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bilingual administrative coordinator

House of Ruth Maryland

<div><div>Position Summary:</div>
<div>
The Bilingual Administrative Coordinator is responsible for daily site operations at House of Ruth Maryland&rsquo;s (HRM) Highlandtown site, which conducts business in both English and Spanish. The Administrative Coordinator is often the first contact the public has with HRM and is responsible for setting a helpful, welcoming, and informed tone for visitors. Many of the individuals seeking services at HRM have experienced multiple traumas. In addition to intimate partner violence (IPV), many have also experienced violence during the immigration process, violence in their home country, and/or community based violence that includes discrimination and hate crimes. These complex traumatic events shape how survivors interact with the people around them and the Administrative Coordinator must be comfortable engaging people who may present in a variety of emotional states and not always be clear about what they are seeking from us. The Administrative Coordinator engages visitors with sensitivity, with safety in mind, and assists visitors in getting to the right person to address their needs in an efficient and confidential manner. The Administrative Coordinator is primarily responsible for the ensuring the day to day operations of the Highlandtown office site run smoothly, coordinating schedules for coverage, site and community events, maintaining and managing the use of shared spaces, interacting with vendors, and managing the food pantry logistics. Much of the work is self-directed and this position works daily to handle a wide range of situations, relying on sound judgment to accomplish goals.</div> 
<div></div>
<div>
Standard Schedule: Standard hours for this position are Monday- Friday, starting at 9:00 am and finishing at 5:00pm. This position is based on site 95% at HRM&rsquo;s Highlandtown location. Local travel around the Baltimore Metropolitan area encompasses up to 5% of the position.</div> 
<div></div>

Essential Duties and Responsibilities:
<ul><li>
Carries out routine office activities such as answering a multi-line phone system in Spanish and English, fielding questions, routing calls, mail handling and distribution, maintaining office and building supply inventory, making service referrals, and other tasks as needed.</li><li>
Acts as the primary coverage at the Highlandtown site and works with the Site Lead to create a fair and reliable backup coverage system, ensuring two people are in the building at all times.</li><li>
Maintains an efficient, professional, and pleasant environment, troubleshooting office equipment problems, and arranging for and coordinating office equipment repair.
</li><li>Manages the Highlandtown schedule of events, staff contact lists, and staff work schedules. Updates the shared calendar and distribute information and reference tools to staff.</li><li>
Screens and assists service recipients and other visitors for entry into the facility in accordance with site policies.
</li><li>Provides administrative support, scheduling and special project assistance for the site&rsquo;s programming, including the agency&rsquo;s annual survivor-focused holiday party.</li><li>
Sets up meeting rooms, arranges for refreshments, prepares materials for meetings, and cleans up after meetings.</li><li>
Provides technical support and limited training to program staff on use of computer hardware and software, copier, and other equipment, to resolve problems and upgrade skills. Liaison with HRM information technology staff on issues related to software and hardware problems.</li><li>
Acts as building captain for Emergency Preparedness plan.</li><li>
Accurately completes routine data entry within 48 hours. Produces reports as required.</li><li>
Maintains strict confidentiality with respect to victims, sensitive documents, and program projects and communications.</li><li>
Oversees administrative functions of the Food Pantry, including inventory, stocking, and distribution activities.</li><li>
Identifies opportunities to utilize trainees and volunteers to enhance operations.</li><li>
Takes initiative and creates systems that improve efficiency and effectiveness of administrative functioning of program, including the creation, update and maintenance of a procedure manual.</li><li>
Represents the agency with visitors, donors, and vendors.</li><li>
Arranges for interpreters or transportation for program participants as needed.</li><li>
Creates calendars and coordinates schedules for the site.</li><li>
Facilitates repair of office equipment using agency approved vendors and processes.</li><li>
Assigns work to trainees and volunteers.</li><li>
Authorizes to order office and building supplies and food panty supplies in keeping with program budget and with approval from Site Lead.</li><li>
Distributes material goods, such as food and transportation assistance, to client within the budgeted parameters.</li></ul> 
<div></div>
<div>
Safety Officer Responsibilities:</div>
<ul><li>
Serves as the designated Safety Officer, ensuring compliance with workplace safety regulations and policies.</li><li>
Conducts regular safety inspections and risk assessments, reporting findings and recommendations to Safety Captains.</li><li>
Participates in required safety training and certifications to stay current with industry standards and best practices.</li><li>
Supports Safety Captains in identifying hazards, responding to incidents, and promoting a culture of safety.</li></ul> 
<div></div>
<ul><li>Nothing in this job description restricts management&rsquo;s right to assign or reassign duties and responsibilities to this job at any time.</li></ul> 
<div>
</div>Experience, Education, Certifications/Licenses
<ul><li>
Three years of paid or volunteer experience providing administrative tasks with progressively more responsibility. Associate degree in Human Services field may substitute for one year experience.</li><li>
Oral and written fluency in English and Spanish. Strong writing and proofreading skills.</li><li>
Experience with office organization and equipment including multi-line phones.
</li><li>High level of comfort using the full Microsoft package (Word, Excel, PowerPoint &amp; Publisher), operating email, and researching &amp; retrieving information from the internet
</li><li>Excellent oral and written interpersonal skills with a strong ability to relate to a diverse range of individuals including victims, children, donors, business leaders, human service providers, and donors.</li><li>
Demonstrated ability to de-escalate strong emotions from customers or clients.</li><li>
Demonstrated ability to juggle multiple competing tasks and timelines.</li><li>
Must pass Criminal Background Check.</li><li>
Ability to lift and carry items up to 20 pounds.</li></ul> 
<div></div>
<div>
Highly Preferred Skills:</div>
<ul><li>
Experience in direct service provision with the Latinx immigrant community.</li><li>
Knowledge and understanding of intimate partner and/or sexual violence.
</li><li>Knowledge of local human services programs/ agencies and housing resources.</li></ul> 


House of Ruth Maryland offers a comprehensive Total Rewards Package that will include but is not limited to medical insurance, prescription plan, dental insurance, vision insurance, paid time off, life insurance, 403(b) retirement savings plan, and Employee Assistance Program.

House of Ruth Maryland upholds the mission of the Equal Employment Opportunity Commission by being an Equal Employment Opportunity Employer. All applicants will be considered for employment and will not be excluded because of color, race, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status or age.</div>

Bilingual Administrative Coordinator

Santo-Domingo & Associates LLC

Job Summary We are seeking a highly motivated and detail-oriented Bilingual Personal Injury Paralegal to join our dynamic legal team. In this role, you will provide essential support in personal injury cases, utilizing your bilingual skills to communicate effectively with clients, witnesses, and legal professionals in both English and Spanish. Your expertise will help streamline case management, conduct legal research, draft documents, and assist attorneys throughout the litigation process. This position offers an exciting opportunity to contribute to impactful cases while working in a collaborative and fast-paced environment committed to excellence.Responsibilities<ul><li>Assist attorneys with case preparation by organizing and reviewing legal documents, evidence, and client files using document management systems such as iManage and PCLaw.</li><li>Conduct comprehensive legal research across various practice areas including personal injury law, workers' compensation law, and other relevant fields like estate planning, environmental law, or tribal law when needed.</li><li>Draft legal documents such as pleadings, discovery requests, correspondence, and settlement agreements with precision and clarity.</li><li>Interview clients, witnesses, and experts to gather pertinent information for case development while maintaining professional phone etiquette and organizational skills.</li><li>Manage case files efficiently by filing documents electronically and physically, ensuring compliance with court rules and deadlines.</li><li>Coordinate with clients and external parties through effective communication in both English and Spanish to facilitate case progress.</li><li>Support attorneys with administrative tasks including calendaring deadlines, data entry, proofreading documents, transcription work, and maintaining case management systems like Westlaw or LexisNexis for legal research.</li></ul>Experience<ul><li>Paralegal experience in a busy law office or legal environment with exposure to personal injury law preferred.</li><li>Proven ability to handle multiple cases simultaneously with strong organizational skills and attention to detail.</li><li>Familiarity with legal research tools such as Westlaw or LexisNexis is highly desirable.</li><li>Experience working across diverse practice areas including workers' compensation law, family law, landlord-tenant law, or securities law is a plus.</li><li>Bilingual proficiency in English and Spanish is required; excellent communication skills are essential for interviewing clients and drafting bilingual documents.</li><li>Knowledge of legal administrative processes including document review, filing procedures, data entry, and document management systems like iManage is preferred. Join our team to make a meaningful difference by supporting clients through complex legal processes while advancing your career in a vibrant environment that values your skills and dedication!</li></ul>Job Type: Full-timePay: $45,000.00 - $60,973.19 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Bilingual Personal Injury Paralegal

Johns Hopkins University

<div>We are seeking a highly motivated and organized Clinical Research Coordinator to assist with an HIV point-of-care (POC) diagnostic test study, along with other diagnostic research projects for infectious diseases. The coordinator will support HIV and point-of-care clinical studies in the Division of Infectious Diseases. This is an NIH-funded study to characterize the performance of different HIV POC tests. The coordinator will be responsible for administrative tasks, recruitment, participant engagement, data collection and monitoring, specimen handling, and other tasks necessary for study execution. The coordinator will join a dynamic team, engage with participants of all backgrounds, and contribute to critical research in making POC diagnostics more accessible to populations at risk. 
The Clinical Research Coordinator administratively coordinates clinical protocol implementation, typically for a single study. Will ensure efficient logistical implementation of the study activities and provide administrative support for research-related regulatory issues. 
Specific Duties &amp; Responsibilities<ul><li>
Coordinate all activities of a clinical research study to ensure adherence to protocol and validity of findings.</li><li>
Participate in clinical study start-up meetings.</li><li>
Assist research nurses, study coordinators, principal investigators, and other study personnel in executing protocol-related activities.</li><li>
Explain the study background and rationale for the research to potential and current participants</li><li>
Contribute to the development of recruitment strategies for participants for assigned study.</li><li>
Implement a variety of techniques for recruitment as appropriate, e.g., print and web-based advertisements, contact referring physicians, participate in community events, etc.</li><li>
Independently conduct the consenting process or ensure consent is obtained on appropriate participants.</li><li>
Schedule participants for required activities and provide any special instructions prior to upcoming tests/exams.</li><li>
Serve as liaison to study participants.</li><li>
Assist with setup of the data collection system and enter and organize data.</li><li>
Assist in coordinating study meetings.</li><li>
Participate in study meetings and provide updates on protocol implementation status and make recommendations on operational issues.</li><li>
Assist with the preparation of submissions to the Institutional Review Board (IRB)</li><li>
Liaison with IRB on administrative matters and facilitate communications with the PI.</li><li>
Conduct literature searches to provide background information.</li><li>
Obtain and maintain excellent operating knowledge of assigned clinical protocol, clinical equipment, and clinical computer systems.</li><li>
Oversee budget expenditures for study operations.</li><li>
Other duties as assigned.</li></ul> 
In addition to the duties described above<ul><li>
Recruit participants to POC studies and coordinate enrollment visits.</li><li>
Administer questionnaires, collect samples, perform point-of-care tests, and store additional samples in biorepository, and ship samples when necessary.</li><li>
Put source data into REDCap, do basic biostatistical analyses and data displays for team meetings.</li></ul> 

Minimum Qualifications 
<ul><li>
Bachelor's Degree in a related field.</li><li>
Additional education may substitute for required experience and additional related experience may substitute for required education permitted by the JHU equivalency formula. Beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.</li></ul> 

Preferred Qualifications 
<ul><li>
Experience with participant recruitment for studies.</li><li>
Proficient use of Epic.</li></ul> 
Classified Title: Clinical Research Coordinator 
Role/Level/Range: ACRO37.5/03/CD
 
Starting Salary Range: $17.20 - $30.30 HRLY ($45,000 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: M-F 8:30am-5pm 
FLSA Status: Non-Exempt 
Location: School of Medicine Campus 
Department name: SOM DOM Infectious Disease
 
Personnel area: School of Medicine</div>

Clinical Research Coordinator (DOM Infectious Disease)

<div>We are seeking a Research Project Coordinator who will administratively coordinate research protocol implementation, typically for a single study. Will ensure efficient logistical implementation of the study activities and provide administrative support for all related issues. 
Specific Duties &amp; Responsibilities<ul><li>
Coordinate all activities of a research study to ensure validity of findings.</li><li>
Work with the Principal Investigator or senior research staff to develop operational plans to meet research goals.</li><li>
Develop tools and procedures for data collection and study processes.</li><li>
Collect and organize data per study requirements, e.g. participant interviews, administer questionnaires; conduct background research, laboratory processing, etc.</li><li>
Ensure adherence to protocols and procedures.</li><li>
Assist with setup of data collection system and enter and organize data.</li><li>
Oversee record management for research study.</li><li>
Oversee budget expenditures for study operations.</li><li>
Assist in coordinating study meetings.</li><li>
Participate in study meetings and provide updates on protocol implementation status and make recommendations on operational issues.</li><li>
Conduct literature searches to provide background information.</li><li>
Other duties as assigned.</li></ul> 

Minimum Qualifications 
<ul><li>
Bachelor&rsquo;s Degree in a related field.</li><li>
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.</li></ul> 

Preferred Qualifications 
Technical Skills &amp; Expected Level of Proficiency<ul><li>
Administrative Skills - Awareness</li><li>
Data Entry - Awareness</li><li>
Interpersonal Skills - Awareness</li><li>
Literature Reviews - Awareness</li><li>
Oral and Written Communications - Awareness</li><li>
Organizational Skills - Awareness</li><li>
Project Coordination - Awareness</li><li>
Research and Analytical Skills - Awareness</li></ul> 
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. 
Classified Title: Research Project Coordinator 
Role/Level/Range: ACRO40/E/03/CD
 
Starting Salary Range: $17.20 - $30.30 HRLY ($49,600 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: M-F 8:30a - 5p 
FLSA Status: Non-Exempt 
Location: School of Medicine Campus 
Department name: SOM DOM Gastroenterology
 
Personnel area: School of Medicine</div>

Research Project Coordinator (DOM Gastroenterology)

<div>We are seeking a Research Project Coordinator who will administratively coordinates research protocol implementation, typically for a single study. Will ensure efficient logistical implementation of the study activities and provide administrative support for all related issues. 
Specific Duties &amp; Responsibilities<ul><li>
Coordinate all activities of a research study to ensure validity of findings.
</li><li>Work with the Principal Investigator or senior research staff to develop operational plans to meet research goals.</li><li>
Develop tools and procedures for data collection and study processes.</li><li>
Collect and organize data per study requirements, e.g. participant interviews, administer questionnaires; conduct background research, laboratory processing, etc.</li><li>
Ensure adherence to protocols and procedures.</li><li>
Assist with setup of data collection system and enter and organize data.
</li><li>Oversee record management for research study.
</li><li>Oversee budget expenditures for study operations.</li><li>
Assist in coordinating study meetings.
</li><li>Participate in study meetings and provide updates on protocol implementation status and make recommendations on operational issues.</li><li>
Conduct literature searches to provide background information.
</li><li>Other duties as assigned.</li></ul> 

Minimum Qualifications 
<ul><li>
Bachelor&rsquo;s Degree in a related field.</li><li>
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.</li></ul> 
Technical Skills &amp; Expected Level of Proficiency<ul><li>
Administrative Skills - Awareness
</li><li>Clinical Trial Management System - Awareness
</li><li>Data Entry - Awareness
</li><li>Interpersonal Skills - Awareness
</li><li>Literature Reviews - Awareness
</li><li>Oral and Written Communications - Awareness
</li><li>Organizational Skills - Awareness
</li><li>Project Coordination - Awareness
</li><li>Research and Analytical Skills - Awareness</li></ul> 
 
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. 
Classified Title: Research Project Coordinator 
Role/Level/Range: ACRO40/E/03/CD
 
Starting Salary Range: $17.20 - $30.30 HRLY ($27.03/hour targeted; Commensurate w/exp.) 
Employee group: Casual / On Call 
Schedule: Flexible work hours 
FLSA Status: Non-Exempt 
Location: Remote 
Department name: SOM Oph Retina Service
 
Personnel area: School of Medicine</div>

Research Project Coordinator (Ophthalmology)

<div>Researchers at Johns Hopkins University conduct clinical trials and clinical studies to discover new ways to prevent and treat diseases and other health problems. We are seeking a Clinical Research Coordinator who administratively coordinates clinical protocol implementation, typically for a single study. Will ensure efficient logistical implementation of the study activities and provide administrative support for research-related regulatory issues. 
Specific Duties &amp; Responsibilities<ul><li>
Coordinate all activities of a clinical research study to ensure adherence to protocol and validity of findings.
</li><li>Participate in clinical study start-up meetings.
</li><li>Assist research nurses, study coordinators, principal investigators, and other study personnel in executing protocol-related activities.</li><li>
Explain the study background and rationale for the research to potential and current participants</li><li>
Contribute to the development of recruitment strategies for participants for assigned study.
</li><li>Implement a variety of techniques for recruitment as appropriate, e.g., print and web-based advertisements, contact referring physicians, participate in community events, etc.
</li><li>Independently conduct the consenting process or ensure consent is obtained on appropriate participants.
</li><li>Schedule participants for required activities and provide any special instructions prior to upcoming tests/exams.</li><li>
Serve as liaison to study participants.</li><li>
Assist with setup of the data collection system and enter and organize data.</li><li>
Assist in coordinating study meetings.</li><li>
Participate in study meetings and provide updates on protocol implementation status and make recommendations on operational issues.</li><li>
Assist with the preparation of submissions to the Institutional Review Board (IRB)</li><li>
Liaison with IRB on administrative matters and facilitate communications with the PI.</li><li>
Conduct literature searches to provide background information.
</li><li>Obtain and maintain excellent operating knowledge of assigned clinical protocol, clinical equipment, and clinical computer systems.
</li><li>Oversee budget expenditures for study operations.</li><li>
Other duties as assigned.</li></ul> 

Minimum Qualifications 
<ul><li>
Bachelor's Degree in a related field.</li><li>
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.</li></ul> 

Preferred Qualifications 
<ul><li>
Related undergraduate or work experience in human subjects research.</li></ul> 
Classified Title: Clinical Research Coordinator 
Role/Level/Range: ACRO37.5/03/CD
 
Starting Salary Range: $17.20 - $30.30 HRLY ($42,000 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Monday to Friday 8:30 am - 5pm 
FLSA Status: Non-Exempt 
Location: Hybrid/School of Medicine Campus 
Department name: SOM DOM Pulmonary
 
Personnel area: School of Medicine</div>

Clinical Research Coordinator (Pulmonary)

Defense Holdings, Inc.

<div>Defense Holdings, Inc. (DHi) 
Location: Hybrid (US) 
Employment Type: Full-Time 
Department: Administration / Operations 
Reports To: Operations Manager / Director of Administration
Company Overview
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.
Position Summary
Defense Holdings, Inc. (DHi) is seeking a proactive and detail-oriented Administrative Project Coordinator to support internal project teams by managing schedules, tracking deliverables, coordinating meetings, and maintaining project documentation. The ideal candidate will assist in project execution and ensure administrative workflows are efficient and accurate.
This role requires strong organizational and communication skills, attention to detail, and the ability to manage multiple initiatives in a fast-paced, government contracting environment.
Key ResponsibilitiesProject Coordination
Track project timelines, milestones, and deliverables. 
Schedule and coordinate project meetings and workshops. 
Maintain accurate project documentation and records.
Administrative Support
Assist project managers with administrative tasks and reporting. 
Prepare presentations, reports, and correspondence for leadership. 
Support cross-functional teams in meeting project goals and deadlines.
Reporting &amp; Compliance
Generate project status reports and performance metrics. 
Ensure documentation aligns with internal policies and regulatory standards. 
Assist with audits or compliance reviews related to project administration.
Cross-Functional Collaboration
Work with operations, program management, and administrative teams to ensure smooth project execution. 
Support process improvement initiatives for administrative and project workflows.
Required Qualifications
Bachelor&rsquo;s degree in Business Administration, Project Management, or related field. 
2&ndash;4 years of experience in project coordination, administrative support, or operations. 
Proficiency in Microsoft Office Suite and project management tools. 
Strong organizational, communication, and interpersonal skills. 
Ability to manage confidential information responsibly.
Preferred Qualifications
Experience supporting government contracting or defense projects. 
Familiarity with multi-project tracking and workflow management.
Core Competencies
Integrity &amp; Confidentiality 
Attention to Detail 
Analytical Thinking 
Interpersonal Communication 
Organizational Skills 
Adaptability &amp; Initiative
Work Environment
Professional office environment (or hybrid/remote if applicable). 
May require occasional travel. 
Must be eligible to work in the United States. 
Ability to obtain and maintain security clearance may be required.
Compensation &amp; Benefits
Defense Holdings, Inc. (DHi) offers a competitive compensation package including:
Competitive base salary (commensurate with experience) 
Medical, Dental, and Vision Insurance 
401(k) with company match 
Paid Time Off (PTO) and Holidays 
Life and Disability Insurance 
Professional development opportunities
Equal Opportunity Employer Statement
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.</div>

Administrative Project Coordinator

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