administration & logistics

administration specialist

administrator (tamheer trainee) Jobs in Riyadh

administrator (tamheer trainee)

assistant manager - administration Jobs in Riyadh

assistant manager - administration

administrator

Riyad Bank

<div>
 <p>
  <strong>
   JOB PURPOSE/ROLE:
  </strong>
 </p>
 <p>
  Executes the secretarial and administrative tasks of the Division/Department, in order to support the division head and the team members in performing their role.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   AREAS OF RESPONSIBILITY:
  </strong>
 </p>
 <p>
  <strong>
   Policies, Processes &amp; Procedures:
  </strong>
 </p>
 <ul>
  <li>
   Follows all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
  </li>
 </ul>
 <p>
  <strong>
   Day- to-day operations:
  </strong>
 </p>
 <ul>
  <li>
   Follows the day-to-day operations related to own job to ensure continuity of work.
  </li>
 </ul>
 <p>
  <strong>
   Administration Support:
  </strong>
 </p>
 <ul>
  <li>
   Handles the Division/Department Head calendar coordinating appointments and trips, identifying priorities and informing her/him accordingly, so as to address all items on-time and with efficiency.
  </li>
  <li>
   Screens and responds to incoming calls for the Division / Department Head and takes appropriate action to handle each situation. Makes routine telephone calls to follow up actions on her/his behalf.
  </li>
  <li>
   Reads and analyzes incoming memos, submissions, and reports in order to determine their significance and proceeds to their distribution.
  </li>
  <li>
   Receives internal/external mail and directs it to the appropriate location within Riyad Bank to ensure that all staff receives communications in an efficient manner.
  </li>
  <li>
   Develops and updates the archive of the department, so as to keep good record of all incoming and out coming documents.
  </li>
  <li>
   Maintains appropriate logs of tasks documentation archive to ensure that all relevant activities are accurately recorded and that data is available for analysis and reporting.
  </li>
  <li>
   Prepares and participates in the division / department meetings, keeps the required minutes and proceed to their distribution to all required parties.
  </li>
  <li>
   Collates, extracts, and/or summarizes data and develops standard reports, schedules, summaries, and letters, seeking additional information from the respective parties where necessary.
  </li>
  <li>
   Liaises with internal customers on the telephone and/or in writing in order to exchange information and clarify facts.
  </li>
  <li>
   Maintains all equipment and work areas in a tidy, clean and safe manner so that accidents are avoided and Riyad Bank standards are met.
  </li>
 </ul>
 <p>
  <strong>
   Service Provider / Contractor Liaison:
  </strong>
 </p>
 <ul>
  <li>
   Monitors the quality and performance of the facility services providers and contractors to identify any deviation / adverse trends from the agreed contract terms and conditions, escalating it to the superior for any required action.
  </li>
 </ul>
 <p>
  <strong>
   Continuous Improvement:
  </strong>
 </p>
 <ul>
  <li>
   Contributes to the identification of opportunities for continuous improvement of processes and practices taking into account &lsquo;international best practice&rsquo;, improvement of business processes, cost reduction and productivity improvement.
  </li>
 </ul>
 <p>
  <strong>
   Reporting:
  </strong>
 </p>
 <ul>
  <li>
   Assists in the preparation of timely and accurate reports of Riyad Bank to meet company and department requirements, policies and standards.
  </li>
 </ul>
 <p>
  <strong>
   Safety, Quality &amp; Environment:
  </strong>
 </p>
 <ul>
  <li>
   Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.
  </li>
 </ul>
 <p>
  <strong>
   Related Assignments:
  </strong>
 </p>
 <ul>
  <li>
   Performs other related duties or assignments as directed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Experience:
  </strong>
 </p>
 <p>
  <strong>
   Minimum Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s in Business Administration or any related discipline.
  </li>
 </ul>
 <p>
  <strong>
   Minimum Experience:
  </strong>
 </p>
 <ul>
  <li>
   0-2 years relevant experience in Administration / General Services.
  </li>
 </ul>
 <p>
  <strong>
   Language:
  </strong>
 </p>
 <ul>
  <li>
   English: Fluent.
  </li>
 </ul>
 <p>
 </p>
</div>


Administrator

MillerKnoll

<div>
 <strong>
  Why join us?
  <br/>
  <br/>
 </strong>
 Our purpose is design for the good of humankind. It&rsquo;s the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger than your work team, or even your brand. We are redefining modern for the 21st century. And our success allows MillerKnoll to support causes that align with our values, so we can build a more sustainable, equitable, and beautiful future for everyone.
 <br/>
 <br/>
 <strong>
  Job Description &ndash; Office Administrator KSA
  <br/>
  <br/>
 </strong>
 <strong>
  Purpose of the job
  <br/>
  <br/>
 </strong>
 To provide sales and administrative support to the KSA based sales team. To ensure the showroom is well presented at all times.
 <br/>
 <br/>
 <strong>
  Specific Responsibilities
  <br/>
  <br/>
 </strong>
 Manage back-of-house functions and support the day-to-day operations of the KSA entity, including all office-related activities. Handle incoming calls and emails directed to MillerKnoll KSA, ensuring timely and professional responses. Ensure an exceptional customer experience by maintaining high service standards across all touchpoints. Oversee daily office requirements, including purchasing supplies, stationery, CMF materials, software, and miscellaneous equipment. Coordinate local and international shipments using the FedEx software manager. Act as the primary point of contact for the IT department regarding office-related IT issues. Assist with hotel and travel arrangements for the team as required. Maintain an up-to-date log of monthly attendance and annual leave records in Excel and share it with the Administration Manager. Support Dealers and Market Managers with project tracking and CRM activities; Salesforce.com experience is preferred. Provide support to Dealers and Market Managers by managing company portal activities and delivering administrative assistance as required. Navigate government and company portals to ensure smooth issuance of PRO/GRO requests and collaborate with local service partners to facilitate required processes relating to MillerKnoll KSA
 <br/>
 <br/>
 <strong>
  Resource management
  <br/>
  <br/>
 </strong>
 Financial:
 <br/>
 <br/>
 None
 <br/>
 <br/>
 Human:
 <br/>
 <br/>
 None
 <br/>
 <br/>
 <strong>
  Contacts and relationships
  <br/>
  <br/>
 </strong>
 Internal contacts:
 <br/>
 <br/>
 Sales Staff and Managers
 <br/>
 <br/>
 HM Staff throughout International and the US
 <br/>
 <br/>
 External contacts:
 <br/>
 <br/>
 Clients
 <br/>
 <br/>
 Dealers
 <br/>
 <br/>
 <strong>
  Person profile
  <br/>
  <br/>
 </strong>
 <strong>
  Education And Experience
  <br/>
  <br/>
 </strong>
 Essential:
 <br/>
 <br/>
 Good level of Education
 <br/>
 <br/>
 Excellent English &ndash; spoken and written
 <br/>
 <br/>
 Fluency in verbal and written Arabic is preferred.
 <br/>
 <br/>
 Experience of administration/sales support
 <br/>
 <br/>
 <strong>
  Competences
  <br/>
  <br/>
 </strong>
 Essential:
 <br/>
 <br/>
 Able to communicate effectively at all levels, by telephone and face-to-face
 <br/>
 <br/>
 Computer skills &ndash; word, excel and email
 <br/>
 <br/>
 Good organisational skills
 <br/>
 <br/>
 Good level of financial awareness
 <br/>
 <br/>
 <strong>
  Characteristics
  <br/>
  <br/>
 </strong>
 Essential:
 <br/>
 <br/>
 Very professional, friendly and confident
 <br/>
 <br/>
 Well presented and smartly dressed
 <br/>
 <br/>
 Able to keep work area tidy at all times
 <br/>
 <br/>
 Able to deal with irate customers with confidence and to keep a &ldquo;calm approach&rdquo; at all times of stress
 <br/>
 <br/>
 Happy to work on own initiative.
 <br/>
 <br/>
 Flexible
 <br/>
 <br/>
 Mature attitude essential
 <br/>
 <br/>
 <strong>
  Who We Hire?
  <br/>
  <br/>
 </strong>
 Simply put, we hire qualified applicants representing a wide range of backgrounds and abilities. MillerKnoll is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We&rsquo;re committed to equal opportunity employment, including veterans and people with disabilities.
 <br/>
 <br/>
 MillerKnoll complies with applicable disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MillerKnoll Talent Acquisition at careers_help@millerknoll.com.
</div>


Office Administrator

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p>
Parsons are seeking a detail-oriented and organized <b>Senior Contract Administrator</b> to support contract administration and commercial coordination on a major airfield / airport development project.</p><p></p><p>
The role focuses on assisting with contract documentation, correspondence, change management support, and compliance with contractual procedures in accordance with project and client requirements. The ideal candidate will have 8 years of experience in contract administration or commercial support roles on construction or infrastructure projects.</p><p></p><p><b>
What You&rsquo;ll Be Doing:</b></p><p></p><ul><li>
Support the administration of contracts in accordance with contract terms, conditions, and project procedures.</li><li>
Assist in preparing contract correspondence, notices, and contractual records.</li><li>
Support the tracking of variations, change orders, and contract deliverables.</li><li>
Maintain contract documentation, logs, and registers in line with project requirements.</li><li>
Assist in preparing basic contractual reports, summaries, and status updates.</li><li>
Support coordination with commercial, procurement, and project teams on contractual matters.</li><li>
Assist in ensuring compliance with contract procedures, approvals, and documentation requirements.</li><li>
Support coordination with contractors, consultants, and internal stakeholders on contract-related communications.</li><li>
Participate in contract reviews, meetings, and coordination sessions as required.</li><li>
Maintain records of contract correspondence, approvals, and submissions.</li><li>
Support document control related to contracts and commercial records.</li><li>
Assist in tracking key contract milestones and obligations.</li></ul><div></div><p><b>
What Required Skills You&rsquo;ll Bring:</b></p><p><br>
Bachelor&rsquo;s degree in Construction Management, Quantity Surveying, Law, Business Administration, or a related discipline.<br>
Minimum <b>8 years of experience</b> in contract administration, commercial support, or similar roles on construction or infrastructure projects.<br>
Basic understanding of construction contracts and contract administration procedures.<br>
Good documentation, organization, and communication skills.<br>
Ability to work with contract registers, logs, and reporting tools.</p><div>
Exposure to FIDIC or similar standard forms of contract.<br>
Experience on airport, airfield, or large infrastructure projects.<br>
Familiarity with document control systems and commercial reporting processes.</div><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Senior Contract Administrator

Bulgari

<p></p><div><div><div><div><h3 class="jobSectionHeader"><b>Position
</b></h3><p></p><h2 class="jobSectionHeader"><b>Position
</b></h2><p>Since 1884, our creations inspired by Rome Heritage reflect extraordinary colored gemstones combinations, as well innovation and magnificence.
</p><p>In order to complete our team driven by excellence and the commitment, of creating a working environment achieving full customer satisfaction, Bulgari Middle East is looking for its next generation of retail professionals to join our magnificent maison:<br>
</p><p></p><p><b>SALES ADMINISTRATOR, Jeddah<br>
</b></p><p></p><p><b>Your Mission
</b></p><p>To provide an inspirational, elevated luxurious shopping experience in order to make client dreams come true and maximize every sales opportunity. This will be demonstrated by excellent back of house efficiency, productivity and team spirit by supporting peers and colleagues in the running of the boutique. Demonstrate excellent attention to detail and drive carefully curated KPIs to new heights.
</p></div><p></p><div><h3 class="jobSectionHeader"><b>Job responsibilities
</b></h3><p></p><p><b>Main Accountabilities:
</b></p><ul><li>Oversee back-office operations including data entry into designated software systems.
</li><li>Manage product receiving at stores, ensuring accuracy between physical items received and corresponding invoices.
</li><li>Address any discrepancies or issues with incorrectly received products in collaboration with Commercial Company Administration.
</li><li>Supervise store stock levels, storage management, and coordinate all inventory-related activities (cycle counts, quarterly inventories, annual audits).
</li><li>Conduct after-sales service tasks&mdash;managing repairs, liaising with repair centers, organizing shipments for repairs, and maintaining communication flow regarding item repair status to ensure sales staff are well-informed.
</li><li>Handle tagging processes associated with all items from receipt to repricing.
</li><li>Serve as the point of contact for IT/system suppliers for hardware/software malfunctions or damages.
</li><li>Coordinate with suppliers regarding any store maintenance concerns and provide timely updates to the Store Manager.
</li><li>Purchase orders management (In Ivalua &ndash; this will be enhanced; I am working on centralizing some of the PO&rsquo;s from the store level).
</li><li>Assist sales staff throughout the entire sales process from client reception to finalizing payments/packaging.
</li><li>Understand VAT processes and procedures relevant to sales operations.
</li><li>Assist with e-commerce related tasks including shipping coordination, product labeling, and packaging.
</li><li>Oversee administrative functions for Marketing events &amp; exhibitions, ensuring that each event aligns with company standards and contributes to our reputation for excellence.
</li><li>Serve as the primary point of contact between exhibition management and the Middle East and Africa India (MEAI) team to ensure smooth communication and strategic cohesion.
</li><li>Functionally in charge of the admin team in store (coordinate admin workflow and supervision).
</li><li>Coordinate new admin processes to be implemented; referent for inventories, adjustments, inversions, mini stock counts&hellip;
</li><li>The referent for any maintenance issue (he is already supporting us in this).
</li><li>The referent for any operation matter related to the store.
</li><li>The referent for the store suppliers.
</li><li>In charge of store schedule (supervised by management).
</li><li>In charge of back office stock management and allocation.
</li><li>After-sales products in-store supervision, organization, and flow.
</li></ul></div><p></p><div><h3 class="jobSectionHeader"><b>Profile
</b></h3><p></p><p><b>Technical Skills:
</b></p><ul><li>In-depth knowledge of the luxury business sector.
</li><li>Proficient selling skills tailored for luxury goods.
</li><li>Familiarity with store procedures and operational processes within a luxury retail context.
</li><li>Expertise in CRM techniques and tools utilized within the luxury retail industry.
</li><li>Proficiency in store operation applications such as Beanstore, Gemini CRM systems SAP Excel etc.
</li></ul><p><b>Soft Skills:
</b></p><ul><li><p>Strong customer orientation with an emphasis on providing exceptional service experiences.
</p></li><li><p>Demonstrated flexibility capable of adapting to evolving business needs.
</p></li><li><p>Unwavering integrity &amp; trustworthiness reflecting Bulgari's values.
</p></li><li><p>Excellent communication skills that facilitate clear and effective exchanges with both customers
</p><p>Proactive problem-solving abilities
</p><p>A collaborative mindset
</p><p>Leadership
</p><p>Time Management
</p></li></ul><p><b>Role Competencies &amp; Experience:
</b></p><p>The successful candidate will have 3&ndash;5 years' experience in a comparable position either at Bulgari or another company specializing in luxury product sales. This role demands someone who can embody our brand&rsquo;s reputation for quality both internally among colleagues and externally when interacting with our esteemed clientele.
</p></div></div></div><p></p><div><div><div><div><div><h2 class="jobSectionHeader"><b><i>BVLGARI
</i></b><br>
<b>MAISON
</b><br>
</h2><div>Bvlgari was founded in the heart of Rome in 1884. Over the decades, the Brand has established a worldwide reputation as magnificent Roman High Jeweler and icon of Italian art of living.
<br>
Through a pioneering vision, the company&rsquo;s international success has evolved into a global and diversified luxury purveyor of products and services, ranging from fine jewels and high-end watches to accessories and perfumes, and featuring an extended network of boutiques and hotels.
<br>
Demonstrated through its numerous philanthropic partnerships, Bvlgari deeply believes in innovating the present for a sustainable future through its commitment to Social &amp; Environmental Responsibility and giving back &ndash; to nature and to the community. In 2024 the Maison announced the creation of <i>Fondazione Bvlgari </i>, reinforcing its devotion to building a meaningful tomorrow through care, generosity and long-term dedication.</div></div></div></div></div></div></div><p></p>

SALES ADMINISTRATOR - Jeddah

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p>
Parsons are seeking a detail-oriented and organized <b>Contract Specialist </b>to support contract administration and commercial coordination on a major airfield / airport development project.</p><p></p><p>
The role focuses on assisting with contract documentation, correspondence, change management support, and compliance with contractual procedures in accordance with project and client requirements. The ideal candidate will have 5 years of experience in contract administration or commercial support roles on construction or infrastructure projects.</p><p></p><p><b>
What You&rsquo;ll Be Doing:</b></p><p></p><ul><li>
Support the administration of contracts in accordance with contract terms, conditions, and project procedures.</li><li>
Assist in preparing contract correspondence, notices, and contractual records.</li><li>
Support the tracking of variations, change orders, and contract deliverables.</li><li>
Maintain contract documentation, logs, and registers in line with project requirements.</li><li>
Assist in preparing basic contractual reports, summaries, and status updates.</li><li>
Support coordination with commercial, procurement, and project teams on contractual matters.</li><li>
Assist in ensuring compliance with contract procedures, approvals, and documentation requirements.</li><li>
Support coordination with contractors, consultants, and internal stakeholders on contract-related communications.</li><li>
Participate in contract reviews, meetings, and coordination sessions as required.</li><li>
Maintain records of contract correspondence, approvals, and submissions.</li><li>
Support document control related to contracts and commercial records.</li><li>
Assist in tracking key contract milestones and obligations.</li></ul><div></div><p><b>
What Required Skills You&rsquo;ll Bring:</b></p><p></p><ul><li>
Bachelor&rsquo;s degree in Construction Management, Quantity Surveying, Law, Business Administration, or a related discipline.</li><li>
Minimum <b>5 years of experience</b> in contract administration, commercial support, or similar roles on construction or infrastructure projects.</li><li>
Basic understanding of construction contracts and contract administration procedures.</li><li>
Good documentation, organization, and communication skills.</li><li>
Ability to work with contract registers, logs, and reporting tools.</li></ul><div></div><p><b>
Preferred Qualifications:</b></p><ul><li>
Exposure to FIDIC or similar standard forms of contract.</li><li>
Experience on airport, airfield, or large infrastructure projects.</li><li>
Familiarity with document control systems and commercial reporting processes.</li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Contract Administrator

Vanderlande

<div>
 <strong>
  Together, We Make the Difference
  <br/>
  <br/>
 </strong>
 We are a leading provider of innovative, high-performance solutions for airport logistics. Our portfolio includes products and services for baggage and cargo handling, advanced software for the digitalization of logistics processes, and a comprehensive range of maintenance and support services. Our major clients include renowned airports and airlines around the world.
 <br/>
 <br/>
 Be a part of the Project Execution Team as a
 <strong>
  Site Administrator
 </strong>
 (Site-based)in Riyadh, KSA.
 <br/>
 <br/>
 <strong>
  What are my responsibilities?
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Coordinate the issuance, renewal, and tracking of gate passes for site personnel, subcontractors, suppliers, and visitors.
  </li>
  <li>
   Ensure all individuals entering the site have the required safety inductions and documentation.
  </li>
  <li>
   Liaise with security to enforce access control procedures.
  </li>
  <li>
   Maintain up-to-date records of gate passes and access logs.
  </li>
  <li>
   Manage office supplies, PPE, and other site consumables in coordination with different departments.
  </li>
  <li>
   Provide general clerical support to the site management team.
  </li>
  <li>
   Support in organizing site meetings, preparing minutes, and following up on action items.
  </li>
  <li>
   Serve as a point of contact between the Site and different teams for administrative matters.
  </li>
  <li>
   Assist with scheduling deliveries and coordinating with various stakeholders.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What do I need to qualify for the role?
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Diploma or bachelor's degree or equivalent in business administration or a similar field.
  </li>
  <li>
   Minimum 3 years of administrative experience in a site environment, preferably in construction or engineering environments.
  </li>
  <li>
   Strong organizational and communication skills.
  </li>
  <li>
   Proficient in MS Office (Word, Excel, Outlook).
  </li>
  <li>
   Familiarity with access control and construction safety practices.
  </li>
  <li>
   Strong organizational and time management skills with the ability to remain flexible, accommodate interruptions, multi-task, and set/re-set priorities in a fast-paced, constantly changing environment.
  </li>
  <li>
   Strong attention to detail and accuracy.
  </li>
  <li>
   Able to accommodate a flexible work schedule.
  </li>
  <li>
   Independent thinking, problem-solving skills, discretion, and integrity are required.
  </li>
  <li>
   Self-starter who can work independently.
  </li>
  <li>
   Good communication skills in English and Arabic.
  </li>
  <li>
   A valid KSA driving license.
  </li>
 </ul>
</div>


Site Administrator (Site-based)

KONE

<div>
 <em>
  Certified as a Top Employer; KONE is dedicated to a better world of work and exhibits this through excellent people practices. We are committed to fostering a great work culture and inspiring the highest standards of quality and efficiency putting our people first and creating a workplace that nurtures collaboration, diversity, growth and wellbeing.
  <br/>
  <br/>
 </em>
 <em>
  <strong>
   It's time to make a move. Join our flow.
   <br/>
   <br/>
  </strong>
 </em>
 We are looking for a dynamic
 <strong>
  Project Administrator
 </strong>
 based in Riyadh, Saudi Arabia. The Project Admin role is to perform project management tasks that include monitoring and maintenance of the project financial forecast as well as correct posting of actuals, managing project documentation, invoice triggering and payment monitoring.
 <br/>
 <br/>
 <em>
  <strong>
   What will you do?
   <br/>
   <br/>
  </strong>
 </em>
 <ul>
  <li>
   Collect information for Project Manager&rsquo;s and Supervisor decision making
  </li>
  <li>
   Supports Project Manager and Supervisor with the customer correspondence, getting approvals and signatures on time
  </li>
  <li>
   Monitoring invoicing status vs. billing plan
  </li>
  <li>
   Update cost forecast with actuals and incoming invoices.
  </li>
  <li>
   Handles project&rsquo;s requests for logistics needs and supports PM and Supervisor in this task, coordinating with Logistics Coordinator.
  </li>
  <li>
   Responsible for monitoring actual costs vs. plans and reports deviations
  </li>
  <li>
   Checks invoices without POs/GRs, books against planned primary costs
  </li>
  <li>
   Handle administration of change orders / variation sales
  </li>
  <li>
   Responsible for handling the contract / scope related claims in agreement with the Project Manager
  </li>
  <li>
   Compiles end of project documentation sets for submission to Customer, Maintenance and for archiving.
  </li>
  <li>
   After the pre-closing review, in coordination with Project Manager and Supervisor
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  <strong>
   Are you the one?
   <br/>
   <br/>
  </strong>
 </em>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration or any related field.
  </li>
  <li>
   Minimum 2 -4 years of experience in administrative role.
  </li>
  <li>
   Excellent communication, presentation, and analytical skills.
  </li>
  <li>
   Excellent Microsoft office experience, SAP experience is a plus.
  </li>
  <li>
   Attention to details &ndash; You need to be an individual who is precise in their work, able to spot errors, and vigilant to ensure that any problems are corrected for accurate results.
  </li>
  <li>
   Highly motivated, goal-oriented, diligent, organized self-starter with an orientation towards a high level of customer service.
  </li>
  <li>
   Document controller experience, especially use of Aconex.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.
  <br/>
  <br/>
 </em>
 Read more on
 <em>
  https://careers.kone.com/en/
 </em>
</div>


Project Administrator & Document Controller

Explore 99+ Administrator in Riyadh this March. Find roles across top companies and apply now to boost your career.