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administrative assistant ii

brokerage administrative assistant

Ackerman & Co., LLc

<p><b>Job Overview</b><br/>We are seeking a dynamic and detail-oriented Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our brokerage operations, providing exceptional administrative support to ensure smooth daily functions. This position offers an exciting opportunity to be part of a fast-paced environment where your skills in office management and customer service will shine. The ideal candidate is proactive and possesses a strong foundation in clerical and administrative tasks.</p><p>QUALIFICATIONS:</p><ul><li>Good organizational and interpersonal skills</li><li>Good written and verbal communication skills</li><li>Good computer skills; proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), with strong skills in Word and Excel</li><li>Good proofreading skills</li><li>Substantial experience with real estate business and contracts</li><li>Familiarity with real estate data services (e.g., CoStar, LandVision, Reonomy, Rethink+ CRM)</li><li>Familiarity with internet searches and web sites</li><li>Some marketing experience / AI a plus</li></ul><p>RESPONSIBILITIES:</p><ul><li>Provide general administrative support for several brokers, who are independent contractors with Ackerman &amp; Co., in general &ndash; typing, filing, handling telephone calls, DocuSign and other business needs</li><li>Prepare regular reports to clients, as required</li><li>Maintain updated hard copy and network (computer) files of all real estate contracts; make contractual changes as required</li><li>Prepare commission vouchers and property comparison charts</li><li>Perform property and tenant reports from subscription data sources (CoStar property and tenant, etc.)</li><li>Provide support for special projects, such as large mailings, proposals, and presentations</li><li>Willing to learn specialized software and other skills, if required</li><li>Willing to accept additional responsibilities as required, including reception duties and mailroom duties</li></ul><p>Join us as a Brokerage Administrative Assistant and become an essential part of our energetic team! Your dedication will help us deliver outstanding service while fostering a positive work environment. We value proactive individuals who thrive on organization, communication, and supporting our clients every step of the way.</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Brokerage Administrative Assistant

JAS Worldwide

<div></div><div><div>JAS is an international, non-asset-based supply chain services and solutions company. Our services include air and ocean freight forwarding, contract logistics, customs brokerage, distribution, inbound logistics, truckload brokerage and other supply chain management services, including consulting, the coordination of purchase orders and customized management services.</div><div></div>
This is a 10-Week Project-Based Internship, where you&rsquo;ll gain hands-on experience, work cross-functionally within local departments, branches, and other JAS offices around the globe. As an operations intern you will assimilate how international shipments and supporting data are planned, executed, managed, and monitored on various management levels.<br>
This opportunity offers regular engagement with a wide array of stakeholders, to help foster a deep understanding of global logistics operations. Providing exposure and job shadowing in various JAS Departments including, but not limited to: Air/Ocean Freight, Import/Exports, Customs Brokerage, Warehousing, and Sales. Providing a wholistic understanding of the logistics industry while gaining valuable insights into the decision-making processes and strategic approaches of a global supply chain leader.<br>
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CANDIDATE GUIDANCE &amp; SELECTION NOTICE:<br>
We strongly encourage all candidates to review all active internship postings and their attached project scope before applying. Each project scope is unique and tailored to the needs of the department and initiative it supports.<br>
We will only move forward with candidates whose experience and qualifications closely align with the specific project scope for each internship position. This ensures that selected candidates can effectively contribute to the success of the assigned project while also supporting the intern&rsquo;s own professional development and alignment with their field of study or degree path.<div></div><div>
What to Expect</div><div>
This internship is designed to provide you with a comprehensive view of the logistics industry, with all work conducted in a professional, climate-controlled office environment. You&rsquo;ll engage in learning, shadowing, and project work that culminates in a capstone presentation to JAS leadership.</div><div>
Set your course with JAS Worldwide, where your curiosity and innovation will help shape the future of global logistics.</div><div></div><div>
Project Scope - Scalable Training Framework Development</div><div><i>
This project focuses on transforming existing desk references into structured, role‑specific training materials that support consistent, scalable learning across Operations. The intern will work closely with the OXT (Operational Excellence &amp; Transformation team) to convert current process documents into interactive microlearning modules using the EZ Generator course‑creation tool. The goal is to standardize training content, improve clarity, and ensure each module aligns with the expectations of the role it supports.</i><br>
<i>Key deliverables include converting 5&ndash;8 desk references into interactive modules across functions (Air, Ocean, Customs Brokerage, etc.), developing a standardized template for future content builds, and establishing formatting and instructional design guidelines. The intern will also present recommendations for broader rollout and long‑term adoption. This project contributes to a more reliable training library and enhances onboarding consistency across departments.</i></div><div></div><div>
RESPONSIBILITIES</div><ul><li>
Hands-On Learning: Work directly within a local operational branch or corporate office to gain an understanding of JAS&rsquo;s international forwarding operations.</li><li>
Software Exposure: Learn and actively perform tasks using CargoWise (C1), the leading software in the freight forwarding industry.</li><li>
Cross-Functional Exposure: Shadow and collaborate with various JAS departments, including Air/Ocean Freight, Imports/Exports, Customs Brokerage, Warehousing, and Sales, to gain a holistic view of operations.</li><li>
Business Process Management: Comprehend and contribute to tasks related to business process management and support strategic alignment across business rules and KPIs.</li><li>
KPI Analysis: Assist in establishing metrics, conducting analysis, and generating reports to monitor performance and identify areas for improvement.</li><li>
Leadership Engagement: Participate in regional management review calls and interact with senior leaders to gain insight into strategic decision-making.</li><li>
Performance Reporting: Help create performance reports that provide actionable insights for operational improvement.</li><li>
Supportive Functions: Gain exposure to related functions such as ISO standards, Sustainability initiatives, IT, Finance, and Sales.</li><li>
Process Improvement: Research and propose innovative solutions for enhancing efficiency, with an emphasis on collaboration and alignment.</li><li>
Project-Based Contribution: Lead a focused project designed to improve business processes, enhance operational efficiency, or refine data accuracy.</li></ul><div></div><div>
QUALIFICATIONS:</div><ul><li>
Enrolled as a Junior or Senior in college with a minimum 3.0 GPA.</li><li>
Preferred fields of study: Human Resources, Business Administration, Organizational Leadership, Psychology, or Sociology.</li><li>
Proficient in Microsoft Office Suite; experience with data analytics tools is a plus.</li><li>
Strong analytical, organizational, and multitasking skills.</li><li>
Excellent verbal, written, and presentation abilities.</li><li>
Self-motivated and capable of working both independently and in a team environment.</li><li>
Fluent in English, with the ability to evaluate and resolve problems effectively.</li></ul><div></div><div><i>
JAS Forwarding (USA), Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.</i><br>
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<i>Where required by state law and/or city ordinance; this employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee&rsquo;s Form I-9 to confirm work authorization.</i></div><div></div><div>
NOTICE TO APPLICANTS<br>
<br>
JAS USA IS A CUSTOMS BROKER, GOVERNED BY FEDERAL REGULATION. FEDERAL REGULATIONS PROVIDE THAT JAS MAY HAVE IT BROKERAGE LICENSE SUSPENDED OR REVOKED IF IT &ldquo;KNOWINGLY EMPLOYED, OR CONTINUES TO EMPLOY, ANY PERSON WHO HAS BEEN CONVICTED OF A FELONY, WITHOUT WRITTEN APPROVAL OF THAT EMPLOYMENT FROM THE ASSISTANT COMMISSIONER.&rdquo; JAS WILL PERFORM A BACKGROUND CHECK TO DETERMINE IF YOU HAVE BEEN CONVICTED OF A FELONY AND IF SO, ABSENT SPECIAL CIRCUMSTANCES, YOU WILL NOT BE HIRED OR WILL BE TERMINATED IMMEDIATELY.</div></div><div></div>

Human Resources Intern

Shriners Children's

<div><div>The Executive Administrative Assistant for Shriners Children&rsquo;s Research Institute (SCRI) reports to and provides primary administrative and operational support to the Director of SCRI who is responsible for the oversight of the Research Institute. The Executive Administrative Assistant coordinates all official correspondence requiring the Director of SCRI&rsquo;s approval and dissemination. The Executive Administrative Assistant effectively manages multiple projects, programs and initiatives within the institute as directed, understands the requirements of the other members of the institute, and prioritizes allocation of the executive&rsquo;s time when discerning scheduled events or meetings. The Executive Administrative Assistant will demonstrate willingness and ability to be flexible, function as a team player, multi-task, and prioritize assignments to meet time-sensitive deadlines. The Executive Administrative Assistant demonstrates/exhibits excellent communication skills, verbal and written, as well as professional acumen in interpersonal interactions.</div><br>
<ul><li>
Serve as the on-site administrative lead for the Shriners Children&rsquo;s Research Institute (SCRI), providing comprehensive administrative and operational support in a newly established and rapidly growing research environment.</li><li>
Provide direct administrative support to the Director of SCRI, including calendar management, meeting coordination, prioritization of requests, and management of competing demands on executive time.</li><li>
Coordinate all official correspondence requiring review, approval, or dissemination by the Director or SCRI leadership.</li><li>
Maintain a consistent on-site presence to support daily operations, serve as a point of contact for visitors, and ensure smooth coordination of activities within the Research Institute.</li><li>
Greet and coordinate with contractors, vendors, consultants, visiting scientists, and institutional partners involved in the development and operation of the SCRI facility.</li><li>
Support planning and logistics related to the build-out of laboratory and office space, including scheduling, access coordination, and communication with internal and external stakeholders.</li><li>
Assist with onboarding and support of new scientific staff, investigators, and research personnel, including coordination of workspace, meetings, and on-site needs.</li><li>
Coordinate and support on-site meetings, recruitment activities, site visits, and institute-hosted events.</li><li>
Process and track administrative items such as expense reports, reimbursements, and other documentation for the
<br>
Director and leadership as required.</li><li>
Manage multiple projects, initiatives, and deadlines simultaneously in a fast-paced and evolving environment.</li><li>
Demonstrate flexibility, sound judgment, and the ability to adapt to changing priorities inherent in a growing research institute.</li><li>
Maintain a high level of professionalism, discretion, and confidentiality in all interactions.</li><li>
Exhibit strong written and verbal communication skills and the ability to work effectively with executive leadership, scientific staff, and external partners.</li></ul><div></div><div><br>
This is not an all-inclusive list of this job&rsquo;s responsibilities. The incumbent may be required to perform other related duties and participate in special projects as assigned.</div><div><br>
Required:</div><ul><li>
2-4 years of executive-level administrative support, research administration, operations coordination or a related professional environment</li><li>
Bachelor's Degree in Accounting, Finance, Business Administration, etc</li></ul></div>

Executive Administrative Assistant

Ogletree Deakins

<div>Position Summary:
<div>
Our Atlanta, GA office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div><i>
Please note, we are not working with outside recruiters for this position.</i>
</div>Benefits:
<div>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Practice Assistant

Robert Half

<div>
 We are looking for a proactive and detail-oriented Administrative Assistant to join our team in Atlanta, Georgia. This is a long-term contract position where you will play a key role in ensuring smooth day-to-day operations by providing essential administrative support. If you excel in organization, multitasking, and maintaining professionalism, we invite you to apply.
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 Responsibilities:
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 &bull; Oversee calendar management and scheduling, ensuring all appointments and meetings are organized efficiently.
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 &bull; Prepare and edit documents, presentations, and reports in a timely manner.
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 &bull; Coordinate meeting arrangements, including ordering supplies, setting up spaces, and managing follow-up tasks.
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 &bull; Maintain and organize both electronic and physical filing systems for easy access and retrieval.
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 &bull; Manage office inventory and handle the ordering of supplies to support operational needs.
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 &bull; Assist with special projects and departmental tasks as required, adapting to changing priorities.
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 &bull; Handle sensitive and confidential information with discretion and professionalism.
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 &bull; Respond to inbound calls and inquiries, ensuring prompt and courteous communication.
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 &bull; Perform receptionist duties, including greeting visitors and managing front desk operations.
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 &bull; Proven experience as an Administrative Assistant or in a similar role.
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 &bull; Proficiency in data entry and managing records with accuracy.
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 &bull; Strong organizational skills and attention to detail.
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 &bull; Ability to handle inbound calls professionally and efficiently.
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 &bull; Familiarity with administrative office procedures and practices.
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 &bull; Excellent communication skills, both verbal and written.
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 &bull; Ability to manage multiple tasks and deadlines effectively.
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 &bull; High level of discretion and integrity when handling confidential information.
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  Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
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  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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  &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
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Administrative Assistant

Sands Investment Group

<div>Sands Investment Group (SIG) is hiring a high-performing Senior Commercial Real Estate Advisor to join our team. Whether you have a few years of experience, or a track record of 8 figure deal volume, we offer the tools, deal flow, and support to help you scale a multimillion dollar brokerage business<br>
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This is a 100% commission based role designed for entrepreneurial professionals who are hungry to grow. Top performers are earning 300K-1M+ annually.<br>
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Why Join SIG?<br>
<ul><li>National Platform with $10.1 billion in closed transactions</li><li>Industry leading lead generation tools, proprietary systems, and full time marketing engine built by brokers</li><li>One-on-one mentorship with Managing Directors and senior producers</li><li>Access to $1.5 billion in inventory<br>
</li></ul><br>
<br>
What You'll Do<br>
<ul><li>Drive lead generation and nurture relationships with investors and property owners</li><li>Oversee full deal pipeline: listings, marketing, negotiations, LOIs, PSAs, due diligence, and closings</li><li>Collaborate with your team and marketing staff to bring deals to market</li><li>Produce Broker Opinion of Values (BOVs), pull comps, and pitch opportunities</li><li>Own key accounts and client relationships within your product specialization</li></ul><br>
Who Are You<br>
<ul><li>5+ Years in commercial real estate, or investment sales</li><li>Proven closer or producer looking for a stronger platform</li><li>Licensed Real Estate Agent or actively pursuing licensing</li><li>Comfortable with CRM systems, data tools, and financial analysis</li><li>A culture fit: Collaborative, Coachable, Communicative, and Consistent</li></ul><br>
Compensation<br>
<ul><li>100% commission-based role, no cap on earnings</li><li>Senior Advisors earn 150K-300K with top performers exceeding 500K+</li><li>Includes access to SIG's national inventory, CRM, marketing systems, and training</li></ul><br>
Office Location<br>
Offices In: Atlanta, Austin, Charleston, Charlotte, Chicago, Fort Lauderdale, Los Angeles, Nashville, and Philadelphia</div>

Senior Commercial Real Estate Advisor

American Southern Insurance Company

<p><b>Summary:</b></p><p>Responsible for assisting with front office support, as well as accounting and compliance functions, and providing administrative support to the President &amp; CEO. This position supports daily administrative operations, financial reporting activities, and required state and regulatory filings.</p><p>This is a developing position. Responsibilities may be added to or adjusted based on the needs of the business.</p><p><b>Essential Duties and Responsibilities:</b></p><p>&middot; Answers and routes incoming mainline phone calls.</p><p>&middot; Greets visitors.</p><p>&middot; Serves as administrative assistant to the President &amp; CEO, including scheduling, correspondence, and general support.</p><p>&middot; Prepares and submits state surplus lines filings.</p><p>&middot; Serves as backup for preparing and processing company deposits.</p><p>&middot; Completes NAIC uploads as required.</p><p>&middot; Prepares and submits Florida &amp; New York state filings.</p><p>&middot; Assists with additional state compliance filings.</p><p>&middot; Processes salvage recoveries and related documentation.</p><p>&middot; Prepares the Daily Cash Report.</p><p>&middot; Sets up new agencies within internal systems and ensures required documentation is obtained.</p><p>&middot; Assists with surety compliance documentation and filings.</p><p>Non-essential Duties and Responsibilities:</p><p>&middot; Performs other duties as assigned.</p><p><b>Knowledge, Skills and Abilities:</b></p><p>&middot; Ability to perform each of the essential duties satisfactorily.</p><p>&middot; Professional verbal and written communication skills.</p><p>&middot; Strong organizational and time management skills.</p><p>&middot; Accurate data entry skills and strong attention to detail.</p><p>&middot; Ability to manage multiple priorities and meet deadlines.</p><p>&middot; High level of discretion and ability to maintain confidentiality.</p><p>&middot; Proficiency in Microsoft Office and ability to learn internal systems.</p><p>&middot; Ability to work independently and as part of a team.</p><p><b>Education and/or Experience:</b></p><p>&middot; High school diploma or equivalent required.</p><p>&middot; Prior administrative, accounting, insurance, or executive support experience preferred, but not required.</p><p>Physical Demands and Work Environment:</p><p>&middot; Normal office environment.</p><p>&middot; The employee is regularly required to sit for extended periods of time.</p><p>&middot; While performing the duties of this position, the employee is regularly required to talk, see, and hear.</p><p>&middot; While performing the duties of this position, the employee is regularly required to use hands and fingers to operate office equipment.</p><p>Pay: $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative/Accounting Assistant

Explore 111+ Brokerage administrative assistant in Atlanta this March. Find roles across top companies and apply now to boost your career.