administrative assistant

assistant project manager

assistant manager

Platinum Coastal Group

<div>
 Platinum Coastal Group Inc. is looking for an enthusiastic and driven Assistant Manager to join our on-site team. This role is perfect for individuals eager to gain hands-on leadership experience, develop operational skills, and grow their career in a supportive, fast-paced environment. We provide comprehensive training, mentorship, and opportunities for advancement.
 <br/>
 <br/>
 <strong>
  Role Overview
  <br/>
  <br/>
 </strong>
 The Entry-Level Assistant Manager will support daily operations, assist in supervising team members, and ensure the department runs efficiently. This position requires excellent communication, a proactive approach, and the ability to thrive in a customer-focused, dynamic workplace.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support management in day-to-day operational tasks.
  </li>
  <li>
   Ensure company policies, procedures, and standards are consistently followed.
  </li>
  <li>
   Deliver exceptional customer service and assist in resolving inquiries or issues.
  </li>
  <li>
   Participate in team meetings and provide input to improve processes.
  </li>
  <li>
   Assist with onboarding, coaching, and training new employees.
  </li>
  <li>
   Maintain organized records, reports, and inventory documentation.
  </li>
  <li>
   Monitor workflow efficiency and recommend improvements when necessary.
  </li>
  <li>
   Foster a positive, safe, and productive work environment.
  </li>
  <li>
   Collaborate with colleagues across departments to support business initiatives.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school diploma or equivalent required; some college coursework or degree preferred.
  </li>
  <li>
   Strong communication and interpersonal skills.
  </li>
  <li>
   Ability to motivate, guide, and work effectively with a team.
  </li>
  <li>
   Excellent organizational skills and ability to manage multiple priorities.
  </li>
  <li>
   Positive attitude, strong work ethic, and eagerness to learn.
  </li>
  <li>
   Adaptable to changing priorities and capable of taking initiative.
  </li>
  <li>
   Prior experience in leadership, retail, or customer service is an advantage but not required.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What We Offer
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Paid training and practical leadership experience.
  </li>
  <li>
   Clear growth and promotion opportunities into management positions.
  </li>
  <li>
   A collaborative and supportive team environment.
  </li>
  <li>
   Competitive starting compensation with room for advancement.
   <br/>
   <br/>
  </li>
 </ul>
 Skills: communication,leadership,assistant manager,customer service
</div>


Assistant Manager

SPS New England, Inc.

<div>
 <p>
  SPS New England, Inc., one of the leading heavy highway contractors in New England, is seeking a highly motivated individual to perform duties on Bridge and Highway construction projects.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking a motivated and detail-oriented
  <strong>
   Assistant Project Manager (APM)
  </strong>
  to support the successful execution of heavy civil construction projects, including but not limited to earthwork, roadways, bridges, utilities, mass excavation, and water infrastructure. The APM will work closely with the Project Manager and field teams in and around the Boston area to ensure that projects are delivered safely, on time, within budget, and in compliance with all project specifications and regulatory requirements.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Assist in the planning, coordination, and execution of heavy civil construction projects from pre-construction through closeout.
  </li>
  <li>
   Prepare and manage RFIs, submittals, change orders, meeting minutes, and other project documentation.
  </li>
  <li>
   Coordinate with field superintendents, subcontractors, suppliers, and engineers to ensure effective communication and project progress.
  </li>
  <li>
   Support the Project Manager in developing and tracking project schedules using tools like P6 or MS Project.
  </li>
  <li>
   Monitor and report on project costs, budgets, quantities, and production tracking.
  </li>
  <li>
   Assist in maintaining compliance with safety programs, environmental regulations, and quality control plans.
  </li>
  <li>
   Participate in weekly project meetings, document discussions, and follow up on action items.
  </li>
  <li>
   Manage and organize project documentation using construction management software (e.g., Procore, HCSS, Viewpoint).
  </li>
  <li>
   Assist with procurement, including soliciting and evaluating subcontractor/supplier bids and preparing purchase orders.
  </li>
  <li>
   Coordinate project closeout including punch list tracking, as-built drawings, and O&amp;M manual submission.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Construction Management, Civil Engineering, or related field (or equivalent experience).
  </li>
  <li>
   3 to 5 years of experience in construction project management, ideally in heavy civil or infrastructure projects.
  </li>
  <li>
   Knowledge of construction practices, reading plans/specs, cost controls, and scheduling.
  </li>
  <li>
   Proficiency in MS Office Suite (Excel, Word, Outlook); familiarity with construction management software is a plus (Bluebeam REVU, Procore, Primavera &ldquo;P6&rdquo;, AutoCAD)
  </li>
  <li>
   Strong organizational, problem-solving, and communication skills.
  </li>
  <li>
   Ability to work collaboratively in a fast-paced, team-oriented environment.
  </li>
  <li>
   OSHA 30-Hour Certification (or willingness to obtain).
  </li>
  <li>
   Valid driver&rsquo;s license and reliable transportation; job site visits required.
  </li>
 </ul>
 <p>
 </p>
</div>


Assistant Project Manager

Aura

<div>
 Aura is on a mission to create a safer internet. In a world where our lives are increasingly online, Aura's category-defining suite of intelligent digital safety products help millions of customers protect themselves against digital threats, and that number is growing rapidly. This is an exciting phase at Aura, and our team of over 400 people worldwide is guided by a leadership slate that's successfully grown startups into multi-billion dollar organizations.
 <br/>
 <br/>
 Come build with us!
 <br/>
 <br/>
 We are seeking a highly sophisticated, proactive, and organized Executive Administrative Assistant &amp; Office Manager to provide high-level support to our senior leadership team while overseeing the day-to-day operations of our office. This dual-impact role requires a professional who can seamlessly pivot between complex executive coordination and the logistical management of a physical office space. The ideal candidate acts as a "right hand" to leadership, ensuring their time is optimized, and the office environment remains professional, welcoming, safe, and efficient.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 Senior Executive Support:
 <br/>
 <br/>
 <ul>
  <li>
   High-Level Coordination: Provide dedicated administrative support to senior management, acting as a gatekeeper and primary point of contact for internal and external stakeholders.
  </li>
  <li>
   Strategic Calendar Management: Manage complex, shifting calendars; prioritize conflicting meeting requests and proactively resolve scheduling gaps.
  </li>
  <li>
   Travel &amp; Logistics: Coordinate intricate domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
  </li>
  <li>
   Meeting Preparation: Attend high-level meetings to take minutes, track action items, and prepare necessary documents, reports, or high-quality presentations.
  </li>
  <li>
   Communication Management: Screen and prioritize emails, phone calls, and correspondence, drafting professional responses on behalf of leadership when appropriate.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Office Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Daily Operations: Oversee all onsite office functions to ensure a seamless work environment for the team and visitors.
  </li>
  <li>
   Vendor &amp; Facility Management: Liaise with property management and external vendors; oversee office equipment maintenance, repairs, and security protocols.
  </li>
  <li>
   Inventory Control: Proactively manage office and kitchen supplies, ensuring the space is always fully stocked and organized.
  </li>
  <li>
   Mail &amp; Logistics: Direct all incoming/outgoing mail and high-priority packages.
  </li>
  <li>
   Culture &amp; Safety: Maintain a clean, professional, and secure work environment in strict adherence to Aura&rsquo;s security policies.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Event &amp; Project Coordination
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Executive Events: Plan and execute onsite and offsite meetings, board presentations, and team-building activities, managing all logistics including catering and technology needs.
  </li>
  <li>
   Project Liaison: Assist in tracking progress on key office initiatives, ensuring deadlines are met, and stakeholders are kept informed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Financial Administration
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Expense Management: Process complex executive expense reports and perform monthly credit card reconciliations.
  </li>
  <li>
   Invoicing: Manage office-related invoicing and work with the finance team to ensure timely vendor payments.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience: 5+ years of experience as an Executive Assistant or Office Manager, with a proven track record of supporting C-Suite or Senior-level management.
  </li>
  <li>
   Discretion: Exceptional ability to handle sensitive and confidential information with the utmost professionalism.
  </li>
  <li>
   Communication: Elite written and verbal communication skills; ability to interact confidently with high-level executives and external partners.
  </li>
  <li>
   Agility: A "no task is too small" attitude with the ability to pivot quickly in a fast-paced, dynamic environment.
  </li>
  <li>
   Technical Proficiency: Expert knowledge of G Suite (Gmail, Calendar, Docs, Sheets) and experience with travel/expense management software.
  </li>
  <li>
   Organization: Superior time-management skills and the ability to manage multiple high-priority projects simultaneously.
  </li>
  <li>
   Self-Directed: Owns the office environment with minimal direction, staying proactive and effective during both busy periods with high executive activity and quieter stretches requiring independent initiative.
  </li>
  <li>
   Team Player: Collaborates effectively with employees, executives, and EAs, building strong partnerships, adding value, and proactively solving problems day-to-day.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Work Environment
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   In-Office Hybrid: This position requires being physically present in our Boston (Seaport) office on Tuesday, Wednesday, and Thursday to manage onsite operations, and sometimes other days as needed based on pre-scheduled events.
  </li>
  <li>
   Collaboration: Opportunity to work within a supportive, high-energy team dedicated to Aura&rsquo;s growth.
   <br/>
   <br/>
  </li>
 </ul>
 Aura is committed to offering a generous package to support our employees in all aspects of their life in and out of work. Our packages offer competitive pay, generous health and wellness benefits, retirement savings plans, parental leave and much more! Pay range for this position is $80,000-$90,000/year but may vary depending on job-related knowledge, skills, and experience.
 <br/>
 <br/>
 Aura is proud to be an equal employment workplace. All qualified applicants will be considered for employment without regard to, and will not be discriminated against based on race, color, ancestry, national origin, religion, age, sex, gender, marital status, sexual orientation, gender identity, disability status, veteran status, or any protected category. Beyond equal employment opportunity, Aura is committed to being an inclusive community where all feel welcome.
 <br/>
 <br/>
 Aura is dedicated to providing an accessible environment for all candidates during the application process and for employees during their employment. If you need accessibility assistance and/or a reasonable accommodation due to a disability, please let your Talent Acquisition Partner know.
 <br/>
 <br/>
 Important privacy information for United States based job applicants can be found here.
</div>


Executive Administrative Assistant & Office Manager

The Home Depot

<div><b>Position Purpose:</b><p>
The DC Area Supervisor leads an hourly team and influences the entire distribution team to do the fast-paced work required to run the distribution center as efficiently, safely and productively as possible. This role will handle management responsibilities for the team members under his/her supervision. This role is responsible for ensuring prompt, efficient and accurate handling of merchandise as well as developing and implementing team goals. This role is responsible for hiring, evaluation, development, discipline, and termination of hourly associates. This role has management responsibilities for 20 to 30 hourly associates.</p><b><br>
Key Responsibilities:</b><ul><li>
45% Managing Process: Ensures all operations procedures are followed effectively, and identifies and recommends needed changes to Operations Manager and/or Assistant General Manager on the standardized processes for the functional area. Evaluates and analyzes current work methods and recommends ways to eliminate inefficiences.</li><li>
25% Coaching and Developing Associates: Guides associates in daily operations, and monitors to ensure a high degree of productivity, safety, service and quality. Responsible for the training, coaching and feedback of hourly associates, and performs regular evaluations of associates through factual data and subjective observations. Uses discretion to provide coaching and counseling to associates regarding job performance, methods of performing job tasks. Resolves associate relations issues that arise in assigned functional area. Responsible for hiring, compensation, discipline and terminations of hourly associates in assigned department. Investigates operational errors to determine the cause and recommends corrective action where needed.</li><li>
15% Drives Results: Maintains inventory accuracy and control; reviews reports identifies area of improvement for key metrics inclouding productivity, accuracy, quality and expenses.</li><li>
15% Business Planning: Coordinats and monitors operations with the functional area to ensure performance production rates are consistent with business plan and pattern, reducing irregularities and damages. Reviews reports and business metrics to analyze and plan staffing needs for optimimum department operations.
</li><li>Additional Responsibilities: Other duties as assisgned by Operations Manager, Assistant General Manager or General Manager.</li></ul><br>
<b>
Direct Manager/Direct Reports:</b><ul><li>
This position typically reports to the Operations Manager.</li><li>
This position is accountable for the direct supervision of the work activities of others. Planning, monitoring and reviewing work of subordinates is required. This may include direct supervision of a shift or the coordination of multiple work groups. Makes recommendations concerning selection, termination, performance appraisal and professional development.</li></ul><br>
<b>
Travel Requirements:</b><ul><li>
Typically requires overnight travel less than 10% of the time.</li></ul><br>
<b>
Physical Requirements:</b><ul><li>
Requires intermittent periods during which continuous physical exertion is required, such as walking, standing, stooping, climbing, lifting material or equipment, some of which may be heavy or awkward.</li></ul><br>
<b>
Working Conditions:</b><ul><li>
Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
</li></ul><br>
<b>Minimum Qualifications:</b><ul><li>
Must be eighteen years of age or older.</li><li>
Must be legally permitted to work in the United States.</li><li>
Flexibility to work various shifts</li><li>
Ability to relocate</li></ul><br>
<b>
Preferred Qualifications:</b><ul><li>
Bachelor's degree;</li><li>
Computer skills in software including Microsoft Office;</li><li>
Experience with Warehouse Management Systems;</li><li>
3+ years supervisory experience in a related field;</li></ul><br>
<b>
Minimum Education:</b><ul><li>
The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.</li></ul><br>
<b>
Preferred Education:</b><ul><li>
No additional education</li></ul><br>
<b>
Minimum Years of Work Experience:</b><ul><li>
2</li></ul><br>
<b>
Preferred Years of Work Experience:</b><ul><li>
No additional years of experience</li></ul><br>
<b>
Minimum Leadership Experience:</b><ul><li>
None</li></ul><br>
<b>
Preferred Leadership Experience:</b><ul><li>
None</li></ul><br>
<b>
Certifications:</b><ul><li>
None</li></ul><br>
<b>
Competencies:</b><ul><li>
People Management: Assesses skills and manages the work and productivity of others while coaching and developing talent.</li><li>
Financial Acumen: Utilizes fundamental concepts of finance to assist with managing budgets, forecast labor, and provides information to account for the financial impact of decision making.</li><li>
Creative Thinking: Demonstrates originality and imagination in thinking while developing a solution to a problem.</li><li>
Business Communication: Writes, speaks, and presents clearly and succintly across a variety of communication settings and adjusts communication style to the audience.
</li><li>Conflict Management: Views conflict as an opportunity to find common ground and gain cooperation from all parties. Reads situations quickly, actively listens, and settles disagreements and disputes equitably.</li><li>
Operations Systems: Understands and uses systems and tools used for day to day operation of a facility. Navigates the various DC operations systems in order to retrieve data accurately and effectively.</li></ul></div>

Area Supervisor

Pandora Jewelry

<div><div><div><div><div><div><div><div><p>As the largest jewellery brand in the world, we a give a voice to millions of people&rsquo;s loves every day. Our beautiful products empower people all around the world to express themselves. We are proud to be part of their stories and the most important moments in their lives.</p></div><div><p><br>
</p></div><div><p>Where original thinking is welcomed, and can turn into positive impact in a heartbeat, we can dream big, dare to act, and deliver with care and passion. At Pandora you can each craft far more than just an incredible career.</p></div><p></p><div><p><br>
About the Team:<br>
</p></div><div><p>
<br>
The Store Manager will be the ultimate Pandora Fan. As the Store Manager, you will fully immerse yourself in our brand, culture, product whilst taking immense pride in delivering exceptional customer experiences. This role offers the exciting opportunity to spend quality time on the sales floor, engaging with customers and working alongside your team to drive sales. As the Store Manager, you will coach and manage a team of Assistant Store Manager, Sales Leads and Sales Associates.</p></div><p></p><div><ul><li><br>
Please note, this job will require the completion of an assessment that will be emailed to you upon submission of your application.</li></ul></div><p></p><div><p><br>
Our Store Managers shine when they:</p></div><div><p><br>
</p></div><div><ul><li><p>Embrace the store culture filled with passion for our brand, where team members shine as extraordinary brand ambassadors.</p></li></ul></div><div><ul><li><p>
Dare to exceed individual and store sales goals by building a genuine connection with our fans.</p></li></ul></div><div><ul><li><p>
Embrace the opportunities and soar beyond commercial targets and key performance indicators (KPIs) expectations, setting new records and achieving remarkable success.</p></li></ul></div><div><ul><li><p>
Create unforgettable shopping moments that exceeds expectations, by displaying excellent product knowledge and building brand loyalty.</p></li></ul></div><div><ul><li><p>
Dream to coach and inspire the sales team, fostering accountability for individual and the store performance. Provide real-time feedback and guidance to empower the team in achieving their KPI goals.</p></li></ul></div><div><ul><li><p>
Craft loyal fans by authentically engaging and fostering lasting connections beyond transactions.</p></li></ul></div><div><ul><li><p>
Build your network and inspire to bring the best talent into Pandora across seasonal and core hiring including Assistant Store Manager, Sales Associates and Sales Leads.</p></li></ul></div><div><ul><li><p>
Partner with the Divisional Sales Manager and Human Resource team to identify and resolve any performance issues and policy violations.</p></li></ul></div></div><div><div><ul><li><p>
Utilize your brilliance across talent, brand, operations, and fan experience, guaranteeing the timely implementation of visual merchandising directives, efficient operational processes, and continuous talent development.</p></li></ul></div><div><ul><li><p>
All other duties as assigned.</p></li></ul></div><p></p><div><p><br>
Craft your career with us if you have:</p></div><div><p><br>
</p></div><div><ul><li><p>You can demonstrate you&rsquo;re a results-orientated leader with at least 3-5 years of experience as a Store Manager in a high-performance selling environment.</p></li></ul></div><div><ul><li><p>
You have developed a sense of Care in your communication skills both written and verbal.
</p></li></ul></div><div><ul><li><p>You know how to charm and captivate an audience with the ability to connect with people at all levels of the organization.
</p></li></ul></div><div><ul><li><p>Your business acumen is sharper than a diamond, coupled with your analytical thinking that can show and Deliver positive results.
</p></li></ul></div><div><ul><li><p>You're a talent magnet, skilled in recruiting, retaining, and developing exceptional teams. Succession planning and internal mobility.</p></li></ul></div><div><ul><li><p>
Knowledge of general computer software (Microsoft Office 365 Suite) and retail point of sale systems.</p></li></ul></div><div><ul><li><p>
You are at least 18 years or older and can provide proof of identify and eligibility to work
</p></li></ul></div><div><ul><li><p>Dream and embrace adventure! A flexible work schedule that includes nights, weekends, and holidays is all part of the excitement. This can include standing for extended periods, ability to lift 50+ pounds and timely arrival to work.</p></li></ul></div><p></p><div><p><br>
Our Benefits:</p></div><div><p><br>
</p></div><div><ul><li><p>We Dare! We offer robust compensation package including base + bonus&rsquo;s, a 401K plan to help you secure your financial future
</p></li></ul></div><div><ul><li><p>We Care! Pandora offers extensive benefits including: Medical, Dental, Vision, Short/Long Term Disability, Basic Life and AD&amp;D, anniversary gift cards and product discounts!</p></li></ul></div><div><ul><li><p>
We Dream! Pandora is fostering growth and crafting opportunities to support the business needs which learning and development programs, continuous feedback, LinkedIn learning, tuition reimbursement and more</p></li></ul></div><div><ul><li><p>
We Deliver! PTO Package including: Vacation, Personal, Sick, Birthday, Celebration days and Paid Holidays</p></li></ul></div></div><p></p><div><p><br>
About Pandora:</p></div><div><p><br>
</p></div><div><p>Pandora is the world's largest jewellery brand, specialising in the design, crafting and marketing of accessible luxury jewellery made from high-quality materials. Each piece is created to inspire self-expression, allowing people to share their stories and passions through meaningful jewellery. Pandora jewellery is sold in more than 100 countries through 6,800 points of sale, including more than 2,700 concept stores.</p></div><div><p>
Headquartered in Copenhagen, Denmark, Pandora employs 37,000 people worldwide and crafts its jewellery using only recycled silver and gold. Pandora is committed to leadership in sustainability and has set out to halve greenhouse gas emissions across its value chain by 2030. Pandora is listed on the Nasdaq Copenhagen stock exchange and generated revenue of DKK 31.7 billion (EUR 4.2 billion) in 2024.</p></div><div><p>
Pandora&rsquo;s recruitment procedures are designed to be transparent and clear for all candidates. This helps us ensure that applicants are provided with a fair and equal opportunity to demonstrate their competencies and skills by removing blocking factors, possible biases, and risks of discrimination. We encourage everyone applying to our vacancies to refrain from adding identity-related elements such as a photo, marital status, and age.</p></div><p></p><div><p><br>
About Pandora NAM:</p></div><p></p><div><p><br>
The Pandora North America team in the USA &amp; Canada consists of more than 115 employees working at our offices in New York &amp; Baltimore, more than 80 in our Logistics Center in Columbia, Maryland, an additional 100 in field positions, and more than 3,900 in our owned and operated stores.<br>
</p></div><p></p><div><p>Today, the USA is Pandora&rsquo;s single largest market. The Pandora North American region as a whole encompasses over 1,400 points of sale, including over 420 concept stores, with more than 300 being owned and operated by Pandora.</p></div></div><br>
<p></p>
</div></div>
</div><div><div><h3 class="jobSectionHeader"><b>Job Details</b></h3>
<div><div><p>Job Title</p>
<p>Store Manager- Prudential Center</p>
</div><div><p>Position Type</p>
<p>Full Time</p>
</div><div><p>Date Posted</p>
<p>04/28/2026</p>
</div><div></div><div><p>Career Area</p>
<p>Retail</p>
</div><div><p>Location(s)</p>
<p>Boston, MA 02108, United States</p>
</div><div></div><div><p>Job ID</p>
<p>1388552233</p>
</div><div><p>Reference Number</p></div></div></div></div></div></div><p></p>

Store Manager- Prudential Center

Suffolk Construction

<div>Overview:
<p><b>
About Suffolk</b></p><p>
Suffolk is a national enterprise that builds, innovates and invests. Suffolk is an end-to-end business that provides value throughout the entire project lifecycle by leveraging its core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment (Suffolk Technologies) and innovation research/development.</p><p></p><p><br>
Suffolk &ndash; America&rsquo;s Contractor &ndash; is a national company with more than $5.0 billion in annual revenue, 2,600 employees, and main offices in Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. Suffolk manages some of the most complex, sophisticated projects in the country, serving clients in every major industry sector, including healthcare, life sciences, education, gaming, transportation/aviation, government, mission critical and commercial. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR&rsquo;s list of &ldquo;Top CM-at-Risk Contractors.&rdquo; For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.</p><p></p><p><br>
At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That&rsquo;s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially.</p><p></p><p><br>
Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more. For more information, click here.</p><p></p><div><b><br>
Role Summary</b></div><div>
Suffolk&rsquo;s Operational Excellence department is redefining how we drive project delivery and predictability across the company. The Executive Support &amp; Operations Manager role is one of the most important roles in this mission &mdash; a highly organized, detail-obsessed operator who ensures the VP and Director-level leadership team are supported, priorities are executed flawlessly, and department initiatives run smoothly.</div><div></div><div><br>
You will be plugged into key initiatives, ensuring action items are captured and executed, deliverables are prepared with precision, and complex logistics are coordinated across a large organization. The ideal candidate is hungry, resourceful, and thrives in a fast-paced environment where excellence is the standard. You bring an endless passion for perfection &mdash; producing high-quality work, catching errors before anyone else, and taking pride in doing things exceptionally well.</div><div></div><div><br>
You&rsquo;ll work across the organization with various levels of collaborators, from administrative support functions to department heads, to operational leaders, building the connections needed to move work forward. There is a significant opportunity to gain exposure to some of the most important initiatives Suffolk is driving. While the initial focus will be on providing exceptional executive support, logistics coordination, and deliverable preparation, this role offers a clear growth path toward taking on greater ownership of projects and department initiatives. The right candidate will have the opportunity to expand beyond core responsibilities into project leadership, cross-functional coordination, and eventually, a trusted advisor role within the department.</div><div><br>
</div><div><div>This role is based on‑site in our vibrant Boston office five days a week. Standard hours begin around 7:30 a.m., with some earlier starts required based on team meetings. Our Boston headquarters offers free parking, an on‑site gym, a cafeteria, and other amenities that contribute to a welcoming culture and distinctive workplace environment.</div></div>
Responsibilities:
<div><b>
Leadership Team Enablement</b></div><ul><li>
Stay closely connected to department priorities, understanding context to provide the right support at the right time.</li><li>
Prepare polished, executive- and Office of the CEO&ndash;facing deliverables, including decks, reports, and communications, with zero errors.</li><li>
Proofread all materials for accuracy, grammar, brand alignment, and clarity &mdash; developing enough knowledge of the construction industry to detect terminology or data errors.</li><li>
Capture detailed meeting minutes, maintain action item trackers, and provide regular status updates.</li><li>
Navigate the executive leadership structure effectively to schedule meetings, gather information, and advance initiatives.</li></ul><div><b>
Calendar, Logistics &amp; Coordination</b></div><ul><li>
Manage complex, dynamic calendars for the VP and Director group, anticipating conflicts and reprioritizing as needed.</li><li>
Coordinate intricate travel arrangements, itineraries, and expenses with accuracy and timeliness.</li><li>
Plan and execute department events, offsites, and summits &mdash; including being the thought leader for logistics, materials preparation, and on-site support.</li><li>
Coordinate across multiple departments and stakeholders to align schedules, resources, and deliverables.</li></ul><div><b>
Operational &amp; Departmental Support</b></div><ul><li>
Create, run, and deliver weekly operational reports with accuracy and attention to detail.</li><li>
Maintain clear, concise documentation for departmental initiatives, including meeting records, action trackers, and project updates.</li><li>
Develop presentations for internal and external meetings, incorporating Suffolk branding and value propositions, and making design/content recommendations.</li><li>
Maintain current departmental materials, including organization charts, project trackers, and contact lists.</li><li>
Partner with administrative and operational support teams across Suffolk to share information, align efforts, and connect resources.</li></ul><div><b>
Commitment
</b></div><ul><li>This role supports senior leadership in a fast-paced, dynamic environment where priorities can shift quickly.</li><li>
The right candidate will be comfortable working extended hours, including early mornings, evenings, and occasional weekends, to meet critical deadlines and support time-sensitive priorities.</li><li>
Flexibility, responsiveness, and a willingness to &ldquo;go above and beyond&rdquo; are essential to success in this position.</li></ul><div><b>
Path to Growth</b></div><ul><li>
Learn Suffolk&rsquo;s operations &mdash; including our clients, project delivery model, and areas of risk &mdash; to better support leadership priorities.</li><li>
Gain a working knowledge of the AEC industry and Suffolk&rsquo;s operational processes.</li><li>
Take ownership of select projects, events, and process improvements over time.</li><li>
Build toward becoming a true thought partner to the VP and leadership team.</li></ul>
Qualifications:
<ul><li>5+ years in a senior administrative, executive assistant, or operations role; large organization experience preferred.</li><li>
Exceptional attention to detail with a track record of producing accurate, high-quality work.</li><li>
Demonstrated passion for doing things well, with a commitment to excellence in all deliverables.</li><li>
Exceptional communication skills &mdash; written, verbal, and interpersonal &mdash; with the ability to represent leadership professionally.</li><li>
Proven success coordinating complex logistics and managing multiple moving parts across teams.</li><li>
Advanced proficiency in MS Office Suite (especially PowerPoint and Excel); familiarity with Procore, Bluebeam, or similar platforms preferred.</li><li>
Discretion in handling confidential and sensitive information.</li><li>
Highly organized, adaptable, and proactive in anticipating needs.</li><li>
Bachelor&rsquo;s degree preferred; equivalent relevant experience considered.</li></ul>
Working Conditions:
<div>
While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.</div>
EEO Statement:
<div>
Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.</div>
Compensation Information:
<p>
The expected salary range for this position (Executive Support &amp; Operations Manager) in US-MA-Boston is between $100,000 and $141,000 USD. This represents the typical salary range for this position and is just one component of Suffolk&rsquo;s total compensation package. Actual salaries may be based on several factors including, but not limited to, skill set, experience, education and other qualifications. Suffolk offers a comprehensive benefits package as part of its overall compensation strategy. Salary ranges may differ by geography and are reviewed regularly to reflect market trends.</p></div>

Executive Support & Operations Manager

Assessment Operations Assistant

Explore 247+ Assistant manager in Boston this May. Find roles across top companies and apply now to boost your career.