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assistant manager administration Jobs in Karachi

assistant manager administration

assistant office manager

Ocean World Cago

<p>We are seeking a highly motivated individual for the position of a Assistant Office Manager Import &amp; Export (Female) to join our dynamic team. The ideal candidate will be responsible for managing and facilitating the clearance of goods through customs in compliance with all relevant laws and regulations.</p><p><b>Key Responsibilities:</b></p><ul><li>Preparing Customs Goods Declaration (GD) on online portal WEBOC &amp; PSW .</li><li>Coordinating with clients and answer all their queries</li><li>Coordinate with shipping line for consignment payments and other Requirements</li><li>Coordination with Terminals / Yards</li><li>Update each jobs and prepare daily reports of each respected Client</li><li>Track Shipments &amp; make payments of Duties &amp; Taxes on time to avoid Demurrage</li></ul><p><b>Skills Required</b></p><ul><li>Proven experience as a Custom Clearing Agent or in a similar role</li><li>Should have a very good knowledge of PCTs &amp; SROs</li><li>Proficiency in using customs software and other relevant tools.</li><li>Maintain accurate records of all import/export transactions.</li><li>Ensure all documentation is filed correctly and can be easily retrieved when necessary.</li><li>In-depth knowledge of customs regulations, tariffs, and documentation.</li><li>Strong organizational and time-management skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Attention to detail and ability to handle complex documentation.</li><li>Ability to work under pressure and meet tight deadlines.</li><li>MS Office, ERP</li></ul><p><b>Experience: </b> 1 year</p><p>Job Type: Full-time</p><p>Pay: Rs40,000.00 - Rs50,000.00 per month</p><p>Location:</p><ul><li>Karachi (Preferred)</li></ul><p>Work Location: In person</p>

Assistant Office Manager Import & Export (Female)

Office Automation Services

<p><b>Role Purpose</b></p><p>The Assistant Manager &ndash; HR &amp; Admin is responsible for <b>day-to-day HR and administrative execution</b>, ensuring all operational tasks are completed accurately, timely, and in compliance with company policies and SOPs.<br/>This role acts as the <b>execution lead</b> and <b>first-level issue handler</b>, supporting the Deputy Manager by ensuring smooth operational flow and disciplined implementation.</p><p><b>Key ResponsibilitiesHuman Resources Responsibilities1. HR Operations &amp; Daily Execution</b></p><ul><li>Manage daily HR operations including attendance tracking, leave management, and staff records.</li><li>Ensure accuracy and completeness of employee documentation.</li><li>Execute onboarding and exit processes, ensuring all formalities are completed on time.</li><li>Maintain up-to-date HR files, records, and databases.</li></ul><p><b>2. Recruitment Coordination &amp; Hiring Support</b></p><ul><li>Coordinate recruitment activities including scheduling interviews and tracking hiring status.</li><li>Support hiring managers and candidates during the recruitment process.</li><li>Prepare offer letters, appointment letters, and employment documentation as per approved templates.</li><li>Ensure hiring timelines are followed and deviations are reported.</li></ul><p><b>3. Attendance, Leave &amp; Discipline Control</b></p><ul><li>Monitor daily attendance, late arrivals, and absenteeism.</li><li>Address minor attendance and conduct issues at the first level.</li><li>Escalate repeated or serious cases to the Deputy Manager with proper documentation.</li><li>Maintain discipline records and follow-up action logs.</li></ul><p><b>4. Payroll &amp; HR Data Support</b></p><ul><li>Prepare and verify attendance and leave data for payroll processing.</li><li>Support payroll execution by ensuring data accuracy and timely submission.</li><li>Assist in maintaining payroll-related records and corrections where required.</li></ul><p><b>Administrative Responsibilities1. Office Administration &amp; Facilities</b></p><ul><li>Oversee daily office administration including cleanliness, maintenance, and office readiness.</li><li>Coordinate with vendors for routine maintenance, utilities, and office services.</li><li>Ensure availability of office supplies, equipment, and consumables.</li><li>Track and follow up on admin requests and issue resolution.</li></ul><p><b>2. Vendor Coordination &amp; Asset Support</b></p><ul><li>Coordinate with administrative vendors and service providers.</li><li>Maintain asset and inventory records and assist in periodic audits.</li><li>Support vendor performance tracking and service continuity.</li></ul><p><b>Reporting &amp; Coordination</b></p><ul><li>Prepare and submit <b>weekly HR &amp; Admin operational reports</b> to the Deputy Manager.</li><li>Highlight operational issues, delays, or risks proactively.</li><li>Coordinate closely with HR Officers and Admin staff to ensure task completion.</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Strong coordination and execution skills</li></ul><p><b>Qualification &amp; Experience</b></p><ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field</li><li><b>2-4 years of experience</b> in HR &amp; Admin operations</li><li>Experience in a corporate or software house environment will be an advantage</li><li>Good understanding of HR operations and admin functions</li><li>Ability to manage daily tasks under pressure</li><li>Effective communication and documentation skills</li><li>Attention to detail and follow-through</li><li>Professional handling of confidential information</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Assistant Manager HR & Admin

Climax Software Solutions

<p><b>Role Purpose</b></p><p>The Assistant Manager &ndash; HR &amp; Admin is responsible for <b>day-to-day HR and administrative execution</b>, ensuring all operational tasks are completed accurately, timely, and in compliance with company policies and SOPs.<br/>This role acts as the <b>execution lead</b> and <b>first-level issue handler</b>, supporting the Deputy Manager by ensuring smooth operational flow and disciplined implementation.</p><p><b>Key ResponsibilitiesHuman Resources Responsibilities1. HR Operations &amp; Daily Execution</b></p><ul><li>Manage daily HR operations including attendance tracking, leave management, and staff records.</li><li>Ensure accuracy and completeness of employee documentation.</li><li>Execute onboarding and exit processes, ensuring all formalities are completed on time.</li><li>Maintain up-to-date HR files, records, and databases.</li></ul><p><b>2. Recruitment Coordination &amp; Hiring Support</b></p><ul><li>Coordinate recruitment activities including scheduling interviews and tracking hiring status.</li><li>Support hiring managers and candidates during the recruitment process.</li><li>Prepare offer letters, appointment letters, and employment documentation as per approved templates.</li><li>Ensure hiring timelines are followed and deviations are reported.</li></ul><p><b>3. Attendance, Leave &amp; Discipline Control</b></p><ul><li>Monitor daily attendance, late arrivals, and absenteeism.</li><li>Address minor attendance and conduct issues at the first level.</li><li>Escalate repeated or serious cases to the Deputy Manager with proper documentation.</li><li>Maintain discipline records and follow-up action logs.</li></ul><p><b>4. Payroll &amp; HR Data Support</b></p><ul><li>Prepare and verify attendance and leave data for payroll processing.</li><li>Support payroll execution by ensuring data accuracy and timely submission.</li><li>Assist in maintaining payroll-related records and corrections where required.</li></ul><p><b>Administrative Responsibilities1. Office Administration &amp; Facilities</b></p><ul><li>Oversee daily office administration including cleanliness, maintenance, and office readiness.</li><li>Coordinate with vendors for routine maintenance, utilities, and office services.</li><li>Ensure availability of office supplies, equipment, and consumables.</li><li>Track and follow up on admin requests and issue resolution.</li></ul><p><b>2. Vendor Coordination &amp; Asset Support</b></p><ul><li>Coordinate with administrative vendors and service providers.</li><li>Maintain asset and inventory records and assist in periodic audits.</li><li>Support vendor performance tracking and service continuity.</li></ul><p><b>Reporting &amp; Coordination</b></p><ul><li>Prepare and submit <b>weekly HR &amp; Admin operational reports</b> to the Deputy Manager.</li><li>Highlight operational issues, delays, or risks proactively.</li><li>Coordinate closely with HR Officers and Admin staff to ensure task completion.</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Strong coordination and execution skills</li></ul><p><b>Qualification &amp; Experience</b></p><ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field</li><li><b>2-4 years of experience</b> in HR &amp; Admin operations</li><li>Experience in a corporate or software house environment will be an advantage</li><li>Good understanding of HR operations and admin functions</li><li>Ability to manage daily tasks under pressure</li><li>Effective communication and documentation skills</li><li>Attention to detail and follow-through</li><li>Professional handling of confidential information</li></ul><p>Job Type: Full-time</p><p>Ability to commute/relocate:</p><ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Application Question(s):</p><ul><li>Have you worked on any HRM and payroll software? please mention names ?</li></ul><p>Work Location: In person</p>

Crescent Steel & Allied Products

<div><div><div><p>Crescent Steel and Allied Products Limited is a multi-business organization spread over four campuses with over 500 employees.
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We are currently seeking applications from experienced administrative leaders with a positive can-do attitude coupled with an efficient and highly organised approach to the role, to join our Head Office administration team as Assistant Manager Administration.
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For this role we are looking for candidates with a demonstrated ability to lead a team and to organize and supervise daily support operations of our Company, with an eye for detail, excellent man management and facilities management skills. The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function smoothly and to preserve an environment where employees, visitors, and property are safe and well-protected.
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Standard (not exhaustive) requirements of the position are listed below:
</p></div></div><div><div><div><div><div><div><p>Job Title</p>
</div><div><p>Assistant Manager Administration</p>
</div></div></div><div><div><div><p>Location</p>
</div><div><p>Head Office, Karachi</p>
</div></div></div><div><div><div><p>Age</p>
</div><div><p>Maximum 35 years</p>
</div></div></div><div><div><div><p>Education / Qualification</p>
</div><div><p>Bachelor&rsquo;s in Engineering with Admin and facility management experience. (Mechanical Engineering preferred; eme corps armed forces personnel encouraged to apply.)</p>
</div></div></div><div><div><div><p>Salary Range (PKR)</p>
</div><div><p>Market Compatible</p>
</div></div></div><div><div><div><p>Experience</p>
</div><div><p>3 to 5 years of relevant experience</p>
</div></div></div><div><div><div><p>Last Date of Application</p>
</div><div><p>June 01, 2026</p>
</div></div></div><div><div><div><p>Job Description</p>
</div><p></p><div><div><ul><li>To ensure that the office is well maintained and serviced to a high standard in accordance with the agreed budgets.</li></ul>
<ul><li>Manage all health and safety compliance at the office and other sites under supervision, including that of third-party service providers.</li></ul>
<ul><li>To act as the expert for all hard and soft services as applicable and maintain accurate and timely records.</li></ul>
<ul><li>Develop and manage annual operating budgets, ensuring adherence to financial targets.</li></ul>
<ul><li>Collaborate with internal teams and external vendors to coordinate maintenance, repairs, and improvements.</li></ul>
<ul><li>Implement and monitor preventive maintenance programs to enhance facility longevity and performance.</li></ul>
<ul><li>Serve as the primary point of contact for employee inquiries and concerns related to office support services addressing issues in a timely and professional manner.</li></ul>
<ul><li>Cultivate strong relationships with vendors and colleagues to enhance workplace culture and operational effectiveness.</li></ul>
<ul><li>Prepare and present reports on operational performance, budget status, and service delivery metrics.</li></ul>
<ul><li>Regular monitoring of the key performance indicators and taking remedial action as applicable to ensure the required standards are maintained and constantly improved for the full range of office facilities and related services.</li></ul>
<ul><li>To compile and maintain all required management information/ records relating to company, health and safety and other related records. This includes asset register, emergency plans and all related records and management reports.</li></ul>
<ul><li>To liaise with local authorities as appropriate</li></ul>
<ul><li>To oversee and manage all maintenance activity relevant to the office premises and other sites under supervision.</li></ul>
<ul><li>To ensure fire and other evacuation drills are carried out on a regular basis in accordance with the health and safety requirements and plans. This includes ensuring the emergency plan and related site maps are continually updated including those managed by reporters, as applicable.</li></ul>
<ul><li>To support project/work programs on site, acting as the liaison point for all parties involved, producing management reports in accordance with the needs of the business and management and to monitor/manage works on site and liaise with service providers/ sub-contractors.</li></ul>
<ul><li>Manage relationships and maintain cordial relations with workmen, government agencies and officials.</li></ul>
<ul><li>Ensure compliance of various applicable labor laws, statutory and regulatory requirements as per Company Quality and HSE protocols in place as well as with local laws pertaining to SEQs and NEQs and coordinate closely with HSE and Quality functions for related activities.</li></ul>
<ul><li>Ensure registration of all eligible employees under EOBI, SESSI, Education CESS, Group Hospitalization, and Group Life Insurance, as applicable, including payments and timely and accurate claim management.</li></ul>
<ul><li>Maintain comprehensive fleet records using a fleet management system, including fuel card arrangements, tracker coordination, and cost monitoring, while scheduling regular vehicle maintenance. This includes the Company's vehicle scheme for employees and related management.</li></ul>
<ul><li>Manage and oversee all administrative activities on-site including all office spaces, inventory management, reception services, and other office support services such as the PABX, photocopying, mail room services, parking, boardroom and meeting rooms, pool car/fleet management, messing facilities, etc.</li></ul>
<ul><li>Monitor costs and expenses while overseeing administrative, security, HSE, and real estate budget preparation in collaboration with Group Finance.</li></ul>
<ul><li>Establish clear terms and conditions of contracts with facilities vendors and administer all SLAs including third party manpower and services contracts in addition to collaboration with the business for daily operations/administrative matters.</li></ul>
<ul><li>Ensure the strong implementation of the Administration Systems Manual and ensure policy compliance and coordinate internal audit activities. This includes developing and implementing policies and processes ina ccordance with the needs of business.</li></ul>
<ul><li>Ensure access, control, and notification protocols for the Head Office as and when required especially in emergency cases, or before or after the opening/closing of the office.</li></ul>
<ul><li>Manage all physical information and assets security and maintain an updated infrastructure and asset inventory for the Head Office.</li></ul>
<ul><li>Develop, maintain, and manage the departmental risk register and risk mitigation controls.</li></ul>
<ul><li>Conduct Security Risk Assessments, develop a Security Plan, and manage on-site and offsite security activities, including protocols, emergency response, violence training, and timely reporting of risks or breaches.</li></ul>
<ul><li>Ensure timely preventive maintenance of Head Office facilities, including gensets and HVACs, while reviewing costs for repairs or replacements. Scope, budget, and prioritize annual repair requirements, maintaining a reliable vendor repository.</li></ul>
<ul><li>Coordinate record management activities and manage the Record Rooms in direct custody as well as assist people in understanding their responsibilities regarding record management.</li></ul>
<ul><li>Organize and oversee inventory by keeping a detailed database of available inventory at the Head Office level and managing annual forecast projections to drive procurement.</li></ul>
<ul><li>Oversee and manage projects from requisition to completion while ensuring smooth day-to-day office operations.</li></ul>
<ul><li>Correspond with the building management and requisite associations as and when required.</li></ul>
<ul><li>Assess staff performance and provide coaching and guidance to ensure maximum efficiency including recruiting and training them and managing deliverables.</li></ul>
<ul><li>Stay informed about organizational changes and business developments while identifying and driving continuous improvement opportunities to streamline administrative processes and enhance operational efficiency.</li></ul>
<ul><li>Be accessible 24/7 in case of emergencies and urgent circumstances and to provide technical support or assistance to colleagues and/or team.</li></ul>
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</div></div></div><p></p><div><div><div><p>Skills Required</p>
</div><p></p><div><p><b>Behavioural</b></p>
<ul>
<li>Stakeholder, time and project management</li>
<li>Strong organizational and supervisory skills</li>
<li>Strong decision-making and problem-solving skills</li>
<li>Ability to work on tight deadlines without compromising high standards or attention to detail</li>
<li>Excellent people skills and the ability to resolve conflicts and implement discipline</li>
<li>Strong time management skills, with the ability to prioritize tasks effectively</li>
<li>Ability to work independently with minimal supervision and as part of a team</li>
<li>Flexibility to adapt to changing priorities and work environments</li>
<li>Ability to replace quickly for skeleton roles such as office boys/peons, security guards, messengers/riders</li>
<li>Have a positive attitude and a strong sense of urgency in resolving any issues that may arise</li>
<li>Utilize a high level of attention to detail as well as strong interpersonal skills</li>
<li>Ability to assess and respond to difficult circumstances</li>
<li>Excellent analytical and communication skills</li>
</ul>
<p><b>Good to Have</b>:</p><br>
<ul>
<li>Proficiency in AutoCAD</li>
<li>Power BI and other dashboarding tools</li>
<li>Working Knowledge of MS Projects</li>
</ul><p></p>
</div><p></p><div><p><b>Technical</b></p>
<ul>
<li>IT literate with a strong command on MS Excel</li>
<li>Policy and SoP design and implementation</li>
<li>Knowledge of principles and procedures for administration, supply chain, logistics, and HR management</li>
<li>Basic financial knowledge (budgeting and costing, taxation related to payments, etc.)</li>
<li>Previous facilities management experience, including Line Management responsibility for Company personnel and contractors and management service agreements.</li>
<li>Proficiency in AutoCAD</li>
<li>Power BI and other dashboarding tools</li>
<li>Working Knowledge of MS Projects</li>
<li>Ability to assess the market and vendors for prices, reliability, and ability to deliver</li>
<li>Ability to comprehend, analyze, and interpret various types of business and technical documents (project tenders, insurance policies, SLAs, etc.)</li>
<li>Ability to present information to an internal department and/or large groups of employees</li></ul></div></div></div></div></div></div></div><p></p>

Assistant Manager Administration

OMI Hospital

<p>Position: <b>Assistant Manager &ndash; Admin &amp; Security</b></p><p>Department: <b>Administration &amp; Security</b></p><p>Employment Type: <b>Full-Time</b></p><p>Requirement: <b>Retired Army personnel will be preferred</b></p><p>Location: <b>OMI Hospital Saddar &ndash; Karachi</b></p><p><b>Key Responsibilities:</b></p><ul><li>Supervise daily administrative and security operations of the facility</li><li>Ensure implementation of security protocols, access control, and emergency response procedures</li><li>Manage security staff deployment, attendance, and performance</li><li>Coordinate with external law enforcement and emergency services when required</li><li>Monitor CCTV surveillance and maintain incident reports</li><li>Oversee transport, housekeeping, maintenance, and general administrative functions</li><li>Conduct routine security inspections and risk assessments</li><li>Ensure discipline, compliance, and safety standards across the organization</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree from a recognized institution</li><li>Retired Armed Forces personnel (Army preferred) will be strongly preferred</li><li>Minimum [3&ndash;5] years of experience in administration and security management</li><li>Strong leadership, crisis management, and communication skills</li><li>Proficiency in report writing and administrative coordination</li><li>Ability to manage teams and work under pressure</li></ul><p><b>Preferred Profile:</b></p><ul><li>Candidates from Army background (Retired JCO/Officer/NCO) with relevant administrative or security experience</li><li>Experience in hospitals, corporate offices, industrial setups, or large facilities will be an added advantage</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>What is your current / last month gross salary?</li><li>How soon can you join us?</li></ul><p>Work Location: In person</p>

Assistant Manager Admin & Security

A+A International Pvt. Ltd.

<p>A Project Management company, specializing in interior fit-out delivery projects, is hiring for the position of <b>&ldquo;Assistant Project Manager'.</b></p><p><b>Key Responsibilities:</b></p><ul><li>Support the Project Manager in site supervision and daily project activities</li><li>Assist in planning, execution, and coordination of interior fit-out works</li><li>Monitor site progress and ensure work is executed as per drawings and specifications</li><li>Coordinate with contractors, consultants, vendors, and site teams</li><li>Prepare and maintain project documentation, reports, and meeting minutes</li><li>Ensure quality control and adherence to project timelines</li><li>Assist in resolving site-related issues in coordination with the project team</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Civil Engineering / Interior Design / Construction Management or related field</li><li>4&ndash;5 years of experience in interior fit-outs projects preferred</li><li>Should be from construction and design industry ONLY.</li><li>Good knowledge of finishing works (gypsum, paint, flooring, ceilings, joinery, etc.)</li><li>Strong communication and coordination skills (Fluent in English)</li><li>Proficient in MS Office (Word, Excel, PowerPoint), AutoCAD, and project scheduling tools.</li><li>Ability to multitask and coordinate between multiple site and office teams and stakeholders.</li><li>Ability to work under pressure and meet deadlines</li></ul><p><b>Only serious candidates Apply Now: </b></p><p>Send your CV to [<b>apm.aplusa@gmail.com</b>] with the subject line &ldquo;<b>Assistant Project Manager</b>&rdquo;.</p><p>Salary to be discussed in interviews.</p><p>Pay: From Rs110,000.00 per month</p><p>Work Location: In person</p>

Assistant Project Manager

Mechano Elevator (Private) Limited

<p><b>About the Role</b></p><p>We are looking for a highly organized, proactive, and driven Executive Assistant to the CEO who will work closely with senior leadership and play a critical role in managing daily operations, communication, and execution.</p><p>This role is ideal for someone who wants direct exposure to business strategy, operations, and decision making, and is looking to grow into a managerial position over time.</p><p><b>Key Responsibilities</b></p><p><b>1. Executive Support</b></p><ul><li>Manage CEO&rsquo;s calendar, meetings, and daily schedule</li><li>Coordinate internal and external meetings, including client visits</li><li>Prepare meeting briefs, notes, and follow-ups</li><li>Draft emails, messages, and communications on behalf of the CEO</li></ul><p><b>2. Coordination, Workflow Management and Administrative support</b></p><ul><li>Act as a communication bridge between CEO and different departments</li><li>Coordinate with field teams, office staff, and external stakeholders</li><li>Ensure smooth information flow across departments</li><li>Track all ongoing tasks, projects, and priorities</li><li>Ensure timely follow-ups with internal teams (Operations, Sales, etc.)</li><li>Maintain a daily task tracker and provide status updates</li><li>Identify delays or bottlenecks and escalate when needed</li><li>Assist in recruitment processes (job postings, CV screening, interview scheduling)</li><li>Maintain hiring pipeline and candidate communication</li><li>Support onboarding of new employees</li></ul><p><b>3. Reporting &amp; Documentation</b></p><ul><li>Compile daily, weekly, and monthly reports</li><li>Organize and maintain important documents and records</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Assist in building and implementing internal systems and processes (High Priority)</li></ul><p><b>Requirements</b></p><ul><li>Minimum Bachelor&rsquo;s degree (BBA, Management, Supply Chain or related field preferred)</li><li>Minimum 1&ndash;2 years of experience.</li><li>Strong organizational and time management skills</li><li>Excellent verbal and written communication skills</li><li>Proactive mindset with high ownership and accountability</li><li>Ability to multitask and work in a fast-paced environment</li></ul><p>Benefits:</p><ul><li>Market Competitive Salary</li><li>Bonus</li><li>Paid Leaves</li><li>Medical Leaves</li><li>Fuel Allowance</li></ul><p><b>Office Location</b></p><p>Blossom Trade Center, Block 1, Gulistan-e-Jauhar, Karachi</p><p>Pay: From Rs45,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Personal Assistant / Executive Assistant / Assistant Manager: 1 year (Required)</li></ul><p>Work Location: In person</p>

Executive Assistant to CEO

Explore 629+ Assistant office manager in Karachi this May. Find roles across top companies and apply now to boost your career.

629 assistant office manager jobs In Karachi

Assistant Office Manager Import & Export (Female)

Assistant Manager HR & Admin

Assistant Manager HR & Admin

Assistant Manager Administration

Assistant Manager Admin & Security

Assistant Project Manager

Executive Assistant to CEO