bilingual full-time remote assistant - permitting expertise required

bookkeeper & quickbooks enterprise implementation specialist (quickbooks ies / enterprise required)

2025-2026 position for middle or high school school mathematics teacher

accounting specialist

accounts payable specialist Jobs in Miami

accounts payable specialist

bilingual full-time remote assistant - permitting expertise required Jobs in Miami

bookkeeper & quickbooks enterprise implementation specialist (quickbooks ies / enterprise required) Jobs in Miami

bookkeeper / administrative assistant Jobs in Miami

bookkeeper / administrative assistant

bookkeeper quickbooks enterprise implementation specialist quickbooks ies enterprise required

Superior Superfoods

<p><b>About Us</b></p><p>We operate two growing businesses in Wynwood:</p><ul><li>An <b>urban farm</b> supplying fresh produce to restaurants and wholesalers</li><li>A <b>food distribution company</b> serving restaurants, retailers, and local partners</li></ul><p>We are transitioning from Excel/proprietary systems into <b>Intuit Enterprise Solutions (QuickBooks Enterprise / IES)</b> and need someone who can both <b>clean up and maintain our books</b> <i>and</i> <b>lead the architecture and implementation</b> of our new system.</p><p>This role is ideal for someone who thrives on bringing order to chaos, building processes, and setting up accounting systems correctly the <i>first</i> time.</p><p><b>About the Role</b></p><p>We are looking for a <b>Bookkeeper &amp; QuickBooks Enterprise Implementation Specialist</b> who is:</p><ul><li>Highly proficient in <b>QuickBooks Enterprise (IES)</b></li><li>Experienced in <b>migrating from Excel / legacy proprietary systems into QuickBooks Enterprise</b></li><li>Able to architect a system that scales with a multi‑entity, inventory‑driven operation</li><li>Strong in day‑to‑day bookkeeping, reconciliations, and financial organization</li><li>Capable of building clean, structured processes across two businesses</li></ul><p>This is both an <b>implementation</b> and <b>ongoing operations</b> role.</p><p><b>Key Responsibilities1. QuickBooks Enterprise (IES) Implementation &amp; System Architecture</b></p><ul><li>Lead the implementation of QuickBooks Enterprise across two entities</li><li>Build the <b>Chart of Accounts</b>, classes, items, and inventory structure appropriate for:</li><li>Farm operations</li><li>Food distribution</li><li>Multi‑location inventory</li><li>COGS tracking and costing</li><li>Migrate historical data <b>from 1/1/2025 to current</b></li><li>Clean and standardize Excel/proprietary data before import</li><li>Design workflows that scale with:</li><li>Higher order volume</li><li>Increasing number of SKUs</li><li>More customers and routes</li><li>Multi‑entity operations</li><li>Configure processes for AP, AR, bank feeds, inventory, and reporting</li><li>Coordinate with ownership on implementation milestones</li></ul><p><b>2. Daily &amp; Weekly Bookkeeping</b></p><ul><li>Enter daily sales, vendor invoices, bills, payments, and expenses</li><li>Maintain accurate classification across two entities</li><li>Manage cash and accrual entries as needed</li></ul><p><b>3. Reconciliations (Critical)</b></p><ul><li>Perform monthly <b>bank and credit card reconciliations</b></li><li>Match transactions to invoices, receipts, delivery notes</li><li>Identify discrepancies and resolve quickly</li><li>Maintain organized, audit‑ready reconciliation folders</li></ul><p><b>4. Accounts Payable</b></p><ul><li>Enter vendor invoices, including <b>inventory and COGS items</b></li><li>Track due dates and prepare payment schedules</li><li>Maintain accurate vendor records</li><li>Ensure on‑time payments to suppliers (farm, distributors, fuel, packaging, etc.)</li></ul><p><b>5. Accounts Receivable</b></p><ul><li>Generate customer invoices (restaurants, wholesalers)</li><li>Track outstanding balances and follow up politely and professionally</li><li>Maintain clean AR aging and resolve customer issues</li></ul><p><b>6. Document Management</b></p><ul><li>Organize and digitize receipts, invoices, POs, delivery notes</li><li>Build better systems for document flow and retention</li></ul><p><b>7. Reporting &amp; Analysis</b></p><ul><li>Assist with:</li><li>Profit &amp; Loss</li><li>Cash Flow</li><li>Expense trends</li><li>Inventory / COGS reports</li><li>Provide clean books for the accountant monthly and quarterly</li></ul><p><b>8. Process Improvement</b></p><ul><li>Identify inefficiencies and design better workflows</li><li>Create simple Excel trackers where needed</li><li>Standardize naming conventions, categories, and processes in QuickBooks</li><li>Help stabilize and professionalize the accounting function</li></ul><p><b>QualificationsRequired</b></p><ul><li><b>Strong proficiency in Intuit Enterprise Solutions (QuickBooks Enterprise)</b></li><li><b>Direct experience migrating from Excel or legacy systems into QB Enterprise</b></li><li><b>Experience building or restructuring Charts of Accounts, inventory lists, and system architecture</b></li><li>5+ years bookkeeping experience</li><li>Strong Excel skills (VLOOKUP/XLOOKUP, pivot tables ideal)</li><li>Experience with reconciliations and multi‑account environments</li><li>Strong organizational skills and attention to detail</li><li>Ability to work independently in a fast‑moving environment</li></ul><p><b>Preferred</b></p><ul><li>Experience with inventory‑based or distribution businesses</li><li>Experience with farming/agriculture accounting (COGS, shrink, spoilage)</li><li>Experience designing or improving accounting workflows</li><li>Comfortable working in a small business environment where systems are still being built</li></ul><p><b>Personal Qualities We Value</b></p><ul><li>Organized, detail‑oriented, and methodical</li><li>Proactive and solutions‑driven</li><li>Trustworthy and able to handle financial information discreetly</li><li>Able to bring structure to unstructured environments</li><li>Communicates clearly with owners and external accountants</li></ul><p><b>Benefits</b></p><ul><li>Flexible schedule (in‑person required)</li><li>Opportunity to design and build the accounting system from the ground up</li><li>High visibility role working directly with ownership</li><li>Opportunity for long‑term growth as the business scales</li></ul><p><b>How to Apply</b></p><p>Please submit:</p><ul><li>Your resume</li><li>A brief note describing your experience with <b>QuickBooks Enterprise / IES implementations</b></li><li>Examples of system setups, migrations, or process improvements you&rsquo;ve done (optional but helpful)</li></ul><p>Pay: $4,000.00 - $5,000.00 per month</p><p>Work Location: In person</p>

Bookkeeper & QuickBooks Enterprise Implementation Specialist (QuickBooks IES / Enterprise Required)

Crepe Delicious

<p><b>Job Overview</b><br/>We are seeking a dynamic and detail-oriented Bookkeeper / Administrative Assistant to join our team. This role offers an exciting opportunity to manage essential financial processes while providing vital administrative support. You will play a key part in maintaining accurate financial records, ensuring compliance with accounting standards, and supporting daily office operations. The ideal candidate is energetic, highly organized, and possesses a strong foundation in accounting principles and software tools. This position is perfect for someone eager to contribute to a collaborative environment while honing their expertise in both bookkeeping and administrative functions.</p><p><b>Duties</b></p><ul><li>Manage accounts payable and receivable, ensuring timely processing of invoices, payments, and collections</li><li>Perform bank reconciliations and general ledger account reconciliations using software such as QuickBooks, Xero, Sage, or similar financial tools</li><li>Prepare and record journal entries accurately, adhering to GAAP (Generally Accepted Accounting Principles) standards</li><li>Conduct balance sheet reconciliation to verify the accuracy of financial statements and reports</li><li>Assist with payroll processing and tax-related documentation to ensure compliance with governmental regulations</li><li>Support budgeting activities by tracking expenses and preparing financial reports for management review</li><li>Maintain organized financial records, including account analysis, account reconciliation, and general ledger documentation</li><li>Provide administrative support such as data entry (including 10 key typing), filing, scheduling appointments, and managing correspondence</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience with accounting software such as QuickBooks, Xero, Sage, or similar platforms</li><li>Strong understanding of corporate accounting principles, including double entry bookkeeping, debits &amp; credits, journal entries, and financial concepts</li><li>Experience with governmental accounting procedures and tax compliance is preferred</li><li>Ability to perform account reconciliation tasks accurately and efficiently</li><li>Familiarity with financial report writing and account analysis techniques</li><li>Excellent organizational skills with attention to detail; ability to handle multiple priorities effectively</li><li>Proficiency in bank reconciliation, accounts payable/receivable management, and payroll processing</li><li>Basic knowledge of technical accounting concepts such as general ledger accounting and financial statement preparation</li><li>Strong communication skills for collaborating across teams and documenting financial processes confidently</li><li>Minimum one year experience in QuickBooks</li><li>Payroll experience required</li></ul><p>Join us in a role that combines energetic bookkeeping expertise with vital administrative support! We&rsquo;re committed to fostering a positive work environment where your skills can flourish while making a meaningful impact on our organization&rsquo;s success.</p><p>Job Type: Full-time</p><p>Pay: $35,000.00 - $52,266.41 per year</p><p>Work Location: Hybrid remote in Miami, FL 33127</p>

Bookkeeper / Administrative Assistant

Serving Immigrants

<p>Accounting Specialist (On-Site &ndash; Miami)</p><p>We are seeking a detail-oriented Accounting Specialist to support the financial operations of our growing legal team. This position will report directly to the CFO and assist in maintaining accurate financial records and compliance.</p><p>Responsibilities:</p><ul><li>Maintain general ledger and accounting records</li><li>Perform monthly bank reconciliations</li><li>Assist in preparation of financial statements</li><li>Support tax compliance and documentation</li><li>Process invoices and manage accounts payable/receivable</li><li>Ensure accuracy and organization of financial data</li></ul><p>Qualifications:</p><ul><li>Minimum 2+ years of accounting experience in the U.S.</li><li>Knowledge of GAAP</li><li>Experience with QuickBooks or similar accounting software</li><li>Strong attention to detail</li><li>Organized and reliable</li><li>Bilingual English/Spanish preferred</li></ul><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Accounting Specialist

Styles Property Management

<p><b>Job Overview</b><br/>We are seeking a dynamic and detail-oriented Accounts Payable Specialist to join our finance team. In this role, you will be responsible for managing the company's outgoing payments, ensuring accuracy and compliance with financial policies and procedures. Your expertise will help maintain smooth financial operations, support vendor relationships, and uphold the integrity of our accounting processes. This position offers an exciting opportunity to contribute to a fast-paced environment where your skills in accounting software, data entry, and financial concepts will shine. Yardi Experience required.</p><p><b>Duties</b></p><ul><li>Process all accounts payable transactions accurately and efficiently using various accounting software such as Yardi, CRMiq, or QuickBooks.</li><li>Verify invoices against purchase orders, receipts, and contracts to ensure proper authorization and accuracy.</li><li>Reconcile vendor statements and resolve discrepancies promptly to maintain positive vendor relationships.</li><li>Prepare and review journal entries related to accounts payable activities, ensuring compliance with GAAP (Generally Accepted Accounting Principles).</li><li>Maintain detailed records of all transactions, including invoice processing, approvals, and payments for audit purposes.</li><li>Assist with month-end closing activities by performing account reconciliations and analyzing payable data.</li><li>Support compliance with SOX (Sarbanes-Oxley Act) controls by documenting processes and conducting internal audits as needed.</li><li>Collaborate with the human resources department on benefits administration and payroll management tasks when required.</li><li>Contribute to process improvements by recommending efficiencies in accounts payable workflows and utilizing tools like ADP, Kronos, or UltiPro.</li></ul><p><b>Skills</b></p><ul><li>Strong understanding of accounting principles, double entry bookkeeping, debits &amp; credits, and general ledger accounting.</li><li>Proficiency in accounting software.</li><li>Experience with accounts payable functions within public accounting or corporate environments.</li><li>Knowledge of financial concepts related to accounts receivable, payroll management, and governmental accounting standards.</li><li>Excellent data entry skills with high accuracy (10 key typing proficiency).</li><li>Analytical mindset with the ability to perform account reconciliation and analyze financial data effectively.</li><li>Familiarity with HRIS systems like ADP or UltiPro for benefits administration and payroll processing.</li><li>Ability to perform journal entries and maintain detailed bookkeeping records efficiently.</li><li>Strong organizational skills combined with attention to detail to ensure compliance with internal controls such as SOX.</li><li>Effective communication skills for collaborating across departments including finance, HR, and external vendors. Join us as an Accounts Payable Specialist where your expertise will drive operational excellence! We value energetic professionals eager to make a meaningful impact through meticulous financial management and innovative process improvements. If you thrive in a collaborative environment that celebrates precision and proactive problem-solving, we want to hear from you!</li></ul><p>Job Type: Full-time</p><p>Pay: $21.00 - $26.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: Remote</p>

Accounts Payable Specialist

Berrey Family Dentistry

<p><b>Overview</b><br/>We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and ensuring smooth administrative workflows. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent communication skills, and possess a proactive attitude to support daily office functions. This paid position offers an exciting opportunity to develop your organizational and clerical skills while contributing to a positive office atmosphere.</p><p><b>Responsibilities</b></p><ul><li>Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly</li><li>Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette</li><li>Handle incoming and outgoing correspondence, including emails, mail, and packages</li><li>Maintain appointment calendars and schedule meetings using Microsoft Office and Google Workspace tools</li><li>Perform data entry, filing, and document proofreading to ensure accuracy and organization of records</li><li>Support office management tasks such as supply inventory, basic bookkeeping with QuickBooks, and record keeping</li><li>Assist with administrative duties including copying, scanning, and organizing documents as needed</li></ul><p><b>Qualifications</b></p><ul><li>Proven office experience with strong clerical skills and familiarity with office management procedures</li><li>Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Experience with multi-line phone systems and professional phone etiquette</li><li>Bilingual abilities are highly desirable to effectively communicate with diverse clients and staff</li><li>Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively</li><li>Attention to detail in proofreading, data entry, and record keeping activities</li><li>Previous experience as a dental or medical receptionist or personal assistant is a plus but not required</li><li>Knowledge of bookkeeping software such as QuickBooks is advantageous</li></ul><p>Join us in creating a welcoming environment where professionalism meets positivity! This role is an excellent stepping stone for those passionate about office administration, customer service, or healthcare reception. We value proactive individuals eager to support our team&rsquo;s success while developing their career in a dynamic setting.</p><p>Pay: From $23.00 per hour</p><p>Benefits:</p><ul><li>Employee assistance program</li><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li></ul><p>Work Location: In person</p>

Front Desk Receptionist

Fargo Funding LLC

<p>MUST FOLLOW US ON BOTH LINKEDIN AND INSTAGRAM TO BE FURTHER CONSIDERED</p><p>Fargo Funding on LinkedIn</p><p>@fargofunding on Instagram</p><p><b>Job Overview</b><br/>We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring smooth office operations, providing exceptional customer service, and supporting various administrative tasks. This position requires proficiency in office management, strong communication skills, and the ability to multitask effectively in a fast-paced environment.</p><p><b>Duties</b></p><ul><li>Manage front desk operations, including greeting visitors and handling inquiries.</li><li>Answer and direct calls using a multi-line phone system, demonstrating excellent phone etiquette.</li><li>Perform data entry tasks accurately and efficiently, maintaining organized records.</li><li>Assist with calendar management, scheduling appointments, and coordinating meetings.</li><li>Provide clerical support such as filing, proofreading documents, and managing correspondence.</li><li>Utilize Microsoft Office and Google Workspace for document creation, spreadsheets, and presentations.</li><li>Maintain office supplies inventory and assist with bookkeeping tasks as needed.</li><li>Offer customer support by addressing client inquiries and resolving issues promptly.</li><li>Collaborate with team members to ensure effective communication and workflow within the office.</li><li>Support dental or medical reception duties as required, ensuring patient information is handled confidentially.</li></ul><p><b>Requirements</b></p><ul><li>Proven experience in an administrative role or similar position is preferred.</li><li>Proficiency in QuickBooks is a plus; familiarity with bookkeeping practices is advantageous.</li><li>Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.</li><li>Excellent organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail.</li><li>Bilingual candidates are encouraged to apply to enhance communication with diverse clientele.</li><li>Previous experience as a dental or medical receptionist is beneficial but not mandatory.</li><li>Strong typing skills and familiarity with data entry processes are essential.</li><li>Demonstrated customer service experience with a focus on providing support in a professional manner.</li><li>Ability to manage time effectively and prioritize tasks to meet deadlines. Join our team as an Administrative Assistant where you can contribute your skills while growing professionally in a supportive environment!</li></ul><p>Job Types: Full-time, Contract</p><p>Pay: $55,000.00 - $70,000.00 per year</p><p>Work Location: Remote</p>

Administrative Assistant

Enterprise Mobility

<div><h3 class="jobSectionHeader"><b>Overview</b></h3><div>
Enterprise Mobility operates the Enterprise Rent-A-Car, National Car Rental, and Alamo car rental brands and has frequently been named one of the top places to work. Enterprise Mobility is the largest and fastest growing privately owned automotive rental and leasing company in North America and we are hiring now! We are working towards our shared vision to be the world's best and most trusted mobility company.</div><div></div><div><br>
The National/Alamo brand of Enterprise Mobility has an exciting opportunity for a Customer Experience Representative (CXR). The Customer Experience Representative provides superior, friendly, and efficient transactions and offering company approved services and products to provide a positive experience for all customers. This position also facilitates the rental process through verification and documentation of all necessary driver information to provide for an efficient and timely rental and return experience.</div><div></div><div><br>
This pay for this position starts at $20.73</div><div></div><div><br>
This position is located at Miami International Airport - 3900 NW 25th Str Miami, FL 33142</div><div></div><div><br>
We offer:</div><ul><li>
Paid time off</li><li>
Employee rental car discounts</li><li>
Retirement savings plan including 401k with matching profit sharing</li><li>
Health Insurance</li><li>
Life Insurance</li><li>
Dental Insurance</li><li>
Vision Insurance</li><li>
Training and development</li></ul><div></div><div><br>
Apart from religious observation, must be willing to work 7-days a week including weekends and holidays. Available schedules listed below:</div><div></div><div><br>
Thursday- Monday 6:00 pm - 2:30 am Tuesday/Wednesday: OFF</div><div>
Thursday- Monday 4:30 pm - 1 am Tuesday/Wednesday: OFF</div><div></div><h3 class="jobSectionHeader"><b><br>
Responsibilities</b></h3><div>
We are hiring now for immediate openings. Responsibilities include:</div><ul><li>
Meet and greet customers in a professional, friendly, and timely manner</li><li>
Provide superior, efficient customer service by understanding and communicating rental terms and conditions, vehicle features and other services</li><li>
Use Company approved sales and service techniques to determine customer needs and offer optional protection products, upgrades, fuel options and other additional equipment</li><li>
Offer additional customer assistance by offering directions, maps, local area information, and appropriate service information</li><li>
Answer incoming calls for reservations, rate quotes, general questions and answers, provide information and resolution for customers, other branches, and other vendors</li><li>
Place outgoing calls for callback management, and miscellaneous calls as assigned</li><li>
Assist to assess condition of rental upon return</li><li>
Notify Management of any known customer problems</li><li>
Notify Management of any known vehicle problems and any required vehicle maintenance</li><li>
Continuously build knowledge and skills, pursue on the job training and development opportunities and any company sponsored classroom training</li><li>
Perform miscellaneous and backup duties job-related duties as assigned</li><li>
Seek to improve job performance through self-assessment, skill development, training and goal setting</li><li>
Maintain a regular and reliable level of attendance and punctuality</li><li>
Perform miscellaneous job-related duties as assigned</li></ul><div></div><div><i><br>
Equal Opportunity Employer/Disability/Veterans</i></div><div></div><h3 class="jobSectionHeader"><b><br>
Qualifications</b></h3><ul><li><div>
Must be at least 18 years old</div></li><li><div>
High School Diploma or G.E.D. required</div></li><li><div>
Must have a minimum of 2 years of customer service or sales experience in retail, guest services, or administrative support</div></li><li>
Must possess a valid driver&rsquo;s license with no more than 2 moving violations and/or at-fault accidents on driving record in the past 3 years</li><li>
No drug or alcohol related conviction on driving record in the past 5 years</li><li>
Must be willing to accept $20.73/hour</li><li>
Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future.</li><li>
Apart from religious observation, must be willing to work 7-days a week including weekends and holidays. Available schedules listed below:<div>
Thursday- Monday 6:00 pm - 2:30 am Tuesday/Wednesday: OFF</div><div>
Thursday- Monday 4:30 pm - 1 am Tuesday/Wednesday: OFF</div></li></ul></div>

Customer Experience Representative - Miami International Airport

Explore 133+ Bookkeeper quickbooks enterprise implementation specialist quickbooks ies enterprise required in Miami this March. Find roles across top companies and apply now to boost your career.