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assistant manager administration

UNITED TOWEL EXPORTERS PRIVATE LIMITED

<p>We are looking for Assistant Manager - Admin &amp; Security</p><p><b>Location:</b> Rasheedabad<b>,</b> Site Area, Karachi.</p><p><b>Experience: </b>Minimum 4-5 years of administration experience on similar role.</p><p><b>Education: </b>Graduation from any reputable HEC recognized University/Institute.</p><p><b>Key Responsibilities:</b></p><p><b>1. Facility &amp; General Administration</b></p><ul><li>Oversee upkeep, maintenance, and repairs of office, factory, and housing facilities.</li><li>Ensure availability of utilities (electricity, water, gas, etc.) and coordinate with vendors for smooth operations.</li><li>Manage office supplies, furniture, and administrative assets inventory.</li><li>Supervise housekeeping teams to ensure cleanliness and hygiene standards are maintained.</li></ul><p><b>2. Security Management</b></p><ul><li>Coordinate with internal and outsourced security teams for round-the-clock site protection.</li><li>Implement and monitor visitor entry/exit protocols, CCTV surveillance, and gate pass systems.</li><li>Conduct periodic security audits and ensure compliance with company and buyer requirements.</li></ul><p><b>3. Transport &amp; Vehicle Management</b></p><ul><li>Manage company vehicles, drivers, and fuel consumption logs.</li><li>Maintain vehicle maintenance schedules, registration renewals, and route planning.</li><li>Ensure employee transport operations (pick &amp; drop) run efficiently and safely.</li></ul><p><b>4. Vendor &amp; Budget Management</b></p><ul><li>Handle vendor selection, negotiations, and payments related to administrative services.</li><li>Assist in preparing and monitoring the annual administrative budget.</li><li>Ensure cost control and timely procurement for admin-related items.</li><li>Maintain records for admin activities including asset registers, utility bills, vendor contracts, and compliance documentation.</li></ul><p><b>5. People &amp; Support Functions</b></p><ul><li>Supervise admin support staff (guards, drivers, office boys, janitors, gardeners, etc.).</li><li>Provide administrative support during official functions, buyer visits, and audits.</li><li>Coordinate with HR for employee welfare facilities such as canteen, lockers, and medical rooms.</li></ul><p><b>Skills:</b></p><ul><li>Strong organizational and coordination skills</li><li>Vendor management &amp; negotiation</li><li>Facilities and transport management knowledge</li><li>Awareness of compliance &amp; safety standards</li><li>Proficiency in MS Office and ERP-based admin systems</li><li>Problem-solving and quick decision-making ability</li></ul><p>Job Type: Full-time</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Administration : 5 years (Preferred)</li></ul><p>Work Location: In person</p>

Assistant Manager - Administration

Crescent Steel & Allied Products

<div><div><div><p>Crescent Steel and Allied Products Limited is a multi-business organization spread over six campuses with over 700 employees.
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We are currently seeking applications from experienced administrative leaders with a positive can-do attitude coupled with an efficient and highly organised approach to the role, to join our Head Office administration team as Assistant Manager Administration.
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For this role we are looking for candidates with a demonstrated ability to lead a team and to organize and supervise daily support operations of our Company, with an eye for detail, excellent man management and facilities management skills. The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function smoothly and to preserve an environment where employees, visitors, and property are safe and well-protected.
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Standard (not exhaustive) requirements of the position are listed below:
</p></div></div><div><div><div><div><div><div><p>Job Title</p>
</div><div><p>Assistant Manager Administration</p>
</div></div></div><div><div><div><p>Location</p>
</div><div><p>Head Office, Karachi</p>
</div></div></div><div><div><div><p>Age</p>
</div><div><p>Maximum 35 years</p>
</div></div></div><div><div><div><p>Education / Qualification</p>
</div><div><p>Bachelor&rsquo;s in Engineering with Admin and facility management experience. (Mechanical Engineering preferred; eme corps armed forces personnel encouraged to apply.)</p>
</div></div></div><div><div><div><p>Salary Range (PKR)</p>
</div><div><p>Market Compatible</p>
</div></div></div><div><div><div><p>Experience</p>
</div><div><p>3 to 5 years of relevant experience</p>
</div></div></div><div><div><div><p>Last Date of Application</p>
</div><div><p>November 30, 2025</p>
</div></div></div><div><div><div><p>Job Description</p>
</div><p></p><div><ul><li>To ensure that the office is well maintained and serviced to a high standard in accordance with the agreed budgets.</li>
<li>Manage all health and safety compliance at the office and other sites under supervision, including that of third-party service providers.</li>
<li>To act as the expert for all hard and soft services as applicable and maintain accurate and timely records.</li>
<li>Develop and manage annual operating budgets, ensuring adherence to financial targets.</li>
<li>Collaborate with internal teams and external vendors to coordinate maintenance, repairs, and improvements.</li>
<li>Implement and monitor preventive maintenance programs to enhance facility longevity and performance.</li>
<li>Serve as the primary point of contact for employee inquiries and concerns related to office support services addressing issues in a timely and professional manner.</li>
<li>Cultivate strong relationships with vendors and colleagues to enhance workplace culture and operational effectiveness.</li>
<li>Prepare and present reports on operational performance, budget status, and service delivery metrics.</li>
<li>Regular monitoring of the key performance indicators and taking remedial action as applicable to ensure the required standards are maintained and constantly improved for the full range of office facilities and related services.</li>
<li>To compile and maintain all required management information/ records relating to company, health and safety and other related records. This includes asset register, emergency plans and all related records and management reports.</li>
<li>To liaise with local authorities as appropriate</li>
<li>To oversee and manage all maintenance activity relevant to the office premises and other sites under supervision.</li>
<li>To ensure fire and other evacuation drills are carried out on a regular basis in accordance with the health and safety requirements and plans. This includes ensuring the emergency plan and related site maps are continually updated including those managed by reporters, as applicable.</li>
<li>To support project/work programs on site, acting as the liaison point for all parties involved, producing management reports in accordance with the needs of the business and management and to monitor/manage works on site and liaise with service providers/ sub-contractors.</li>
<li>Manage relationships and maintain cordial relations with workmen, government agencies and officials.</li>
<li>Ensure compliance of various applicable labor laws, statutory and regulatory requirements as per Company Quality and HSE protocols in place as well as with local laws pertaining to SEQs and NEQs and coordinate closely with HSE and Quality functions for related activities.</li>
<li>Ensure registration of all eligible employees under EOBI, SESSI, Education CESS, Group Hospitalization, and Group Life Insurance, as applicable, including payments and timely and accurate claim management.</li>
<li>Maintain comprehensive fleet records using a fleet management system, including fuel card arrangements, tracker coordination, and cost monitoring, while scheduling regular vehicle maintenance. This includes the Company's vehicle scheme for employees and related management.</li>
<li>Manage and oversee all administrative activities on-site including all office spaces, inventory management, reception services, and other office support services such as the PABX, photocopying, mail room services, parking, boardroom and meeting rooms, pool car/fleet management, messing facilities, etc.</li>
<li>Monitor costs and expenses while overseeing administrative, security, HSE, and real estate budget preparation in collaboration with Group Finance.</li>
<li>Establish clear terms and conditions of contracts with facilities vendors and administer all SLAs including third party manpower and services contracts in addition to collaboration with the business for daily operations/administrative matters.</li>
<li>Ensure the strong implementation of the Administration Systems Manual and ensure policy compliance and coordinate internal audit activities. This includes developing and implementing policies and processes ina ccordance with the needs of business.</li>
<li>Ensure access, control, and notification protocols for the Head Office as and when required especially in emergency cases, or before or after the opening/closing of the office.</li>
<li>Manage all physical information and assets security and maintain an updated infrastructure and asset inventory for the Head Office.</li>
<li>Develop, maintain, and manage the departmental risk register and risk mitigation controls.</li>
<li>Conduct Security Risk Assessments, develop a Security Plan, and manage on-site and offsite security activities, including protocols, emergency response, violence training, and timely reporting of risks or breaches.</li>
<li>Ensure timely preventive maintenance of Head Office facilities, including gensets and HVACs, while reviewing costs for repairs or replacements. Scope, budget, and prioritize annual repair requirements, maintaining a reliable vendor repository.</li>
<li>Coordinate record management activities and manage the Record Rooms in direct custody as well as assist people in understanding their responsibilities regarding record management.</li>
<li>Organize and oversee inventory by keeping a detailed database of available inventory at the Head Office level and managing annual forecast projections to drive procurement.</li>
<li>Oversee and manage projects from requisition to completion while ensuring smooth day-to-day office operations.</li>
<li>Correspond with the building management and requisite associations as and when required.</li>
<li>Assess staff performance and provide coaching and guidance to ensure maximum efficiency including recruiting and training them and managing deliverables.</li>
<li>Stay informed about organizational changes and business developments while identifying and driving continuous improvement opportunities to streamline administrative processes and enhance operational efficiency.</li>
<li>Be accessible 24/7 in case of emergencies and urgent circumstances and to provide technical support or assistance to colleagues and/or team.</li>
</ul>
</div></div></div><p></p><div><div><div><p>Skills Required</p>
</div><p></p><div><p><b>Behavioural</b></p>
<ul>
<li>Stakeholder, time and project management</li>
<li>Strong organizational and supervisory skills</li>
<li>Strong decision-making and problem-solving skills</li>
<li>Ability to work on tight deadlines without compromising high standards or attention to detail</li>
<li>Excellent people skills and the ability to resolve conflicts and implement discipline</li>
<li>Strong time management skills, with the ability to prioritize tasks effectively</li>
<li>Ability to work independently with minimal supervision and as part of a team</li>
<li>Flexibility to adapt to changing priorities and work environments</li>
<li>Ability to replace quickly for skeleton roles such as office boys/peons, security guards, messengers/riders</li>
<li>Have a positive attitude and a strong sense of urgency in resolving any issues that may arise</li>
<li>Utilize a high level of attention to detail as well as strong interpersonal skills</li>
<li>Ability to assess and respond to difficult circumstances</li>
<li>Excellent analytical and communication skills</li>
</ul>
<p><b>Good to Have</b>:</p><br>
<ul>
<li>Proficiency in AutoCAD</li>
<li>Power BI and other dashboarding tools</li>
<li>Working Knowledge of MS Projects</li>
</ul><p></p>
</div><p></p><div><p><b>Technical</b></p>
<ul>
<li>IT literate with a strong command on MS Excel</li>
<li>Policy and SoP design and implementation</li>
<li>Knowledge of principles and procedures for administration, supply chain, logistics, and HR management</li>
<li>Basic financial knowledge (budgeting and costing, taxation related to payments, etc.)</li>
<li>Previous facilities management experience, including Line Management responsibility for Company personnel and contractors and management service agreements.</li>
<li>Proficiency in AutoCAD</li>
<li>Power BI and other dashboarding tools</li>
<li>Working Knowledge of MS Projects</li>
<li>Ability to assess the market and vendors for prices, reliability, and ability to deliver</li>
<li>Ability to comprehend, analyze, and interpret various types of business and technical documents (project tenders, insurance policies, SLAs, etc.)</li>
<li>Ability to present information to an internal department and/or large groups of employees</li></ul></div></div></div></div></div></div></div><p></p>

Assistant Manager Administration

HR Ways

<p>bout the job Assistant Sales Manager<b>About Company:</b><br/><b>&#65279;</b><br/><b>&#65279;&#65279;Pakistan-based solar company with 5+ years of experience and a team of over 50 professionals.</b><br/><b>&#65279;&#65279;Position Overview:</b></p><p>We are looking for a motivated and results-driven <b>Assistant Sales Manager</b> to support our Sales Manager in driving business growth and achieving sales targets. The ideal candidate should have a solid understanding of sales processes, strong leadership abilities, and excellent communication skills.&#65279;</p><p><b>Key Responsibilities:</b></p><ul><li>Assist the Sales Manager in developing and executing effective sales strategies to meet company objectives.</li><li>Supervise, guide, and support the sales team in day-to-day operations.</li><li>Set and monitor sales targets to ensure team performance aligns with company goals.</li><li>Provide training, motivation, and mentorship to sales representatives.</li><li>Manage key accounts and maintain long-term client relationships.</li><li>Conduct market research to identify new business opportunities and customer needs.</li><li>Participate in sales forecasting, pipeline management, and budgeting.</li><li>Prepare and present regular sales reports to senior management.</li><li>Handle customer inquiries, feedback, and complaints professionally to ensure customer satisfaction.</li><li>Ensure all sales operations comply with company policies and industry regulations.</li><li>Represent the company at trade shows, exhibitions, and client meetings when required.</li></ul><p><b>Requirements:</b></p><ul><li><b>Education:</b> Bachelors degree in Business Administration, Marketing, or a related field (MBA preferred).</li><li><b>Experience:</b> Minimum <b>2 years</b> in a sales or assistant sales management role.</li><li>Strong command of <b>Microsoft Excel</b> for reporting and data analysis.</li><li>Excellent <b>spoken and written English</b> skills.</li><li>Strong interpersonal, leadership, and problem-solving abilities.</li><li>Demonstrated ability to work under pressure and meet sales targets.</li><li>Exceptional <b>communication and soft skills</b> <i>no compromise on this requirement.</i></li></ul><p><i><b>Location: </b></i><i>Gulshan-e-Iqbal, Karachi</i><br/><i><b>Experience Required:</b></i> <i>Minimum 2 years</i><br/><i><b>Working Days:</b></i> <i>Monday to Saturday </i><i><b>Timings:</b></i><i>10:00 AM to 6:00 PM</i></p><p><b>About HR Ways:</b></p><p>HR Ways is an Award winning Technical Recruitment Firm helping software houses and IT Product companies internationally and locally to find IT Talent. HR Ways is engaged by 300+ Employers worldwide ranging from worlds biggest SaaS Companies to most competitive Startups. We have entities in Dubai, Canada, US, UK, Pakistan, India, Saudi Arabia, Portugal, Brazil and other parts of the world.</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Assistant Sales Manager

Aga Khan Health Services

<div><div><div><div><b>Posted date</b></div> <div>6th November, 2025</div> <div><b>Last date to apply</b></div> <div>16th November, 2025</div>
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<div><div><b>Country</b></div> <div>Pakistan</div> <div><b>Locations</b></div> <div>Karachi</div>
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<div><div><b>Category</b></div> <div>Supply Chain
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<div><div><b>Type</b></div> <div>Contractual</div></div></div></div><div></div>
<br><p></p><div><p><b>Aga Khan Health Service, Pakistan (AKHS, P),</b> a leading not-for-profit healthcare organization, is seeking dynamic and result-oriented professionals for the position of <b>Assistant Manager Supply Chain</b>.</p>
<p><b>
Position Summary:</b></p>
<p>
The Assistant Manager Supply Chain will play a key role in managing the full procurement cycle for medical supplies, equipment, services, and project-related materials across AKHS P operations. The position is responsible for ensuring timely, transparent, and cost-effective sourcing while maintaining compliance with organizational policies, quality standards, and AKU Group Procurement guidelines. The role also includes vendor management, coordination of imports and logistics, and support in procurement for hospital construction and infrastructure projects, contributing to overall operational efficiency and service delivery.</p>
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Key Responsibilities:</b></p>
<ul>
<li>Lead and manage end-to-end procurement of medical supplies, capital equipment, services, and project-related materials in compliance with AKHS, P policies and AKU Group Procurement standards.</li>
<li>Develop and implement procurement strategies to ensure cost-effective, efficient, and transparent sourcing across all operations.</li>
<li>Manage tendering processes, including RFQs/RFPs, bid evaluation, vendor selection, negotiation, and contract finalization.</li>
<li>Oversee import and international procurement, ensuring timely logistics, customs clearance, and warehouse delivery.</li>
<li>Build, evaluate, and maintain an updated vendor database; monitor supplier performance, pricing trends, and compliance.</li>
<li>Coordinate procurement planning with internal stakeholders including clinical, biomedical, engineering, and regional teams.</li>
<li>Manage procurement for construction, renovation, and infrastructure projects, including contractor bidding and contract management.</li>
<li>Ensure accurate procurement documentation, contract records, and audit-ready compliance files.</li>
<li>Track procurement KPIs, cost variances, and market intelligence to support cost control and decision-making.</li>
<li>Resolve supply chain issues and coordinate delivery, installation, and logistics with warehouses and end users.</li>
<li>Ensure timely processing of vendor payments and adherence to contractual and financial controls.</li>
<li>Drive continuous improvement in procurement systems, ERP utilization, and process efficiency.</li>
</ul>
<p><b>Qualification &amp; Experience</b></p>
<ul>
<li>A bachelor&rsquo;s or master&rsquo;s degree holder preferably in supply chain, business administration, social science, civil engineering, project management or experience commensurate with the job role.</li>
<li>3 years of relevant experience in procurement and supply chain management, preferably in healthcare, development sector, or construction/project procurement.</li>
<li>Hands-on experience in tendering, vendor management, contract administration, and ERP procurement systems (SAP, Oracle, etc.).</li>
<li>Strong negotiation, analytical, stakeholder management, and communication skills.</li>
<li>Ability to manage multiple priorities, work under pressure, and ensure compliance with organizational policies.</li>
<li>Strong knowledge of procurement compliance, supplier evaluation, and market analysis.</li>
<li>Proficiency in MS Office and ERP-based procurement systems.</li>
<li>High integrity, professionalism, and ethical decision-making.</li>
<li>Problem-solving mindset with focus on process improvement and efficiency.</li>
</ul>
<p>AKHS is committed to reducing our impact on climate and the environment and have set ourselves the goal of striving for net-zero carbon operations by 2030. All staff are expected to take part in making this a reality. The Assistant Manager Supply Chain, accompanied with his/her Line Manager(s) is expected to identify and understand which aspects of his/her work have most impact on the environment, and define tasks, work, and personal goals within his/her work plan to reduce these impacts and bring AKHS closer to net zero.</p>
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Note: Only shortlisted candidates will be contacted for an interview.</b></p></div><p></p>

Assistant Manager Supply Chain

TUV Austria

<p><b>Position Overview:</b></p><p>We are seeking a proactive and detail-oriented <b>Assistant Operations Manager</b> to support the smooth execution of all training programs and administrative activities within the Training Division. The ideal candidate will ensure operational efficiency, maintain training quality standards, and coordinate between internal teams, trainers, and clients.</p><p><b>Key Responsibilities:</b></p><p><b>Training Operations &amp; Coordination</b></p><ul><li>Coordinate end-to-end planning and execution of training sessions (online &amp; onsite).</li><li>Ensure timely arrangement of venues, logistics, training materials, and trainer schedules.</li><li>Maintain and update the annual training calendar in coordination with the Head of Training Division.</li></ul><p><b>Trainer &amp; Client Management</b></p><ul><li>Liaise with trainers, auditors, and industry experts for course delivery and scheduling.</li><li>Communicate with clients for registration, confirmations, and post-training feedback.</li><li>Manage participant records, attendance, and certificate issuance.</li></ul><p><b>Quality &amp; Compliance</b></p><ul><li>Ensure all trainings comply with <b>IRCA/Exemplar Global</b> standards and internal SOPs.</li><li>Support internal audits and maintain required documentation for accreditation purposes.</li><li>Monitor feedback and recommend improvements in content delivery and logistics.</li></ul><p><b>Reporting &amp; Administration</b></p><ul><li>Prepare training reports, feedback summaries, and performance analytics.</li><li>Support budget planning, cost control, and invoicing for training activities.</li><li>Maintain inventory of training materials, promotional items, and stationery.</li></ul><p><b>Business Support</b></p><ul><li>Collaborate with sales and marketing teams to promote training programs.</li><li>Assist in developing proposals, quotations, and promotional materials.</li><li>Participate in career fairs, seminars, and training awareness campaigns.</li></ul><p><b>Requirements:</b></p><ul><li><b>Education:</b> Bachelor&rsquo;s/Master&rsquo;s degree in Business Administration, Management, or related field.</li><li><b>Experience:</b> 3&ndash;5 years of experience in operations, training coordination, or administration (preferably in a training or certification body).</li><li><b>Skills:</b></li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and coordination abilities.</li><li>Proficiency in MS Office (Excel, Word, PowerPoint).</li><li>Attention to detail and ability to work under deadlines.</li></ul><p>Job Type: Full-time</p><p>Pay: Rs80,000.00 - Rs90,000.00 per month</p><p>Work Location: In person</p>

Assistant Operations Manager – Training Division

Icon Plus

<p>We are looking for a proactive and results-driven <b>Assistant Sales Manager</b> to support our sales operations across Punjab. The ideal candidate will assist in planning, executing, and monitoring sales strategies to achieve company targets in the FMCG sector.<br/>.<br/><b>Key Responsibilities:</b></p><ul><li>Assist in developing and implementing regional sales plans to meet volume and revenue targets.</li><li>Support the Regional Sales Manager in achieving monthly and annual sales objectives.</li><li>Supervise and guide the sales team to ensure effective market coverage and brand visibility.</li><li>Monitor distributor and retail performance, ensuring timely stock availability and replenishment.</li><li>Analyze market trends, competitor activities, and customer insights to recommend growth strategies.</li><li>Build and maintain strong relationships with key retailers, wholesalers, and distribution partners.</li><li>Ensure timely collection of payments and resolve distributor-related issues.</li><li>Coordinate with the marketing and supply chain teams for promotional campaigns and product launches.</li><li>Prepare and present regular sales performance reports and forecasts.</li><li>Train and motivate sales representatives to enhance productivity and professionalism.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Marketing, or a related field (MBA preferred).</li><li>3&ndash;5 years of experience in FMCG sales, distribution, or territory management (Punjab region experience preferred).</li><li>Strong understanding of trade marketing, distribution management, and retail dynamics.</li><li>Excellent communication, negotiation, and leadership skills.</li><li>Proficient in MS Office and sales reporting tools.</li><li>Willingness to travel extensively within Punjab.</li></ul><p><b>Key Competencies:</b></p><ul><li>Market &amp; customer insight</li><li>Sales planning &amp; execution</li><li>Team leadership</li><li>Analytical &amp; problem-solving skills</li><li>Relationship management</li></ul><p>Job Type: Full-time</p><p>Pay: Rs40,000.00 - Rs60,000.00 per month</p><p>Work Location: In person</p>

Hiring Talent

<p>We are looking for a highly organized and proactive Executive Assistant for our US based client.</p><p><b>Experience: </b> 3 to 4 years</p><p><b>Shift: </b>6:00 PM &ndash; 4:00 AM (Night Shift)</p><p><b>Job Type:</b> Onsite</p><p><b>Transport:</b> Pick &amp; Drop Provided</p><p><b>Key Responsibilities:</b></p><ul><li>Provide day-to-day administrative support to the management team.</li><li>Coordinate meetings, appointments, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence as required.</li><li>Maintain confidentiality of sensitive information.</li><li>Liaise with internal teams and external partners to ensure smooth communication and workflow.</li><li>Assist in project coordination and follow-ups to ensure timely completion of tasks.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Excellent communication and coordination skills.</li><li>Strong organizational and time management abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Ability to multitask and prioritize in a fast-paced environment.</li></ul><p>Interested candidates may apply.</p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Are you comfortable working onsite in night shift?</li><li>Do you speak English fluently?</li></ul><p>Experience:</p><ul><li>executive assistant: 3 years (Preferred)</li></ul><p>Work Location: In person</p>

Executive Assistant

Explore 781+ Assistant manager administration in Karachi this November. Find roles across top companies and apply now to boost your career.

781 assistant manager administration jobs IN Karachi

Assistant Manager - Administration

Assistant Manager Administration

Assistant Sales Manager

Assistant Manager Supply Chain

Assistant Operations Manager – Training Division

Assistant Sales Manager

Executive Assistant