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administrative assistant Jobs in Baltimore

administrative assistant

administrative assistant - pathology Jobs in Baltimore

administrative assistant - pathology

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executive administrative assistant

human resources assistant Jobs in Baltimore

human resources assistant

administrative assistant pathology

Labcorp

<div><p>Labcorp is seeking an Administrative Assistant to join our Pathology lab at <b>Ascension Saint Agnes in Baltimore, MD.
</b></p><p></p><p><b>Work schedule</b>: Shift 1, Monday&ndash;Friday, 7:30am to 4:00pm</p><p></p><p><b>
Job Duties/Responsibilities:
</b></p><ul><li><p>Prepare case conferences for the pathologists</p></li><li><p>
Tracking and owning all pathology send out work</p></li><li><p>
Transcribes codes</p></li><li><p>
Demonstrate proficiency in the use of computers, word processing software and dictation equipment</p></li><li><p>
 Proficiency with numbers</p></li><li><p>
Effective interpersonal communication skills</p></li><li><p>
Maintain cooperative work relationships with internal and external customers</p></li><li><p>
Research information</p></li><li><p>
Time management skills</p></li><li><p>
Answer phones</p></li><li><p>
Other duties as assigned</p></li></ul><p></p><p><b>
Minimum Qualifications:</b></p><ul><li><p>
High school diploma or equivalent</p></li></ul><p></p><p><b>
Preferred Qualifications:</b></p><ul><li><p>
1 or more years of prior experience in Pathology</p></li></ul><p></p><p><b>
Additional Job Standards:</b></p><ul><li><p>
Strong communication skills; both written and verbal</p></li><li><p>
Answer telephones, maintain logs/records</p></li><li><p>
Use computerized databases</p></li><li><p>
Organizational skills</p></li><li><p>
Written and verbal communications skills</p></li><li><p>
Knowledge of medical terminology, medical terminology training preferred</p></li></ul><p></p><p><b>
**Pay Range: </b>&ndash; $18.00 - $23.00 per hour</p><p>
All job offers will be based on a candidate&rsquo;s skills and prior relevant experience, applicable degrees/certifications, as well as internal equity and market data.</p><p></p><p><b>
Benefits: </b>Employees regularly scheduled to work 20 or more hours per week are eligible for comprehensive benefits including: Medical, Dental, Vision, Life, STD/LTD, 401(k), Paid Time Off (PTO) or Flexible Time Off (FTO), Tuition Reimbursement and Employee Stock Purchase Plan. Casual, PRN &amp; Part Time employees regularly scheduled to work less than 20 hours are eligible to participate in the 401(k) Plan only. Employees who are regularly scheduled to work a 7 on/7 off schedule are eligible to receive all the foregoing benefits except PTO or FTO. For more detailed information, please click here.</p><p></p><p><b>
If you're looking for a career that offers opportunities for growth, continual development, professional challenge and the chance to make a real difference, apply today!</b></p><p></p><p><b>
Labcorp is proud to be an Equal Opportunity Employer:</b></p><p>
Labcorp strives for inclusion and belonging in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications and merit of the individual. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. Additionally, all qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law.</p><p></p><p><b>
We encourage all to apply</b></p><p>
If you are an individual with a disability who needs assistance using our online tools to search and apply for jobs, or needs an accommodation, please visit our accessibility site or contact us at Labcorp Accessibility. For more information about how we collect and store your personal data, please see our Privacy Statement.</p></div><p></p>

Administrative Assistant - Pathology

House Buyers of America

<div><p>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
<p><b>About You:</b></p>
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
<p><b>Why we are a great place to work:</b></p>
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
<p><b>House Buyers of America</b> is a leading national home-buying company helping homeowners sell with confidence through a <b>simple, transparent, and hassle-free process</b>. Founded in 2001 and operating in <b>44 states</b>, the company blends decades of real estate expertise with <b>technology-driven operations</b> to deliver <b>speed, certainty, and consistent outcomes</b>. House Buyers of America has been recognized for its industry impact, including <b>Ernst &amp; Young Entrepreneur of the Year</b> and inclusion on the <b>Inc. 5000</b> list of America's fastest-growing companies.</p>
<p>
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com</p>
<p>
Total Compensation Range: $60,000- $100,000/ year</p></div>

Executive Assistant (Remote)

GBMC HealthCare

<div>Under direct supervision, the Phlebotomy Lab Assistant provides phlebotomy/accessioning service, utilizes appropriate equipment to collect, receive, accession/,process pathology and laboratory specimens, as well as provide laboratory information and reports to customers. Assists in the training and monitoring of co-workers, students, and other hospital staff.<p><b>
*Scheduling Availability*</b></p><p>
Must be available every other weekend on a rotating basis for morning draw shift from 5:00 AM to 9:00 AM</p><p></p><p><b>
Education:</b><br>
High School</p><p><b><br>
Licensures/Certifications:</b><br>
Not Applicable</p><p><b><br>
Experience:</b><br>
6 months of related phlebotomy experience/6 months related Laboratory accessioning experience</p><div><b><br>
Skills:</b><br>
<ul><li>Knowledge of medical terminology</li><li>Knowledge of phlebotomy techniques and practices</li><li>Skill in oral and written communication</li><li>Skill in utilizing customer service techniques</li><li>Skill in performing basic arithmetic</li><li>Skills in using a computer and personal productivity applications</li><li>Ability to type</li><li>Ability to reduce anxiety in patients while performing patient care related duties</li></ul></div><p></p><div><b>
Principal Duties and Responsibilities:</b><br>
<ul><li>Extracts blood from patients and performs all Phlebotomy procedures, including children and infants according to established aseptic venipuncture technique.</li><li>Detailed documentation is done for all Phlebotomy rounds.</li><li>Detailed documentation of Outpatients that are called back to include Physicians office.</li><li>Enters accurate and complete patient demographic information, laboratory test orders, and verifies collection/receipt of specimens with completeness and accuracy.</li><li>Prepares and processes specimens for the testing in the clinical laboratory to include, labeling, measuring, aliquoting, centrifuging, and the like. Distributes specimens to and retrieves specimens from the appropriate work areas.</li><li>Performs Quality EKG&rsquo;s and completes all required demographic information.</li><li>Screens and interviews Autologus and Therapeutic Donors according to protocol accurately and completely. All donor room QC is completed on a daily basis. Universal precautions are followed in the Donor room.</li><li>All Donor documentation is completed accurrately and at time of donation</li><li>Completes associated responsibilities such as, centrifuge maintenance, label maintenance, disinfections of counters, filing and boxing requisitions. Stocks and maintains supplies.</li><li>Checks all Outpatient Orders for accuracy and matches requisition to Meditech orders and labels.</li><li>Ensures all stats are responded to in a timely manner.</li><li>Quest and Sheppard Pratt registrations are done accurately.</li><li>Actively participates in the Laboratory&rsquo;s continuing education program and meets requirements as described in the Laboratory Continuing Education Policy. Shares knowledge gained from seminars, workshops, etc. through formal and informal presentations.</li><li>Ensures patient safety by following procedure for patient identification. Always uses 2 patient identifiers. Double checks all specimens against orders entered in Meditech.</li><li>Packages and transports all specimens according to policy and procedures</li><li>Ensures that all specimens are sent to lab in a timely manner.</li></ul></div><p></p><p><b>
All roles must demonstrate GBMC Values:</b></p><p>
Respect</p><p><i>
I will treat everyone with courtesy. I will foster a healing environment.</i></p><ul><li>
Treats others with fairness, kindness, and respect for personal dignity and privacy</li><li>
Listens and responds appropriately to others&rsquo; needs, feelings, and capabilities</li></ul><p>
Excellence</p><p><i>
I will strive for superior performance in every aspect of my work. I will recognize and celebrate the accomplishments of others.</i></p><ul><li>
Meets and/or exceeds customer expectations</li><li>
Actively pursues learning and self-development</li><li>
Pays attention to detail; follows through</li></ul><p>
Accountability</p><p><i>
I will be professional in the way I act, look and speak. I will take ownership to solve problems.</i></p><ul><li>
Sets a positive, professional example for others</li><li>
Takes ownership of problems and does what is needed to solve them</li><li>
Appropriately plans and utilizes required resources for various job duties</li><li>
Reports to work regularly and on time</li></ul><p>
Teamwork</p><p><i>
I will be engaged and collaborative. I will keep people informed.</i></p><ul><li>
Works cooperatively and collaboratively with others for the success of the team</li><li>
Addresses and resolves conflict in a positive way</li><li>
Seeks out the ideas of others to reach the best solutions</li><li>
Acknowledges and celebrates the contribution of others</li></ul><p>
Ethical Behavior</p><p><i>
I will always act with honesty and integrity. I will protect the patient.</i></p><ul><li>
Demonstrates honesty, integrity and good judgment</li><li>
Respects the cultural, psychosocial, and spiritual needs of patients/families/coworkers</li></ul><p>
Results</p><p><i>
I will set goals and measure outcomes that support organizational goals. I will give and accept help to achieve goals.</i></p><ul><li>
Embraces change and improvement in the work environment</li><li>
Continuously seeks to improve the quality of products/services</li><li>
Displays flexibility in dealing with new situations or obstacles</li><li>
Achieves results on time by focusing on priorities and manages time efficiently</li></ul><p></p><p><b>
Pay Range</b></p>
$17.30 - $25.11<p>
Final salary offer will be based on the candidate's qualifications, education, experience and alignment with our organizational needs.</p><p><b>
Equal Employment Opportunity</b></p><p>
GBMC HealthCare and its affiliates are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.</p></div>

Phlebotomy Lab Assistant - Part-Time

Chase Brexton Health Care

<div>
 <strong>
  Job Summary
  <br/>
  <br/>
 </strong>
 The medical assistant performs patient care from intake to exit, assists with daily care, performs various medical tasks including but not limited to vitals, point of care testing, outreach, medication administration, documentation etc. The medical assistant also performs administrative duties as assigned.
 <br/>
 <br/>
 <strong>
  Major Duties And Responsibilities
  <br/>
  <br/>
 </strong>
 Patient Focus
 <br/>
 <br/>
 <ul>
  <li>
   Daily contact with patients, providers, and nursing staff. Frequent contact with patients, family members, other employees, and visitors. Frequent contact with contracted services staff and referral sources.
  </li>
  <li>
   Assists patients through the flow of the visit.
   <br/>
   <br/>
  </li>
 </ul>
 Checking, Examining, and Recording
 <br/>
 <br/>
 <ul>
  <li>
   Pre-visit planning: Follow up on referrals, consult notes, labs and other outside patient health records
  </li>
  <li>
   Provide accurate documentation of reason for visit.
   <br/>
   <br/>
  </li>
 </ul>
 Analytical and Critical Thinking
 <br/>
 <br/>
 <ul>
  <li>
   Collects and records data regarding vital signs (pulse, temperature, respirations, blood pressure, weight, height.
  </li>
  <li>
   Assists in implementing the plan of care by collecting specimens, administering treatments and injections, assisting with procedures and GYN exams, recording changes in health status, and assisting clinicians and nurses in the delivery of care.
   <br/>
   <br/>
  </li>
 </ul>
 Communication
 <br/>
 <br/>
 <ul>
  <li>
   Alerts health care team when leaving the floor for breaks or end of shift.
  </li>
  <li>
   Explain the concept and relationships of confidentiality, anonymity and informed consent.
  </li>
  <li>
   Reinforce health information
  </li>
  <li>
   Explain the importance of returning for posttest counseling; develop a plan with the client to receive test results.
  </li>
  <li>
   Ensure that the client understands what the test result means and provide counseling at the time results are given. Review risk assessment and safer sex guidelines with client.
  </li>
  <li>
   Establish rapport with client and demonstrate sensitivity to behaviors, circumstances and special needs. Listen effectively, encourage questions, and distribute educational/preventive materials and condoms when applicable.
   <br/>
   <br/>
  </li>
 </ul>
 Workplace Computers and Equipment
 <br/>
 <br/>
 <ul>
  <li>
   Documents in medical records and writes notes in an accurate and thorough manner.
  </li>
  <li>
   Performs point of care and other tests according to established policies and procedures.
   <br/>
   <br/>
  </li>
 </ul>
 Teamwork
 <br/>
 <br/>
 <ul>
  <li>
   Works collaboratively with all members of patient care team.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills And Abilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Ability to work effectively with a diverse population
  </li>
  <li>
   Ability to deliver exceptional customer service by empathizing with customer/patient needs
  </li>
  <li>
   Ability to maintain confidentiality and work as part of a team
  </li>
  <li>
   Must be flexible and adapt to a changing environment
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education And/Or Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Graduation from an accredited medical assistant program
  </li>
  <li>
   Required: Certified or registered medical assistant
  </li>
  <li>
   Preferred: At least 1 year experience as a medical assistant in a similar environment
  </li>
  <li>
   Desired: Working knowledge of electronic medical records
  </li>
 </ul>
</div>


Medical Assistant

City of Baltimore

<div><div>THIS IS A NON-CIVIL SERVICE POSITION</div><div></div><div><i>
Salary Range:</i></div><div><i>
$56,607.00 - $90,572.00 Annually</i></div><div></div><div><i>
Hiring Salary Range:</i></div><div><i>
$56,607.00 - $73,589.00 Annually</i></div><div></div><div>
Get to Know Us</div><div>
Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical, prescription drug, dental, vision, optional life, AD&amp;D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here: <div>https://humanresources.baltimorecity.gov/hr-divisions/benefits</div></div><div></div><div>
NOTE: GRANT POSITIONS ARE NOT ELIGIBLE FOR RETIREMENT BENEFITS</div><div></div><div>
Job Summary:</div><div></div><div>
Baltimore City&rsquo;s Mayor&rsquo;s Office of Homeless Services is seeking a dynamic professional for the Executive Assistant position. This position provides advice, staff assistance and administrative support to the Director of the agency. Work of this class involves no supervisory duties or responsibilities but may involve evening and weekend hours. This position reports to the Agency Director.</div><div></div><div>
Essential Functions:</div><ul><li><div>
Assists the Agency Director and the Deputy Director in formulating and implementing administrative policies, practices, procedures and long-term goals for the agency.</div></li></ul><ul><li><div>
Performs confidential and special projects, researches and prepares reports and correspondence for the Agency Director&rsquo;s signature.</div></li><li><div>
Compiles organizational data to support the Agency Director in making organizational decisions.</div></li><li><div>
Direct and monitors the execution of decisions and policies of the Agency Director and interprets decisions and policies for subordinate agency staff.</div></li><li><div>
Works with Agency employees, government officials, customers, and community organizations to facilitate the exchange of information and sharing of ideas to improve the agency and the services offered to its clients.</div></li><li><div>
Investigates and resolves confidential or sensitive administrative problems, complaints and situations at the request of the Agency Director.</div></li><li><div>
Attends confidential administrative and operational meetings; organizes, coordinates and monitors the implementation of resultant actions, resolutions and administrative decisions.</div></li><li><div>
Assists high-level agency managers in the implementation and coordination of the administrative aspects of planning projects and programs as directed by superior.</div></li><li><div>
Exercises sound independent judgment in screening mail, telephone calls and visitors; decides what matters come to the superior&rsquo;s attention; provides information or answers to questions not requiring superior&rsquo;s attention.</div></li><li><div>
Represents the Director at public and governmental meetings; reports on meetings to the Director.</div></li><li><div>
Manage the procurement processes for the Agency&rsquo;s leadership team, tracking spending to support budgetary guidelines, and processing payroll for the leadership team.</div></li><li><div>
Performs related work as required.</div></li></ul><div></div><div>
Minimum Qualifications:</div><div></div><div>
Education: Have a bachelor's degree from an accredited college or university.</div><div></div><div>
AND</div><div></div><div>
Experience: Have five years of experience performing executive level administrative support work including two years working in a confidential environment.</div><div></div><div>
OR</div><div></div><div>
Equivalencies: Have an equivalent combination of education and experience.</div><div></div><div>
Knowledge, Skills, &amp; Abilities:</div><ul><li><div>
Knowledge of the principles and practices of public administration.</div></li><li><div>
Ability to plan, organize and coordinate a program of administrative functions in a governmental organization.</div></li><li><div>
Ability to develop, implement and interpret policies, procedures and directives.</div></li><li><div>
Ability to research and compile administrative reports and documents and to analyze planning reports and statistical information.</div></li><li><div>
Ability to deal with confidential materials and situations with discretion, tact and diplomacy.</div></li><li><div>
Strong and effective written and oral communication skills.</div></li></ul><ul><li><div>
Ability to manage multiple projects.</div></li><li><div>
Ability to deal effectively with government officials and personnel, representative of private organizations, community groups and stakeholders; ability to establish and maintain effective working relationships with co-workers, the general public, clients, and others.</div></li><li><div>
Must be a self-starter and a team player with the ability to prioritize multiple tasks.</div></li><li><div>
Work must be timely and attention to detail is necessary.</div></li><li><div>
Competent working with Microsoft Office&reg; and communicating via email.</div></li><li><div>
Administrative ability.</div></li></ul><div></div><div>
Additional Information</div><div></div><div>
Background Check</div><div>
Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint must be successfully completed.</div><div></div><div>
Probation</div><div>
All persons, including current City employees, selected for this position must complete a mandatory six-month.</div><div></div><div>
Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression or any other characteristic protected by federal, state or local laws. Applicants requiring accommodations during the hiring process should contact the Department of Human Resources directly. Do not attach your request for accommodation to the application.</div><div></div><div>
BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER</div></div><div></div>

Executive Assistant (NCS) - Mayor's Office of Homeless Services

Walters Art Museum

<div><p><b>ABOUT THE WALTERS ART MUSEUM
</b><br>
The Walters Art Museum is among America's most distinctive museums, forging connections between people and art from cultures around the world and spanning seven millennia. Located in Baltimore&rsquo;s Mount Vernon neighborhood, the Walters is free for all. The museum&rsquo;s campus includes five historic buildings and 36,000 art objects.
</p><p>Today, the Walters serves Baltimore and Maryland by embracing its role as educator and storyteller, using the collection as a vehicle of knowledge and cultural expression to support learning, dialogue, and community engagement. The museum is committed to public education, offering essential programs that help people to connect art to their lives. The Walters Visitor Promise aligns staff and volunteers across the museum to preserve and share the works in our care for future generations, partner with communities, and create welcoming, accessible experiences for visitors. The museum offers challenging and creative work opportunities by promoting collaboration and teamwork.
</p><p><b>OVERVIEW OF ROLE
</b><br>
The Human Resources Assistant provides administrative and operational support to the Human Resources department, with primary focus on HR administration, payroll processing, and benefits coordination. This position plays a key role in ensuring accurate HR records, compliance with policies and applicable laws, and timely employee support services.</p><p>
The HR Assistant maintains confidentiality, supports employee inquiries, and contributes to efficient HR operations across the organization.<br>
</p><p><br>
<b>DUTIES AND RESPONSIBILITIES</b></p><p>
General HR Support</p><ul><li>
Provide day-to-day administrative support to the HR department.</li><li>
Assist with responding to HR Helpdesk inquiries in a timely, accurate and policy-aligned manner.
</li><li>Maintain personnel files and HRIS records to ensure accuracy, data integrity, and audit readiness.</li><li>
Assist with preparation of HR reports and tracking metrics.
</li><li>Maintain strict confidentiality +of employee and organizational information.</li></ul><p>
Payroll Administration</p><ul><li>
Process biweekly payroll accurately and timely in collaboration with HR Team and payroll vendor.</li><li>
Review timecards for accuracy and follow up on discrepancies.</li><li>
Ensure proper documentation for new hires, terminations, pay adjustments, and leave changes.</li><li>
Maintain payroll records in compliance with federal, state, and local regulations.</li><li>
Assist with payroll audits and year-end processes (W-2s, reporting, reconciliations).</li><li>
Serve as point of contact for employee payroll inquiries.</li></ul><p>
Recruitment &amp; Onboarding Support</p><ul><li>
Prepare and post job announcements in accordance with CBA and organizational guidelines.</li><li>
Track job postings and assist with documentation of internal bidding processes.</li><li>
Coordinate onboarding paperwork and system setup.</li><li>
Assist with offboarding documentation and final pay coordination.</li></ul><p>
Benefits Administration
</p><ul><li>Coordinate employee benefits enrollment, changes, and terminations.</li><li>
Provide employees with benefits information and enrollment guidance.</li><li>
Maintain benefits records and ensure timely updates in HRIS and vendor systems.</li><li>
Support open enrollment processes, including communications and documentation.</li><li>
Reconcile benefit invoices and coordinate with Finance for accurate payments.</li><li>
Assist with administration of leave benefits in accordance with policy and applicable laws.</li><li>
Serve as liaison between employees and benefits vendors as needed.</li></ul><p>
Union Reporting &amp; Labor Relations Support</p><ul><li>
Assist in generating reports related to union wages, seniority, classifications, and step increases.</li><li>
Maintain organized records of bargaining unit employee data.</li><li>
Support preparation of documentation required for union meetings and CBA administration.</li></ul><p>
Onboarding and Offboarding Support</p><ul><li>
Prepare new hire documentation and onboarding materials.</li><li>
Process termination documentation and benefits notifications.</li><li>
Support exit documentation and final payroll coordination.</li><li>
All other duties as assigned.</li></ul><p>
</p><ul><li>Associate&rsquo;s degree in human resources, business administration, or related field; Bachelor&rsquo;s degree preferred.</li><li>
1&ndash;3 years of experience in HR administration, payroll and benefits coordination.</li><li>
Excellent attention to detail and organizational skills.</li><li>
Strong knowledge of payroll practices and benefits administration.</li><li>
Proficiency in HRIS systems (Paycom preferred), Microsoft Office and Google Suite.</li><li>
Ability to maintain confidentiality and manage multiple tasks in a deadline-driven environment.</li><li>
Understanding of federal and state employment laws.</li><li>
Strong organizational and time management skills.</li><li>
Ability to manage confidential information with discretion.</li><li>
Effective written and verbal communication skills.</li><li>
Exposure to a unionized environment a plus.</li></ul><p><b>
SCHEDULED SHIFT</b><br>
Monday through Friday 9:00 am to 5:00 pm; Onsite
</p><p><b>Annual Salary $55,000 - $65,000</b></p><p><br>
The Walters Art Museum provides an excellent comprehensive benefits package that includes medical, dental, prescription, vision, subsidized transportation and parking, museum membership, short term disability, long-term disability, life insurance, FSA (flexible spending account), 457b retirement, and free professional financial management counseling. This is a 100% onsite position. All employees must be legally authorized to work in the United States. The museum does not sponsor work visas.</p></div>

Human Resources Assistant

Kiewit Corporation

<div><p><b>Requisition ID:</b> 179920</p>
<p><b>Job Level:</b> Entry Level</p>
<p><b>Home District/Group:</b> Underground District</p>
<p><b>Department:</b> Administration</p>
<p><b>Market:</b> Water/Wastewater</p>
<p><b>Employment Type:</b> Full Time<br>
</p><div><div><div><h2 class="jobSectionHeader"><b>Position Overview</b></h2>
</div><div><p>
We are currently looking for a proactive Administrative Assistant to support our Ellicott City North Tunnel in Ellicott City, Maryland. Position will provide exceptional office administration support to a fast-paced construction project with high expectations in our Baltimore, MD region. Office administration support duties may include: maintaining office systems, supplies, processing and managing PO's, subcontractor and State document management, office clerical/support services, printing, mail distribution, messenger services, expense reporting, greeting visitors, answering phones along with other assigned tasks.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
District Overview</b></h2>
</div><div><p>
The Underground District has been constructing underground facilities for over 70 years and is recognized as a leader in the tunneling industry. We have completed more than 100 underground-related projects totaling more than several billion dollars. Our work includes projects related to transportation, water/wastewater, environmental facilities, power, mining, and telecommunications.</p><br>
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We incorporate state-of the art technology with proven construction methods to ensure excellence and ongoing success. Kiewit&rsquo;s decentralized organizational structure allows us to compete both locally and nationally.</p><br>
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Please keep in mind that we are an Underground Construction business, so chances are that a majority of your day will be spent working Underground. Services include TBM Rock, TBM Soft Ground, Sequential Excavation, Drill and Blast, Shaft Excavation, Concrete, Tunnel Rehab, and Numerous Trenchless Methods.</p></div></div><p></p><div><div><h2 class="jobSectionHeader"><b><br>
Location</b></h2>
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This role will support Kiewit's Underground District project teams in and around Baltimore, MD.</p><br>
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This is an onsite position, position will work out of our project office location.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Responsibilities</b></h2>
</div><div><ul><li>Responsible to perform administrative, clerical and receptionist duties</li></ul>
<ul><li>Manage conference room scheduling, maintain office housekeeping.</li></ul>
<ul><li>Collecting and processing subcontractor and regulatory documentation and requirements.</li></ul>
<ul><li>Assist with completion of certified payroll, manage prevailing wage documentation</li></ul>
<ul><li>Order office supplies and stock and maintain breakrooms</li></ul>
<ul><li>Assist with all account payable transactions, PO maintenance, invoice reconciliation</li></ul>
<ul><li>Assist with tracking of subcontract insurance, bonds, contract documents, invoices and payments</li></ul>
<ul><li>Onboarding of craft employees</li></ul>
<ul><li>Coordinate courier and project mail</li></ul>
<ul><li>Assist with various special projects</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Qualifications</b></h2>
</div><div><ul><li>2+ years of Administrative experience required</li></ul>
<ul><li>Notary preferred.</li></ul>
<ul><li>Valid Driver&rsquo;s License.</li></ul>
<ul><li>Supply management and inventory control experience.</li></ul>
<ul><li>Organizational skills.</li></ul>
<ul><li>Tracking budget expenses.</li></ul>
<ul><li>Reporting skills.</li></ul>
<ul><li>Attention to detail.</li></ul>
<ul><li>Excellent customer service skills and a positive, can-do attitude.</li></ul>
<ul><li>Professional phone manner.</li></ul>
<ul><li>Must be highly proficient in Microsoft Word, Excel, and Power Point.</li></ul>
<ul><li>Flexibility in schedule &ndash; early/late as needed.</li></ul>
<ul><li>Ability to juggle multiple projects/assignments.</li></ul>
<ul><li>Ability to work with various personalities.</li></ul>
<ul><li>Other software package experience that is preferred includes SharePoint, Concur, Bluebeam, SAP.</li></ul></div></div></div><div>
Other Requirements:<br>
<ul><li>Regular, reliable attendance</li><li>Work productively and meet deadlines timely</li><li>Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment</li><li>Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.</li><li>Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.</li><li><b>FIELD ROLES ONLY</b> May work at various different locations and conditions may vary</li></ul></div>
<p>Base Compensation: $50,000/yr - $52,729/yr</p>
<p>(Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)</p>
<p>We offer our fulltime staff employees a comprehensive benefits package that&rsquo;s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.</p>
<p>Equal Opportunity Employer, including disability and protected veteran status.</p></div>

Administrative Assistant

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