document controller

operations manager

office administrator

office manager

supervisor

administrator

UCC Holding

<div>
 
 
 The Administrator is responsible to plan, develop, coordinate, and direct the activities related to several functional areas of administrative services.
 
 
 
 
 
 <ul>
 <li>
 Supervise day-to-day operations of the Department and staff members and supports with daily clerical tasks.
 </li>
 <li>
 Answer phone calls, provide information to callers, or redirect phone calls.
 </li>
 <li>
 Ensure the office is stocked with necessary supplies and all equipment is working and properly maintained. Order office stationery and supplies as and when required.
 </li>
 <li>
 Plan, schedule, and promote office events, including meetings, conferences, interviews, orientations, and training sessions.
 </li>
 <li>
 Provide administrative support to the executive staff, business leaders and other senior members.
 </li>
 <li>
 Assist with the preparation of meetings and teleconferences as well as facilitates the recording, transcription and distribution of minutes and action items.
 </li>
 <li>
 Ensure timely and accurate content review and dissemination for leadership, including weekly leadership reports, monthly leadership updates and other business requirements.
 </li>
 <li>
 Support the Executive Team and Leadership with preparation for annual leadership meetings (including but not limited to, supporter meetings, the membership business meeting, strategic planning meetings, etc.)
 </li>
 <li>
 Prepare and edit correspondence, communications, presentations, and other documents. Provide oversight on new staff orientation, including trainings and resource materials.
 </li>
 <li>
 Ensures the accuracy and appropriate maintenance of the policy manual, procedure manual and self-audit in accordance with leadership approvals and changing needs.
 </li>
 <li>
 Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies
 </li>
 </ul>
</div>

Administrator

GE Vernova

<div><div><div>We are seeking motivated candidate to join our SEC2 BULK Program as a Projects Administrator. You will be responsible for developing and managing all administrative tasks for the Saudi team, and support the document control team in document administration requirements of our program.<h1 class="jobSectionHeader">
Job Description</h1>
What you&rsquo;ll do<ul><li>
Coordinate with project managers, engineers, supply chain, and other stakeholders to ensure timely updates to report out on KSA metrics.</li><li>
Support development and submission of monthly progress reports, local content report, etc.</li><li>
Act as an extension of the document control team based in France to ensure GEV meets its contractual requirement on document submissions. Support France team with document transmittal tools used by our customer.</li><li>
Support invoice package submission to customer and follow up on payment status.</li><li>
Have working knowledge of the program scope and mission. Be able to present program level presentation to general audience i.e. new employees</li><li>
Maintain log for business priorities and actions for week/month ahead.</li><li>
Arrange, participate and record project meetings and provide input on planning and administrative updates.</li><li>
Maintain project documentation for operations conducted in Saudi and ensure all records are up to date.</li><li>
Support T&amp;L activities of program leadership, event bookings and coordination, etc.</li><li>
Support site teams and logsitics of staff, etc.</li></ul> 
What you&rsquo;ll bring<ul><li>
Bachelor&rsquo;s degree in project management, Engineering, Business Administration, or a related field.</li><li>
Minimum experience of 1 year in project administration.</li><li>
The legal right to work in KSA without company sponsorship or time restriction.</li></ul>
What will make you stand out<ul><li>
Excellent organizational and time management skills.</li><li>
Strong analytical and problem-solving abilities.</li><li>
Effective communication and interpersonal skills.</li><li>
Ability to work collaboratively with cross-functional teams.</li></ul><h1 class="jobSectionHeader">
Additional Information</h1><div><div><div><div><div><div><div>
Relocation Assistance Provided: No</div></div></div></div></div></div></div></div></div></div>

Projects Administrator

Salehiya Healthcare

<div>
 
 
 About Us:
 
 
 
 Salehiya started commercial activities in 1964 as a specialized healthcare company. It is one of the leading Saudi Arabian companies in distributing pharmaceuticals, medical and laboratory equipment, diagnostics, medical disposables, and hospital and consumer supplies. The company kept pace with the rapid development of the health sector in Saudi Arabia and gradually evolved to meet the needs and demands of a constantly growing market.
 
 
 
 
 
 Salehiya is based in three major cities: Riyadh, Jeddah, and Dammam. It also has branches around the kingdom to cover the whole market and provide prompt and efficient client services, with over 1000 workforce.
 
 
 
 
 
 For more information, you can visit our website: www.salehiya.com
 
 
 
 
 
 
 Why Work with Us:
 
 
 
 Salehiya Healthcare is committed to creating a diverse and inclusive workplace where all employees are valued and respected. We believe in fostering a culture that encourages creativity and innovation, particularly in technology. We utilize the latest tools in our field and stay ahead of industry trends. Our comprehensive training programs and mentorship opportunities are designed to support professional growth and development. We prioritize maintaining a welcoming atmosphere for everyone.
 
 
 
 
 
 The core values that guide our people derive from our purpose to elevate the healthcare experience in the kingdom.
 
 
 
 
 
 
 Job Purpose:
 
 
 
 The RSD Administrator is responsible for executing daily Regulatory Serialized Dispatch (RSD) transactions by accurately processing serialization and aggregation activities in DTTS and SAP, in line with approved procedures, and supporting documentation and reporting requirements.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Verify daily RSD transactions by reviewing SAP and DTTS outputs to ensure accuracy, completeness, and compliance with approved SOPs.
 </li>
 <li>
 Monitor serialization and aggregation steps as instructed to ensure accuracy and timely completion.
 </li>
 <li>
 Log and report any system or process exceptions according to defined escalation procedures without independent resolution.
 </li>
 <li>
 Operate DTTS applications for serialized dispatch based on predefined workflows.
 </li>
 <li>
 Execute assigned SAP S/4HANA or SAP ERP transactions related to serialization, aggregation and import events.
 </li>
 <li>
 Validate transaction completion against system outputs and report discrepancies to the designated owner.
 </li>
 <li>
 Extract data from SAP and DTTS systems using predefined reports and templates.
 </li>
 <li>
 Update files and trackers using approved formats.
 </li>
 <li>
 Prepare presentation slides using provided content and templates for reporting and documentation purposes.
 </li>
 <li>
 Collect, organize, and file documentation required for SFDA inspections and internal audits.
 </li>
 <li>
 Maintain orderly records and ensure documents are stored in designated locations for easy retrieval.
 </li>
 <li>
 Support audit preparation by providing requested documents to responsible teams.
 </li>
 <li>
 Follow up with branches, suppliers, or internal teams using predefined checklists and instructions.
 </li>
 <li>
 Escalate unresolved issues to the appropriate owner in line with escalation guidelines.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 Minimum Qualifications:
 
 
 
 Diploma or bachelor&rsquo;s degree in supply chain, Logistics, or related field (preferred IT background).
 
 
 
 Minimum Experience:
 
 
 
 1&ndash;2 years of experience in serialization, aggregation, and RSD processes within pharmaceutical logistics.
 
 
 
 Skills:
 
 
 <ul>
 <li>
 DTTS system operation.
 </li>
 <li>
 SAP system.
 </li>
 <li>
 Understanding of serialization and aggregation concepts within pharmaceutical logistics.
 </li>
 <li>
 Advanced Microsoft Excel proficiency (formulas, pivot tables, data reconciliation templates).
 </li>
 <li>
 Microsoft PowerPoint proficiency for reporting and documentation.
 </li>
 <li>
 Knowledge of SFDA serialization documentation requirements.
 </li>
 </ul>
</div>

RSD Administrator

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description<ul><li> 
Provides administrative support to one or more managers within a group, office or business unit including some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies.</li><li>Familiar with standard concepts, practices, and procedures within a particular field.</li><li>Relies on experience and judgment to plan and accomplish goals.</li><li>Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.</li><li>Works under general supervision.</li></ul> 
Specifically, the Administrative Assistant key responsibilities and preferred qualifications are shown below:
Key Responsibilities<ul><li>
Supports daily operations of the office and project teams to ensure smooth workflow and efficiency.</li><li>
Coordinate and assist the Branch Manager and Administrative Manager with administrative requirements.</li><li>
Maintain accurate records, filing systems, and confidential company documents.</li><li>
Manage schedules, meeting arrangements, and internal communications.</li><li>
Assist in preparing reports, presentations, and official correspondence.</li><li>
Monitor office supplies and coordinate procurement with vendors.</li><li>
Processed invoices and supported basic financial documentation.</li><li>
Provide front-desk support including handling calls, emails, and visitors.</li><li>
Ensure compliance with Company policies and administrative procedures.</li></ul>
Preferred Qualifications<ul><li>
BSc degree in Business Administration, Management, or related field or a Diploma in Office Administration or Secretarial Studies.</li><li>
Saudi Female preferred with 1 year of experience in an administrative or support role.</li><li>
Familiar with office procedures and documentation standards.</li><li>
Proficient in MS Office ( Word, Excel , Outlook, PowerPoint).</li><li>
Good written and verbal communication ( English and Arabic)</li></ul> 
Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

MillerKnoll

<div>
 
 Why join us?
 
 
 
 Our purpose is design for the good of humankind. It&rsquo;s the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger than your work team, or even your brand. We are redefining modern for the 21st century. And our success allows MillerKnoll to support causes that align with our values, so we can build a more sustainable, equitable, and beautiful future for everyone.
 
 
 
 Job Description &ndash; Office Administrator KSA
 
 
 
 
 Purpose of the job
 
 
 
 To provide sales and administrative support to the KSA based sales team. To ensure the showroom is well presented at all times.
 
 
 
 Specific Responsibilities
 
 
 
 Manage back-of-house functions and support the day-to-day operations of the KSA entity, including all office-related activities. Handle incoming calls and emails directed to MillerKnoll KSA, ensuring timely and professional responses. Ensure an exceptional customer experience by maintaining high service standards across all touchpoints. Oversee daily office requirements, including purchasing supplies, stationery, CMF materials, software, and miscellaneous equipment. Coordinate local and international shipments using the FedEx software manager. Act as the primary point of contact for the IT department regarding office-related IT issues. Assist with hotel and travel arrangements for the team as required. Maintain an up-to-date log of monthly attendance and annual leave records in Excel and share it with the Administration Manager. Support Dealers and Market Managers with project tracking and CRM activities; Salesforce.com experience is preferred. Provide support to Dealers and Market Managers by managing company portal activities and delivering administrative assistance as required. Navigate government and company portals to ensure smooth issuance of PRO/GRO requests and collaborate with local service partners to facilitate required processes relating to MillerKnoll KSA
 
 
 
 Resource management
 
 
 
 Financial:
 
 
 None
 
 
 Human:
 
 
 None
 
 
 
 Contacts and relationships
 
 
 
 Internal contacts:
 
 
 Sales Staff and Managers
 
 
 HM Staff throughout International and the US
 
 
 External contacts:
 
 
 Clients
 
 
 Dealers
 
 
 
 Person profile
 
 
 
 
 Education And Experience
 
 
 
 Essential:
 
 
 Good level of Education
 
 
 Excellent English &ndash; spoken and written
 
 
 Fluency in verbal and written Arabic is preferred.
 
 
 Experience of administration/sales support
 
 
 
 Competences
 
 
 
 Essential:
 
 
 Able to communicate effectively at all levels, by telephone and face-to-face
 
 
 Computer skills &ndash; word, excel and email
 
 
 Good organisational skills
 
 
 Good level of financial awareness
 
 
 
 Characteristics
 
 
 
 Essential:
 
 
 Very professional, friendly and confident
 
 
 Well presented and smartly dressed
 
 
 Able to keep work area tidy at all times
 
 
 Able to deal with irate customers with confidence and to keep a &ldquo;calm approach&rdquo; at all times of stress
 
 
 Happy to work on own initiative.
 
 
 Flexible
 
 
 Mature attitude essential
 
 
 
 Who We Hire?
 
 
 
 Simply put, we hire qualified applicants representing a wide range of backgrounds and abilities. MillerKnoll is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We&rsquo;re committed to equal opportunity employment, including veterans and people with disabilities.
 
 
 MillerKnoll complies with applicable disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MillerKnoll Talent Acquisition at careers_help@millerknoll.com.
</div>

Office Administrator

Bausch + Lomb

<div>
 
 
 Bausch + Lomb
 
 is a leading global eye health organization dedicated to protecting and enhancing the gift of sight for millions of people worldwide. With a comprehensive portfolio of over 400 products, including contact lenses, lens care products, eye care products, and ophthalmic surgical devices, we have a significant global presence. Founded in 1853, we have over 12,000 employees and operate in nearly 100 countries.
 
 
 
 
 
 
 Objectives / Purpose of the Job:
 
 
 
 Ensure that the company's administrative function and project management furthers the goals of the organization. Responsible for overseeing the daily operations of an office and its various departments. Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision.
 
 
 
 
 
 
 Key responsibilities:
 
 
 <ul>
 <li>
 Oversee and support all administrative duties to ensure smooth day-to-day office operations.
 </li>
 <li>
 Maintain office efficiency by organizing procedures, managing filing systems, and overseeing supplies, equipment, and common areas.
 </li>
 <li>
 Purchase office supplies and equipment, maintaining proper stock levels.
 </li>
 <li>
 Supervise general office functions and report regularly to management.
 </li>
 <li>
 Provide progress updates to senior management and collaborate on improving office operations.
 </li>
 <li>
 Deliver administrative support including calendar management, meeting scheduling, research, and internal reporting.
 </li>
 <li>
 Coordinate domestic and international travel arrangements (flights, hotels, car rentals) for employees and leadership.
 </li>
 <li>
 Provide comprehensive administrative support across departments.
 </li>
 <li>
 Follow up on administrative invoice payments for accurate financial reporting.
 </li>
 <li>
 Track employee movements, including vacation schedules, ADM requests, and social security updates.
 </li>
 <li>
 Ensure timely processing and follow-up on administrative purchase orders.
 </li>
 <li>
 Collaborate with the HR team on employee onboarding, offboarding, and HR-related administrative tasks.
 </li>
 <li>
 Organize events across the Middle East, including hotel bookings and visa processing.
 </li>
 <li>
 Plan detailed travel logistics for senior leadership, including itineraries, transport, and meeting materials.
 </li>
 <li>
 Manage contract approvals and signatures using the Evisort platform.
 </li>
 <li>
 Prepare monthly administrative provisions with full justification of related expenses.
 </li>
 <li>
 Support general office needs such as supplies, event planning, meeting coordination, shipping, and mail handling.
 </li>
 <li>
 Ensure a safe, clean, and compliant working environment.
 </li>
 <li>
 Review and compare legal agreements (e.g. vendor, distributor, confidentiality) when signed by external parties.
 </li>
 <li>
 Ensure timely execution of approvals and signatures for Saudi Arabia entity signatories.
 </li>
 <li>
 Act as Company Secretary for the Bausch + Lomb Regional Headquarters.
 </li>
 <li>
 Maintain custody and availability of all original and copy legal and contractual documents.
 </li>
 <li>
 Assist with Evisort preparation and approvals for the Saudi Arabia team.
 </li>
 <li>
 Lead and track contract approval workflows for Saudi Arabia.
 </li>
 <li>
 Maintain and update distributor lists and coordinate with Quality on distributor qualifications.
 </li>
 <li>
 Validate and proofread contract content to ensure compliance with internal SOPs.
 </li>
 <li>
 Manage contract databases (hard and soft copies) for the region via Evisort.
 </li>
 <li>
 Lead the regional contract database project as a centralized data source.
 </li>
 <li>
 Maintain and update best practices, templates, and contract management guidelines.
 </li>
 <li>
 Ensure proper filing and quick retrieval of all original contracts.
 </li>
 <li>
 Validate distributor signatures on finalized contracts.
 </li>
 <li>
 Liaise with the PRO for all legalizations and departmental document processing.
 </li>
 <li>
 Coordinate with the PRO for the renewal of licenses for Saudi entities.
 </li>
 <li>
 Support office logistics such as lease expirations, trade license renewals, and transition-related documentation.
 </li>
 <li>
 Participate in preparing the annual administrative budget and monitoring related expenses.
 </li>
 <li>
 Conduct training on legal contract management and the corporate documentation system.
 </li>
 <li>
 Ensure documentation and contract databases are updated with relevant teams.
 </li>
 <li>
 Administer corporate GEMS system uploads for the TMEA region.
 </li>
 <li>
 Provide audit support through documentation, retrieval, and system compliance.
 </li>
 <li>
 Serve as a Securitate user supporting due diligence processes.
 </li>
 <li>
 Act as legal administrator for Legal Tracker, assisting law firms and internal legal teams with updates across TMEA.
 </li>
 </ul>
 
 
 
 
 
 Required Education &amp; Skills:
 
 
 <ul>
 <li>
 Undergraduate BS, or bachelor&rsquo;s degree or a university degree is required.
 </li>
 <li>
 Advanced computing skills including Word, Excel, Outlook email and Power point.
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 Proven of at least 1-2 years of office management, administrative, or assistant experience ideally gained within a multinational matrix organization.
 </li>
 <li>
 Knowledge of office management responsibilities, systems, and procedures.
 </li>
 <li>
 Experience in different field is advantageous.
 </li>
 <li>
 Experience of dealing with people at different levels throughout the organization and across the regions.
 </li>
 <li>
 Experience of dealing and price negotiation with vendors/suppliers.
 </li>
 <li>
 Ability to deal with strictly confidential information in a professional manner.
 </li>
 </ul>
 
 
</div>

Muller's Solutions

<div>As a Citrix Administrator/Consultant at M&uuml;ller&rsquo;s Solutions, you will be responsible for the design, implementation, and management of our Citrix environments. This role requires a deep understanding of Citrix infrastructure and various related technologies to deliver a reliable virtual desktop experience to our users. You will also provide expert guidance and support on all Citrix-related projects and issues, ensuring optimal performance and user satisfaction. 
Key Responsibilities:<ul>
<li>Strong experience in managing, configuring, and troubleshooting Citrix environments (XenApp/XenDesktop, Citrix Cloud, Citrix Virtual Apps &amp; Desktops).</li>
<li>Knowledge of Citrix ADC (NetScaler) and related load-balancing solutions.</li>
<li>Manage user profiles, applications, and security policies within the Citrix infrastructure.</li>
<li>Troubleshoot and resolve Citrix-related issues, providing timely support to end-users.</li>
<li>Monitor performance and usage statistics, optimizing the environment for efficient resource use.</li>
<li>Implement and maintain security measures, including access controls and encryption protocols.</li>
<li>Collaborate with IT teams to integrate Citrix solutions with existing infrastructures.</li>
<li>Document system configurations, processes, and user guides for knowledge sharing.</li>
<li>Stay current on Citrix technologies and industry trends, providing recommendations for improvements.</li>
<li>Expertise in Windows Server, Active Directory, and virtualization technologies (VMware/Hyper-V).</li>
<li>Knowledge of Citrix ADC (NetScaler) and related load-balancing solutions.</li>
<li>Experience in managing Citrix licensing, performing health checks, and ensuring compliance.</li>
<li>Skilled in planning and executing regular upgrades, patches, and environment optimizations.</li> 
</ul> 
 
Requirements 
Requirements:<ul>
<li>Bachelor's degree in Computer Science, Information Technology, or a related field.</li>
<li>3-5 years of experience in Citrix administration or a related role.</li>
<li>Strong knowledge of Citrix Virtual Apps and Desktops and Citrix networking products (NetScaler, ADC).</li>
<li>Proficient in Windows Server and Active Directory management.</li>
<li>Experience with virtualization technologies, particularly relevant to virtual desktop infrastructure (VDI).</li>
<li>Solid understanding of networking principles and protocols.</li>
<li>Relevant Citrix certifications (e.g., CCA-V, CCP-V) are highly desirable.</li>
</ul>Preferred Qualifications:<ul>
<li>Experience with PowerShell for automating administrative tasks.</li>
<li>Knowledge of monitoring tools to ensure performance and availability of Citrix environments.</li>
<li>Proven ability to work collaboratively in a team environment and communicate effectively with stakeholders.</li>
<li>Experience in project management and implementation of Citrix solutions in enterprise environments.</li>
<li>Strong problem-solving skills and attention to detail.</li> 
</ul> 
 
Benefits 
Why Join Us:
Opportunity to work with a talented and passionate team.
Competitive salary and benefits package.
Exciting projects and innovative work environment.</div>

Citrix Administrator / Consultant

Explore 69+ Administrator in Riyadh this April. Find roles across top companies and apply now to boost your career.

69 administrator jobs In Riyadh

Administrator

Projects Administrator

RSD Administrator

Administrator

Office Administrator

Office Administrator

Citrix Administrator / Consultant