administrative assistant

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assistant project manager

Centurion Selection

<div>
 
 We are seeking a motivated and detail-oriented Assistant Project Manager to support the successful delivery of multifamily and commercial construction projects in Miami, Florida. This role is ideal for a driven professional looking to grow within a fast-paced General Contracting environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Assist the Project Manager with day-to-day project coordination from preconstruction through closeout
 </li>
 <li>
 Support budgeting, cost tracking, and financial reporting
 </li>
 <li>
 Manage submittals, RFIs, and project documentation
 </li>
 <li>
 Coordinate with subcontractors, vendors, and field teams to ensure schedule adherence
 </li>
 <li>
 Help develop and maintain project schedules and look-ahead plans
 </li>
 <li>
 Review plans, specifications, and contracts for accuracy and completeness
 </li>
 <li>
 Track procurement of materials and equipment
 </li>
 <li>
 Participate in project meetings and maintain clear communication across stakeholders
 </li>
 <li>
 Ensure compliance with safety standards and company policies
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 2&ndash;5 years of experience in construction project management or related role
 </li>
 <li>
 Bachelor&rsquo;s degree in Construction Management, Engineering, or related field preferred
 </li>
 <li>
 Experience with multifamily, commercial, or mixed-use projects is a plus
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Ability to read and interpret construction drawings and specifications
 </li>
 <li>
 Proficiency in construction software (e.g., Procore, Bluebeam, MS Project)
 </li>
 <li>
 Excellent communication and problem-solving abilities
 </li>
 </ul>
 
 
</div>

Assistant Project Manager

Rose of Sharon Nursery Inc

Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily operations, streamline administrative processes, and enhance overall efficiency. The ideal candidate will be energetic, detail-oriented, and possess a passion for providing exceptional customer service. If you thrive in a fast-paced environment and enjoy multitasking with precision, this position is perfect for you! You will play a key role in assisting our Project Manager. Work in office and around Nursery field as requiredDuties<ul><li>Handle multiple projects</li><li>Prefer but not necessary previous Nursery experience or working with plants</li><li>Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents</li><li>Perform data entry tasks with high accuracy using computer skills and software such as Microsoft Office and Google Workspace</li><li>Support Project Manager with daily schedule and tasks</li><li>Manage calendar appointments, schedule meetings, and coordinate events efficiently</li><li>Handle clerical tasks including proofreading documents, preparing reports, and managing correspondence</li><li>Provide exceptional customer support</li><li>Maintain confidentiality of sensitive information while demonstrating excellent organizational skills</li><li>Self motivated and works well under pressure</li><li>Respects cost of time</li></ul>Experience<ul><li>Proven experience as an Administrative Assistant or in a similar clerical or support role</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry skills</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment</li><li>Ability to handle multiple projects</li><li>Bilingual in English and Spanish required</li><li>Experience as personal assistant roles is advantageous</li><li>Knowledge of multi-line phone systems, filing procedures, proofreading techniques, and time management strategies</li></ul>Join us to be part of an energetic team committed to excellence! We value proactive individuals who bring enthusiasm and professionalism to their work every day. This paid position offers valuable experience across administrative functions within a supportive environment dedicated to your growth.Job Type: Full-timePay: $16.00 - $20.00 per hourExpected hours: No less than 40 per weekWork Location: In person

Administrative Assistant

MOD Assistants

<div><div><div>MOD Assistants is looking for new part-time personal assistants to join our NEW team Miami FL! We are looking for team members that genuinely LOVE serving people, are detail oriented, and want to be part of a team environment. Individuals in this role learn how to work with a variety of people while balancing different tasks on a daily basis. Our team supports small business owners and busy professionals in their home life.</div><div> 

General responsibilities as a MOD Personal Assistant include:</div><ul><li>
Household Management: managing and meeting household service providers (cleaning company, nanny, home project vendors, etc) 
</li><li>
Meal Planning / Grocery Shopping / Food Preparation 
</li><li>
Errands 
</li><li>
Shopping / Returns 
</li><li>
Laundry / Dry Cleaning 
</li><li>
Home Organization 
</li><li>
Preparation and Management of a Home Moving Project</li></ul><div> 

Requirements:</div><ul><li>
Must be at least 18 years old. 
</li><li>
Must have at least two years of experience related to personal assistance, nanny, culinary, home care, etc (running your own home with a family counts as experience!) 
</li></ul><ul><li>
Must be willing to drive to a client's home/office 
</li><li>
Must be available 10-15 hours per week during regular office hours (Monday - Friday 9-5pm) 
</li><li>
All assistants must pass a full background check.</li></ul><div> 

Compensation:</div><ul><li>
Assistants are paid hourly at $24 per hour 
</li><li>
Bonus Opportunities: quarterly team contests, client and assistant referrals 
</li></ul><ul><li>
Assistants are paid via direct deposit 
</li><li>
This is a 1099 independent contractor position</li></ul><div> 

Perks:</div><ul><li>
You choose your clients, you build your schedule with an ongoing client flow - new leads generated every week for the team 
</li><li>
MOD covers all assistants with professional liability and workers compensation insurance 
</li><li>
MOD provides support technology to track hours and billable expenses 
</li></ul><ul><li>
Quarterly training opportunities to learn new skills or sharpen existing ones 
</li><li>
Support from a team of amazing assistants in the local area and nationwide!</li></ul></div><div> 
A MOD personal assistant generally balances three to five clients with management of their day-to-day life, including but not limited to the tasks listed above. Each assistant is provided with an initial training program to help them prepare for taking on their first MOD client. Assistants are paired with clients based on their experience and skill set, availability, personality and location.</div></div>

Personal Assistant / Household Manager

Trivium Group

<div>
 
 Life Manager / Executive Assistant to Entrepreneur
 
 
 
 
 📍
 
 Location:
 
 Miami (Hybrid)
 
 💰
 
 Compensation:
 
 $5,000 - $7,000/month + bonuses
 
 🕘
 
 Schedule:
 
 Generally 8AM-6PM with flexibility
 
 
 We're looking for a
 
 highly organized Life Manager / Executive Assistant
 
 to support a fast-moving entrepreneur based in
 
 Miami
 
 .
 
 
 This role goes far beyond traditional executive support. You will act as the
 
 right hand to the founder
 
 , helping manage daily operations, personal logistics, and key administrative tasks so the founder can stay focused on high-impact work.
 
 
 If you love
 
 organization, solving problems, and operating in a dynamic entrepreneurial environment
 
 , this could be a great fit.
 
 
 
 What You'll Do
 
 
 
 
 &bull; Manage and optimize the founder's calendar and daily schedule
 
 &bull; Coordinate meetings, reservations, and appointments
 
 &bull; Organize domestic and international travel (flights, hotels, itineraries)
 
 &bull; Manage inbox organization and key communications
 
 &bull; Conduct research on mentors, advisors, and opportunities
 
 &bull; Coordinate personal logistics (appointments, errands, shopping, etc.)
 
 &bull; Assist with spreadsheets and organizational systems
 
 &bull; Help manage important reminders such as birthdays, health appointments, and commitments
 
 &bull; Support occasional household logistics and vendor coordination
 
 
 
 
 Requirements
 
 
 
 
 Who You Are
 
 
 
 
 ✔ Extremely organized and detail-oriented
 
 ✔ Strong critical thinker with common sense
 
 ✔ Proactive and able to work independently
 
 ✔ Confident communicator who isn't afraid to speak up
 
 ✔ Resourceful and solution-oriented
 
 ✔ Outgoing personality with high emotional intelligence
 
 
 Bonus if you have experience supporting
 
 entrepreneurs, founders, or executives
 
 .
 
 
 
 Ideal Background
 
 
 
 
 &bull; 3-5+ years in an Executive Assistant, Personal Assistant, or Life Manager role
 
 &bull; Strong calendar and travel coordination experience
 
 &bull; Comfortable supporting both
 
 personal and professional responsibilities
 
 
 &bull; Tech-savvy (Google Workspace, Slack, spreadsheets, etc.)
 
 
 
 
 Benefits
 
 
 
 
 Additional Details
 
 
 
 
 📍 Hybrid role in
 
 Miami
 
 
 💰 $5K-$7K/month depending on experience
 
 💸 Performance bonuses available
 
 🐶 Dog-friendly candidate preferred
 
 
 You'll be working with a
 
 friendly, ambitious entrepreneurial couple in a fast-paced environment
 
 , with opportunities to grow and take on more responsibility over time.
 
</div>

Personal Assistant to CEO

University of Miami

<div>Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet .
The University of Miami/UHealth Department of Public Health has an exciting opportunity for a full time Data Analyst 1 to work in Miami, FL.
The Data Analyst 1 performs basic data analysis using various techniques. This role assists with maintaining databases and dashboards to support the department&rsquo;s planning needs, goals, and objectives. Key responsibilities include generating reports and analyzes data for internal planning processes and reporting purposes. This role also analyzes data to ensure accuracy and reports any issues to management. Interact with potential and current study participants, including recruitment, request of consent for participation, interview and implementation of social network interventions.
Core Responsibilities:
<ul><li>Performs basic data analysis using various techniques, e.g. statistical analysis, explanatory and predictive modeling, data mining.
</li><li>Researches best practices and supports developing the solutions and recommendations for the current business operations.
</li><li>Generates reports and analyzes data for internal planning processes and reporting purposes.
</li><li>Maintains databases and dashboards to support the department&rsquo;s planning needs, goals, and objectives.
</li><li>Provides basic business data interpretation, such as identifying trends or patterns of data sets.
</li><li>Analyzes information in reports to support the department's planning, needs, goals, and objectives.
</li><li>Analyzes data to ensure accuracy and reports any issues to management.
</li><li>Adheres to University and unit-level policies and procedures and safeguards University assets.
</li></ul>Department specific functions
<ul><li>Gathering, cleaning, and organizing data from various sources (REDCap, Qualtrics, spreadsheets)
</li><li>Perform statistical analysis to provide insight on data related manners.
</li><li>Assistant in maintaining data quality and data assurance by maintaining, building, and creating code scripts.
</li><li>Using tools like Python or R for data manipulation.
</li><li>Familiarity with tools like Git/Github for versioning code.
</li><li>Assist in maintaining dashboards for presenting, visualizing, and monitoring incoming data from various projects.
</li><li>Ability and having working knowledge of reproducibility.
</li><li>Create and maintain various reports on end-to-end reproducible analysis and workflow.
</li><li>Interest and some working knowledge on social network mechanism through a public health lens
</li><li>Assist senior data analyst in preparing reports on social network related studies.
</li><li>Participate in team meetings and provide updates on study progress, issues, and outcomes.
</li><li>Effectively communicate with research team about data queries.
</li><li>Administer the various on-going project protocols (assessment/surveys).
</li><li>Ability and cultural competence in working with diverse, multiracial populations in South Florida.
</li><li>Contact and interacting with projects participants in-person, via Zoom and over the phone.
</li><li>Assistant project manager with duties regarding active on-going protocol data collection.
</li><li>Ability to communicate effectively both in oral and written form.
</li><li>Ability to work independently and in a collaborative environment.
</li><li>Detailed orientated to ensure data work accuracy and quality.
</li><li>Interact with potential and current study participants, including recruitment, request of consent for participation, interview and implementation of social network interventions.
</li></ul>Work Conditions:
<ul><li>Must be able to work flexible hours depending on study needs. Flexible hours may include evening and weekend activities. Remote work is not allowed.
</li><li>Must possess a current, valid Florida driver&rsquo;s license.
</li><li>Must have reliable own transportation and be willing to use personal transportation for work purposes.
</li><li>Local travel throughout South Florida will be required.
</li></ul>This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
Core Qualifications:
<ul><li>Bachelor's degree
</li><li>Minimum 1 year of relevant work experience
</li><li>Knowledge of clinical research protocols and IRB processes is preferred
</li><li>Bilingual (English &amp; Spanish) is required.
</li><li>Ability to work independently and as part of a collaborative team.
</li><li>Strong organizational, communication, and interpersonal skills.
</li><li>Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
</li><li>Teamwork: Ability to work collaboratively with others and contribute to a team environment.
</li><li>Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
</li><li>Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
</li><li>Any relevant education, certifications and/or work experience may be considered.
</li></ul>The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status:
Full time
Employee Type:
Staff</div>

Data Analyst 1

shades by design

<div><div><div>Benefits:</div>
<ul><li>401(k) matching</li>
<li>Competitive salary</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Paid time off</li>
</ul></div><div><div>About the Role 
</div><div>Shades By Design is seeking a Design &amp; Sales Assistant to work directly with the Owner, providing administrative, communication, and coordination support across sales and design projects. 
</div><div>The primary goal of this role is to help manage daily tasks, follow up on client communication, organize information, and ensure projects and sales activities move forward efficiently. This position plays an important role in helping the Owner stay focused on high-level design, sales, and client relationships. 
</div><div>Experience with interior design, architecture, or architectural drawings is helpful, but the role is heavily focused on organization, communication, and proactive task management. 
 
Who This Role Is For 
 
This role is a strong fit if you: 
</div><ul><li>Are highly organized, proactive, and detail-oriented</li>
<li>Are comfortable managing communication and follow-ups</li>
<li>Enjoy helping leadership stay organized and efficient</li>
<li>Are confident writing professional emails and client communications</li>
<li>Can manage multiple tasks and priorities simultaneously</li>
</ul><div>Key Responsibilities 
</div><div>Owner Administrative Support 
</div><ul><li>Track and follow up on tasks, reminders, and action items for the Owner</li>
<li>Organize schedules, notes, and project information</li>
<li>Help prioritize and manage daily responsibilities to reduce workload</li>
</ul><div>Client Communication 
</div><ul><li>Follow up with clients regarding proposals, meetings, and project updates</li>
<li>Manage and draft email communications on behalf of the Owner</li>
<li>Maintain professional and timely communication with clients, designers, and builders</li>
</ul><div>Sales &amp; Project Coordination 
</div><ul><li>Assist in preparing proposals and documentation</li>
<li>Maintain organized project records in the CRM</li>
<li>Ensure all project information and communications are properly documented</li>
<li>Coordinate with team members to ensure smooth project progress</li>
</ul><div>Showroom &amp; Sample Coordination 
</div><ul><li>Maintain sample organization and showroom presentation</li>
<li>Coordinate fabric and material sample requests</li>
<li>Assist with showroom visits and presentations when needed</li>
</ul><div>Compensation &amp; Benefits 
</div><ul><li>$25 per hour</li>
<li>Health, dental, and vision insurance</li>
<li>401(k) with company match</li>
<li>Paid Time Off (PTO)</li>
<li>Employee discount</li></ul></div></div><div></div>

Design And Sales Assistant

OUTFORM

<div>
 At Outform Group, our guiding philosophy is Dare To Innovate.
 
 
 Outform Group specializes in creating tangible consumer engagements that elevate, connect and humanize brand experiences. We unite leading experts in research, strategy, design, innovation and manufacturing, who work together to create unforgettable brand experiences.
 
 
 Lean, interdisciplinary teams work in close collaboration with clients, helping them to solve their user&rsquo;s biggest problems. Our user-centric, data-driven approach focuses on creating a seamless experience across different environments.
 
 
 
 Position Summary
 
 
 
 The Executive Assistant will manage complex calendars, coordinate high‑visibility initiatives, and serve as a trusted partner to senior leadership. This role will also play a key role in internal communications, cross‑functional coordination, and company culture initiatives. The Executive Assistant will provide strategic and operational support to our CEO and Executive Leadership Team (ELT). This role is designed for a polished professional who thrives in a fast-paced environment, anticipates needs before they arise, and brings exceptional judgment, discretion, and organizational excellence to every interaction.
 
 
 
 Key Responsibilities
 
 
 
 
 CEO Support
 
 
 
 <ul>
 <li>
 Manage and coordinate the CEO&rsquo;s complex calendar, ensuring alignment with priorities and strategic objectives
 </li>
 <li>
 Book, coordinate, and troubleshoot domestic and international travel arrangements
 </li>
 <li>
 Prepare, submit, and track CEO expense reports
 </li>
 <li>
 Draft, edit, and format documents, spreadsheets, and presentations in Word, Excel, and PowerPoint
 </li>
 <li>
 Prepare reports and presentations with accuracy and professionalism
 </li>
 <li>
 Prepare and refine slide decks for ELT and SLT meetings
 </li>
 <li>
 Lead and support project management initiatives as assigned by the CEO
 </li>
 <li>
 Administer office space assignments and seating plans for the Miami office
 </li>
 <li>
 Coordinate vendors needed for facility upkeep and improvements
 </li>
 <li>
 Coordinate company holiday parties, leadership events, and special gatherings
 </li>
 <li>
 Organize Board of Directors meetings, maintain the Board calendar, and support Board-related logistics
 </li>
 <li>
 Approve vacation requests, travel requests, and expense reports on behalf of the CEO
 </li>
 <li>
 Participate in and contribute to the Miami site Health &amp; Safety Committee
 
 
 </li>
 </ul>
 
 ELT (Executive Leadership Team) Support
 
 
 
 <ul>
 <li>
 Coordinate ELT meetings, offsites, and strategic planning sessions
 </li>
 <li>
 Manage SLT meeting calendars and scheduling needs
 </li>
 <li>
 Maintain the ELT group calendar and oversee team-wide activities and commitments
 </li>
 <li>
 Provide administrative support for department offsites, including Commercial Summit, Operations Summit, and other leadership gatherings
 </li>
 <li>
 Provide occasional travel support for ELT members as needed
 
 
 </li>
 </ul>
 
 Internal Communications
 
 
 
 <ul>
 <li>
 Distribute company-wide communications, including &ldquo;all hands&rdquo; emails, Outform Insider videos, and CEO/ELT announcements
 </li>
 <li>
 Draft internal memos, announcements, and communication materials to support CEO and ELT messaging
 </li>
 <li>
 Support ELT and HR functions with internal communication regarding culture initiatives
 </li>
 <li>
 Ensure clarity, consistency, and professionalism in all internal communications
 
 
 </li>
 </ul>
 
 Additional Responsibilities
 
 
 
 <ul>
 <li>
 Serve as backup to the Miami Receptionist as needed
 </li>
 <li>
 Act as an escalation point for administrative support matters, providing guidance to the Administrative Assistant in the Miami office
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's Degree required
 </li>
 <li>
 5+ years of executive support experience, with at least 3 years supporting C‑suite leaders
 </li>
 <li>
 Exceptional organizational skills with the ability to manage multiple priorities under tight deadlines
 </li>
 <li>
 Strong written and verbal communication skills; able to draft polished, executive‑level communications
 </li>
 <li>
 High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Proven ability to handle confidential information with discretion and professionalism
 </li>
 <li>
 Strong project management skills and comfort working cross‑functionally
 </li>
 <li>
 A proactive, resourceful, and solutions‑oriented mindset
 </li>
 <li>
 Ability to work onsite in Miami and support occasional after-hours or urgent needs
 
 
 </li>
 </ul>
 
 Essential Functions
 
 
 
 <ul>
 <li>
 Working conditions are in a normal office environment.
 </li>
 <li>
 While performing the duties of this job, the employee is regularly required to walk; sit and stand; using the hands to handle, finger, or feel objects, tools, or controls
 </li>
 <li>
 Occasionally, the employee must crouch or kneel
 </li>
 <li>
 The employee must occasionally exert or lift up to 20 pounds
 </li>
 <li>
 Successful performance requires good eyesight with or without corrective lenses
 </li>
 <li>
 Requires long periods of time working at a computer and includes phone work
 </li>
 <li>
 Some travel may be required for special company events (for example in Union City CA or Chicago)
 
 
 </li>
 </ul>
 
 Characteristics
 
 
 
 <ul>
 <li>
 Excellent communication, problem-solving and stakeholder management skillsets
 </li>
 <li>
 Strategic and innovative thinker, excelling with a high degree of autonomy in entrepreneurial environments
 </li>
 <li>
 Great communicator who can distill powerful messages that resonate with clients
 </li>
 <li>
 Proactive and able to command respect through intelligence, hard work, and persistence
 </li>
 <li>
 Problem-solver, with a consistent track record of flawless project execution
 </li>
 <li>
 Personal passion and fervor for utilizing enabling technologies
 </li>
 <li>
 Strong organizational skills, and the ability to adhere to deadlines
 </li>
 <li>
 Strong interpersonal skills, with the ability to drive decision-making
 </li>
 <li>
 Continuous and thoughtful listener, able to learn from clients and leverage input
 </li>
 <li>
 Strong personal work ethic focused on high priority issues; action and results oriented
 
 
 </li>
 </ul>
</div>

Executive Assistant

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