executive assistant

administrative assistant

administrator / receptionist Jobs in Tampa

administrator / receptionist

bilingual analyst, case management – field – must reside in east tampa florida Jobs in Tampa

bilingual file clerk/receptionist Jobs in Tampa

bilingual file clerk/receptionist

bilingual administrative assistant

The Pendas Law Firm

The Pendas Law firm is currently looking for an organized bilingual (English/Spanish) file clerk/ receptionist to manage filling, phones, mail and to perform administrative duties.Role and Responsibilities<ul><li>Answer incoming calls and redirect to internal staff</li><li>Greet clients</li><li>Look up case status in case management software</li><li>Sign for, sort, and distribute incoming mail and deliveries</li><li>Scan, copy, fax and file documents</li><li>Provide assistance for staff or projects</li><li>Ability to multi-task, in a fast pace work environment.</li><li>Bilingual: Spanish &amp; English (required)</li><li>General knowledge of Pro Law (preferred)</li><li>Must pass a criminal background check</li></ul>Work hours: 8:30am-5:00pmBenefits: 100% paid medical (employee only), generous PTO and company matched retirement plan. In addition, employees can elect optional dental, vision, long term disability, short term disability, and hospital confinement at group rate discount.Job Type: Full-timePay: $15.00 - $17.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Preferred)</li><li>Customer Service: 1 year (Preferred)</li></ul>Work Location: In person

Bilingual File Clerk/Receptionist

Florida Urology Partners

<div>Description:

We are expanding and just opened a new office in the Citrus Park area off Gunn and the Vets. We need to add to our staff. Our offices are very busy and our Medical Assistant position is not boring. We recently have joined with Tampa General Hospital to provide urology services to the Tampa Bay community so we are expanding and need your help! This is a fast paced position so experience would be helpful. We offer an excellent benefit package, paid time off, and other great perks like a membership to the YMCA!
Job Summary:
Escort patients to exam rooms, interviews patients, measure vital signs, including weight, blood pressure, pulse, temperature, and document all information in patient&rsquo;s chart<ul><li>
Give instructions to patients as instructed by physician or physician assistant</li><li>
Ensure all related reports, labs and information is filed is available inpatients&rsquo; medical records prior to their appointment</li><li>
Keep exam rooms stocked with adequate medical supplies, maintain instruments, prepare sterilization as required</li><li>
Take telephone messages and provide feedback and answers to patient/physician/pharmacy calls</li><li>
Triage and process messages from patients and front office staff to physicians and physician assistants</li><li>
Maintain all logs and required checks (i.e. refrigerator temperatures, emergency medications, expired medications, oxygen, cold sterilization fluid change, etc.)</li><li>
Epic experience is always beneficial</li><li>
Bilingual English/Spanish</li></ul>
Requirements:

We seek a Medical Assistant that has excellent organizational skills, is skilled at prioritizing tasks, and can communicate effectively, efficiently and in a timely matter with patients. Ability to perform phlebotomy and administer injections. We are looking for a team player that can help out with a smile on their face.
Clinical duties: Taking medical histories and recording vital signs, explaining treatment procedures to patients, preparing patients for examination, and assisting the physician during the examination. 
Florida Urology Partners is committed to diversity and does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.</div>

Bilingual Medical Assistant - Citrus Park Area

ChenMed

<div>We&rsquo;re unique. You should be, too.
We&rsquo;re changing lives every day. For both our patients and our team members. Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts? Do you inspire others with your kindness and joy?
We&rsquo;re different than most primary care providers. We&rsquo;re rapidly expanding and we need great people to join our team.
The Care Promoter 1 is an unlicensed medical professional cross-trained to perform routine administrative and clinical tasks to keep the medical centers running smoothly. The duties of Care Promoter 1 vary from setting to setting, depending on the size, location and type. In addition to administrative duties, Care Promoters perform clinical duties under direct physician supervision in accordance with state medical practice acts. The Care Promoter 1 is an integral member of a Physician-lead Care Team that is focused on providing excellent and comprehensive primary care for a specific population of patients.
ESSENTIAL JOB DUTIES/RESPONSIBILITIES:<ul><li>
Measures and records patient vital signs; records patient interview and medical history.</li><li>
Catalogs and communicates patient needs to the PCP, Clinician, Specialist and/or other clinical personnel.</li><li>
Prepares patients for examinations and performs routine screening tests; assists physician with exams; explains treatment procedures and physicians' instructions to patient.</li><li>
Observes patients and reports any changes in patient conditions to the PCP, Clinician, Specialist and/or other clinical personnel.</li><li>
Perform non-critical medical and therapeutic procedures based on medical instructions. Collects phlebotomy and other lab specimens; performs basic waived lab tests.</li><li>
Prepares and administers medications; changes dressings, applies bandages, removes sutures and other first aid procedures; uses CPR skills when necessary, all under physician supervision.</li><li>
Maintains supplies, equipment, stocks and sterilizes instruments; practices OSHA safety standards; performs accurate, legal, and ethical documentation at all times.</li><li>
Processes patient phone messages, returning calls and routing them to other team members as appropriate; calls patients to obtain and relay pertinent information for the physician.</li><li>
Upon physician approval and authorization, calls in prescriptions to the pharmacy. Uses communication skills with appropriate medical terminology; and follows appropriate legal and ethical professional conduct; authorized individuals will use the ChenMed Rx system to support physician medication dispensing.</li><li>
Provides health coaching to a defined group of patients to support healthy lifestyle choices. Follows up with coached patients via weekly calls.</li><li>
Performs other duties as assigned and modified at manager&rsquo;s discretion.</li></ul>
KNOWLEDGE, SKILLS &amp; ABILITIES:<ul><li>
Excellent interpersonal and customer service skills with a heart of compassion and empathy towards our patients and families</li><li>
Exceptional oral and written communication skills, time management skills and organizational skills</li><li>
Ability to effectively collaborate and partner with team members, including physicians and other clinicians, market leaders, center managers, nurses, case managers, front desk staff, center managers, and market leaders</li><li>
Mindset focused on resolving problems for patients and achieving team goals</li><li>
Knowledge of medical products, terminology, services, standards, policies and procedures</li><li>
Skilled in basic phone and computer operation</li><li>
Must be detail-oriented to ensure accuracy of reports and data</li><li>
Ability to maintain effective and organized systems to ensure timely patient flow</li><li>
Ability to act calmly in busy or stressful situations</li><li>
Proficient skills in Microsoft Office Suite products including Word, PowerPoint, Outlook and Excel plus a variety of other word-processing, spreadsheet, database, e-mail and presentation software</li><li>
Ability and willingness to travel locally and/or regionally up to 10% of the time to assist in covering other centers, as needed</li><li>
Spoken and written fluency in English</li></ul>
EDUCATION AND EXPERIENCE CRITERIA:<ul><li>
High school diploma or equivalent education (GED) required</li><li>
Graduation from a nationally accredited Medical Assistant program OR comparable healthcare vocational training (i.e. foreign-trained physician, paramedic, etc.) required</li><li>
A minimum of 1 year of work experience as a Medical Assistant, Patient Care Technician or similar in a hospital, medical clinic or comparable environment OR documented clinical rotation training can be substituted for work experience</li><li>
Experience working with geriatric patients is a plus</li><li>
EMR system experience preferred</li><li>
Basic Life Support (BLS) certification from the American Heart Association (AMA) or American Red Cross required w/in first 90 days of employment</li></ul> 
PAY RANGE:
$17.0 - $24.26 Hourly
The posted pay range represents the base hourly rate or base annual full-time salary for this position. Final compensation will depend on a variety of factors including but not limited to experience, education, geographic location, and other relevant factors. This position may also be eligible for a bonuses or commissions.
EMPLOYEE BENEFITS
https://chenmed.makeityoursource.com/helpful-documents
We&rsquo;re ChenMed and we&rsquo;re transforming healthcare for seniors and changing America&rsquo;s healthcare for the better. Family-owned and physician-led, our unique approach allows us to improve the health and well-being of the populations we serve. We&rsquo;re growing rapidly as we seek to rescue more and more seniors from inadequate health care.
ChenMed is changing lives for the people we serve and the people we hire. With great compensation, comprehensive benefits, career development and advancement opportunities and so much more, our employees enjoy great work-life balance and opportunities to grow. Join our team who make a difference in people&rsquo;s lives every single day.
Current employees, if you want to apply to our internal career site, please click HERE
Current Contingent Worker please see job aid HERE to apply
#LI-Onsite</div>

Medical Assistant - Bilingual Spanish

Starka Property Management

Multi-site Assistant Community ManagerWE OFFER FREE HEALTH INSURANCE FOR OUR TEAM MEMBERS!Position DescriptionThis is a unique role that will assist with management of two communities in the University, Tampa area. Overall responsibilities include assisting the Community Manager with ensuring their apartment communities achieve maximum pre-determined marketing results. Implement company policies in leasing, accounting, maintenance, resident relations, and management reporting. Has authority and responsibility to perform the functions and tasks described in the job description. Must have the ability to assume the role of the Community Manager if the Community Manager is unavailable to perform their functions. Must possess strong leasing, sales, and customer service skills. Must have multi-family housing experience and be bilingual.TEAM MANAGEMENT:<ul><li>Assist Community Manager as needed with hiring and training all office personnel with the assistance of the Community Manager. Act as a leader within the team by providing direction and guidance as needed.</li><li>Reviews, approves and submits all bi-weekly payroll in the absence of the Community Manager.</li><li>Reviews all bonuses monthly and provides to Regional Manager in a timely manner for approval and then enters in payroll system in the absence of the Community Manager.</li><li>Review Grow course assignments monthly and completes required courses in a timely manner as assigned.</li><li>Attends monthly safety classes and adheres to all safety and OSHA requirements.</li><li>Adhere to and follow all Workman's&rsquo; Comp claim policies including submission of all forms in a timely manner in the absence of the Community Manager.</li></ul>FINANCIAL PERFORMANCE:<ul><li>Assist with the collection of all budgeted income</li><li>Complete deposits daily</li><li>Oversee all aspects of accounts receivables while adhering to all local, state and federal laws with regards to fair collections practices.</li><li>Review aged receivables reports daily to determine if balances due and prepaid credits are accurate.</li><li>Complete collection phone calls daily ensuring that all contact is thoroughly documented in management software system.</li><li>Inspecting those apartments that owe a balance to determine if the resident is still present or if they have skipped.</li><li>Prepare and file evictions according to company policies</li><li>Meet with Community Manager weekly to discuss collections status</li><li>Accept written notice to vacates from current residents and provide them with all appropriate documents.</li><li>Upon resident move out, inspect apartment home for damages making certain to take pictures.</li><li>Perform Financial Move-out Statements according to company policy and state statutes.</li><li>Review move-in files for accuracy ensuring that all fees, prorates etc. are accurately charged and collected prior to releasing move-in keys.</li><li>Review monthly scheduled charges as compared to all lease documents to ensure resident(s)&rsquo; monthly charges are accurate.</li><li>Upon reviewing entire file, provide to Community Manager for final review and execution of Lease Agreement.</li><li>Assist Community Manager with maximization of gross rent potential by offering suggestions of raising market rents as much as possible through analysis of competitive market, availability and pending renewals.</li><li>Review Availability Report to ensure leasing team has not held a vacant apartment off the market for more than 10 days without Community Manager approval.</li><li>Assist Community Manager with renewal program</li><li>Review Income Statement weekly to ensure all income was coded and posted to proper G/L account</li></ul>OTHER COMMUNITY PERFORMANCE FACTORS<ul><li>Complete Fair Housing course annually via Grow.</li><li>Ensure all team members adhere to all Fair Housing requirements and laws consistently in all facets of their job making certain to report any perceived violations to the Community Manager immediately.</li><li>Perform all aspects of leasing as needed.</li><li>Assist Community Manager with review all rental applications to ensure applicants meet all rental criteria requirements.</li><li>Review all move-in files for accuracy including a copy of active renters&rsquo; insurance and a completed Pet Interview Approval Form if resident has a dog prior to submitting to Community Manager for final review and execution of Lease Agreement.</li><li>Assist Community Manager with market ready apartment home inspections to ensure they meet Starka standards.</li><li>Market all vacancies accordingly by ensuring Craigslist Ads are posted daily and all internet advertising is up to date and appealing</li><li>Ensure leasing team is entering all traffic in management software system in a timely manner and following up with each prospective resident consistently to increase closing ratios.</li><li>Prepare and submit Incident Reports in a timely manner including providing all required information as outlined on reporting forms in the absence of the Community Manager.</li><li>Meet with residents as needed to ensure exceptional customer service at all times</li></ul>JOB REQUIREMENTS<ul><li>Must have valid driver&rsquo;s license and dependable transportation</li><li>Ability to analyze and interpret numerical and financial data</li><li>Ability to handle stressful situations in a calm demeanor in order to diffuse and resolve any situation that may arise.</li><li>Ability to operate all office equipment including a telephone system, computer system, copier, scanner, fax machine etc.</li><li>Ability to utilize and demonstrate reasonable understanding of all computer software programs including but not limited to Microsoft Office, Outlook, Excel, internet web browsers as well as any management software programs in use.</li><li>Ability to lead a team without prejudice understanding that as a leader, it is always your responsibility to maintain a professional relationship with your subordinates.</li><li>Ability to work varying job schedule including evenings and weekends is required or necessary to complete assigned job duties.</li><li>Ability to operate a vehicle to perform company business</li><li>Job is intermittently sedentary but requires mobility a daily basis including the ability to climb stairs</li><li>Ability to work in office setting but will have daily exposure to outdoor environments including heat, cold, rain or any other weather conditions.</li><li>Ability to use repetitive motion of hands, wrists and fingers while utilizing computers or writing as needed.</li><li>Must have normal range of vision to complete required paperwork, operations of a computer or any equipment such as a golf cart.</li><li>Must have normal range of hearing and speech to communicate with others on the phone or in person on a regular basis.</li><li>Must always adhere to company professional dress code unless otherwise approved by Regional Manager or Director of Human Resources.</li></ul>This job description is inclusive of but not limited to the job specifications contained herein. Additional duties or job functions may be required as deemed necessary by the Community Manager, Regional Manager or any other Corporate Team Member.Job Type: Full-timePay: $20.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Experience:<ul><li>Assistant manager: 1 year (Required)</li></ul>Work Location: In person

Multi-site Assistant Community Manager Bilingual Preferred

CVS Health

<div>We&rsquo;re building a world of health around every individual &mdash; shaping a more connected, convenient and compassionate health experience. At CVS Health&reg;, you&rsquo;ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger &ndash; helping to simplify health care one person, one family and one community at a time.
Position Summary
 Candidate must be located in Hillsborough County, specifically East Tampa, FL(zip codes 33610, 33617, 33604, 33612).
This role will require 50-75% travel for face-to-face visits with members in above areas. Schedule is Monday-Friday, standard business hours.
We are seeking self-motivated, energetic, detail oriented, highly organized, tech-savvy Case Management Coordinator to join our team. Case Management Coordinator will effectively manage a caseload that includes supportive and medically complex members.
Case Management Coordinator will utilize critical thinking and judgment to collaborate and inform the case management process, in order to facilitate appropriate healthcare outcomes for members by providing care coordination, support and education for members through the use of care management tools and resources. Conducts comprehensive evaluation of Members using care management tools and information/data review.
Coordinates and implements assigned care plan activities and monitors care plan progress. Conducts multidisciplinary review in order to achieve optimal outcomes. Identifies and escalates quality of care issues through established channels. Utilizes negotiation skills to secure appropriate options and services necessary to meet the member&rsquo;s benefits and/or healthcare needs.
Utilizes influencing/ motivational interviewing skills to ensure maximum member engagement and promote lifestyle/behavior changes to achieve optimum level of health.
Required Qualifications<ul><li>Must reside in Tampa FL (Applicable Zip Codes: 33610, 33617, 33604, 33612)</li><li>Willing and able to travel 50-75% of their time to meet members face to face in Hillsborough County, preferably East Tampa, FL(zip codes 33610, 33617, 33604, 33612).</li><li>1 + year of experience in behavioral health or a long term care setting</li><li> Computer proﬁciency in Microsoft Word, Excel, and Outlook required</li></ul>
Preferred Qualifications<ul><li> Ability to multitask, prioritize and effectively adapt to a fast-paced changing environment</li><li>Effective communication skills, both verbal and written</li><li> Managed Care experience</li><li> Case management and discharge planning experience</li></ul>
Education<ul><li>Bachelor's Degree required. Degree in Social Work, Behavioral Health, or Human Services field of study preferred.</li><li>Master's degree Preferred.</li></ul>
Anticipated Weekly Hours
40
Time Type
Full time
Pay Range
The typical pay range for this role is:
$21.10 - $40.90
This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above. 
Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.
Great benefits for great people
We take pride in our comprehensive and competitive mix of pay and benefits &ndash; investing in the physical, emotional and financial wellness of our colleagues and their families to help them be the healthiest they can be. In addition to our competitive wages, our great benefits include:<ul><li>
Affordable medical plan options, a 401(k) plan (including matching company contributions), and an employee stock purchase plan.</li><li>
No-cost programs for all colleagues including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching.</li><li>
Benefit solutions that address the different needs and preferences of our colleagues including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility.</li></ul>
For more information, visit https://jobs.cvshealth.com/us/en/benefits
We anticipate the application window for this opening will close on: 04/10/2026
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.</div>

Bilingual Analyst, Case Management – Field – Must reside in East Tampa Florida

BayCare Health System

<div><div><h2 class="jobSectionHeader">Executive Assistant
</h2>BayCare Health System | St. Joseph&rsquo;s Medical Arts Building
 
Full‑Time | Exempt | Day Shift (8:00 AM &ndash; 5:00 PM)
<h3 class="jobSectionHeader">Why BayCare
</h3>At BayCare Health System , we are proud to be one of the largest and most respected employers in the Tampa Bay area. Our integrated network includes 16 community‑based hospitals , a long‑term acute care facility , home health services , outpatient centers , and partnerships with thousands of physicians across the region. Supported by more than 30,000 dedicated team members , BayCare is guided by a forward‑thinking philosophy grounded in trust, dignity, respect, responsibility, and clinical excellence .
We are seeking a highly polished Executive Administrative Assistant to provide advanced, confidential administrative support to senior leadership in a fast‑paced, mission‑driven healthcare environment.
<h3 class="jobSectionHeader">Position Summary
</h3>The Executive Administrative Assistant delivers high‑level administrative and secretarial support to an Executive leader, serving as a trusted partner in day‑to‑day operations. This role requires exceptional professionalism, discretion, and organizational expertise. The successful candidate will proactively manage executive schedules, coordinate complex logistics, prepare professional correspondence and reports, and act as a key point of contact for internal and external stakeholders.
<h3 class="jobSectionHeader">Key Responsibilities
</h3><ul><li>Provide advanced administrative and executive‑level support , ensuring seamless daily operations
</li><li>Manage complex calendars , appointments, and meetings, including coordination of travel arrangements
</li><li>Serve as a professional gatekeeper by screening and prioritizing calls, requests, and communications
</li><li>Prepare and edit correspondence, memoranda, reports, presentations, and meeting minutes with a high level of accuracy and attention to detail
</li><li>Greet and direct visitors, team members, and stakeholders with professionalism and warmth
</li><li>Maintain strict confidentiality and exercise sound judgment when handling sensitive information
</li><li>Collaborate with the Administrative Office Supervisor and leadership team on special projects and administrative initiatives
</li><li>Perform additional administrative and secretarial duties as assigned in support of executive and organizational needs
</li></ul><h3 class="jobSectionHeader">Qualifications
</h3>Education
<ul><li>Required: High School Diploma or GED
</li><li>Preferred: Associate&rsquo;s Degree in a related field
</li></ul>Experience
<ul><li>Required: Administrative support experience
</li><li>Preferred: Executive Assistant or senior‑level administrative experience supporting leadership
</li></ul><h3 class="jobSectionHeader">Work Details
</h3><ul><li>Facility: BayCare Health System &ndash; Team Resources
</li><li>Location: St. Joseph&rsquo;s Medical Arts Building- Tampa FL
</li><li>Schedule: Monday&ndash;Friday, 8:00 AM &ndash; 5:00 PM
</li><li>Shift: Days
</li><li>Weekend Work: None
</li><li>On‑Call: No
</li><li>Remote Work: On‑site (no remote option)</li></ul></div></div>

Executive Assistant

HomeLight Title Colorado

As an Escrow Assistant on our team, you will take ownership of:<ul><li>Opening resale orders in our secure platform</li><li>Assisting our clients with a positive, knowledgeable, can-do attitude</li><li>Answering questions for buyers, sellers, real estate agents, transaction coordinators and lenders, to ensure an easy and successful experience</li><li>Assisting our escrow processors and closers</li><li>Getting payoff statements</li><li>Recording documents</li><li>Performing general support tasks as part of a high-energy team</li></ul>Escrow experience is preferred, but not required. Real Estate industry knowledge is helpful. Any experience with Qualia is a plus! You will join a high-energy team who delivers white glove service to top real estate agents across the state of Florida. Bilingual (English/Spanish) preferred. This is also the perfect entry level position for a driven candidate with excellent communication and customer service skills.Please note: Remote work is NOT possible for this position.Job Type: Full-timePay: $18.00 - $21.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Physical Setting:<ul><li>Office</li></ul>Schedule:<ul><li>Monday to Friday</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: In person

Escrow Assistant/Administrative Assistant

Explore 88+ Bilingual administrative assistant in Tampa this March. Find roles across top companies and apply now to boost your career.