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administrative assistant ii Jobs in New York United States

administrative assistant ii

assistant manager 02122 1657 doman dr

The Bromley Companies

<div>
 
 
 Executive Assistant and Office Manager
 
 
 
 
 
 
 
 This is a temporary position, with an expected start/end timeline from mid June 2026 through the end of December 2026.
 
 
 
 
 
 
 
 To apply for this position, please email your resume to
 
 EA@bromco.com
 
 with the subject line &ldquo;Bromley EA Temp Position&rdquo;.
 
 
 
 
 
 
 Salary Range: $90,000-$100,000/year salary base
 
 
 Medical, Dental, Vision, 401K, Vacation &amp; Sick PTO
 
 
 
 
 
 This is an on-site role based at our 5th Avenue office near Union Square. Candidates must be able to commute to the NYC office five days per week. Hours are M-F from 8:30am - 5:30pm.&nbsp;
 
 
 
 
 
 The Executive Assistant/Office Manager will play a critical support role for the CEO and Chairman of the firm and facilitate the functioning of the entire office. You will serve as the primary administrative partner to the CEO, acting as a gatekeeper, liaison, and strategic support resource. In addition to executive support, you will oversee light office management and HR coordination responsibilities to ensure smooth day-to-day operations for our 12-person Manhattan office.&nbsp;
 
 
 
 
 
 The Executive Assistant will have the ability to work independently on projects, from conception to completion with minimal oversight, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant should be a natural leader who&rsquo;s friendly and warm with an approachable demeanor. He or she will be a proactive, intuitive, resourceful, and technologically savvy problem solver who anticipates executive needs.
 
 
 
 
 
 It is important for the candidate to have a polished, professional presence and be comfortable and experienced with interacting with senior level executives within and outside the Company.&nbsp;This position presents an ideal opportunity for a person to work at a dynamic family run entrepreneurial real estate company, to be a part of its growth and to elevate the position to facilitate growth initiatives.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Provide high-level daily administrative support to the CEO, including managing heavy email correspondence.
 </li>
 <li>
 Manage a complex and frequently shifting calendar, keeping CEO on time for&nbsp;appointments/meetings, prioritization, prepare for upcoming events/meetings.
 </li>
 <li>
 Coordinate detailed travel itineraries for frequent domestic travel.
 </li>
 <li>
 Support the Chairman and Founder as needed for miscellaneous tasks.
 </li>
 <li>
 Collecting and organizing tax documentation for accountants for business entities and family foundation.
 </li>
 <li>
 Support for AI initiatives to be incorporated into daily office operations.
 </li>
 <li>
 Monthly expenses department coding on corporate credit cards.
 </li>
 <li>
 Maintain internal leasing/financial/tracking documents to be updated and filed in both hard copy and electronic formats.
 </li>
 <li>
 Occasional personal tasks to be completed, no more than 15% of workload.
 </li>
 </ul>
 
 
 
 
 
 Office Management &amp; HR Support
 
 
 <ul>
 <li>
 Act as a central point of contact for the 12-person Manhattan office.
 </li>
 <li>
 Planning &amp; executing of company wide Annual Meeting in November with support of COO.
 </li>
 <li>
 Coordinate with vendors &amp; manage invoices, office supply orders &amp; restocking, FedEx &amp; USPS mailings
 </li>
 <li>
 Work closely with COO and a third-party PEO company to help manage employee benefits and ensure compliance with state and federal employment laws, manage open enrollment &amp; new employee set up.
 </li>
 <li>
 Assist with the hiring process, including but not limited to job posting, resume review, initial screenings, setting up second &amp; third round interviews, and onboarding once hired.
 </li>
 <li>
 Planning volunteer days and office activities.
 </li>
 </ul>
 
 
 
 
 
 Education &amp; Experience Requirements
 
 
 <ul>
 <li>
 5+ years of direct experience supporting a CEO, C-Suite, or senior-level executive.
 </li>
 <li>
 BA/BS degree or higher in a relevant field.
 </li>
 <li>
 Notary Public license in New York (will be required to obtain if not already licensed).
 </li>
 <li>
 Demonstrated experience within the real estate industry strongly preferred.
 </li>
 <li>
 Must be able to commute to the NYC office five days per week (M-F).
 </li>
 </ul>
 
 
 
 
 
 Required Skills
 
 
 <ul>
 <li>
 Exceptional organizational skills with the ability to prioritize and manage multiple tasks seamlessly while maintaining excellent attention to detail and anticipating needs.
 </li>
 <li>
 Proven ability to achieve high performance goals and meet deadlines with minimal oversight and be independently resourceful.
 </li>
 <li>
 High level of discretion and professionalism while handling sensitive financial and personal matters.
 </li>
 <li>
 Proficiency in Microsoft Office, Google Workspace, and Zoom. Familiarity with LinkedIn, Box, Roboform, Gemini, and NotebookLM.
 </li>
 </ul>
 
 
 
 
 
 About Bromley Companies
 
 
 
 The Bromley Companies (www.bromco.com) is a 54 year-old entrepreneurial, integrated real estate investment and management company based in NYC with several million square feet of office, retail, student housing, and industrial properties. The position is located in New York City with coordination between other offices located in Illinois and Florida.
 
</div>

Executive Assistant Office Manager

B Capital

<div>
 
 
 Title:
 
 Executive Assistant/Office Manager
 
 
 
 Location:
 
 New York City, NY
 
 
 
 POSITION SUMMARY
 
 
 
 
 B Capital is seeking an experienced Executive Assistant to provide primary support to a small group of Partners on the Investment team, while also overseeing key office manager responsibilities in our NYC office. The individual will manage day-to-day schedules and priorities, ensuring Partners are well supported and prepared, and will provide office management and administrative support to the broader team. The role will also work closely with colleagues across B Capital&rsquo;s global offices, collaborating with other Executive Assistants and team members on daily tasks and longer-term initiatives. This is an in-office role four days per week, with an emphasis on responsiveness, clear communication, and strong attention to detail.&nbsp;
 
 
 &nbsp;
 
 
 
 KEY RESPONSIBILITIES
 
 
 
 Administrative Support
 
 <ul>
 <li>
 Manage ever-changing, complex calendars with a clear understanding of business priorities, offering alternatives and considerations as needed to maximize the team&rsquo;s time and efficiency.
 </li>
 <li>
 Schedule, coordinate, and oversee a wide variety of internal and external meetings, both on-site and off-site.
 </li>
 <li>
 Organize complex domestic and international travel arrangements, anticipating and coordinating end-to-end travel and logistical needs.
 </li>
 <li>
 Organize and prepare materials in advance of meetings and maintain files and record-keeping systems, including confidential information.
 </li>
 <li>
 Prepare and submit expenses for Partners in accordance with company guidelines.
 </li>
 <li>
 Support business objectives under guidance by building relationships with clients and clients&rsquo; assistants to coordinate schedules and facilitate information flow.
 </li>
 <li>
 Assist with occasional personal requests, including reminders and paperwork, as well as select external board and leadership commitments.
 </li>
 <li>
 Maintain a high bar for responsiveness, proactively providing updates and over-communicating when helpful to ensure alignment and avoid surprises.
 </li>
 <li>
 Use sound judgment to prioritize requests, resolve issues independently when appropriate, and seek guidance on more complex or sensitive matters.
 </li>
 </ul>
 
 Office Manager&nbsp;
 
 
 Operations &amp; Workplace Experience
 
 <ul>
 <li>
 Serve as the primary liaison with onsite&nbsp;workplace services, facilities, security, and IT to ensure seamless day-to-day operations within our shared office environment.
 </li>
 <li>
 Manage mail, deliveries, guest registration, and conference room coordination to deliver a polished, investor-ready experience.
 </li>
 <li>
 Troubleshoot basic AV and technology issues and escalate efficiently when needed.
 </li>
 </ul>
 
 Hybrid &amp; In-Office Coordination
 
 <ul>
 <li>
 Support a flexible hybrid model; in-office presence will align with business needs (for example, investor meetings, client visits, visiting partners, team collaboration days).
 </li>
 <li>
 Coordinate space usage, meeting logistics, and hospitality for partner, portfolio, and investor engagements.
 </li>
 <li>
 Be on-site&nbsp;for key external meetings and firm events to ensure smooth execution.
 </li>
 </ul>
 
 Culture &amp; Community
 
 <ul>
 <li>
 Plan and execute happy hours, team gatherings, and off-sites that strengthen firm culture.
 </li>
 </ul>
 
 Flexibility &amp; Firm Support
 
 <ul>
 <li>
 Approach a wide range of in-office and cross-team requests with a hands-on, solution-oriented mindset, ensuring all needs, regardless of size or scope, are managed promptly and efficiently to support smooth operations and a positive workplace experience.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 QUALIFICATIONS &amp; SKILLS
 
 
 <ul>
 <li>
 8+ years of experience working in a fast-paced environment supporting senior executives.
 </li>
 <li>
 Exceptional written and verbal communication skills, with a polished, professional presence when interacting with senior executives, investors, and external partners.
 </li>
 <li>
 Strong organizational and multitasking skills, with consistent follow-through and attention to detail in a fast-paced setting.
 </li>
 <li>
 Calm, flexible, and adaptable approach, with the ability to pivot quickly as priorities shift.
 </li>
 <li>
 Prior experience working as an Executive Assistant in finance, venture capital, private equity, or a law firm is required.
 </li>
 <li>
 Proven ability to operate in a hybrid work environment, using collaboration tools (for example, Zoom, Slack, Teams) to coordinate across in-office and remote teams.
 </li>
 <li>
 Strong knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint), the Google suite of products, and online expense processing systems such as Concur.
 </li>
 <li>
 BS or BA degree in a relevant discipline.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 ABOUT B CAPITAL
 
 
 
 B Capital invests globally in extraordinary founders and businesses shaping the future through technology. With approximately $10 billion in assets under management and dedicated stage-based funds, the firm focuses on seed to early- and late-stage venture growth investments, primarily in the technology, healthcare, and resilience tech sectors. Founded in 2015, B Capital has an integrated, global team across nine locations in the U.S. and Asia. The firm&rsquo;s value-add platform, together with the consulting expertise of its strategic partner, The Boston Consulting Group, provides entrepreneurs with the tools and resources to scale quickly and efficiently, expand into new markets and build market-leading businesses. For more information, click here.
 
 
 
 B CAPITAL GROUP CORE VALUES:
 
 
 <ul>
 <li>
 
 
 Generosity:
 
 
 We&rsquo;re collaborative and always willing to share our time and knowledge.
 </li>
 <li>
 
 
 Resilience:
 
 
 We&rsquo;re persistent and determined to succeed, persevering through challenges and seeing change as an opportunity.
 </li>
 <li>
 
 
 Open-mindedness:
 
 
 We&rsquo;re curious and welcoming. Our global perspective and commitment to diversity, equity, and inclusion make our culture stronger and more innovative.
 </li>
 <li>
 
 
 Will:
 
 
 We believe in the companies we&rsquo;ve invested in and we&rsquo;ll do everything in our power to help them change the world for the better.
 </li>
 <li>
 
 
 Teamwork:
 
 
 We value our relationships above all. We work hard to build trust and respect with founders, investors, partners and colleagues.
 </li>
 <li>
 
 
 Humility:
 
 
 We add value by going beyond for founders and LPs. We strive to let our work speak for itself.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 B Capital Global US LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected under federal, state or local law.
 
 
 
 
 The salary range is $110,000 to $140,000 and will be commensurate with relevant experience.
 
 
 
 
 
 The salary range applies to California candidates only. The actual salary may be subject to change.&nbsp;
 
 
 
 
 &nbsp;
 
 
 &nbsp;
 
 
 
 
 &nbsp;
 
</div>

Executive Assistant/Office Manager

Banana Republic

<div><h2 class="jobSectionHeader">About Banana Republic</h2>
Banana Republic is a storyteller&rsquo;s brand, outfitting the modern explorer with high-quality, expertly crafted collections made to inspire and enrich life&rsquo;s journeys. Founded in 1978 in San Francisco, we continue to evolve our heritage of exploration through thoughtfully designed apparel and accessories that blend timeless style with exceptional craftsmanship.
Our team is made up of passionate, curious storytellers &mdash; creators and visionaries who seek out what&rsquo;s next and bring it to life through elevated design, immersive experiences, and a shared spirit of creativity and innovation.<h2 class="jobSectionHeader">
About the Role</h2>
As an Assistant General Manager, you&rsquo;ll work with the General Manager to create, execute and maintain the store business plan. You&rsquo;re a critical leader in driving profitable sales growth through all aspects of the store including; customer and product operations, merchandising, and talent development. You are responsible for supporting the execution of the store strategy to achieve performance goals. You&rsquo;ll lead others by teaching and coaching Assistant Managers, Leads, Experts and Brand Associates to cultivate a high performing team to deliver a best-in-class experience to our customers. You are expected to lead the team in the absence of your General Manager.<h2 class="jobSectionHeader">
What You'll Do</h2><ul><li>
Build effective teams and drive a culture of high performance and engagement.</li><li>
Support the execution of performance goals and developmental plans for store team.</li><li>
Support strategies and processes using a customer-centric mindset to delivers results and drives store sales.</li><li>
Recruit, hire, onboard, develop and lead a team of managers and employees.</li><li>
Be accountable for team performance through teaching, coaching and providing feedback to build capabilities.</li><li>
Own assigned area of responsibility.</li><li>
Implement action plans to maximize efficiencies and productivity.</li><li>
Perform Service Leader duties.</li><li>
Ensure consistent execution of standard operating procedures.</li><li>
Represent the brand and understand the competition and retail landscape.</li><li>
Promote community involvement.</li><li>
Leverage an omni-channel to deliver a frictionless customer experience.</li></ul><h2 class="jobSectionHeader">
Who You Are</h2><ul><li>
A current or former retail employee with 2-4 years of retail management experience.</li><li>
A high school graduate or equivalent.</li><li>
A good communicator with the ability to effectively interact with customers and your team to meet goals.</li><li>
Determined to effectively lead and inspire others to learn and grow through coaching and mentoring.</li><li>
Driven by metrics to deliver results to meet business goals.</li><li>
Agreeable to work a flexible schedule to meet the needs of the business, including holiday, evening, overnight and weekend shifts.</li><li>
Organized and utilize time management and prioritization skills to effectively manage multiple tasks in an environment with competing demands.</li><li>
Knowledgeable of our business and the retail environment and it to evolve store strategies to help meet goals.</li><li>
Able to maneuver around the sales floor, stockroom and office and lift up to 30 pounds.</li><li>
Ability to travel as required.</li><li>
Ensure all compliance standards are met.</li></ul><h2 class="jobSectionHeader">
Benefits at Banana Republic</h2>
<ul><li>Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees.</li>
<li>One of the most competitive Paid Time Off plans in the industry.*</li>
<li>Employees can take up to five &ldquo;on the clock&rdquo; hours each month to volunteer at a charity of their choice.*</li>
<li>Extensive 401(k) plan with company matching for contributions up to four percent of an employee&rsquo;s base pay.*</li>
<li>Employee stock purchase plan.*</li>
<li>Medical, dental, vision and life insurance.*</li>
<li>See more of the benefits we offer.</li>
</ul><ul><li>For eligible employees</li></ul>
Gap Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We have received numerous awards for our long-held commitment to equality and will continue to foster a diverse and inclusive environment of belonging. In 2022, we were recognized by Forbes as one of the World's Best Employers and one of the Best Employers for Diversity. 
 
Hourly Range: $32.10 - $43.40 USD 
Employee pay will vary based on factors such as qualifications, experience, skill level, competencies and work location. We will meet minimum wage or minimum of the pay range (whichever is higher) based on city, county and state requirements.</div>

Assistant General Manager

Lincoln Center

<div>Position: Director, Board Relations
Department: Advancement &amp; Innovation
Role Overview:
The Director, Board Relations is responsible for developing Lincoln Center&rsquo;s Board of Directors as engaged philanthropic leaders, strategic partners, and ambassadors for the institution. Reporting to the Senior Director, Individual Giving, this role leads a high-touch engagement and stewardship strategy that enables sustained giving, thoughtful governance, and Board growth. The Lincoln Center Board brings together a distinguished and accomplished group of leaders&mdash;spanning business, culture, and philanthropy in New York and beyond&mdash;whose collective vision and generosity have shaped a world-class campus, championed extraordinary artists, and positioned Lincoln Center as the leading performing arts organization in the world.
The Director is the primary relationship manager for trustees, partners closely with Senior Leadership, and supervises the Board Relations Manager, to develop a deep understanding of the power and impact our Board has on the next chapter at Lincoln Center and what drives them each individually and then collectively to do so. Through this comprehensive strategic approach, you will ensure a seamless, best-in-class experience for Board members across engagement, storytelling, stewardship, and philanthropy.
What you&rsquo;ll get to do here:
Board Engagement, Stewardship &amp; Philanthropy<ul><li>
Drive Board stewardship, ensuring a responsive, personalized, and meaningful trustee experience</li><li>
Develop and oversee individualized engagement and stewardship plans that support long-term trustee retention and fulfillment and philanthropic growth</li><li>
Partner with the SVP, Advancement and Innovation, to develop Board giving strategies that inspire philanthropic support beyond annual Board dues, encouraging trustees to champion new artistic programs, institutional initiatives, and capital priorities</li></ul>
Strategic Board Growth &amp; Leadership Pipeline<ul><li>
Lead development of the Board prospect pipeline in partnership with the President, SVP of Advancement and Innovation, Board Chair, and Nominating &amp; Governance Committee</li><li>
Manage Board recruitment, onboarding, and orientation to build early connection and momentum</li><li>
Strengthen long-term Board sustainability through meaningful engagement and recognition</li></ul>
Board Operations, Logistics &amp; Governance<ul><li>
Oversee the planning and execution of Board and key committee meetings, including agendas, materials, presentations, scheduling, and logistics, in collaboration with Senior Leadership and cross-department colleagues</li><li>
Analyze and report on Board engagement metrics, attendance, participation, and giving to identify opportunities for deeper involvement, and guide future cultivation and recruitment efforts</li><li>
Attend Board and committee meetings, take notes as needed, and work with General Counsel &amp; Corporate Secretary onaccurateandtimelymeeting records</li><li>
Support governance processes and compliance, including preparation and distribution of materials, and familiarity with bylaws and policies</li></ul>
Integration with Advancement &amp; Institutional Priorities<ul><li>
Coordinate the flow of timely, relevant institutional updates from across Lincoln Center to Board members, tailoring communications to individual interests and engagement levels</li><li>
Ensure Board activity is closely aligned with campaign strategy, major gifts, corporate engagement, and the executive office operations and outreach</li><li>
Represent the organization at fundraising events, meetings, and other activities to build awareness and support for Lincoln Center</li></ul>
You&rsquo;ll be a fit if you bring:<ul><li>
At least 7 years of experience in advancement and board relations, preferably within a large nonprofit or cultural organization</li><li>
Prior experience in board cultivation, development and stewardship and/or individual major gifts fundraising (six-figures+)</li><li>
Exceptional relationship-building skills and impact working with senior executives, including high-net-worth individuals</li><li>
Strong strategic instincts paired with meticulous attention to detail</li><li>
Excellent writing, editing, and proofreading skills, with an eye for clarity and presentation</li><li>
High levelof professionalism, judgment, and the exercise of discretion and confidentiality</li><li>
Excellent oral and written communication skills</li><li>
People management experience</li><li>
Bachelor&rsquo;s degree or equivalent combination of education and experience</li></ul>
You&rsquo;ll be a great fit if you bring:<ul><li>
Enthusiasm for the performing arts</li><li>
Knowledge of and experience with non-profit governance</li></ul> 
What is Lincoln Center for the Performing Arts?
Lincoln Center for the Performing Arts, Inc. (LCPA) is a cultural and civic cornerstone of New York City. We believe the arts play an important role in our lives: they nourish our hearts and minds, teach us valuable lessons and critical skills, and help us create community. We invite you to consider joining our talented, multi-faceted team.
We are:
1. The manager of the 16-acre Lincoln Center campus<ul><li>We are one of eleven amazing resident arts organizations</li></ul>
2. A leading Arts Presenter.<ul><li>We curate numerous programs and performances, showcasing music, dance, and more</li></ul>
3. An Education Hub.<ul><li>We have reached 20 million students, educators, principals, and community members
</li></ul>Who are our people?
LCPA is a team of dreamers, collaborators, and entrepreneurs who use unique platforms in the heart of New York City and beyond to advocate for the transformative impact of artistic experiences.
Lincoln Center People imagine and create in concert with this mission by founding President John D. Rockefeller III - &quot;The arts are not for the privileged few, but for the many. Their place is not on the periphery of daily life, but at its center.&quot;
We welcome applicants from all sectors who agilely solve problems, show up as they are, and can't stop innovating.
What&rsquo;s the news?
Recent and Upcoming Programming<ul><li>
Lincoln Center Reveals 25/26 Season Featuring Jeanine Tesori as Visionary Artist</li><li>
Kyle Abraham's 20 Years of Urgency at Lincoln Center Rose Theatre</li></ul>
Campus Happenings<ul><li>
Lincoln Center Gets $50 Million Gift to Promote Contemporary Dance</li><li>
The new JFK terminal will show iconic artworks from MoMA, the Met and Lincoln Center</li></ul>
Legacies of San Juan Hill<ul><li>
WNYC: Lincoln Center Celebrates 'Legacies of San Juan Hill</li><li>
Lincoln Center Launches San Juan Hill Project Digital Hub To Remember the Lost Urban Neighborhood</li></ul>
Who is our President and CEO?
Dr. Mariko Silver
Join us!
It is the policy of Lincoln Center for the Performing Arts, Inc., to ensure equal employment opportunity without discrimination or harassment on the basis of race, creed, color, national origin, sex, age, religion, disability, marital or civil partnership/union status, familial or caregiver status, alienage or citizenship status, sexual orientation, gender identity or expression, pregnancy, military or veteran status, genetic information, predisposition, or carrier status, unemployment status, domestic violence, sexual violence, or stalking victim status, or any other characteristic protected by federal, state, or local law. LCPA is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.
If you require reasonable accommodation in locating open positions, completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Abigail Worsnip at (212) 875&ndash;5324.</div>

Director, Board Relations

Moment Factory

<div>
 
 About Us
 
 
 
 Coming from all walks of life, we are united by passion. At Moment Factory, every new We come from many different places, but what unites us is our passion. At Moment Factory, each new project is a blank page awaiting the creativity and talent of our whole team, no matter the individual responsibilities, roles, or fields. Our desire to innovate, to take risks, and to learn from our mistakes and from each other is what allows us to create collective projects that go above and beyond. Today, thanks to a team of 450 creative minds, we have been able to create immersive multimedia environments for artists, museums, airports, brands, theme parks and events, as well as our signature shows. No matter the canvas &ndash; be it film, lighting, multimedia architecture, sound design, special effects, or interactive projects &ndash; the thirst for experimentation and innovation is at the core of our DNA.
 
 
 
 YOUR MISSION
 
 
 
 As the Administrative Assistant for Sports &amp; Entertainment, you provide essential operational and administrative support to the General Manager. You are responsible for ensuring the smooth coordination of daily activities, from managing complex schedules and internal follow-ups to preparing clear, professional presentations and documents.
 
 
 Operating with high autonomy in our fast-paced NYC office, you act as a key point of contact&mdash;maintaining organized workflows for the team and providing a professional welcome to clients and partners visiting our studios.
 
 
 
 YOUR TEAM
 
 
 
 Moment Factory Sports &amp; Events leverages our multimedia toolbox and tacit creative know-how to provide permanent &amp; temporary user experience solutions to enhance fan engagement &amp; experience. Our diverse team blends storytelling, immersion, interactivity, and live performance to create original and unexpected experiences that connect audiences around the globe.
 
 
 
 Key Responsabilities
 
 2. Administrative Responsibilities3. Coordination in Support of Teams5. Support to Business Development
 
 
 <ul>
 <li>
 Management Support
 </li>
 <li>
 Proactively organize and manage the General Manager&rsquo;s calendar and business travel
 </li>
 <li>
 Prepare and organize weekly meetings, take notes, and ensure appropriate follow-ups with internal &amp; external stakeholders
 </li>
 <li>
 Manage and track expense reports
 </li>
 <li>
 Assist in preparing presentations, briefings, and internal documents
 </li>
 <li>
 Ensure clear communication and follow-ups with internal teams
 </li>
 <li>
 Maintain an up-to-date overview of ongoing priorities and initiatives
 </li>
 <li>
 Support the General Manager in business development follow-ups and relationship management
 </li>
 <li>
 Maintain, organize, and archive key documents and records
 </li>
 <li>
 Lead visits of 25 Broadway &amp; 55 Wall street
 </li>
 <li>
 Prepare, draft, edit, and occasionally documents, reports, and presentations
 </li>
 <li>
 Create presentations using Keynote, Google Slides, or similar tools
 </li>
 <li>
 Coordinate approvals and signatures for various administrative or legal documents
 </li>
 <li>
 Manage incoming administrative requests and redirect them to the appropriate teams when necessary
 </li>
 <li>
 Ensure proper administrative follow-up on communications and internal processes
 </li>
 <li>
 Perform other related administrative tasks as needed
 </li>
 <li>
 Track weekly timesheets, overtime, and vacation calendars for supported teams
 </li>
 <li>
 Coordinate internal meetings and logistics when required
 </li>
 <li>
 Organize occasional team lunches, breakfasts, or internal &amp; external activities
 </li>
 <li>
 Contribute to onboarding new team members when needed
 </li>
 <li>
 Collaborate with other administrative assistants to align processes and practices
 </li>
 <li>
 Client and Partner Interaction
 </li>
 <li>
 Welcome visitors, partners, or clients and provide a brief introduction to the office/25 Broadway &amp; 55 Wall Street
 </li>
 <li>
 Host visits, including presenting the demo and answering general questions about Moment Factory
 </li>
 <li>
 Respond to initial inquiries of the NYC inbound dev box and redirect visitors, clients or partners to the appropriate teams
 </li>
 <li>
 Follow up on certain communications with clients or partners (information sharing, reminders, coordination)
 </li>
 <li>
 Represent Moment Factory professionally during partner or client visits
 </li>
 <li>
 Monitor and manage inbound requests received through the NYC office email
 </li>
 <li>
 Perform an initial qualification of inquiries and redirect opportunities to the appropriate internal teams
 </li>
 <li>
 Maintain first-level communication with potential clients to clarify requests &amp; qualify the opportunity
 </li>
 <li>
 Conduct occasional research or prepare short summaries related to ideas, trends, or opportunities
 </li>
 <li>
 Support the preparation of internal materials related to potential projects or opportunities
 
 
 </li>
 </ul>
 
 YOUR BACKGROUND
 
 
 
 <ul>
 <li>
 Minimum 3 years of relevant experience in a role such as administrative assistant, executive assistant, or coordinator in a dynamic environment
 </li>
 <li>
 Experience in creative industries, entertainment, media, or production environments is considered an asset but not required
 </li>
 <li>
 Education in administration, management, communications, or a related field (or equivalent practical experience)
 </li>
 <li>
 Strong proficiency in English, both written and spoken
 </li>
 <li>
 Strong proficiency in office tools (Google Workspace, Excel, MS Office, Keynote or similar tools)
 </li>
 <li>
 Interest in AI tools and emerging technologies
 </li>
 <li>
 Knowledge of French is an asset
 
 
 </li>
 </ul>
 
 YOUR QUALITIES
 
 
 
 <ul>
 <li>
 Exceptional organizational skills
 </li>
 <li>
 Strong written communication abilities
 </li>
 <li>
 Clear and confident verbal communication
 </li>
 <li>
 Quick learner with strong adaptability
 </li>
 <li>
 Strong sense of responsibility and ability to handle confidential information
 </li>
 <li>
 High level of autonomy and resourcefulness
 </li>
 <li>
 Ability to anticipate needs and manage priorities effectively
 </li>
 <li>
 Comfortable performing administrative and operational tasks
 </li>
 <li>
 Strong attention to detail and accuracy
 </li>
 <li>
 Ability to work efficiently in a fast-paced environment
 </li>
 <li>
 Proven ability to manage multiple priorities simultaneously
 </li>
 <li>
 Positive attitude and professional demeanor
 </li>
 <li>
 Genuine interest in building expertise within an administrative support role in a creative environment
 
 
 </li>
 </ul>
 
 SPECIFIC WORKING CONDITIONS
 
 
 
 <ul>
 <li>
 Position based in New York
 </li>
 <li>
 On-site presence required 4&ndash;5 days per week
 </li>
 <li>
 The base salary range for this role is $65,000 to $90,000. Actual compensation within this range will be determined based on a variety of factors, including the candidate&rsquo;s skills, experience, and qualifications. This range is specific to the NYC market and may vary for roles located outside of this region.
 </li>
 </ul>
</div>

Administrative Assistant

Capelli New York

<div>
 
 
 
 Who We Are:
 
 
 
 
 GMA Group dba Capelli New York and Ballet Group LLC. is a major U.S. manufacturer and distributor of apparel, footwear, novelty and gift products, jewelry, fashion accessories, handbags, PPE, and sports/athletic apparel for women, men, and kids. We were established in 1990 and have approximately 600 employees in the U.S.A. and 2,500 employees worldwide. We have locations in the U.S.A., UK, China, Hong Kong, Germany, and Bangladesh.
 
 
 
 
 
 
 
 What We Are Looking For:
 
 
 
 
 We are seeking an
 
 Administrative Assistant.
 
 The overall aim of this role is to assist with the essential duties of sales, product development, production and e-commerce. The ideal candidate will have strong analytical and communication skills, is detail oriented, and serious about having a career, not just a job. This is a full-time position in our
 
 New York City Office
 
 working 5 days a week from 9:00AM to 6:00PM.
 
 
 
 
 Responsibilities:
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage administrative tasks related to sales, product development, production and e-commerce
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Follow up, review, and maintain the organizing of sales orders, purchase orders and product lifecycle
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Process sales orders in a timely manner to meet deadlines and customer ship windows
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Liaise with internal teams (product development, sales, etc.) to ensure all actions of a project are made in time to meet the schedule deadlines
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Help process and complete sample requests for customers
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Sort through and manage samples received from overseas and customers on a daily basis.&nbsp;Log and send the samples received to the appropriate persons (i.e. development manager, sales, etc.)
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Assist with showroom maintenance&nbsp;
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Create social media and email campaigns that align with brand
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Review customer service messages and provide responses to represent our brand positively
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform other duties as assigned
 
 
 
 
 
 
 
 Requirements:
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Experience with Excel
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Excellent organizational skills and attention to detail
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong written and oral communication skills
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work effectively in a fast-paced environment
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Extremely detail oriented with excellent follow up skills
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to multi-task and prioritize to meet deadlines
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong communication skills and able to work as part of a team
 
 
 
 &nbsp;
 
 
 
 If you see yourself as our newest team member, please submit your resume and salary requirements to staff.hiring@capellinewyork.com
 
 
 
 GMA Group is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment without regard to gender, race, religion, national origin, ethnicity, disability, gender identity/expression, sexual orientation, age, veteran or military status, or any other category protected under the law. GMA Group is an equal opportunity employer; committed to a community of inclusion, and an environment free from discrimination, harassment, and retaliation.
 
 
</div>

Temasek

<div>
 
 
 Temasek is a global investment company headquartered in Singapore, with a net portfolio value of S$434 billion (US$324) as at 31 March 2025.&nbsp;
 
 
 
 &nbsp;
 
 
 
 Our Purpose &ldquo;
 
 So Every Generation Prospers
 
 &rdquo; guides us to make a difference for today&rsquo;s and future generations.
 
 
 
 
 Operating on commercial principles, we seek to deliver sustainable returns over the long term.
 
 
 
 
 We have 13 offices in 9 countries around the world: Beijing, Hanoi, Mumbai, Shanghai, Shenzhen, and Singapore in Asia; and Brussels, London, Mexico City, New York, Paris, San Francisco, and Washington, DC outside Asia.
 
 
 
 &nbsp;
 
 
 
 For more information on Temasek, please visit&nbsp;www.temasek.com.sg
 
 
 
 
 For Temasek Review 2025, please visit www.temasekreview.com.sg
 
 
 
 
 For Sustainability Report 2025, please visit www.temasek.com.sg/SR2025&nbsp;
 
 
 Job Details
 
 
 
 Working arrangement
 
 :&nbsp;Hybrid (4 days in the office, 1 day remote)
 
 
 
 
 
 Salary Range
 
 : $100,000 - $130,000 per annum excluding additional incentives (final salary will be determined based on various factors such as experience and qualifications)
 
 
 Responsibilities
 
 
 
 
 Executive Support:
 
 
 
 
 <ul>
 <li>
 
 Full diary management for senior professionals (e.g.&nbsp;
 
 
 meetings, conference call, and video conferences both internally and externally)
 
 </li>
 <li>
 
 Arranging international and domestic travel (flights, hotels, cars, etc.)
 
 </li>
 <li>
 
 Preparation and set up for external meetings in conference rooms
 
 </li>
 <li>
 
 Completing corporate card and out of pocket expenses for professionals&nbsp;
 
 </li>
 </ul>
 
 
 
 
 Assist in Office Management
 
 
 
 
 <ul>
 <li>
 
 Point of contact for building management team; responsible for raising issues and arranging building repairs with them when necessary, and
 
 
 for finance matters for suppliers&nbsp;
 
 </li>
 <li>
 
 Ensure the smooth running of office: reception duties, kitchen, cleaning staff, security, building maintenance, post&nbsp;
 
 </li>
 <li>
 
 Supplier onboarding, purchase order management and manage supplier invoice payments
 
 </li>
 <li>
 
 Manage seating throughout the office including for overseas visitors
 
 </li>
 <li>
 
 Responsible for finding effective and speedy solutions when issues arise
 
 </li>
 <li>
 
 Point person for new joiner; provide guidance on policies/procedures and liaising with IT on set-up
 
 </li>
 <li>
 
 Order and maintain sufficient stock levels of kitchen, meeting room, and office supplies&nbsp;
 
 </li>
 <li>
 
 Negotiate best terms in new contracts and renewals (insurance policies, supplier contracts, etc.)
 
 </li>
 <li>
 
 Organize socials, meetings and events (e.g. book venues, organize catering, meeting room set-up/clean-up)
 
 </li>
 </ul>
 Requirements
 <ul>
 <li>
 
 3 to 5 years of office manager/ administrative assistant experience, ideally within Financial Services industry
 
 </li>
 <li>
 
 Preferably a Bachelor's degree
 
 </li>
 <li>
 
 Experience working for a global team and working across different time zones
 
 </li>
 <li>
 
 Proficient in Advanced MS Office including Word, MS Outlook, Excel, and PowerPoint
 
 </li>
 <li>
 
 Must be a team player with a proactive attitude, takes initiative and has ability to work without supervision
 
 </li>
 <li>
 
 Able to work in a fast-paced environment
 
 </li>
 <li>
 
 Excellent communication skills at all levels
 
 </li>
 <li>
 
 Ability to handle multiple tasks and competing priorities, often with tight deadlines
 
 </li>
 <li>
 
 Knowledge of Workday for processing expenses is a plus
 
 </li>
 <li>
 
 Applicants must be authorized to work in the United States without sponsorship
 
 </li>
 </ul>
</div>

Executive Assistant, Investment (Americas-New York)

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