one year of direct research and/or community health work experience.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Requires the ability to handle multiple tasks simultaneously.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Ability to inform study leadership about study progress and suggest solutions to problems.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Knowledge of basic medical terminology.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Experience in </b><b>community-based settings implementing evidence based protocols related to health and health care</b></h5>
</li>
</ul><h5 class="jobSectionHeader"><b>LANGUAGE SKILLS</b></h5>
<ul><li><h5 class="jobSectionHeader"><b>Ability to interact and verbally communicate with a variety of employees, hospital staff, and hospital patients and study leadership.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Ability to write simple reports and operational correspondence.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Ability to read and follow general policies, procedures, and study protocols.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Bilingual or multi-lingual language skills preferred</b></h5>
</li></ul><h5 class="jobSectionHeader"><b>REASONING ABILITY</b></h5>
<ul><li><h5 class="jobSectionHeader"><b>Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form as well as act as contributor</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Ability to think logically in order to troubleshoot, analyze situations, and make sound decisions.</b></h5>
</li>
</ul><h5 class="jobSectionHeader"><b>TECHNICAL/COMPUTER SKILLS</b></h5>
<ul><li><h5 class="jobSectionHeader"><b>Proficient computer skills, including working knowledge of Microsoft Word, Microsoft Excel, and</b></h5>
<h5 class="jobSectionHeader"><b>e-mail systems.</b></h5>
</li>
</ul><h5 class="jobSectionHeader"><b>PHYSICAL DEMANDS</b></h5>
<h5 class="jobSectionHeader"><b>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.</b></h5>
<ul><li><h5 class="jobSectionHeader"><b>This position requires the physical ability to work 40 hours per week including the flexibility to work overtime to meet deadlines.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>This position requires the ability to sit and/or stand for extended periods of time.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>This position requires the manual dexterity to operate a keyboard and pointing device.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>This position requires the ability to travel around campus or to outside meetings as necessary.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>This position requires the ability to perform focused work with close attention to detail.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>This position requires good speaking and listening skills.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>This position requires some physical activity, such as pushing, pulling, lifting, carrying, and moving (up to 20 pounds).</b></h5>
</li><li><h5 class="jobSectionHeader"><b>This position requires successful completion of a TB screen.</b></h5>
</li>
</ul><h5 class="jobSectionHeader"><b>WORK ENVIRONMENT</b></h5>
<h5 class="jobSectionHeader"><b>The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.</b></h5>
<ul><li><h5 class="jobSectionHeader"><b>This work takes place in an office environment, hospital environment, subject homes, and various community partner locations including study participants&rsquo; homes for meetings, interactions with subjects, and training purposes.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>This work is sometimes fast-paced and deadline-oriented and requires a flexible work schedule.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Use of business office equipment, machinery, and moving objects is necessary.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Use of a computer and other office equipment is necessary.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>This position requires working as a team member and also independently.</b></h5>
</li><li><h5 class="jobSectionHeader"><b>This position requires working and interacting with others, both in person and through phone, e-mail, and written correspondence.</b></h5>
</li></ul><h5 class="jobSectionHeader"><b>BENEFITS OF WORKING HERE</b></h5>
<ul><li><h5 class="jobSectionHeader"><b>Work with a variety of diverse professionals in the healthcare industry</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Free parking</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Paid holidays, vacation, and sick time</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Group Life and Voluntary Term Life insurance</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Long-term and Short-term Disability plans</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Employee Assistance Program (EAP)</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Flexible Spending Account (FSA)</b></h5>
</li><li><h5 class="jobSectionHeader"><b>403b Retirement Plan with gracious employer contributions</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Fitness program</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Pet insurance</b></h5>
</li><li><h5 class="jobSectionHeader"><b>Qualified employer for loan forgiveness</b></h5>
</li></ul><h5 class="jobSectionHeader"><b><i>Please note sponsorship and/or relocation are not available for this position.</i></b></h5>
<h5 class="jobSectionHeader"><b><i>REGENSTRIEF INSTITUTE REQUIRES ALL EMPLOYEES TO RECEIVE THE INFLUENZA VACCINATION ANNUALLY UNLESS APPROVED FOR EXEMPTION</i></b></h5></div>

Community Health Research Specialist - CHSR (WeCare)

Pynkerton Chiropractic Group

<p><b>Job Summary</b><br/>We are seeking a motivated and detail-oriented Entry-Level Administrative Assistant who is fluent in Spanish to join our dynamic team. This role offers an exciting opportunity to develop foundational office management skills while supporting daily administrative operations. The ideal candidate will bring enthusiasm, strong organizational abilities, and excellent communication skills to ensure smooth office workflows and exceptional customer support. This paid position is perfect for individuals eager to grow their career in administrative support within a vibrant work environment.</p><p><b>Responsibilities</b></p><ul><li>Serve as the first point of contact at the front desk, greeting visitors and directing them appropriately with professional phone etiquette.</li><li>Manage multi-line phone systems efficiently, handling inquiries and routing calls accurately.</li><li>Perform data entry and maintain organized filing systems, ensuring all documents are accurate and easily accessible.</li><li>Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings.</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices.</li><li>Provide customer service support by responding to inquiries via phone, email, or in person with a friendly and professional attitude.</li><li>Proofread documents for accuracy and clarity, ensuring all correspondence meets quality standards.</li></ul><p><b>Experience</b></p><ul><li>Prior office or clerical experience is preferred but not required; training will be provided for the right candidate.</li><li>Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.</li><li>Bilingual fluency in Spanish and English is essential to effectively communicate with diverse clients and team members.</li><li>Familiarity with multi-line phone systems, data entry, filing procedures, and basic bookkeeping is highly desirable.</li><li>Excellent organizational skills with the ability to prioritize tasks efficiently while managing time effectively.</li><li>Demonstrated customer service experience with a focus on professionalism and courtesy in all interactions.</li><li>Ability to handle confidential information discreetly and maintain high standards of accuracy in proofreading and data entry tasks. Join us to be part of a supportive team that values your growth! This entry-level role provides comprehensive training opportunities to develop your administrative expertise while contributing meaningfully to our organization&rsquo;s success.</li></ul><p>Job Types: Full-time, Part-time</p><p>Pay: $15.00 - $19.00 per hour</p><p>Work Location: In person</p>

Administrative Assistant (Spanish) Entry Level

Indiana University Health

<div><div><div><div><h1 class="jobSectionHeader"><b>Assistant-Administrative- 16 Hours Per Week</b></h1>
</div></div><div></div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
<div><p><b>Overview</b>
</p><div><div>Job Title</div></div><div><div>
Radiology Reading Room Assistant</div></div><div><div>
Department</div></div><div><div>
Radiology</div></div><div><div>
Location</div></div><div><div>
Methodist Hospital &ndash; Radiology</div></div><div><div>
Position Summary</div></div><div><div>
The Radiology Reading Room Assistant provides administrative, workflow, and communication support to Radiology teams to ensure efficient operations, timely communication, and high‑quality patient care. This role serves as a central point of coordination between radiologists, clinical staff, and operational systems in a fast‑paced healthcare environment.</div></div><div></div><div><div><br>
Work Schedule</div><ul><li><div><b>
Hours:</b> 8:00 AM &ndash; 4:00 PM Saturday/Sunday</div></li><li><div><b>
Coverage Requirements:</b> Includes weekend rotations; holidays worked when scheduled on a weekend</div></li></ul></div><div><div>
Hybrid Work Option</div><ul><li><div>
Eligible after <b>six (6) months</b>, contingent upon successful completion of training, demonstrated competency, and operational approval. At least 1 remote work day</div></li></ul></div><div></div><div><div><br>
Essential Duties and Responsibilities</div><ul><li><div>
Triage incoming calls and facilitate timely, accurate communication among radiologists, clinical personnel, and support teams</div></li><li><div>
Monitor and manage the Radiology task board to support efficient workflow and prioritization</div></li><li><div>
Provide operational support to radiologists, including assistance with reports, images, and basic IT-related issues</div></li><li><div>
Maintain reading room readiness and provide coverage as needed to support continuity of operations</div></li><li><div>
Provide basic administrative and technical support to leaders and departmental teams</div></li><li><div>
Identify, troubleshoot, and resolve routine administrative and technical issues as they arise</div></li><li><div>
Adhere to departmental policies, confidentiality standards, and regulatory requirements</div></li></ul></div><div></div><div><div><br>
Performance Expectations</div></div><div><div><b>
At 3 Months:</b></div><ul><li><div>
Independently performs core job responsibilities</div></li><li><div>
Meets established response time and coverage standards</div></li></ul></div><div><div><b>
At 6 Months:</b></div><ul><li><div>
Demonstrates consistent accuracy and reliability</div></li><li><div>
Communicates effectively with multidisciplinary teams</div></li><li><div>
Provides dependable coverage and begins contributing to process improvement initiatives</div></li></ul></div><div><div><b>
At 12 Months:</b></div><ul><li><div>
Recognized as a trusted and dependable team member</div></li><li><div>
Demonstrates near‑perfect execution of job duties</div></li><li><div>
Actively contributes to workflow optimization and improved patient experience</div></li></ul></div><div></div><div><div><br>
Required Knowledge, Skills, and Abilities</div><ul><li><div>
Strong organizational and multitasking skills in a high‑volume environment</div></li><li><div>
Excellent verbal and written communication skills</div></li><li><div>
Ability to maintain professionalism and clarity under pressure</div></li><li><div>
Strong attention to detail and problem‑solving ability</div></li><li><div>
Proficient in healthcare electronic systems; Cerner experience preferred</div></li><li><div>
Working knowledge of Microsoft Office applications (Word, Excel, PowerPoint)</div></li></ul></div><div></div><div><div><br>
Education and Experience Requirements</div><ul><li><div>
High School Diploma or GED required</div></li><li><div><b>
0&ndash;3+ years</b> of relevant experience; prior administrative or healthcare experience preferred</div></li><li><div>
Experience working in a matrixed or complex organizational environment a plus</div></li></ul></div><div></div><div><div><br>
Physical and Work Environment Requirements</div><ul><li><div>
Ability to sit or stand for extended periods</div></li><li><div>
Ability to manage multiple tasks simultaneously in a fast‑paced clinical setting</div></li></ul></div><br>
<div></div>
</div><p></p><div><p>We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.</p>
</div></div></div><div></div><div><div><div><p>Indiana University Health is Indiana&rsquo;s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We&rsquo;re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.</p></div></div></div></div>

Assistant-Administrative- 16 Hours Per Week

Youth Villages

<div><p>For over 35 years, Youth Villages has transformed the lives of children and families nationwide through innovative, research-based programs focused on preserving and restoring families.
</p><p></p><p>As a national leader in children&rsquo;s mental and behavioral health, we serve more than 47,000 youth, young people, and their families annually across 29 states and Washington, D.C. Our proven treatment models drive long-term success in child welfare, juvenile justice, and mental health systems. At Youth Villages, we do what works &mdash; partnering with others to expand our impact and advocate for meaningful, lasting change.
</p><p></p><p>We're seeking purpose-driven individuals who are passionate about making a difference. With a dedicated team of more than 5,000 staff, Youth Villages is committed to investing in and supporting our employees by offering opportunities to build a fulfilling career through professional growth, personal development, and a mission that matters&mdash; helping children and families live successfully.</p><p><br>
</p><p>For more information, please visit www.youthvillages.org</p>
<div><div><b>
Program Overview:</b></div></div><p></p><div><div><div><div><div><div><div><div><div><p>
Intercept&reg;, developed by Youth Villages, is an evidence-based intensive, in-home program that focuses on keeping families together by preventing out-of-home placements or facilitating reunification after such placements, including foster care, residential treatment facilities, hospitalization, or juvenile detention centers. It is one of the first programs to receive the well-supported designation from Title IV-E Prevention Services Clearinghouse developed in accordance with the Family First Prevention Services Act (FFPSA) having been shown to reduce out-of-home placements and accelerate permanency for children.<br>
<br>
This program serves youth from birth to age 18 who are facing serious emotional or behavioral challenges or have experienced trauma, such as abuse or neglect. Services are provided by highly trained Family Intervention Specialists directly in the family&rsquo;s home and community&ndash;Intercept&reg; is not an office-based program.<br>
<br>
Intercept provides intensive, strength-based support tailored to each family&rsquo;s unique needs, ultimately helping them achieve lasting change through evidence-based mental health interventions, along with the development of new parenting and communication skills.</p><p></p><p><b>
Essential Duties and Responsibilities:
</b></p><p></p><p>The PRN Community-Based Specialist:</p><p></p><ul><li><p>
Carries a small case load as assigned by supervisor on an as-needed basis</p></li><li><p>
Holds individual and family sessions with each youth/family weekly, scheduled at the convenience of the families</p></li><li><p>
Conducts on-going assessment of youth to determine their needs from a strength-focused, solution-based perspective</p></li><li><p>
Attends 3 weekly meetings (individual, team, and clinical consultation) for professional development and quarterly booster trainings to enhance clinical skills</p></li><li><p>
Drives up to 60 to 80 miles to meet with families in their homes and communities (additional travel may be required)</p></li><li><p>
Collaborates with other providers, case workers, and courts to formulate a collaborative treatment plan</p></li><li><p>
Provides on-call crisis support to the youth and family (schedules vary by location)</p></li><li><p>
Completes accurate and timely documentation in an electronic medical record system (EMR)</p></li><li><p>
Performs other duties as assigned</p></li></ul><p></p><p><b>
Additional Information:</b></p><ul><li><p>
Schedule is flexible and non-traditional as it is based around the availability of youth and families served.</p></li><li><p>
Applicants must possess a current, valid driver&rsquo;s license, an automobile for work purposes, and proof of auto insurance.</p></li><li><p>
Community-based staff will be reimbursed for applicable mileage.</p></li></ul><p></p><p><b>
Hourly Rate:</b></p><p></p><p>
$20 - $22/hour</p><p></p><p>
 <b>Qualifications:</b></p><p></p><ul><li><p>
Master&rsquo;s degree in a social services discipline (preferred)</p></li><li><p>
Bachelor's degree in a social services discipline (required)</p><ul><li><p>
Degrees that can be considered include: social work, drug and alcohol education or counseling, psychology, criminal justice, guidance counseling, or marriage and family therapy (others subject to review)</p></li></ul></li><li><p>
Experience working with at-risk youth and/or families in a volunteer, internship, or paid position (preferred)</p></li><li><p>
Clinical experience (preferred)</p></li><li><p>
Strong organizational skills and attention to detail</p></li><li><p>
Excellent written, verbal, and oral skills</p></li><li><p>
Ability to manage multiple priorities simultaneously</p></li><li><p>
Basic computer knowledge</p></li><li><p>
Ability to maintain a flexible schedule</p></li></ul></div></div></div></div></div></div></div></div></div>
<p><b>
Youth Villages Benefits</b></p><p></p><ul><li><p>
Medical, Dental, Prescription Drug Coverage and Vision</p></li><li><p>
401(k)</p></li><li><p>
Time off:
</p></li><li><ul><li><p>2 week paid vacation (full-time) / 1 week paid vacation (part-time)</p></li><li><p>
12 paid sick days per year</p></li><li><p>
11 paid holidays</p></li></ul></li><li><p>
Paid Parental Leave</p></li><li><p>
Mileage &amp; Cell Phone Reimbursement (when applicable)</p></li><li><p>
Tuition reimbursement and licensure supervision</p></li><li><p>
Growth &amp; development through continuous training</p></li><li><p>
Clinical and administrative advancement opportunities</p></li></ul><p></p><ul><li><b><i>Benefits are excluded for variable status employees.</i></b></li></ul>
<p><i>
Youth Villages is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</i></p><p></p><p><i>
Youth Villages is committed to not only advancing diversity, equity, and inclusion in the workplace but also in our work with children and young adults. We know that children, families and young people of color can face inequity in child welfare and justice systems, and we train our employees to build the skills they need to work with the communities that we serve, as well as, other employees from different cultures and backgrounds. Youth Villages is opposed to racism in any of its forms and is committed to inclusion, equity, and diversity. We believe that respect for each other is crucial in the work that we do each day.</i></p></div>

PRN Community - Based Specialist

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