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assistant manager administration Jobs in Karachi

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assistant manager finance

assistant office manager

Office Automation Services

<p><b>Role Purpose</b></p><p>The Assistant Manager &ndash; HR &amp; Admin is responsible for <b>day-to-day HR and administrative execution</b>, ensuring all operational tasks are completed accurately, timely, and in compliance with company policies and SOPs.<br/>This role acts as the <b>execution lead</b> and <b>first-level issue handler</b>, supporting the Deputy Manager by ensuring smooth operational flow and disciplined implementation.</p><p><b>Key ResponsibilitiesHuman Resources Responsibilities1. HR Operations &amp; Daily Execution</b></p><ul><li>Manage daily HR operations including attendance tracking, leave management, and staff records.</li><li>Ensure accuracy and completeness of employee documentation.</li><li>Execute onboarding and exit processes, ensuring all formalities are completed on time.</li><li>Maintain up-to-date HR files, records, and databases.</li></ul><p><b>2. Recruitment Coordination &amp; Hiring Support</b></p><ul><li>Coordinate recruitment activities including scheduling interviews and tracking hiring status.</li><li>Support hiring managers and candidates during the recruitment process.</li><li>Prepare offer letters, appointment letters, and employment documentation as per approved templates.</li><li>Ensure hiring timelines are followed and deviations are reported.</li></ul><p><b>3. Attendance, Leave &amp; Discipline Control</b></p><ul><li>Monitor daily attendance, late arrivals, and absenteeism.</li><li>Address minor attendance and conduct issues at the first level.</li><li>Escalate repeated or serious cases to the Deputy Manager with proper documentation.</li><li>Maintain discipline records and follow-up action logs.</li></ul><p><b>4. Payroll &amp; HR Data Support</b></p><ul><li>Prepare and verify attendance and leave data for payroll processing.</li><li>Support payroll execution by ensuring data accuracy and timely submission.</li><li>Assist in maintaining payroll-related records and corrections where required.</li></ul><p><b>Administrative Responsibilities1. Office Administration &amp; Facilities</b></p><ul><li>Oversee daily office administration including cleanliness, maintenance, and office readiness.</li><li>Coordinate with vendors for routine maintenance, utilities, and office services.</li><li>Ensure availability of office supplies, equipment, and consumables.</li><li>Track and follow up on admin requests and issue resolution.</li></ul><p><b>2. Vendor Coordination &amp; Asset Support</b></p><ul><li>Coordinate with administrative vendors and service providers.</li><li>Maintain asset and inventory records and assist in periodic audits.</li><li>Support vendor performance tracking and service continuity.</li></ul><p><b>Reporting &amp; Coordination</b></p><ul><li>Prepare and submit <b>weekly HR &amp; Admin operational reports</b> to the Deputy Manager.</li><li>Highlight operational issues, delays, or risks proactively.</li><li>Coordinate closely with HR Officers and Admin staff to ensure task completion.</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Strong coordination and execution skills</li></ul><p><b>Qualification &amp; Experience</b></p><ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field</li><li><b>2-4 years of experience</b> in HR &amp; Admin operations</li><li>Experience in a corporate or software house environment will be an advantage</li><li>Good understanding of HR operations and admin functions</li><li>Ability to manage daily tasks under pressure</li><li>Effective communication and documentation skills</li><li>Attention to detail and follow-through</li><li>Professional handling of confidential information</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Assistant Manager HR & Admin

Climax Software Solutions

<p><b>Role Purpose</b></p><p>The Assistant Manager &ndash; HR &amp; Admin is responsible for <b>day-to-day HR and administrative execution</b>, ensuring all operational tasks are completed accurately, timely, and in compliance with company policies and SOPs.<br/>This role acts as the <b>execution lead</b> and <b>first-level issue handler</b>, supporting the Deputy Manager by ensuring smooth operational flow and disciplined implementation.</p><p><b>Key ResponsibilitiesHuman Resources Responsibilities1. HR Operations &amp; Daily Execution</b></p><ul><li>Manage daily HR operations including attendance tracking, leave management, and staff records.</li><li>Ensure accuracy and completeness of employee documentation.</li><li>Execute onboarding and exit processes, ensuring all formalities are completed on time.</li><li>Maintain up-to-date HR files, records, and databases.</li></ul><p><b>2. Recruitment Coordination &amp; Hiring Support</b></p><ul><li>Coordinate recruitment activities including scheduling interviews and tracking hiring status.</li><li>Support hiring managers and candidates during the recruitment process.</li><li>Prepare offer letters, appointment letters, and employment documentation as per approved templates.</li><li>Ensure hiring timelines are followed and deviations are reported.</li></ul><p><b>3. Attendance, Leave &amp; Discipline Control</b></p><ul><li>Monitor daily attendance, late arrivals, and absenteeism.</li><li>Address minor attendance and conduct issues at the first level.</li><li>Escalate repeated or serious cases to the Deputy Manager with proper documentation.</li><li>Maintain discipline records and follow-up action logs.</li></ul><p><b>4. Payroll &amp; HR Data Support</b></p><ul><li>Prepare and verify attendance and leave data for payroll processing.</li><li>Support payroll execution by ensuring data accuracy and timely submission.</li><li>Assist in maintaining payroll-related records and corrections where required.</li></ul><p><b>Administrative Responsibilities1. Office Administration &amp; Facilities</b></p><ul><li>Oversee daily office administration including cleanliness, maintenance, and office readiness.</li><li>Coordinate with vendors for routine maintenance, utilities, and office services.</li><li>Ensure availability of office supplies, equipment, and consumables.</li><li>Track and follow up on admin requests and issue resolution.</li></ul><p><b>2. Vendor Coordination &amp; Asset Support</b></p><ul><li>Coordinate with administrative vendors and service providers.</li><li>Maintain asset and inventory records and assist in periodic audits.</li><li>Support vendor performance tracking and service continuity.</li></ul><p><b>Reporting &amp; Coordination</b></p><ul><li>Prepare and submit <b>weekly HR &amp; Admin operational reports</b> to the Deputy Manager.</li><li>Highlight operational issues, delays, or risks proactively.</li><li>Coordinate closely with HR Officers and Admin staff to ensure task completion.</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Strong coordination and execution skills</li></ul><p><b>Qualification &amp; Experience</b></p><ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field</li><li><b>2-4 years of experience</b> in HR &amp; Admin operations</li><li>Experience in a corporate or software house environment will be an advantage</li><li>Good understanding of HR operations and admin functions</li><li>Ability to manage daily tasks under pressure</li><li>Effective communication and documentation skills</li><li>Attention to detail and follow-through</li><li>Professional handling of confidential information</li></ul><p>Job Type: Full-time</p><p>Ability to commute/relocate:</p><ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Application Question(s):</p><ul><li>Have you worked on any HRM and payroll software? please mention names ?</li></ul><p>Work Location: In person</p>

Crescent Steel & Allied Products

<div><div><div><p>Crescent Steel and Allied Products Limited is a multi-business organization spread over four campuses with over 500 employees.
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We are currently seeking applications from experienced administrative leaders with a positive can-do attitude coupled with an efficient and highly organised approach to the role, to join our Head Office administration team as Assistant Manager Administration.
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For this role we are looking for candidates with a demonstrated ability to lead a team and to organize and supervise daily support operations of our Company, with an eye for detail, excellent man management and facilities management skills. The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function smoothly and to preserve an environment where employees, visitors, and property are safe and well-protected.
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Standard (not exhaustive) requirements of the position are listed below:
</p></div></div><div><div><div><div><div><div><p>Job Title</p>
</div><div><p>Assistant Manager Administration</p>
</div></div></div><div><div><div><p>Location</p>
</div><div><p>Head Office, Karachi</p>
</div></div></div><div><div><div><p>Age</p>
</div><div><p>Maximum 35 years</p>
</div></div></div><div><div><div><p>Education / Qualification</p>
</div><div><p>Bachelor&rsquo;s in Engineering with Admin and facility management experience. (Mechanical Engineering preferred; eme corps armed forces personnel encouraged to apply.)</p>
</div></div></div><div><div><div><p>Salary Range (PKR)</p>
</div><div><p>Market Compatible</p>
</div></div></div><div><div><div><p>Experience</p>
</div><div><p>3 to 5 years of relevant experience</p>
</div></div></div><div><div><div><p>Last Date of Application</p>
</div><div><p>May 15, 2026</p>
</div></div></div><div><div><div><p>Job Description</p>
</div><p></p><div><div><ul><li>To ensure that the office is well maintained and serviced to a high standard in accordance with the agreed budgets.</li></ul>
<ul><li>Manage all health and safety compliance at the office and other sites under supervision, including that of third-party service providers.</li></ul>
<ul><li>To act as the expert for all hard and soft services as applicable and maintain accurate and timely records.</li></ul>
<ul><li>Develop and manage annual operating budgets, ensuring adherence to financial targets.</li></ul>
<ul><li>Collaborate with internal teams and external vendors to coordinate maintenance, repairs, and improvements.</li></ul>
<ul><li>Implement and monitor preventive maintenance programs to enhance facility longevity and performance.</li></ul>
<ul><li>Serve as the primary point of contact for employee inquiries and concerns related to office support services addressing issues in a timely and professional manner.</li></ul>
<ul><li>Cultivate strong relationships with vendors and colleagues to enhance workplace culture and operational effectiveness.</li></ul>
<ul><li>Prepare and present reports on operational performance, budget status, and service delivery metrics.</li></ul>
<ul><li>Regular monitoring of the key performance indicators and taking remedial action as applicable to ensure the required standards are maintained and constantly improved for the full range of office facilities and related services.</li></ul>
<ul><li>To compile and maintain all required management information/ records relating to company, health and safety and other related records. This includes asset register, emergency plans and all related records and management reports.</li></ul>
<ul><li>To liaise with local authorities as appropriate</li></ul>
<ul><li>To oversee and manage all maintenance activity relevant to the office premises and other sites under supervision.</li></ul>
<ul><li>To ensure fire and other evacuation drills are carried out on a regular basis in accordance with the health and safety requirements and plans. This includes ensuring the emergency plan and related site maps are continually updated including those managed by reporters, as applicable.</li></ul>
<ul><li>To support project/work programs on site, acting as the liaison point for all parties involved, producing management reports in accordance with the needs of the business and management and to monitor/manage works on site and liaise with service providers/ sub-contractors.</li></ul>
<ul><li>Manage relationships and maintain cordial relations with workmen, government agencies and officials.</li></ul>
<ul><li>Ensure compliance of various applicable labor laws, statutory and regulatory requirements as per Company Quality and HSE protocols in place as well as with local laws pertaining to SEQs and NEQs and coordinate closely with HSE and Quality functions for related activities.</li></ul>
<ul><li>Ensure registration of all eligible employees under EOBI, SESSI, Education CESS, Group Hospitalization, and Group Life Insurance, as applicable, including payments and timely and accurate claim management.</li></ul>
<ul><li>Maintain comprehensive fleet records using a fleet management system, including fuel card arrangements, tracker coordination, and cost monitoring, while scheduling regular vehicle maintenance. This includes the Company's vehicle scheme for employees and related management.</li></ul>
<ul><li>Manage and oversee all administrative activities on-site including all office spaces, inventory management, reception services, and other office support services such as the PABX, photocopying, mail room services, parking, boardroom and meeting rooms, pool car/fleet management, messing facilities, etc.</li></ul>
<ul><li>Monitor costs and expenses while overseeing administrative, security, HSE, and real estate budget preparation in collaboration with Group Finance.</li></ul>
<ul><li>Establish clear terms and conditions of contracts with facilities vendors and administer all SLAs including third party manpower and services contracts in addition to collaboration with the business for daily operations/administrative matters.</li></ul>
<ul><li>Ensure the strong implementation of the Administration Systems Manual and ensure policy compliance and coordinate internal audit activities. This includes developing and implementing policies and processes ina ccordance with the needs of business.</li></ul>
<ul><li>Ensure access, control, and notification protocols for the Head Office as and when required especially in emergency cases, or before or after the opening/closing of the office.</li></ul>
<ul><li>Manage all physical information and assets security and maintain an updated infrastructure and asset inventory for the Head Office.</li></ul>
<ul><li>Develop, maintain, and manage the departmental risk register and risk mitigation controls.</li></ul>
<ul><li>Conduct Security Risk Assessments, develop a Security Plan, and manage on-site and offsite security activities, including protocols, emergency response, violence training, and timely reporting of risks or breaches.</li></ul>
<ul><li>Ensure timely preventive maintenance of Head Office facilities, including gensets and HVACs, while reviewing costs for repairs or replacements. Scope, budget, and prioritize annual repair requirements, maintaining a reliable vendor repository.</li></ul>
<ul><li>Coordinate record management activities and manage the Record Rooms in direct custody as well as assist people in understanding their responsibilities regarding record management.</li></ul>
<ul><li>Organize and oversee inventory by keeping a detailed database of available inventory at the Head Office level and managing annual forecast projections to drive procurement.</li></ul>
<ul><li>Oversee and manage projects from requisition to completion while ensuring smooth day-to-day office operations.</li></ul>
<ul><li>Correspond with the building management and requisite associations as and when required.</li></ul>
<ul><li>Assess staff performance and provide coaching and guidance to ensure maximum efficiency including recruiting and training them and managing deliverables.</li></ul>
<ul><li>Stay informed about organizational changes and business developments while identifying and driving continuous improvement opportunities to streamline administrative processes and enhance operational efficiency.</li></ul>
<ul><li>Be accessible 24/7 in case of emergencies and urgent circumstances and to provide technical support or assistance to colleagues and/or team.</li></ul>
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</div></div></div><p></p><div><div><div><p>Skills Required</p>
</div><p></p><div><p><b>Behavioural</b></p>
<ul>
<li>Stakeholder, time and project management</li>
<li>Strong organizational and supervisory skills</li>
<li>Strong decision-making and problem-solving skills</li>
<li>Ability to work on tight deadlines without compromising high standards or attention to detail</li>
<li>Excellent people skills and the ability to resolve conflicts and implement discipline</li>
<li>Strong time management skills, with the ability to prioritize tasks effectively</li>
<li>Ability to work independently with minimal supervision and as part of a team</li>
<li>Flexibility to adapt to changing priorities and work environments</li>
<li>Ability to replace quickly for skeleton roles such as office boys/peons, security guards, messengers/riders</li>
<li>Have a positive attitude and a strong sense of urgency in resolving any issues that may arise</li>
<li>Utilize a high level of attention to detail as well as strong interpersonal skills</li>
<li>Ability to assess and respond to difficult circumstances</li>
<li>Excellent analytical and communication skills</li>
</ul>
<p><b>Good to Have</b>:</p><br>
<ul>
<li>Proficiency in AutoCAD</li>
<li>Power BI and other dashboarding tools</li>
<li>Working Knowledge of MS Projects</li>
</ul><p></p>
</div><p></p><div><p><b>Technical</b></p>
<ul>
<li>IT literate with a strong command on MS Excel</li>
<li>Policy and SoP design and implementation</li>
<li>Knowledge of principles and procedures for administration, supply chain, logistics, and HR management</li>
<li>Basic financial knowledge (budgeting and costing, taxation related to payments, etc.)</li>
<li>Previous facilities management experience, including Line Management responsibility for Company personnel and contractors and management service agreements.</li>
<li>Proficiency in AutoCAD</li>
<li>Power BI and other dashboarding tools</li>
<li>Working Knowledge of MS Projects</li>
<li>Ability to assess the market and vendors for prices, reliability, and ability to deliver</li>
<li>Ability to comprehend, analyze, and interpret various types of business and technical documents (project tenders, insurance policies, SLAs, etc.)</li>
<li>Ability to present information to an internal department and/or large groups of employees</li></ul></div></div></div></div></div></div></div><p></p>

Assistant Manager Administration

Cometlabs.co

<p><b>About Us:</b></p><p>At Comet Tech, we are committed to delivering excellence in our operations and ensuring a seamless experience for our clients and team members. We are seeking a dedicated and organized <b>Female Operations Assistant </b>to support our operations department in achieving its goals and maintaining smooth day-to-day processes.</p><p><b>Key Responsibilities:</b></p><p><b>Team Coordination:</b> Oversee the day-to-day operations of the development team, ensuring deadlines are met and tasks are on track.</p><p><b>Project Management:</b> Assist in managing multiple web development projects, from planning and execution to delivery, ensuring timelines and objectives are adhered to.</p><p><b>Task Allocation:</b> Allocate and prioritize tasks to developers based on project needs, skills, and deadlines.</p><p><b>Progress Monitoring:</b> Regularly check in with developers on project progress, identifying bottlenecks and offering solutions to ensure smooth workflow.</p><p><b>Quality Control:</b> Help maintain high-quality standards by ensuring best practices are followed in development, testing, and deployment.</p><p><b>Reporting:</b> Track project statuses and report on progress, delays, or potential issues to senior management.</p><p><b>Process Improvement:</b> Identify opportunities for workflow optimizations and recommend improvements to increase productivity and efficiency.</p><p><b>Requirements:</b></p><ul><li><b>Age Range:</b> 17-22 years.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and leadership skills.</li><li>Proficient in MS Office and training on using our internal portal for management will be provided.</li><li>.Proven experience in operations or project management within a web development or tech environment.</li><li>Problem-solving mindset and a keen attention to detail.</li></ul><p><b>What We Offer:</b></p><ul><li>Competitive salary and benefits package.</li><li>Opportunities for career growth and development.</li><li>A collaborative and dynamic work environment.</li><li>Transport Allowance</li><li>Snacks at office</li><li>Weekly sports and Team dinners</li><li>Performance bonuses</li><li>Medical Allowance</li></ul><p><b>Working Hours:</b></p><ul><li><b>Timings:</b> 11 AM to 8 PM, Monday to Friday.</li></ul><p>Pay: Rs35,000.00 - Rs40,000.00 per month</p><p>Application Question(s):</p><ul><li>1. Are you able to commute to Gulshan-e-Iqbal Block 5?</li></ul><p>2. Can you commit to working from 11 AM to 8 PM, five days a week?</p><p>3. Are you between the age of 17-22?</p><p>Work Location: In person</p>

Strategize, Lead, Achieve: Join Us as a Female Operations Assistant

Ocean Mall - Real Estate

<p><b>Role Summary</b></p><p>We are looking for a proactive and reliable individual to manage day-to-day administrative operations and ensure the smooth functioning of the workplace. This role is central to maintaining an efficient office environment by overseeing facilities, vendors, and internal coordination. Success in this role means creating a well-organized, cost-effective, and seamless workplace experience for all employees.</p><p><b>Responsibilities</b></p><ul><li>Oversee daily administrative operations and ensure smooth office functioning</li><li>Manage vendors, including selection, negotiation, and performance monitoring</li><li>Handle office facilities, maintenance, and space management</li><li>Oversee procurement of office supplies and manage inventory</li><li>Monitor and manage administrative budgets and expenses</li><li>Coordinate with internal teams (HR, Finance, IT) for operational needs</li><li>Ensure compliance with company policies and administrative procedures</li><li>Identify and implement process improvements for efficiency and cost optimization</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor&rsquo;s degree (minimum requirement)</li><li>3-5 years of relevant experience in administration or office management</li><li>Strong communication and coordination skills</li><li>Experience in vendor management, facilities, and operations</li><li>Good organizational and problem-solving abilities</li><li>Proficiency in Microsoft Office</li><li>Ability to handle multiple tasks and work independently</li></ul><p>Industry</p><ul><li>Advertising Services</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Manager / Assistant Manager – Administration

DMS SECONDARY BOYS SCHOOL (Off Shaheed-e-Millat Road)

<p><b>Assistant Manager (Sales) / Sales Executive (Male Only)</b></p><p><b>Company:</b> Euro Gulf Industries Pvt. Ltd.<br/><b>Job Type:</b> Full-time<br/><b>Location:</b> SITE, Karachi</p><p><b>Salary &amp; Benefits</b></p><ul><li><b>Assistant Manager (Sales):</b> PKR 80,000 &ndash; 100,000 per month + Commission &amp; benefits</li><li><b>Sales Executive:</b> PKR 50,000 per month + Commission &amp; benefits</li></ul><p><b>Role Overview</b></p><p>We are hiring <b>sales professionals</b> to drive business growth and manage client relationships at our SITE office.</p><p><b>Key Responsibilities</b></p><ul><li>Generate leads, manage client relationships, and grow sales pipeline</li><li>Achieve sales targets through effective coordination with internal teams</li></ul><p><b>Requirements</b></p><ul><li><b>Assistant Manager:</b> 3&ndash;5 years of sales experience</li><li><b>Sales Executive:</b> 2&ndash;4 years of sales experience</li><li>Strong communication &amp; negotiation skills; self-motivated</li><li>Own conveyance preferred</li></ul><p><b>Apply Now</b></p><p><b>Email:</b> joinus495@gmail.com<br/><b>WhatsApp:</b> 0321-3750108</p><p><b>Office Location</b></p><p>SITE Phase-1 (Plot D-60), Karachi<br/>https://maps.app.goo.gl/gVBQrFE7yccsL9XB7</p><p>Work Location: In person</p>

Sales Positions (Assistant Manager and Sale Executive)

Human Capital HR Solutions

<p>Assistant Manager / Manager &ndash; Sales &amp; Business Development (Import) | Karachi</p><p>Human Capital HR Solutions is hiring on behalf of its client for a highly driven and result-oriented professional for the role of Assistant Manager / Manager &ndash; Sales &amp; Business Development (Import), based at the Karachi Head Office.</p><p>This role focuses on driving revenue growth, expanding market share, and building strong long-term client relationships in a competitive import and logistics environment.</p><p>Key Responsibilities:</p><ul><li>Achieve sales growth and meet aggressive targets (3x CTC)</li><li>Design and execute strategic business development plans</li><li>Expand customer base and strengthen market presence</li><li>Conduct customer visits for acquisition and retention</li><li>Generate sales leads, including overseas business information sharing</li><li>Build and maintain strong, long-term customer relationships</li><li>Identify emerging markets, trends, and competitor activities</li><li>Drive new business acquisition (hunting) and account growth (farming)</li><li>Manage key accounts and ensure customer satisfaction with upselling opportunities</li></ul><p>Qualification:</p><ul><li>Bachelor&rsquo;s / Master&rsquo;s degree in Business, Marketing, Supply Chain, or related field</li></ul><p>Experience:</p><ul><li>4+ years of experience in Sales and Business Development (Import / Logistics / Freight Forwarding preferred)</li><li>Strong background in B2B sales, client acquisition, and account management</li><li>Proven track record of achieving revenue targets</li></ul><p>Location: Karachi Head Office</p><p>Position Level: Assistant Manager / Manager</p><p>How to Apply:</p><p>Send your CV to: careers1.hc@gmail.com</p><p>CC: careers@humancapitalintl.com</p><p>Subject Line: &ldquo;Sales &amp; Business Development &ndash; Import&rdquo;</p><p>Follow our social accounts for the latest job opportunities:</p><ul><li>Instagram: https://www.instagram.com/humancapitalhrsolutions/</li><li>LinkedIn: https://www.linkedin.com/company/human-capital-hr-solution/</li><li>Facebook: https://www.facebook.com/humancapitalhrsolution/</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Assistant Manager / Manager – Sales & Business Development (Import)

Explore 1208+ Assistant office manager in Karachi this May. Find roles across top companies and apply now to boost your career.

1208 assistant office manager jobs In Karachi

Assistant Manager HR & Admin

Assistant Manager HR & Admin

Assistant Manager Administration

Strategize, Lead, Achieve: Join Us as a Female Operations Assistant

Manager / Assistant Manager – Administration

Sales Positions (Assistant Manager and Sale Executive)

Assistant Manager / Manager – Sales & Business Development (Import)