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assistant manager administration Jobs in Karachi

assistant manager administration

assistant service manager

PakWheels.com

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 As an Assistant Operations Manager, you&rsquo;ll be at the forefront of optimizing our operations, leading field teams, and ensuring seamless service delivery as we continue to drive growth and transform the automotive sector in Pakistan. Be a key part of this exciting revolution!
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  Job Responsibility
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   Manage multiple teams of technicians/engineers in field
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   Motivate team members to achieve better performance
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   Review team member performance and provide timely feedback
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   Monitor on field team performance &amp; keep a strict check
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   Building relationship with car dealers
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   Ensure Customer satisfaction
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   Provide reports to data entry team and make sure all cars data entered is accurate
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   Hire resources to add more teams in the city as per the requirement
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   Add more cities in near region considering the potential in mind
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  </li>
 </ul>
 Our Product page: http://www.pakwheels.com/products
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  Qualifications
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 </strong>
 <ul>
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   Must have strong communication and organizational skills
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   Work with a consistent sense of urgency
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   Able to prioritize and successfully handle several tasks at once
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   Must be a self-starter and ability to work with minimal instruction
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   Able to adapt to changing priorities and unexpected situations
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   Accurate with attention to detail
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  </li>
 </ul>
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  Additional Skills
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   Automotive sales and Automotive knowledge will be preferred
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  </li>
 </ul>
 At PakWheels, we take pride in fostering a dynamic and innovative workplace culture that values collaboration and growth. Since 2003, PakWheels.com has transformed the automobile industry in Pakistan, helping millions of Pakistanis buy, sell, and maintain their vehicles. By joining PakWheels, you'll be part of a mission to revolutionize the automobile landscape. Our environment thrives on creativity, teamwork, and forward-thinking ideas.
</div>


Assistant Operations Manager - Karachi (Auto Services/Car Inspection)

Crescent Steel & Allied Products

<div><div><div><p>Crescent Steel and Allied Products Limited is a multi-business organization spread over four campuses with over 500 employees.
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We are currently seeking applications from experienced administrative leaders with a positive can-do attitude coupled with an efficient and highly organised approach to the role, to join our Head Office administration team as Assistant Manager Administration.
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For this role we are looking for candidates with a demonstrated ability to lead a team and to organize and supervise daily support operations of our Company, with an eye for detail, excellent man management and facilities management skills. The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function smoothly and to preserve an environment where employees, visitors, and property are safe and well-protected.
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<br>
Standard (not exhaustive) requirements of the position are listed below:
</p></div></div><div><div><div><div><div><div><p>Job Title</p>
</div><div><p>Assistant Manager Administration</p>
</div></div></div><div><div><div><p>Location</p>
</div><div><p>Head Office, Karachi</p>
</div></div></div><div><div><div><p>Age</p>
</div><div><p>Maximum 35 years</p>
</div></div></div><div><div><div><p>Education / Qualification</p>
</div><div><p>Bachelor&rsquo;s in Engineering with Admin and facility management experience. (Mechanical Engineering preferred; eme corps armed forces personnel encouraged to apply.)</p>
</div></div></div><div><div><div><p>Salary Range (PKR)</p>
</div><div><p>Market Compatible</p>
</div></div></div><div><div><div><p>Experience</p>
</div><div><p>3 to 5 years of relevant experience</p>
</div></div></div><div><div><div><p>Last Date of Application</p>
</div><div><p>May 15, 2026</p>
</div></div></div><div><div><div><p>Job Description</p>
</div><p></p><div><div><ul><li>To ensure that the office is well maintained and serviced to a high standard in accordance with the agreed budgets.</li></ul>
<ul><li>Manage all health and safety compliance at the office and other sites under supervision, including that of third-party service providers.</li></ul>
<ul><li>To act as the expert for all hard and soft services as applicable and maintain accurate and timely records.</li></ul>
<ul><li>Develop and manage annual operating budgets, ensuring adherence to financial targets.</li></ul>
<ul><li>Collaborate with internal teams and external vendors to coordinate maintenance, repairs, and improvements.</li></ul>
<ul><li>Implement and monitor preventive maintenance programs to enhance facility longevity and performance.</li></ul>
<ul><li>Serve as the primary point of contact for employee inquiries and concerns related to office support services addressing issues in a timely and professional manner.</li></ul>
<ul><li>Cultivate strong relationships with vendors and colleagues to enhance workplace culture and operational effectiveness.</li></ul>
<ul><li>Prepare and present reports on operational performance, budget status, and service delivery metrics.</li></ul>
<ul><li>Regular monitoring of the key performance indicators and taking remedial action as applicable to ensure the required standards are maintained and constantly improved for the full range of office facilities and related services.</li></ul>
<ul><li>To compile and maintain all required management information/ records relating to company, health and safety and other related records. This includes asset register, emergency plans and all related records and management reports.</li></ul>
<ul><li>To liaise with local authorities as appropriate</li></ul>
<ul><li>To oversee and manage all maintenance activity relevant to the office premises and other sites under supervision.</li></ul>
<ul><li>To ensure fire and other evacuation drills are carried out on a regular basis in accordance with the health and safety requirements and plans. This includes ensuring the emergency plan and related site maps are continually updated including those managed by reporters, as applicable.</li></ul>
<ul><li>To support project/work programs on site, acting as the liaison point for all parties involved, producing management reports in accordance with the needs of the business and management and to monitor/manage works on site and liaise with service providers/ sub-contractors.</li></ul>
<ul><li>Manage relationships and maintain cordial relations with workmen, government agencies and officials.</li></ul>
<ul><li>Ensure compliance of various applicable labor laws, statutory and regulatory requirements as per Company Quality and HSE protocols in place as well as with local laws pertaining to SEQs and NEQs and coordinate closely with HSE and Quality functions for related activities.</li></ul>
<ul><li>Ensure registration of all eligible employees under EOBI, SESSI, Education CESS, Group Hospitalization, and Group Life Insurance, as applicable, including payments and timely and accurate claim management.</li></ul>
<ul><li>Maintain comprehensive fleet records using a fleet management system, including fuel card arrangements, tracker coordination, and cost monitoring, while scheduling regular vehicle maintenance. This includes the Company's vehicle scheme for employees and related management.</li></ul>
<ul><li>Manage and oversee all administrative activities on-site including all office spaces, inventory management, reception services, and other office support services such as the PABX, photocopying, mail room services, parking, boardroom and meeting rooms, pool car/fleet management, messing facilities, etc.</li></ul>
<ul><li>Monitor costs and expenses while overseeing administrative, security, HSE, and real estate budget preparation in collaboration with Group Finance.</li></ul>
<ul><li>Establish clear terms and conditions of contracts with facilities vendors and administer all SLAs including third party manpower and services contracts in addition to collaboration with the business for daily operations/administrative matters.</li></ul>
<ul><li>Ensure the strong implementation of the Administration Systems Manual and ensure policy compliance and coordinate internal audit activities. This includes developing and implementing policies and processes ina ccordance with the needs of business.</li></ul>
<ul><li>Ensure access, control, and notification protocols for the Head Office as and when required especially in emergency cases, or before or after the opening/closing of the office.</li></ul>
<ul><li>Manage all physical information and assets security and maintain an updated infrastructure and asset inventory for the Head Office.</li></ul>
<ul><li>Develop, maintain, and manage the departmental risk register and risk mitigation controls.</li></ul>
<ul><li>Conduct Security Risk Assessments, develop a Security Plan, and manage on-site and offsite security activities, including protocols, emergency response, violence training, and timely reporting of risks or breaches.</li></ul>
<ul><li>Ensure timely preventive maintenance of Head Office facilities, including gensets and HVACs, while reviewing costs for repairs or replacements. Scope, budget, and prioritize annual repair requirements, maintaining a reliable vendor repository.</li></ul>
<ul><li>Coordinate record management activities and manage the Record Rooms in direct custody as well as assist people in understanding their responsibilities regarding record management.</li></ul>
<ul><li>Organize and oversee inventory by keeping a detailed database of available inventory at the Head Office level and managing annual forecast projections to drive procurement.</li></ul>
<ul><li>Oversee and manage projects from requisition to completion while ensuring smooth day-to-day office operations.</li></ul>
<ul><li>Correspond with the building management and requisite associations as and when required.</li></ul>
<ul><li>Assess staff performance and provide coaching and guidance to ensure maximum efficiency including recruiting and training them and managing deliverables.</li></ul>
<ul><li>Stay informed about organizational changes and business developments while identifying and driving continuous improvement opportunities to streamline administrative processes and enhance operational efficiency.</li></ul>
<ul><li>Be accessible 24/7 in case of emergencies and urgent circumstances and to provide technical support or assistance to colleagues and/or team.</li></ul>
</div>
</div></div></div><p></p><div><div><div><p>Skills Required</p>
</div><p></p><div><p><b>Behavioural</b></p>
<ul>
<li>Stakeholder, time and project management</li>
<li>Strong organizational and supervisory skills</li>
<li>Strong decision-making and problem-solving skills</li>
<li>Ability to work on tight deadlines without compromising high standards or attention to detail</li>
<li>Excellent people skills and the ability to resolve conflicts and implement discipline</li>
<li>Strong time management skills, with the ability to prioritize tasks effectively</li>
<li>Ability to work independently with minimal supervision and as part of a team</li>
<li>Flexibility to adapt to changing priorities and work environments</li>
<li>Ability to replace quickly for skeleton roles such as office boys/peons, security guards, messengers/riders</li>
<li>Have a positive attitude and a strong sense of urgency in resolving any issues that may arise</li>
<li>Utilize a high level of attention to detail as well as strong interpersonal skills</li>
<li>Ability to assess and respond to difficult circumstances</li>
<li>Excellent analytical and communication skills</li>
</ul>
<p><b>Good to Have</b>:</p><br>
<ul>
<li>Proficiency in AutoCAD</li>
<li>Power BI and other dashboarding tools</li>
<li>Working Knowledge of MS Projects</li>
</ul><p></p>
</div><p></p><div><p><b>Technical</b></p>
<ul>
<li>IT literate with a strong command on MS Excel</li>
<li>Policy and SoP design and implementation</li>
<li>Knowledge of principles and procedures for administration, supply chain, logistics, and HR management</li>
<li>Basic financial knowledge (budgeting and costing, taxation related to payments, etc.)</li>
<li>Previous facilities management experience, including Line Management responsibility for Company personnel and contractors and management service agreements.</li>
<li>Proficiency in AutoCAD</li>
<li>Power BI and other dashboarding tools</li>
<li>Working Knowledge of MS Projects</li>
<li>Ability to assess the market and vendors for prices, reliability, and ability to deliver</li>
<li>Ability to comprehend, analyze, and interpret various types of business and technical documents (project tenders, insurance policies, SLAs, etc.)</li>
<li>Ability to present information to an internal department and/or large groups of employees</li></ul></div></div></div></div></div></div></div><p></p>

Assistant Manager Administration

CG Consultants Private Limited

<p>We are seeking a proactive and organized <b>Assistant Operations Manager </b>to oversee field coordination, data integrity, and KPI monitoring for a government land digitization initiative. The AOM serves as the operational bridge between on-ground data collection teams and the central data management system, ensuring daily targets are met, records are accurate, and district-wise progress is tracked and reported.</p><p><b>Key Responsibilities</b></p><p><b>1. Record Keeping, Date Tracking &amp; Log Management</b></p><ul><li>Maintain accurate daily, weekly, and monthly records of all operational activities.</li><li>Ensure proper date-wise documentation of tasks, submissions, and revisions across all districts.</li><li>Prepare and archive operational logs for audit and reporting purposes.</li></ul><p><b>2. On-Ground Team Communication &amp; Daily Data Gathering</b></p><ul><li>Act as the primary point of contact for field teams across all assigned districts.</li><li>Coordinate daily data collection, resolve field-level queries, and ensure timely submission of completed entries to the central database.</li><li>Conduct regular check-ins with field staff to monitor progress and address operational challenges.</li></ul><p><b>3. KPI Monitoring &amp; Data Management</b></p><ul><li>Monitor team-level and district-level KPIs including daily entry targets, accuracy rates, and completion milestones.</li><li>Compile and maintain structured performance data for reporting to senior management.</li><li>Identify underperforming areas and recommend corrective measures in a timely manner.</li></ul><p><b>4. District-Wise Data Collection Monitoring</b></p><ul><li>Track and oversee data collection progress across multiple districts simultaneously.</li><li>Identify bottlenecks, gaps, or delays at the district level and escalate issues with corrective recommendations.</li><li>Maintain district-wise status reports and share periodic updates with the Project Manager.</li></ul><p><b>5. Tracker Updation &amp; Sheet Maintenance</b></p><ul><li>Maintain and update real-time operational trackers on a daily basis.</li><li>Ensure data integrity across shared sheets and databases, reflecting current field progress accurately at all times.</li><li>Coordinate with data entry teams to reconcile discrepancies in trackers promptly.</li></ul><p><b>6. Automated Reporting via MS Office &amp; Google Sheets</b></p><ul><li>Design, maintain, and automate operational reports using MS Excel and Google Sheets.</li><li>Build formulas, dashboards, and automated workflows to minimize manual reporting effort and improve accuracy.</li><li>Generate periodic performance summaries and present findings to senior leadership.</li></ul><p><b>7. Strong Communication with On-Ground Teams</b></p><ul><li>Foster clear and consistent communication channels between field staff, data entry operators, and management.</li><li>Relay instructions, feedback, and updates from leadership to ground teams effectively.</li><li>Ensure all team members are aligned on daily targets, priorities, and deadlines.</li></ul><p><b>Qualifications &amp; Skills</b></p><ul><li>Bachelor's degree</li><li>2&ndash;3 years experience in operations, coordination, or data management</li><li>Prior experience in field team supervision preferred</li><li>Advanced MS Excel &amp; Google Sheets (formulas, pivot tables, automation)</li><li>Ability to manage multiple districts simultaneously</li><li>Problem-solving mindset with attention to operational detail</li></ul><p><b>Location:</b> Clifton, Karachi</p><p>Pay: Rs60,000.00 - Rs80,000.00 per day</p><p>Application Question(s):</p><ul><li>Please share current salary.</li><li>Please share expected salary.</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Advanced MS Excel &amp; Google Sheets: 2 years (Required)</li><li>relevant: 2 years (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Work Location: In person</p>

Assistant Operations Manager

Al-Hamd International Container Terminal

<p><b>AL-HAMD INTERNATIONAL CONTAINER TERMINAL</b></p><p><b>Urgent Hiring</b></p><p><b>Position: Assistant Manager &ndash; Customer Service Department (CSD)</b></p><p><b>Job Responsibilities:</b></p><ul><li>Oversee and manage the day-to-day operations of the Customer Service Department, ensuring smooth and efficient service delivery.</li><li>Supervise customer service staff, monitor performance, and ensure adherence to company policies and service standards.</li><li>Handle and resolve complex customer queries, complaints, and escalations in a timely and professional manner.</li><li>Maintain effective communication and coordination with Shipping Lines, Freight Forwarders, customers, and relevant institutions.</li><li>Ensure seamless coordination with internal departments for container arrivals, de-stuffing, off-hiring, and related operations.</li><li>Review and authorize customer documentation, including waivers and service-related approvals, ensuring compliance with company procedures.</li><li>Analyze customer service trends, identify areas for improvement, and implement strategies to enhance customer satisfaction.</li><li>Ensure accurate record-keeping and reporting of customer interactions, service issues, and departmental performance.</li><li>Drive process improvements and support digitalization initiatives for enhanced operational efficiency.</li></ul><p><b>Educational Background &amp; Skill Set:</b></p><ul><li>Bachelor&rsquo;s degree from a recognized institution (Master&rsquo;s degree preferred).</li><li>Minimum <b>3&ndash;5 years of relevant experience</b>, preferably in the logistics, shipping, or terminal operations industry, with at least 1&ndash;2 years in a supervisory role.</li><li>Strong leadership and team management skills.</li><li>Excellent communication, interpersonal, and problem-solving abilities.</li><li>Sound knowledge of customer service practices and documentation processes.</li><li>Proficiency in IT applications and systems relevant to terminal/customer operations.</li><li>Ability to work under pressure and manage multiple tasks effectively.</li></ul><p><b>How to Apply:</b></p><p>If you are a motivated professional looking to advance your career in a fast-paced and growth-oriented environment, we encourage you to apply by sending your updated resume and cover letter to <b>Jobs@aictpk.com</b>. Please mention the position title <b>&ldquo;Assistant Manager &ndash; CSD&rdquo;</b> in the subject line.</p><p><i>Al-Hamd International Container Terminal is an equal opportunity employer. Female candidates and individuals from diverse backgrounds are strongly encouraged to apply.</i></p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Assistant Manager – Customer Service Department (CSD)

Human Capital HR Solutions

<p>Assistant Manager / Manager &ndash; Sales &amp; Business Development (Import) | Karachi</p><p>Human Capital HR Solutions is hiring on behalf of its client for a highly driven and result-oriented professional for the role of Assistant Manager / Manager &ndash; Sales &amp; Business Development (Import), based at the Karachi Head Office.</p><p>This role focuses on driving revenue growth, expanding market share, and building strong long-term client relationships in a competitive import and logistics environment.</p><p>Key Responsibilities:</p><ul><li>Achieve sales growth and meet aggressive targets (3x CTC)</li><li>Design and execute strategic business development plans</li><li>Expand customer base and strengthen market presence</li><li>Conduct customer visits for acquisition and retention</li><li>Generate sales leads, including overseas business information sharing</li><li>Build and maintain strong, long-term customer relationships</li><li>Identify emerging markets, trends, and competitor activities</li><li>Drive new business acquisition (hunting) and account growth (farming)</li><li>Manage key accounts and ensure customer satisfaction with upselling opportunities</li></ul><p>Qualification:</p><ul><li>Bachelor&rsquo;s / Master&rsquo;s degree in Business, Marketing, Supply Chain, or related field</li></ul><p>Experience:</p><ul><li>4+ years of experience in Sales and Business Development (Import / Logistics / Freight Forwarding preferred)</li><li>Strong background in B2B sales, client acquisition, and account management</li><li>Proven track record of achieving revenue targets</li></ul><p>Location: Karachi Head Office</p><p>Position Level: Assistant Manager / Manager</p><p>How to Apply:</p><p>Send your CV to: careers1.hc@gmail.com</p><p>CC: careers@humancapitalintl.com</p><p>Subject Line: &ldquo;Sales &amp; Business Development &ndash; Import&rdquo;</p><p>Follow our social accounts for the latest job opportunities:</p><ul><li>Instagram: https://www.instagram.com/humancapitalhrsolutions/</li><li>LinkedIn: https://www.linkedin.com/company/human-capital-hr-solution/</li><li>Facebook: https://www.facebook.com/humancapitalhrsolution/</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Assistant Manager / Manager – Sales & Business Development (Import)

<p><b>Assistant Manager Finance &ndash; Financial Reporting</b><br/><b>Location:</b> Karachi<br/><b>Industry:</b> FMCG</p><p>Human Capital is hiring for its client, a reputable organization in the FMCG sector, for the position of <b>Assistant Manager Finance &ndash; Financial Reporting</b>. We are seeking a detail-oriented finance professional with strong expertise in reporting, compliance, and business analysis.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage financial reporting processes including monthly, quarterly, and annual closings.</li><li>Prepare and review Profit &amp; Loss statements, Balance Sheet, Cash Flow, and other financial reports.</li><li>Ensure compliance with IFRS and internal financial controls.</li><li>Lead budgeting, forecasting, and variance analysis activities.</li><li>Support management reporting and decision-making with accurate financial insights.</li><li>Improve finance processes through ERP systems and automation tools.</li></ul><p><b>Required Skills:</b></p><ul><li>Strong command of financial reporting and month-end close processes.</li><li>Hands-on experience with financial statements preparation.</li><li>Expertise in budgeting, forecasting, and variance analysis.</li><li>Advanced proficiency in Microsoft Excel and ERP systems.</li><li>Strong analytical, communication, and stakeholder management skills.</li></ul><p><b>Qualifications:</b></p><ul><li>ACA, ACCA, ICMA, or equivalent qualification / finalist.</li></ul><p><b>Experience:</b></p><ul><li>3 to 6 years of relevant experience in financial reporting, audit, or finance operations.</li></ul><p><b>How to Apply:</b></p><p>Send your CV to: careers1.hc@gmail.com</p><p>CC: careers@humancapitalintl.com</p><p>AM Subject Line: <b>Assistant Manager Finance &ndash; Financial Reporting</b></p><p>Follow our social accounts for the latest job opportunities:</p><ul><li>Instagram: https://www.instagram.com/humancapitalhrsolutions/</li></ul><ul><li>LinkedIn: https://www.linkedin.com/company/human-capital-hr-solution/</li></ul><ul><li>Facebook: https://www.facebook.com/humancapitalhrsolution/</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Assistant Manager Finance – Financial Reporting

<p><b>Assistant Manager / Deputy Manager Finance</b><br/><b>Location:</b> Karachi, Pakistan<br/><b>Industry:</b> FMCG<br/><b>Employment Type:</b> Full-Time</p><p>Job Summary</p><p>Human Capital is seeking on behalf of our client for the position of <b>Assistant Manager / Deputy Manager Finance</b>. This role is ideal for finance professionals with strong expertise in financial reporting, month-end close, compliance, and business analysis. The selected candidate will play a key role in ensuring accurate reporting, strengthening controls, and supporting strategic financial initiatives.</p><p><b>Key Responsibilities :</b></p><ul><li>Lead monthly, quarterly, and annual financial close processes with timely reporting.</li><li>Prepare and review financial statements including P&amp;L, Balance Sheet, Cash Flow, and notes in accordance with IFRS.</li><li>Oversee journal entries, accruals, prepayments, and balance sheet reconciliations.</li><li>Manage intercompany reconciliations and eliminations.</li><li>Coordinate with external auditors for interim and year-end audits.</li></ul><p><b>Compliance &amp; Controls</b></p><ul><li>Ensure compliance with accounting standards and regulatory requirements.</li><li>Strengthen internal controls, identify gaps, and implement improvements.</li><li>Support statutory filings and regulatory submissions.</li></ul><p><b>Analysis &amp; Insights</b></p><ul><li>Perform variance analysis against budget and forecasts.</li><li>Provide commentary on financial performance for management reporting and board packs.</li><li>Assist in financial models and scenario analysis.</li></ul><p><b>Process Improvement &amp; Systems</b></p><ul><li>Identify automation and efficiency opportunities across finance processes.</li><li>Serve as key contact for ERP systems and coordinate enhancements with IT.</li><li>Develop and maintain SOPs for reporting processes.</li></ul><p><b>Team Leadership &amp; Collaboration</b></p><ul><li>Supervise and mentor junior finance team members.</li><li>Work closely with cross-functional departments.</li><li>Support senior management on ad hoc projects, M&amp;A reporting, and strategic initiatives.</li></ul><p><b>Requirements :</b></p><ul><li>ACA, ACCA, ICMA or equivalent qualification / finalist.</li><li>3 to 6 years of relevant experience in financial reporting, audit, or similar role.</li><li>Strong knowledge of IFRS.</li><li>Advanced Microsoft Excel skills.</li><li>Experience with ERP systems.</li><li>Hands-on experience managing month-end close processes.</li><li>Strong analytical, problem-solving, and communication skills.</li></ul><p><b>Preferred</b></p><ul><li>Experience with an audit firm.</li><li>Experience in a listed company.</li><li>Experience in a manufacturing company.</li></ul><p><b>How to Apply:</b></p><ul><li>Send your CV to: careers1.hc@gmail.com</li><li>CC: careers@humancapitalintl.com</li><li>Subject Line: <b>Assistant Manager / Deputy Manager Finance</b></li><li>Follow our social accounts for the latest job opportunities:</li><li>&bull;	Instagram: https://www.instagram.com/humancapitalhrsolutions/</li><li>&bull;	LinkedIn: https://www.linkedin.com/company/human-capital-hr-solution/</li><li>&bull;	Facebook: https://www.facebook.com/humancapitalhrsolution/</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

AM/DM – Finance

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