administrative assistant

executive administrative assistant Jobs in Miami

executive administrative assistant

assistant project manager

Roy Jorgensen Associates, Inc.

<div>
 ASSISTANT PROJECT MANAGER
 
 
 
 (Bilingual In English/Spanish REQUIRED)
 
 
 
 Roy Jorgensen Associates, Inc. (Jorgensen) is a world leader in maintenance management. For nearly 65 years Jorgensen, a privately held firm, pioneered asset maintenance providing a diverse range of services on facility and highway infrastructure, professional consulting projects, and maintenance and management contracts. Our professionals are in the forefront as assets managers, facility managers, maintenance engineers, specialty field technicians, and solution providers. Jorgensen focuses on operations and maintenance of transportation and facility infrastructure assets. Our maintenance operations are comprised of professional engineers, operations analysts, field maintenance supervisors, experienced maintenance technicians, tradesmen, certified quality inspectors, all with a proficiency in developing and executing infrastructure maintenance contracts throughout the United States. Our systems approach to maintenance management is unparalleled in the industry. We know how to identify and implement innovative solutions for our client's toughest challenges.
 
 
 As much as Jorgensen is committed to excellence in our operations and maintenance management services, we are absolutely committed to the growth, development, and well-being of our people. At Jorgensen, you will help manage facility and transportation assets that keep our roads, infrastructure, and public right-of-ways open and operating safely. Similarly, Jorgensen is your opportunity to pursue your passion, showcase and further develop your skills, and launch a meaningful and rewarding career. Whether you are managing a multi-million dollar asset management contract, delivering world-class maintenance repair services, supervising roadway maintenance projects, pursing and winning new business contracts, or supporting Jorgensen&rsquo;s expanding footprint, you will be part of a dynamic, fast-growing, and innovating company committed to your success. Our environment is inclusive, collaborative, and thrives on the individuality of our very capable managers and people. We value diversity, foster and reward creative exploration, and strive to continually exceed client expectations.
 
 
 
 Position Summary
 
 
 
 Roy Jorgensen Associates, Inc. is currently seeking a full-time
 
 Assistant Project Manager
 
 to manage asset management operations on a comprehensive roadway maintenance project(s) in
 
 Miami, FL
 
 . This position will report to the Project Manager and requires performing a wide range of responsibilities on a new asset maintenance roadway services AM/O&amp;M contract related to mechanical/civil engineering, planning work, scheduling/managing crews, roadway repair analysis, preparing project report submissions, interfacing with government Clients and adherence to all applicable federal, state, and local regulations, as well as Jorgensen Company policies and procedures.
 
 
 It is required to have maintenance and project management experience. A technical background in engineering (mechanical, civil, industrial) or construction management from an ABET-accredited university is preferred. The
 
 Assistant Project Manager (APM)
 
 supports the Project Manager (PM) in overall project delivery while providing leadership and coordination between office-based management and field operations. This role combines the technical and client-facing responsibilities of the PM with the operational oversight of the OM, ensuring that project objectives are met on schedule, within budget, and in compliance with safety and quality standards. The APM works closely with the PM on planning, scheduling, budgeting, and client relationships, while also assisting the OM in supervising field activities, coaching staff, and reinforcing team culture.
 
 
 The ideal candidate must have proven experience as a leader working in an ever-changing environment, meticulous organizational skills, adaptive and analytical problem-solving capabilities, and abilities to effectively create functional teams. The position requires the candidate to work in a unique environment both in the office, out on the project-site (among field crews) and within professional organized meetings. Successful candidates for this position have a drive to develop their careers, create strong teams, and can remain focused in rapidly changing environments.
 
 
 
 Position Location
 
 
 
 South Florida Region: Miami, FL
 
 
 
 Work Environment
 
 
 
 <ul>
 <li>
 Project Field (65%): Outside environment around highway/facility infrastructure
 </li>
 <li>
 Client Office (10%): Government-style professional offices within near proximity to project office
 </li>
 <li>
 Construction/Maintenance Offices (15%): Project office compatible with industry standard for construction field offices
 </li>
 <li>
 Divisional Project Sites (5%): Multiple sites throughout the region and U.S.
 </li>
 <li>
 Remote/Home Office (5%): Occasional job duties performed remotely at residence
 
 
 </li>
 </ul>
 
 Corporate Culture
 
 
 
 <ul>
 <li>
 Privately held family-owned and directly operated business
 </li>
 <li>
 Core values include humility, hard-work, team/family, passion, equality, purpose
 </li>
 <li>
 Team-oriented with senior leadership engaged at all company levels
 </li>
 <li>
 Strong focus on mentorship, training, development and operational guidance
 </li>
 <li>
 De-centralized corporate structure with emphasis on independent regional management
 </li>
 <li>
 Flexible with home/work balance
 
 
 </li>
 </ul>
 
 Seniority Level
 
 
 
 Entry level to Mid-Level
 
 
 Must have experience in Maintenance Contracts
 
 
 Must have Leadership experience managing large teams
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Maintenance engineering operations on roadway/tunnel assets, repair, and emergency operations
 </li>
 <li>
 Manage project office and field operations
 </li>
 <li>
 Supervising field project inspections with annual QA/QC assessments.
 </li>
 <li>
 Coordinate financial planning and project budget projections that will assist senior managers
 </li>
 <li>
 Track/report maintenance contract performance relative to plan, contract, and company targets
 </li>
 <li>
 Work with Senior/Regional/Project Managers to develop short-term and long-term project maintenance repair plans and technical support
 </li>
 <li>
 Perform analyses to improve field prosecution, crew efficiency and maximize operational safety
 </li>
 <li>
 Prepare monthly and quarterly reporting packages for presentation to Client and Corporate operations centers
 </li>
 <li>
 Reviewing and approving plans, payments, and change orders for contracts.
 </li>
 <li>
 Offering technical support to other departments involved in the project's operations and maintenance.
 </li>
 <li>
 Assisting in the planning, design, and production of engineering drawings and calculations.
 </li>
 <li>
 Conducting data acquisition and analysis, researching alternative design approaches, and preparing reports and permit applications.
 </li>
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 Creating business cases to evaluate the best options for highway operations.
 </li>
 <li>
 Updating the GIS model as required.
 </li>
 <li>
 Providing necessary training to the Maintenance Team to enhance their responsibilities.
 </li>
 <li>
 Ensuring compliance with the O&amp;M Measurement and Performance Tables.
 </li>
 <li>
 Assist the Project Manager with project planning, scheduling, budgeting, and reporting.
 </li>
 <li>
 Act as a secondary client contact, supporting the PM in communications, reporting, and relationship management.
 </li>
 <li>
 Oversee specific project components or work programs delegated by the PM, ensuring alignment with project goals.
 </li>
 <li>
 Support the Operations Manager in supervising field operations, including safety compliance, staffing, scheduling, and QA/QC.
 </li>
 <li>
 Monitor project costs and progress, identifying risks or variances, and recommend corrective actions.
 </li>
 <li>
 Lead coordination between office and field teams, ensuring clear communication of project goals, production targets, and expectations.
 </li>
 <li>
 Contribute to staff development through training, coaching, and performance feedback.
 </li>
 <li>
 Review documentation for accuracy and compliance, including safety records, production data, and contract deliverables.
 </li>
 <li>
 Serve as acting project lead in the absence of the Project Manager, with limited delegated authority.
 
 
 </li>
 </ul>
 
 Required Experience
 
 
 
 <ul>
 <li>
 Bilingual in English &amp; Spanish
 </li>
 <li>
 English language fluency written and verbal
 </li>
 <li>
 Minimum 1-3 years' experience with project management, or team leadership
 </li>
 <li>
 Highly efficient organizational skills in a multi-faceted long-term project environment
 </li>
 <li>
 Experience in engineering
 </li>
 <li>
 Ability to rapidly develop a competent understanding of technical roadway maintenance specifications
 </li>
 <li>
 Ability to lead, direct, and manage field maintenance crews and office staff
 </li>
 <li>
 Superior analytical and problem-solving skills, with demonstrated intellectual and analytical rigor
 </li>
 <li>
 Effective communicator at all professional levels and styles (verbal, f2f, messaging, phone, email, etc.)
 </li>
 <li>
 Ability to manage project field emergencies 24/7
 </li>
 <li>
 Ability to analyze field accomplishment data and prepare reports, statements and projections
 </li>
 <li>
 Working knowledge of short- and long-term contract budgeting and forecasting, rolling budgets, and revenue analysis
 
 
 </li>
 </ul>
 
 Preferred Experience
 
 
 
 <ul>
 <li>
 Construction/Maintenance field operations professional experience
 </li>
 <li>
 Familiarity with DOT contract operations
 </li>
 <li>
 Competent understanding of roadway maintenance and repair specifications
 </li>
 <li>
 Technical experience with earthworks, landscaping, road construction, bridge maintenance, stormwater drainage maintenance
 </li>
 <li>
 Engineer Intern or PE certificate with reciprocity
 </li>
 <li>
 Bachelor's Degree Engineering or Construction Management, ABET accredited university
 </li>
 <li>
 Computer experience with ArcGIS, PowerBI, Tableau, CAD, and/or MicroStation is preferred.
 </li>
 <li>
 Bilingual (English/Spanish)
 </li>
 <li>
 Military/Veteran leadership experience
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 High School Diploma, and College Engineering ABET-accredited Degree
 </li>
 <li>
 Competency of Microsoft Office 365 suite software
 </li>
 <li>
 Solid organizational planning
 </li>
 <li>
 Excellent verbal and written skills
 </li>
 <li>
 Skill in establishing priorities and managing work loads
 </li>
 <li>
 Ability to perform multiple, non-technical tasks with a potential need to upgrade skills in the order to meet changing job conditions
 </li>
 <li>
 Perform advanced math skills including calculations using fractions, percent, and/ratios
 </li>
 <li>
 Read and understand technical manuals, plans, specifications
 </li>
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 Ability to write documents (English) following prescribed formats
 </li>
 <li>
 Understand multi-step written and oral instructions
 </li>
 <li>
 Self-starter who can work independently
 </li>
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 Dependable and highly organized with business and maturity, discretion, enthusiasm, and positive attitude
 </li>
 <li>
 Ability to travel within State (up to 25%) and occasionally outside State
 
 
 </li>
 </ul>
 
 Industry
 
 
 
 <ul>
 <li>
 Highway Maintenance
 </li>
 <li>
 Transportation
 </li>
 <li>
 Roadway Construction
 </li>
 <li>
 Bridge Construction
 </li>
 <li>
 Asset Maintenance
 </li>
 <li>
 Asset Management
 
 
 </li>
 </ul>
 
 Job Functions
 
 
 
 <ul>
 <li>
 Project Management
 </li>
 <li>
 Estimating, planning, scheduling
 </li>
 <li>
 Tunnel O&amp;M
 </li>
 <li>
 Contract Forecasting
 </li>
 <li>
 Field Leadership
 </li>
 <li>
 Client Communication
 </li>
 <li>
 Mechanical, Civil, or Industrial Engineering
 </li>
 <li>
 Operations
 
 
 </li>
 </ul>
 
 Employment Type And Compensation
 
 
 
 
 Schedule:
 
 Full time; typical schedule is Monday-Friday, 6:30AM-4:00PM. Must be flexible and work varying schedules.
 
 
 
 Compensation Package:
 
 includes competitive base pay, annual profitability-based bonus, recognition incentives and extensive training opportunities. Comprehensive Benefit Plan options for full time employees to including Health, Vision, &amp; Dental insurance for you and your family, 401(k) Retirement Plan, 2 weeks of Vacation time, 2 weeks of Sick time, paid Holidays, Free Life Insurance, Free Long Term Disability coverage, Flexible Spending Accounts, Health Savings Accounts, Critical Illness coverage, Free Employee Assistance Plans, Nationwide Pet Insurance Discount, and more!
 
 
 Company will conduct Background check, MVR, and Controlled Substance testing prior to hire.
 
 
 
 Roy Jorgensen Associates, Inc. is an Equal Opportunity Employer and is committed to diversity in our workforce. EOE/M/F/D/V
 
</div>

Assistant Project Manager

Hyatt Regency

<div>
 
 Organization- Hyatt Regency Miami
 
 
 
 
 Summary
 
 
 
 in the world. We turn trips into journeys, encounters into experiences, and jobs into careers. Join a team that is making travel more human. Connected. Sustainable. Here, everyone's role matters. Opportunities are yours to shape. Your individuality is celebrated. At the heart of Hyatt is our shared belief that hospitality is more than just a job - it's a career for people who care.
 
 
 Our Downtown Miami Hotel is next to one of the trendiest neighborhoods in Miami, known as Brickell. Our iconic white towers overlook the Miami River and our ideal downtown location puts you steps from the Miami Riverwalk, Bayfront Park, and close to the Port of Miami and the Kaseya Center (formerly FTX Arena). For a day of shopping, our hotel is near Brickell City Centre. Or, explore Little Havana and tour the Frost Museum of Science.
 
 
 The Assistant Operations Manager will have oversight and responsibility within the hotel operations. Additional responsibilities may include training, staff development and scheduling. The Assistant Operations Manager must have strong communication and analytical skills.
 
 
 We Offer Excellent Benefits:
 
 
 <ul>
 <li>
 Free room nights, Discounted and Friends &amp; Family Room Rates
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 <li>
 Medical, Prescription, Dental, and Vision Insurance
 </li>
 <li>
 401K with company match
 </li>
 <li>
 Paid Vacation, sick days, new child leave, and personal day
 </li>
 <li>
 Paid Family Bonding Time and Adoption Assistance
 </li>
 <li>
 Tuition Reimbursement
 </li>
 <li>
 Free colleague meals during shift
 </li>
 <li>
 Employee Stock Purchase Plan
 </li>
 <li>
 Discounts at various retailers - Apple, AT&amp;T, Verizon, Headspace, and many more.
 
 
 </li>
 </ul>
 Why make a good choice when you can make a Timeless one by applying for your next career opportunity with a Hyatt Regency hotel? Hyatt Regency hotels provide superior services and elevated experiences. Looking for a Timeless beginning in your next career? Apply today at careers.hyatt.com
 
 
 All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 A true desire to satisfy the needs of others in a fast paced environment
 </li>
 <li>
 Refined verbal and written communication skills
 </li>
 <li>
 Minimum of one year previous supervisory experience preferred
 </li>
 <li>
 Ability to work a flexible schedule. Ability to work OVERNIGHT, AM or PM shifts, holidays, and weekends
 </li>
 </ul>
</div>

Overnight Assistant Guest Experience Manager $250 retention bonus after 90 days of employment| Benefits Include: Medical, Dental, Vision, 401K, and MANY MORE!

Jackson Health System

<div>Clinical Informatics Specialist, 10 Yr EHR &amp; Info Sys Implement, Full Time, Days
Job Summary 
Clinical Informatics Specialist is responsible for coordination, development, implementation, evaluation, and maintenance of information systems as they relate to the nursing practice, physician's orders, clinical computer communications, and other information technology aspects of patient care. The goal is to integrate the clinical processes, information sciences and information technologies to meet the information needs of the clinical decision makers. 
 
Duties and Responsibilities: 
<ul><li>Assumes Responsibility for the coordination and management of clinical information systems as they relate to nursing practice, patient care, physician order entry, clinical computer communications and nursing informatics.</li><li>
Develops detailed project plans for assigned projects.</li><li>
Prioritizes and coordinates work plans for timely project completion.</li><li>
Monitors outcomes of activities.</li><li>
Produces weekly report of project status and cross-team impacts.</li><li>
Facilitates system design activities to match clinical workflow and process.</li><li>
Applies standards of practice (clinical policies, regulatory requirements, etc.) to system requirements and design.</li><li>
Leads project work groups and meetings.</li><li>
Oversees building and maintenance of various system parameter tables including clinical reference tables, clinical knowledge base, etc.</li><li>
Ensures adequate testing and validation of systems has occurred before any changes are submitted for move into production.</li><li>
Actively participates in training and on-site implementation activities as required to ensure successful start-up.</li><li>
Assists in the development of an operational management plan after initial start-up.</li><li>
Provides on-going recommendations for improvement and system management.</li><li>
Evaluates simple and complex processes to assure technical applications and operational requirements have been met and the resulting implications identified.</li><li>
Acts as a mentor to others.</li><li>
Acts as team leader in the implementation of major systems.</li><li>
Performs other related duties as assigned.</li><li>
Demonstrates behaviors of service excellence and CARE values (Compassion, Accountability, Respect and Expertise).</li></ul>
Experience<ul><li>
Generally requires 5 to 7 years of related experience.</li></ul>
Education<ul><li>
Bachelor's degree and graduate of an approved school of Professional Nursing, Medicine, a Physician Assistant Program or IT or any closely related degree preferred.</li></ul>
Skill 
<ul><li>Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines.</li><li>
Ability to communicate effectively in both oral and written form.</li><li>
Ability to handle difficult and stressful situations with professional composure.</li><li>
Ability to understand and follow instructions.</li><li>
Ability to exercise sound and independent judgment Knowledge and skill in use of job appropriate technology and software applications.</li></ul> 

Credentials<ul><li>
Valid license or certification is required as needed, based on the job or specialty.</li></ul></div>

Clinical Informatics Specialist

7-Eleven

Job description**Bilingual Spanish/English Were Looking for a Cashier/Team Player to be the face of our 7-Eleven! Were Located on Kendall by Baptist Hospital. We rely on you to provide outstanding Customer Service, Maintain a clean customer friendly atmosphere; Stock and merchandise products; and naturally operate the register. Whether your goal is to begin a fantastic Full-Time Career or have a great Part time Job! Your talent will be valued and respected. There is plenty of opportunity to grow in this position.Accepting applicants for Shift Timings: 7am-3pm or 3pm - 11pm or Lastly 11pm-7am if needed for emergenciesResponsibilities:-Provide Prompt, efficient and courteous customer service-Drive Sales through effective communication with customers-Maintain a clean, customer friendly environment in your Store-Ring Sales and Maintain Cash Control-Perform all regular cleaning activities, and other task including your Job Assignments-Performs service transactions in accordance with company policy such as lottery sales and redemption-Check in merchandise deliveries from vendors-Perform other duties as assigned-Report to work on time and when scheduledQUALIFIICATIONSMust be Bilingual and have 7-11 experience TO APPLY!Job Types: Full-time, Part-timePay: $16.00 - $18.00 per hourBenefits:<ul><li>Employee discount</li></ul>Application Question(s):<ul><li>Do you have any 7-eleven experience as a Assistant Manager or Manager??</li></ul>Language:<ul><li>Spanish?? (Preferred)</li></ul>Work Location: In person

Assistant Manager Bilingual Span/Eng 7-11 Experience Req. $18.00 on Kendall and 97th AVE

The Home Depot

<div>Position Purpose:
Operations Experience Managers (Ops XM) are members of the store leadership team responsible for executing store standards, including customer service, department readiness, and operational processes. This role leads the Order Fulfillment team in executing best practices for picking, staging, and loading to ensure an excellent interconnected experience. The Ops XM drives operational excellence by physically executing inbound freight processes and auditing receiving procedures to verify SOP adherence. Additionally, they are responsible for implementing Shrink Action Plans within their areas of responsibility. The Ops XM performs Manager on Duty (MOD) functions - including safe opening and closing processes&mdash;strictly in accordance with established SOPs, escalating non-standard issues to the Store Manager or ASM. When serving as the MOD, they implement business decisions by partnering with appropriate resources and following SOPs. This position requires strict adherence to all timekeeping and break policies. Ops XMs provide input to store leadership on associate performance, talent planning, and selection. They coach and train associates on company policies, safety procedures, and customer service, while championing a safe working environment by ensuring associates complete training, correcting hazards immediately, and upholding all company safety standards. 
 
Key Responsibilities:<ul><li>
30% - Customer Service / Experience - Service Leadership: Champion the GET culture by working alongside the team to model proper techniques and providing real-time coaching on the sales floor. Fulfillment Operations: Direct D93 (Receiving) and D94 (Order Fulfillment) workflows to ensure all orders are received, picked, and staged within Service Level Agreements (SLAs).Quality Assurance: Proactively prevent customer issues by auditing delivery orders for accuracy and quality standards. Conflict Resolution: Promptly resolve customer concerns to ensure satisfaction, while identifying and escalating complex issues to senior leadership when necessary. Recognition: Drive morale by identifying and rewarding great service behaviors using Bravos and Homers. Operational Standards: Ensure associates understand and execute in-stock maintenance and store appearance guidelines to support sales performance.</li><li>
30% - People - Talent Acquisition : Assist with recruitment and interviews to provide input to the Store Manager/ASM. Staffing &amp; Attendance: Monitor department staffing to address immediate coverage gaps and manage attendance variances. Training &amp; Compliance: Ensure D93/D94 training (KD) is current and drive engagement via HDPhone learning tools. Performance Management: Provide informal and formal performance-based coaching and provide performance observations to store management. Responsible for completing performance management documentation for review by the Assistant Store Manager. Coaching &amp; Development: Provide real-time feedback and maintain active Development Blueprints to improve sales, service, and product knowledge. Operational Execution: Conduct daily walkthroughs to validate safety, SOP adherence, RTV/ZMA audits, and inbound freight preparation. Employee Relations: Champion &quot;Voice of the Associate&quot; initiatives and actively resolve associate concerns consistent with company policy to maintain high engagement levels. Accountability: Enforce company policies and hold associates accountable for safety and operational standards.</li><li>
15% - Safety - Ensure strict adherence to hazmat procedures, SOPs, and Safety Matters guidelines : Immediately intervene to correct unsafe behaviors and recognize associates who demonstrate safe practices. Verify that all relevant safety checklists are completed on time and confirm that corrective actions are implemented. Model safe work practices and complete all assigned safety training. Guide associates on the proper use of Personal Protective Equipment (PPE) and safe lifting techniques. Enforce safe distances around Lift Equipment and ensure associates understand the correct policies. Maintain safe aisles and walking surfaces by keeping them clear of debris. Assist customers shopping in an unsafe manner to prevent injury. Immediately correct unsafe conditions and hazardous situations as they arise.</li><li>
25%- Shared Manager on Duty &ndash;Opening &amp; Closing Operations: Perform all Opening/Closing duties, including securing the building and balancing registers, in strict adherence to security SOPs. Team Alignment: Lead store kickoff meetings and walk each department to communicate tasks and ensure total store readiness. Operational Continuity: Conduct hand-off walks with the prior MOD and partner with the Store Manager/ASMs to validate daily priorities. Execution &amp; Compliance: Verify timely completion of store checklists and equipment safety inspections, ensuring immediate corrective actions are implemented. Merchandising Strategy: Review upcoming events and ads to determine required actions and partner with supervisors to ensure execution.</li></ul>
Direct Manager/Direct Reports:<ul><li>
This Position typically Reports to Operation Assistant Manager</li><li>
This position has 4 Direct Reports</li></ul>
Travel Requirements:<ul><li>
No travel required</li></ul>
Physical Requirements:<ul><li>
Requires intermittent periods during which continuous physical exertion is required, such as walking, standing, stooping, climbing, lifting material or equipment, some of which may be heavy or awkward.</li></ul>
Working Conditions:
<ul><li>Typically located in a comfortable indoor area. There may be regular exposure to mild physical discomfort from factors such as dust, fumes or odors, temperature extremes, loud noise, strong drafts, or bright lights.</li></ul>
Minimum Qualifications:<ul><li>
Must be 18 years of age or older</li><li>
Must be legally permitted to work in the United States</li><li>
Ability to work a flexible schedule, including nights, weekends, and overtime as needed.</li><li>
1 year of relevant work experience, including management of people and retail operations.</li></ul>
Preferred Qualifications:<ul><li>
 At least 1 year prior merchandising and/or operational experience.</li><li>
 At least 1 year leadership experience, preferably big box retail.</li><li>
Knowledge of the home improvement industry.</li></ul>
Minimum Education:
<ul><li>The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.</li></ul>
Preferred Education:
<ul><li>No additional education</li></ul>
Minimum Years of Work Experience:<ul><li>
2 + years of previous related work experience</li></ul>
Preferred Years of Work Experience:
<ul><li>No additional years of experience</li></ul>
Minimum Leadership Experience:
<ul><li>1+ year of previous leadership Experience</li></ul>
Preferred Leadership Experience:
<ul><li>1+ year of previous leadership Experience</li></ul>
Certifications:<ul><li>
None</li></ul>
Competencies:
<ul><li>Action Oriented</li><li>
Decision Quality
</li><li>Collaborates</li><li>
Self-Development</li><li>
Situational Adaptability</li><li>
Communicates Effectively</li><li>
Customer Focus</li><li>
Manages Conflict</li><li>
Develops Talent</li><li>
Manages Conflict</li></ul></div>

Operations Experience Manager

Lux Awnings

Job Overview We are seeking a dynamic and highly organized Bilingual Administrative Assistant to join our team full-time at our vibrant Miami office. This energetic role is perfect for a proactive individual who thrives in a fast-paced environment, excels at multitasking, and is fluent in both English and Spanish. As a key support figure within our organization, you will manage daily administrative operations, facilitate effective communication, and ensure the smooth functioning of our office. Your positive attitude, excellent organizational skills, and ability to handle diverse responsibilities will be instrumental in helping us deliver exceptional service and operational excellence.Duties<ul><li>Serve as the first point of contact at the front desk, greeting visitors and directing calls with professionalism and courtesy using multi-line phone systems.</li><li>Manage incoming correspondence, emails, and inquiries in both English and Spanish, ensuring timely responses and follow-up.</li><li>Maintain organized filing systems&mdash;both physical and digital&mdash;using tools like Google Workspace and Microsoft Office&mdash;to ensure quick retrieval of documents.</li><li>Perform data entry and bookkeeping tasks utilizing QuickBooks to support financial record-keeping and invoicing processes.</li><li>Assist with calendar management, scheduling appointments, meetings, and coordinating events efficiently.</li><li>Support office management activities including supply inventory, order placement, and maintaining a clean, welcoming workspace.</li><li>Handle clerical duties such as proofreading documents, preparing reports, and managing mail distribution with accuracy and attention to detail.</li><li>Provide excellent customer support by addressing client needs promptly while demonstrating strong phone etiquette and professionalism.</li><li>Support personal assistant tasks as needed, including travel arrangements or special project coordination.</li></ul>Qualifications<ul><li>Fluent in both English and Spanish with exceptional verbal and written communication skills in both languages.</li><li>Proven experience in office administration or clerical roles with a strong understanding of office management practices.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and familiarity with data entry tools.</li><li>Experience using QuickBooks for bookkeeping or financial tasks is highly desirable.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Excellent phone etiquette with experience managing multi-line phone systems confidently.</li><li>Demonstrated computer literacy with quick typing skills and attention to detail for proofreading documents.</li><li>Prior experience supporting customer service functions or providing administrative assistance preferred.</li><li>Knowledge of filing systems, calendar management, time management techniques, and office supply procedures is essential. Join us to be part of a lively team where your skills make an immediate impact! We value energetic professionals who are eager to contribute their talents in a collaborative environment dedicated to excellence in service delivery.</li></ul>Pay: $24.33 - $35.00 per hourWork Location: In person

Bilingual Administrative Assistant (English & Spanish) – Full-Time (On-Site Miami)

Cesar Benarroche MD PA

Job Overview We are seeking a dynamic and detail-oriented Bookkeeper and Executive Assistant to join our team! This dual-role position offers an exciting opportunity to manage essential financial processes while providing high-level administrative and executive support. Your energetic approach and meticulous attention to detail will help drive our organization&rsquo;s success and efficiency.Duties<ul><li>Manage day-to-day bookkeeping tasks using accounting software such as QuickBooks, including data entry, journal entries, and account reconciliations</li><li>Perform bank and credit cards reconciliations.</li><li>Prepare and review construction draws and cost trackings.</li><li>Purchase of Construction Finishes and materials</li><li>Communicate with Vendors and Subcontractors</li><li>Assist with budgeting activities.</li><li>Manage calendars, meetings, and scheduling.</li><li>Coordinate calls, including across multiple time zones</li><li>Assist with document preparation, contracts, and correspondence/</li><li>Organize and maintain project files and records.</li><li>Support day-to-day operational and personal needs.</li><li>Liaise with vendors, consultants, and internal teams.</li></ul>Qualifications<ul><li>Associate or Bachelor&rsquo;s degree required</li><li>Minimum 3 years of working experience</li><li>Strong proficiency in excel</li><li>Excellent organizational and multitasking skills</li><li>High attention to detail and accuracy</li><li>Strong communication skills (written and verbal).</li><li>Spanish Speaking is a plus</li><li>Ability to work independently in a remote environment</li><li>Experience in real estate or construction is a plus</li></ul>Work Environment<ul><li>90% remote role, based in South Florida</li><li>Must be available during Mountain Time working hours</li><li>Occasional in-person meetings may be required</li></ul>Pay: $48,000.00 - $54,000.00 per yearWork Location: Hybrid remote in Miami, FL 33138

Bookkeeper / Executive Assistant

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