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admissions officer

Ulster University Qatar

The Admissions Officer/General Admin role is to take care of front office responsibilities, to greet the visitors nicely and guide them as per the requirements, to supply information to parents, staff in general, suppliers etc. The receptionist task must be handled efficiently and effectively to enhance the academic and administrative functions<ul><li>Strong interpersonal and communication skills</li><li>Flexible; must be able to multitask</li><li>Must be organized with handling documentation</li><li>Computer-literate</li><li>Quick learner</li><li>Understanding about the National Curriculum in England is highly desirable.</li><li>Have an understanding of the UK Data Protection Act and its implications on school data;</li><li>Have an understanding of numerical data and the ability to provide meaningful analysis of results;</li><li>Show attention to detail, self-motivation and a desire for excellence;</li><li>Demonstrate strong time management skills and an ability to prioritize workload to meet deadlines.</li><li>Have the ability to work with limited supervision and utilize initiative.</li><li>Effective inter-personal skills and excellent written and verbal communication skills;</li><li>Resilient with drive and a purposeful approach.</li></ul>Must be LOCALLY available in Qatar.Must have working experience in school and educational industry.Job Types: Full-time, PermanentApplication Question(s):<ul><li>Have you worked in school before?</li></ul>Experience:<ul><li>working: 3 years (Required)</li></ul>

Admissions Officer / General Admin (Female)

Job description:The role requires a detail-oriented and proactive Academic Executive. This role is central to supporting the student journey from enrolment through graduation by ensuring accurate tracking of student progression, academic performance, attendance, and compliance. The post holder will serve as the link between academic teams, Admissions, and Student Services to coordinate and maintain accurate academic records and provide reliable administrative and data support across all stages of the student lifecycle.Duties and Responsibilities :Re-Enrolment &amp; Progression Pathways<ul><li>Oversees the re-enrolment process each semester in collaboration with Course Directors to ensures timely student confirmation</li><li>Coordinates with Studies Advisers to identify students not re-enrolling and supports cases of withdrawal, repeat, compensation, or leave of absence</li><li>Liaises with Finance and Admissions to confirm academic and financial clearance before progression</li><li>Maintains records of academic progression pathways, including transitions and programme transfers</li><li>Provides data and reports for Annual Monitoring reviews, ensuring they are submitted for Registrar purposes</li></ul>Attendance and Compliance<ul><li>Tracks attendance in coordination with faculty and Studies Advisers to meet CUQ and Ulster requirements</li><li>Documents excused and unexcused absences, sick leaves, and leave requests accurately</li><li>Generates regular attendance compliance reports for registrar purposes</li><li>Supports the SSCC process with student engagement data and attendance alerts by supplying accurate data (such as attendance trends, participation rates, or any red flags) to support discussions during faculty meetings and enable evidence-based decision-making by academics</li></ul>Student Progression &amp; Academic Tracking<ul><li>Maintains grade records, deferrals, and extenuating circumstances in coordination with relevant teams</li><li>Assists in organising intervention plans for students at academic risk and maintain tracking logs by supplying the necessary evidence to academic teams; final decisions will be made by the academic team</li><li>Ensures timely student data updates in Class365 and supports the preparation of exam board results</li></ul>Timetabling and Section Allocation<ul><li>Receives course timetables from Academic Affairs and Course Directors</li><li>Shares final timetables with students and updates the system with accurate information</li><li>Manages section allocations based on delivery plans and room capacity</li><li>Assists faculty with timetable clarifications and updates</li></ul>Graduation and Alumni Management<ul><li>Tracks student eligibility for graduation based on academic and financial clearance</li><li>Coordinates academic completion checks before issuing clearance</li><li>Maintains accurate alumni data in collaboration with MIS Administrator</li><li>Oversees the issuance of graduation certificates and manage graduation record archiving</li></ul>Quality Assurance Support<ul><li>Maintains accurate module enrolment data and supports academic departments in timetabling and academic reporting</li></ul>Examinations and Placement Testing<ul><li>Serves as the designated Exam Officer responsible for receiving final grade submissions and coordinating with academic teams</li><li>Assists in the execution of examinations in liaison with faculty and ensures appropriate exam logistics are in place when needed</li><li>Oversees placement testing activities in collaboration with the Admissions and Records Executive, including receiving exam bookings, confirming timings, preparing classrooms, and managing invigilation arrangements</li><li>Ensures all exam-related materials and documentation are prepared and archived according to institutional guidelines</li></ul>Interdepartmental Liaison and Student Communications<ul><li>Serves as the central liaison between students, faculty, Admissions, Student Affairs, and Finance</li><li>Communicates important academic milestones, policies, and deadlines effectively</li><li>Supports the establishment of student handbooks, policies, and regulations</li></ul>Skills<ul><li>Strong organisational and data management skills with attention to detail</li><li>Excellent communication and interpersonal abilities</li><li>Proficiency in using student information systems (e.g., Class365) and Microsoft Office tools</li><li>Understanding of university academic frameworks, programme structures, and progression rules</li><li>Familiarity with international education systems and grading structures</li><li>Understanding of different grading systems, academic regulations, and advising frameworks used in higher education</li><li>Ability to coordinate across departments and work collaboratively</li><li>Ability to maintain confidentiality and ensure compliance with institutional policies</li></ul>Qualifications:<ul><li>Bachelor's degree (or equivalent) in a relevant field (e.g., education, business administration)</li><li>A dynamic and social personality with a proactive role in supporting applicants, students and university staff</li></ul>Experience<ul><li>A minimum of two years&rsquo; experience working in admissions or office administration is required</li><li>Experience working in an educational or training environment</li></ul>Job Type: Full-timeJob Type: Full-timeApplication Question(s):<ul><li>Are you available to join immediately?</li><li>Do you have prior experience working in Higher Education or at a University?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Admissions and Records in Higher Education : 3 years (Required)</li></ul>

Academic Executive (University)

Duties and Responsibilities<ul><li>Process and assess undergraduate and postgraduate applications in accordance with approved admissions policies and standard operating procedures.</li><li>Verify, maintain, and update applicant and student records to ensure accuracy, completeness, and regulatory compliance.</li><li>Maintain accurate admissions, registration, and enrolment records within the Student Information System (SIS) and approved digital repositories.</li><li>Liaise with academic departments to confirm that application and programme requirements are met.</li><li>Provide professional and responsive customer service to applicants, students, and university staff.</li><li>Respond to routine enquiries related to admissions status, documentation, registration, and student records.</li><li>Update student records with changes to programmes, personal details, or status, as required.</li><li>Support records management activities, including filing, archiving, and retrieval of admissions and student records in line with retention schedules.</li><li>Verify student information for the issuance of official documents such as transcripts and graduation certificates.</li><li>Liaise with internal departments such as Finance, Student Affairs, Marketing, and Recruitment to support accurate student records and processes.</li><li>Maintain effective interdepartmental communication and coordination.</li><li>Assist in the preparation of basic reports and data extracts related to admissions, enrolment, and records for operational and reporting purposes.</li><li>Provide general administrative support to the admissions function, including the preparation of student-related documentation.</li><li>Adhere to institutional policies, procedures, and confidentiality requirements related to admissions and student records management.</li><li>Contribute to continuous improvement initiatives within admissions and records operations.</li></ul>Skills<ul><li>Working knowledge of education regulations and admissions procedures</li><li>Knowledge of different educational systems and qualifications frameworks.</li><li>Ability to follow structured procedures and meet deadlines</li><li>Clear written and verbal communication skills</li><li>Ability to handle confidential information with discretion</li><li>Basic reporting and data handling skills</li><li>Ability to work independently and as part of a team in a regulated environment</li><li>An organized, methodical approach to work with a patient and flexible attitude.</li><li>Ability to manage time effectively and work under pressure and prioritize tasks.</li><li>Knowledge of Microsoft Office suite (Outlook, Word, Excel and PowerPoint) and student information systems</li></ul>Qualifications<ul><li>Bachelor's Degree (or equivalent) in a relevant field (E.g., Education, Business Administration).</li><li>A dynamic and social personality with a proactive role in supporting applicants, students and university staff.</li></ul>Experience<ul><li>A minimum of two years&rsquo; experience working in admissions in higher education or office administration is required.</li><li>Experience of working in an educational or training environment is preferred.</li></ul>Job Types: Full-time, PermanentExperience:<ul><li>University or Academic: 2 years (Required)</li></ul>

Admissions and Records Executive

Northwestern University

<div>
 
 Department:
 
 NUQ Admissions
 
 
 
 Salary/Grade:
 
 EXS/7
 
 
 The Assistant Director of Admissions at Northwestern University in Qatar (NU-Q) works closely with the Director of Admissions to drive global student application and enrollment growth and contributes to long-term strategic planning. Responsibilities include proposing, developing, executing, and monitoring outreach strategies, including leading recruitment tours with other universities, conducting school visits, participating in fairs, and hosting virtual events. The Assistant Director will be expected to maintain high visibility within industry-specific organizations and ensure continuous outreach to college counselors across the globe, to cultivate markets. The Assistant Director will interact with all appropriate external constituencies, including, but not limited to, secondary schools, foundation programs, colleges and universities, government agencies, and corporations. The role includes 10-15 weeks of travel for recruitment annually. In addition, the Assistant Director will be an active participant in the review and selection of admission application.
 
 
 
 Essential Duties And Responsibilities
 
 
 
 Develop a comprehensive data-driven recruitment strategy that supports admission and enrolment objectives. This includes:
 
 
 <ul>
 <li>
 Identifying and assessing new market opportunities
 </li>
 <ul>
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 Use market insights and student mobility trends to guide recruitment efforts
 </li>
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 Provide oversight into recruitment activities
 </li>
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 Evaluate and manage relationships with regional partners and vendors
 
 </li>
 </ul>
 </ul>
 Act as the lead for several markets, participating in both regional and international recruitment and yield initiatives. This includes:
 
 
 <ul>
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 Developing travel plans and comprehensive visit schedules
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 Promoting programs at recruitment events and delivering student recruitment presentations, and disseminating information on admissions criteria, requirements and procedures
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 Advising and providing detailed information to potential applicants, students, parents, and/or guidance counselors on admissions criteria and processes
 </li>
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 Tracking and monitoring recruitment activities
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 Updating and maintaining records
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 Supports local or small market recruiting activities as needed.
 
 
 </li>
 </ul>
 
 Reviewing And Assessing Student Applications For Admission. This Includes
 
 
 
 <ul>
 <li>
 Reading hundreds of applications and making informed decisions on admissibility during committee reviews
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 Verifying the accuracy of information posted on digital platforms and updating/maintaining records
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 Overseeing the applicant journey of priority student groups (ie, Transfer, Academic Bridge Program (ABP), Deferrals, etc.)
 </li>
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 Making informed referrals and supporting students
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 Tracking and monitoring the distribution of financial aid &amp; scholarships
 
 
 </li>
 </ul>
 Oversee the management of special events and tours hosted on- and off-campus. This includes:
 
 
 <ul>
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 Internal stakeholders like Qatar Foundation (QF), Ministry of Education &amp; Higher Education (MOEHE), Education City universities, etc.
 </li>
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 External stakeholders like CIS institutes/fairs, international counsellor fly-ins, high-profile dignitaries, tour operators (Wren, KIC, University Guys, etc.)
 
 
 </li>
 </ul>
 Work Closely With The Director Of Admissions And NU-Q&rsquo;s Marketing Communications &amp; Public Affairs And Communication Office To Provide Strategic Guidance And Support On Institutional Marketing Initiatives. This Includes
 
 
 <ul>
 <li>
 Writing and editing targeted communications to support strategic initiatives
 </li>
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 Developing content for marketing and/or promotional materials, swag, and print materials.
 </li>
 <li>
 Researching and evaluating emerging social media platforms across markets and partnerships
 </li>
 <li>
 Researching and recommending advertising opportunities
 
 
 </li>
 </ul>
 Directing the work of student staff and volunteers in defined activities. Assigning and checking the work and serving as a resource to others by providing (non-supervisory) job-related guidance.
 
 
 <ul>
 <li>
 *Will perform other duties as assigned.
 
 
 </li>
 </ul>
 
 Minimum Qualifications (education, Experience, Certifications, Skills)
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant field
 </li>
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 Minimum of 5+ years of work experience in a highly selective university admissions environment
 </li>
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 Strong English oral and written communication, reading, and public speaking skills
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 Must be able to relate positively to a variety of cultures and backgrounds
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 Tact, diplomacy and discretion are essential in the ideal candidate
 </li>
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 Understanding of international education systems, student mobility trends, and global market dynamics, as well as English Language Proficiency Exams.
 </li>
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 Familiarity with global markets and ability to travel seamlessly internationally
 </li>
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 Solid understanding of university enrollment goals and ability to accurately translate into effective recruitment techniques with applicants, parents and guidance counselors.
 
 
 </li>
 </ul>
 
 Preferred Qualifications (Education, Experience, Certifications, Skills)
 
 
 
 <ul>
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 Master&rsquo;s degree in a relevant field
 </li>
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 Proficiency in one or more additional languages
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 Lived experience working in another jurisdiction
 </li>
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 Familiarity and background working with students from the MENA region
 </li>
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 Knowledge of Slate, PeopleSoft, SharePoint and/or other similar systems
 </li>
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 Demonstrated ability to effectively balance working in a team environment while working independently during nights and/or weekends with substantial domestic and international travel
 
 
 </li>
 </ul>
 
 The target hiring range for this position will be between $ 63,079 and $78,849 per year. The offered salary will be determined by the applicant&rsquo;s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data
 
 .
 
 
 
 Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern&rsquo;s
 
 
 non-discrimination statement
 
 
 . Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View
 
 
 additional information on the accommodations process
 
 
 .
 
</div>

Assistant Director of Admissions, Qatar

EDZIP Education services

The admission Counselor is responsible for guiding prospective students in making informed academic and career choices while promoting the institution&rsquo;s programs and services. This role combines counseling, relationship-building, and sales skills to ensure student satisfaction and achieve enrollment targets.Key Responsibilities<ul><li>Student Counseling &amp; Guidance</li><li>Counsel students on academic programs, career paths, and admission requirements.</li><li>Provide accurate information about courses, fees, scholarships, and career outcomes.</li><li>Address student queries and concerns with empathy and professionalism.</li><li>Sales &amp; Enrollment</li><li>Promote institution&rsquo;s programs to prospective students and parents.</li><li>Conduct follow-ups via calls, emails, and meetings to convert leads into admissions.</li><li>Achieve monthly/quarterly enrollment targets.</li><li>Organize and participate in seminars, webinars, and career fairs to generate leads.</li><li>Relationship Management</li><li>Build strong rapport with students, parents, and schools.</li><li>Maintain long-term relationships to encourage referrals and repeat enrollments.</li><li>Collaborate with marketing teams to align counseling with promotional campaigns.</li><li>Administrative Duties</li><li>Maintain accurate student records in CRM systems.</li><li>Prepare reports on counseling sessions, conversions, and sales performance.</li><li>Ensure compliance with institutional policies and ethical counseling practices.</li></ul>Skills &amp; Competencies<ul><li>Excellent communication and interpersonal skills.</li><li>Strong sales and negotiation abilities.</li><li>Empathy and ability to understand student needs.</li></ul>Job Type: Full-timePay: QAR2,000.00 - QAR4,000.00 per month

Admission counsellor (EDTECH SALES)

Global Studies Institute

The Marketing Specialist supports the university&rsquo;s student recruitment and brand growth by developing and executing marketing strategies that promote academic programs, drive high-quality leads, and improve conversion outcomes. This role works closely with Recruitment &amp; Admissions to build targeted campaigns, produce compelling content, manage social media channels, and optimize performance using data and audience insights.Key ResponsibilitiesProgram Marketing &amp; Campaign Execution<ul><li>Develop and implement marketing plans to promote the university&rsquo;s academic programs (undergraduate, graduate, short courses, executive education, etc.).</li><li>Plan and execute multi-channel campaigns (social media, email, web, events, digital ads) aligned with recruitment cycles and enrollment targets.</li><li>Translate program value propositions into clear, audience-focused messaging and content.</li><li>Support open days, fairs, school visits, webinars, and other recruitment activities with marketing materials and promotion.</li></ul>Collaboration with Recruitment &amp; Admissions<ul><li>Work closely with Recruitment &amp; Admissions to understand priority programs, target segments, lead requirements, and conversion goals.</li><li>Create content and communications that support every stage of the student journey (awareness &rarr; inquiry &rarr; application &rarr; enrollment).</li><li>Coordinate on lead follow-up workflows and ensure campaign messaging aligns with admissions processes and timelines.</li></ul>Lead Quality, Tracking &amp; Conversion Optimization<ul><li>Ensure generated leads are high-quality by optimizing audience targeting, messaging, landing pages, and lead capture forms.</li><li>Track lead performance and conversion metrics (inquiries, applications, enrollments) and produce regular funnel reporting.</li><li>Recommend improvements based on performance trends, lead source analysis, and audience insights.</li><li>Coordinate with CRM/Admissions systems stakeholders to ensure proper lead attribution, tagging, and reporting.</li></ul>Social Media Strategy &amp; Content Creation<ul><li>Own and manage social media content planning, creation, scheduling, and publishing across key platforms (e.g., Instagram, LinkedIn, TikTok, Facebook, YouTube).</li><li>Create and oversee high-quality content including reels, short videos, posts, stories, captions, and basic designs (or coordinate with designers/videographers).</li><li>Develop monthly content calendars aligned with recruitment goals, university events, and program priorities.</li><li>Monitor engagement, respond/escalate inquiries appropriately, and maintain consistent tone and brand voice.</li></ul>Content Strategy, Branding &amp; Storytelling<ul><li>Develop content strategies that position the university competitively and strengthen brand awareness.</li><li>Produce or coordinate marketing content such as brochures, flyers, program pages, newsletters, landing pages, and student success stories.</li><li>Ensure brand consistency across all content and communication channels (visual identity, tone of voice, messaging).</li><li>Maintain a library of approved content and templates for repeated recruitment campaigns.</li></ul>Digital Marketing &amp; Performance Reporting<ul><li>Support/coordinate paid campaigns (Meta, Google, LinkedIn) including targeting, creatives, tracking links, and performance optimization (if applicable).</li><li>Use analytics tools (e.g., Meta Insights, Google Analytics, CRM dashboards) to measure campaign success and inform strategy.</li><li>Prepare weekly/monthly reporting on reach, engagement, leads, CPL, conversion rates, and recommendations.</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s or Master's degree in Marketing, Communications, Business, or a related field (or equivalent professional experience).</li><li>2+ years of marketing experience (education/university marketing is a strong advantage).</li><li>Demonstrated experience in social media strategy and content creation.</li><li>Experience generating and improving lead quality and conversion performance.</li><li>Strong writing skills for public-facing content (ads, captions, website copy, email campaigns).</li><li>Proficiency with common tools such as Canva/Adobe (basic), Meta Business Suite, Google Analytics (or similar), and scheduling tools.</li></ul>Preferred Skills / Added Advantage<ul><li>Experience working with Admissions/Recruitment teams, CRM systems, or lead funnels.</li><li>Paid advertising experience (Meta, Google Ads, LinkedIn Campaign Manager).</li><li>Understanding of student audiences and enrollment decision-making journeys.</li><li>Basic video editing skills (short-form content for reels/TikTok).</li><li>Project management skills and ability to meet tight deadlines during recruitment peaks.</li></ul>Competencies &amp; Attributes<ul><li>Strong management and ability to collaborate cross-functionally.</li><li>Data-driven mindset with comfort interpreting performance metrics and optimizing campaigns.</li><li>Creative, proactive, and able to translate strategy into execution.</li><li>High attention to detail and commitment to brand and quality standards.</li><li>Able to manage multiple projects simultaneously in a fast-paced environment.</li><li>TEAM player</li></ul>Interested can send their CV to careers@gsi.edu.qa with subject line as &quot;Marketing Specialist&quot;Job Types: Full-time, Contract Contract length: 24 monthsPay: QAR6,000.00 - QAR8,000.00 per monthAbility to commute/relocate:<ul><li>Doha: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>How soon can you join?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>marketing: 2 years (Preferred)</li><li>Public Relations: 2 years (Preferred)</li></ul>Language:<ul><li>English fluently (Preferred)</li><li>Arabic (Preferred)</li></ul>

Marketing Specialist

Springfield Nursery

Role OverviewSpringfield Nursery is seeking a proactive and organized Lead Management Executive to manage parent inquiries, track admissions leads, and ensure a seamless enrollment experience. This role is critical in maintaining strong communication with prospective families and supporting the nursery&rsquo;s growth targets.Key Responsibilities1. Lead Handling &amp; Tracking<ul><li>Manage all incoming inquiries (phone, email, website, walk-ins, social media).</li><li>Maintain and update the lead database/CRM daily.</li><li>Categorize leads by age group, program interest, and enrollment timeline.</li><li>Ensure timely follow-ups within agreed SLAs (e.g., 24 hours).</li></ul>2. Parent Communication<ul><li>Provide accurate information about nursery programs, curriculum, fees, and policies.</li><li>Schedule and coordinate nursery tours and trial sessions.</li><li>Conduct follow-up calls and emails to nurture interested parents.</li><li>Address parent queries professionally and empathetically.</li></ul>3. Admissions Support<ul><li>Guide parents through the application and enrollment process.</li><li>Collect required documentation and ensure compliance.</li><li>Coordinate with accounts team for fee confirmations.</li><li>Maintain enrollment records accurately.</li></ul>4. Reporting &amp; Performance Tracking<ul><li>Prepare weekly and monthly reports on lead conversion rates.</li><li>Track marketing campaign effectiveness.</li><li>Identify trends and recommend improvements to increase conversions.</li></ul>5. Coordination &amp; Marketing Support<ul><li>Work closely with the marketing team on campaigns and promotions.</li><li>Support open house events and parent engagement activities.</li><li>Ensure brand messaging is consistent across all communications.</li></ul>Job Type: Part-time

Marketing intern

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