administrative assistant

Lawrence Hall

Job Overview Lawrence Hall is seeking a highly organised and proactive Executive Assistant to support our senior leadership team in Atlanta, Georgia, United States. This is a full-time position offering a competitive hourly rate of $25 - $40 USD per hour. As a key member of our administrative staff, you will ensure the smooth and efficient operation of our executive office, enabling our leaders to focus on our core mission. Founded in 1865, Lawrence Hall is a leading non-profit, community-based human services organisation dedicated to helping children, youth, and families heal from the effects of trauma. We provide essential services including foster care, mental health support, special education, and workforce development to empower young people to build resilience, achieve stability, and thrive. The successful candidate will join a compassionate team committed to making a tangible difference in the community. Responsibilities • Provide comprehensive administrative and logistical support to senior executives. • Manage complex and dynamic diaries, schedule appointments, and coordinate internal and external meetings. • Arrange domestic and international travel, including flights, accommodation, and detailed itineraries. • Prepare and edit correspondence, reports, presentations, and other important documents with a high degree of accuracy. • Handle confidential information with the utmost discretion and professionalism. • Act as a primary point of contact between executives and various internal and external stakeholders. • Process expenses, manage invoices, and assist with budget tracking. • Organise and coordinate team events, meetings, and conferences from conception to completion. Qualifications • Proven experience in an Executive Assistant or similar high-level administrative role. • Exceptional organisational, planning, and time-management skills. • Excellent written and verbal communication abilities with strong attention to detail. • A high level of proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). • The ability to multitask and prioritise a demanding daily workload in a fast-paced environment. • A proactive approach to problem-solving and a strong capacity for independent decision-making. • Strong interpersonal skills and the ability to build professional relationships with stakeholders at all levels. • A commitment to discretion and confidentiality is essential for this role. • Experience within the non-profit sector is desirable but not essential.

Executive Assistant

SIMONA AMERICA Group

Summary/Objective The Executive Assistant provides high-level administrative support to the CEO and Executive Team, ensuring smooth operations, effective communication, and strong coordination across multiple company sites. This role requires exceptional organizational skills, professionalism, and the ability to manage sensitive information with discretion. While based in the Corporate Office, the Executive Assistant will support leaders across various locations and will travel periodically to company sites and event venues.Essential FunctionsReasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.Key Responsibilities:Executive SupportProvide comprehensive administrative support to the CEO and Executive Team.Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.Attend meetings on behalf of executives, take detailed notes, and prepare accurate minutes.Communication &amp; DocumentationDraft, edit, and prepare letters, memos, reports, contracts, presentations, invoices, and other documents.Receive and review incoming communications for the CEO; determine priority, summarize key points, and distribute appropriately.Serve as a professional point of contact between executives and internal/external stakeholders.Travel &amp; LogisticsArrange domestic and occasional international travel, including flights, accommodations, transportation, and itineraries.Coordinate logistics for off-site meetings, events, and executive visits.Travel to company sites and prospective event venues to evaluate locations, support planning efforts, and ensure readiness for scheduled events.Office &amp; Operational SupportMaintain organized records and filing systems.Manage office inventory, order supplies, and oversee basic bookkeeping tasks.Support preparation and coordination of company events, leadership meetings, and special projects.Site EngagementTravel to company locations to gain operational understanding and support executive initiativesQualifications and Skills:Bachelor&rsquo;s degree preferred; equivalent experience considered.3&ndash;5 years of executive administrative experience supporting senior leaders.Strong writing, editing, and document-preparation skills.Proficient in English, other European languages a plusProficiency in Microsoft Office Suite and modern collaboration tools.Competencies:Engaged team player with the ability to work effectively across diverse cultures, business units, and leadership styles.Strong interpersonal, written, and verbal communication skills with the ability to interact professionally at all levels of the organization.Highly self-motivated, detail-oriented, and action-driven, with the ability to anticipate needs and work independently.Demonstrated ability to handle confidential information with integrity and sound judgment.Travel RequiredTravel: 10%Supervisory Responsibility No supervisory responsibilities for this position.Work Environment This job is performed in an office setting.Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Position Type/Expected Hours of Work This is a full-time salary exempt position. Hours of work are general Monday through Friday, 8 hours per day. 40 hours per week. Some overtime is expected.AAP/EEO Statement SIMONA AMERICA Group is an Equal Opportunity EmployerOther Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Pay: $75,000.00 - $85,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Referral program</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Executive Assistance: 3 years (Required)</li></ul>Language:<ul><li>Spanish (Preferred)</li><li>German (Preferred)</li></ul>Location:<ul><li>Atlanta, GA 30339 (Preferred)</li></ul>Work Location: In person

Executive Assistant to the CEO

Reed Smith LLP

<div>
 
 Position Summary
 
 
 
 The Alumni Relations Administrative Specialist provides day-to-day administrative support to the alumni relations team. This role performs a variety of administrative duties, including scheduling meetings, processing invoices and travel reimbursements, monitoring the alumni relations LinkedIn feed, LinkedIn group, and Outlook inbox, and updating alumni information, job changes, career services information, and related content in the firm's CRM, SharePoint, alumni website, and other alumni relations platforms, as appropriate.
 
 
 
 Job Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Review and manage the alumni relations LinkedIn feed, LinkedIn group, and Outlook inbox, and respond as appropriate.
 </li>
 <li>
 Update information in the firm's CRM and SharePoint databases, including alumni job changes.
 </li>
 <li>
 Update alumni relations career services databases/platforms, including candidate information and job postings in SharePoint and on the alumni website.
 </li>
 <li>
 Compile content for internal and external use and post to websites and platforms as needed.
 </li>
 <li>
 Assist with alumni events, including reviewing alumni lists and related event information.
 </li>
 <li>
 Assist with scheduling meetings.
 </li>
 <li>
 Process invoices and travel reimbursements.
 </li>
 <li>
 Perform other duties as assigned.
 
 
 </li>
 </ul>
 
 Job duties and responsibilit
 
 
 i
 
 
 es included are not exhaustive and may be supplemented as
 
 
 necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.
 
 
 
 
 Requirements
 
 
 
 
 Education:
 
 Bachelor's degree in a professional discipline required.
 
 
 
 Experience:
 
 Minimum of 2 years in a human resources or marketing administrative role, ideally within a professional services firm.
 
 
 
 Skills
 
 
 
 <ul>
 <li>
 Strong knowledge of Microsoft Office products, including Word, Excel and PowerPoint, 3E accounting software and Emburse travel and expense management software.
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Effective written and verbal communication skills, with the ability to interact professionally with colleagues and external contacts.
 </li>
 <li>
 Ability to work effectively with colleagues at all levels of the firm, establish positive working relationships, and respond to challenging situations with professionalism.
 </li>
 <li>
 Ability to follow established procedures, use appropriate discretion in routine matters, and maintain confidentiality.
 </li>
 <li>
 Highly motivated, flexible, adaptable to change, and able to contribute creative ideas to support alumni engagement initiatives.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 Supervisory responsibilities:
 
 None
 
 
 
 Equipment used:
 
 Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc.
 
 
 
 Essential Job Functions
 
 
 
 <ul>
 <li>
 Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use.
 </li>
 <li>
 Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities.
 </li>
 <li>
 Ability to engage in effective and professional communication.
 </li>
 <li>
 Ability to analyze information, maintain attention to detail, manage multiple priorities, and exercise sound judgment.
 </li>
 <li>
 Ability to access, use, and safeguard confidential and sensitive information while performing job responsibilities in work environments that support confidentiality, privacy, and information security requirements.
 </li>
 <li>
 Ability to work extended hours as required to meet business or project needs.
 
 
 </li>
 </ul>
 
 Working conditions
 
 
 
 Works remotely. Occasionally called upon to work hours in excess of your normal daily schedule. Potential for in-office work requests as needed, so proximity to the office is important.
 
 
 
 Pay ranges
 
 
 
 This is a non-exempt position. The hourly wage range for this role is $22.84 to $31.32 per hour, with an estimated annual compensation range of $47,500 to $57,000, based on expected hours. This represents the presently anticipated pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.
 
 
 <ul>
 <li>
 Pittsburgh, Richmond, Houston, Dallas, Denver, Atlanta &ndash; $22.84 &ndash; $25.96 per hour (approximately $47,500 &ndash; $54,000 annually based on expected hours)
 </li>
 <li>
 Miami &ndash; $24.36 &ndash; $27.69 per hour (approximately $47,500 &ndash; $54,000 annually based on expected hours)
 </li>
 <li>
 Philadelphia, Wilmington &ndash; $24.28 &ndash; $27.40 per hour (approximately $50,500 &ndash; $57,000 annually based on expected hours)
 </li>
 <li>
 Chicago &ndash; $27.75 &ndash; $31.32 per hour (approximately $50,500 &ndash; $57,000 annually based on expected hours)
 
 
 </li>
 </ul>
 
 Employee Benefits Overview
 
 
 
 Our comprehensive benefits package includes:
 
 
 <ul>
 <li>
 401(k) Retirement Plan
 </li>
 <li>
 Medical Insurance
 </li>
 <li>
 Health Savings Account (HSA)
 </li>
 <li>
 Virtual Health Services
 </li>
 <li>
 Dental Insurance
 </li>
 <li>
 Vision Insurance
 </li>
 <li>
 Accident Insurance
 </li>
 <li>
 Hospital Indemnity Insurance
 </li>
 <li>
 Critical Illness Insurance
 </li>
 <li>
 Life Insurance
 </li>
 <li>
 Short-Term Disability Coverage
 </li>
 <li>
 Long-Term Disability Coverage
 </li>
 <li>
 Flexible Spending Accounts (FSA)
 </li>
 <li>
 Lyra Health Employee Assistance Program (EAP)
 </li>
 <li>
 Paid Family Leave (for eligible Exempt and Non-Exempt staff)
 </li>
 <li>
 Transportation Benefit
 </li>
 <li>
 Back-up Child Care Services
 </li>
 <li>
 College Coach Program
 </li>
 <li>
 Pet Insurance
 </li>
 <li>
 Paid Sick Time (for Exempt staff)
 </li>
 <li>
 Paid Time Off (available to all full-time, non-temporary employees)
 
 
 </li>
 </ul>
 Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan.
 
 
 Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork &amp; Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.
 
 
 Qualified candidates only. No search firms.
</div>

Alumni Relations Administrative Specialist

Franklin Street

<div>Description:

Franklin Street is currently seeking a Receptionist to join our team in Atlanta, GA.
 ** This is a temporary position and will be re-evaluated after 6 months.
The ideal candidate must possess strong written and verbal communication skills, and they are organized, proactive, detail-oriented, and committed to maintaining a professional and inviting office environment. Two years of customer service and multiple phone lines experience preferred. Bilingual in Spanish is preferred but not required.
Position Overview:
The Receptionist serves as the first point of contact for clients, visitors, and team members, creating a professional, welcoming, and positive first impression for all who enter or contact the organization. We are seeking a vibrant, customer-focused individual with exceptional interpersonal skills who enjoys engaging with people and providing outstanding service. The receptionist will answer the multi-line phone, greet guests, perform general administrative duties, complete clerical tasks and projects, and assist the operations manager in support of our corporate, real estate, and insurance teams.<ul><li>
Answers multiple-line phones in a professional and efficient manner.</li><li>
May respond to customer questions and complaints and/or route to appropriate party.</li><li>
Represents the Company to guests and clients - welcoming visitors, answering and/or referring inquiries.</li><li>
Performs general clerical duties i.e. filing, checking/delivering mail, etc.</li><li>
Manages incoming and outgoing mail and shipping.</li><li>
Performs general computer duties, i.e. Data entry, managing websites, A/P posting, etc.</li><li>
Maintains office supply inventory, checking stock levels, placing and expediting orders for supplies, verifying receipt of supplies and reconciling billing.</li><li>
Ensure coffee machines and beverage stations are well-maintained, stocked, and operational to support a positive employee and visitor experience.</li><li>
Provides technical support for all training and office-wide meetings held in the office.</li><li>
Assists with booking travel for incoming guests to the office</li><li>
Assists with arranging catering or food delivery for meetings.</li><li>
Provides administrative support to the Operations manager as well as business partners and senior executives.</li><li>
Assist with all new hire processes</li><li>
Maintains cleanliness and organization of office common areas to provide a clean, hospitable, and safe environment for employees and guests.</li><li>
Performs light clean-up / maintenance duties for the office conference room, break areas, and refrigerators etc.</li><li>
Submit and monitor maintenance requests, coordinating with building management and service providers as needed.</li><li>
Coordinate parking validation procurement and provide validations to guests, clients, and visitors as required.</li><li>
Provide additional phone coverage when necessary to help support the other offices.</li><li>
Schedules appointments and assists with making travel arrangements for business partners when necessary.</li><li>
Manages conference room schedules and provides support in setting up company meetings and trainings.</li><li>
Schedules office meetings and trainings.</li><li>
Performs other duties as assigned.</li><li>
Assists in planning and execution of welfare events and philanthropic activities</li></ul>
Requirements:
<ul><li>Prefer at least 2 years of switchboard experience and experience with multiple phone lines.</li><li>
Prefer at least 2 years of customer service experience.</li><li>
Ability to represent the company professionally in front of guests with hospitality and customer service.</li><li>
Must be dependable and present a professional appearance and demeanor at all times. Please note, in this role, a professional business office appearance requires that no tattoos or piercings are visible.</li><li>
Strong written and verbal communication skills (both in person and over the phone). Must be able to speak clearly and concisely. The ability to comprehend, speak, and write fluently in English at a professional level is required.</li><li>
Must be neat, organized, and able to multitask in a fast-paced business environment.</li><li>
Exemplary interpersonal skills and service orientation, and ability to interface effectively at all levels of the organization.</li><li>
Ability to follow documented procedures and standards.</li><li>
Proficiency on computer skills including MS Office applications (SharePoint, Excel, Word, Outlook, Power Point, Publisher), database applications, and related software is required as is the ability to actively research basic information on the internet.</li><li>
Ability to touch-type accurately at 55-60 wpm or higher required.</li></ul>
About Franklin Street:
Franklin Street is a family of full-service real estate companies focused on delivering value-added solutions to meet clients&rsquo; evolving needs. Through a collaborative philosophy of leveraging the resources, expertise, and experience of each of its divisions&mdash;Real Estate, Capital, Insurance, Property Management, and Project Management&mdash;Franklin Street offers unmatched value and optimal solutions for clients nationwide.
Franklin Street is a family of full-service real estate companies focused on delivering value-added solutions to meet clients&rsquo; evolving needs. Through a collaborative philosophy of leveraging the resources, expertise, and experience of each of its divisions&mdash;Real Estate, Capital, Insurance, Property Management, and Project Management&mdash;Franklin Street offers unmatched value and optimal solutions for clients nationwide.
Make your next career move with Franklin Street. With seven lines of business and nine offices across, that perfect opportunity you&rsquo;ve been looking for is here. We believe in hiring a mix of experienced and new talent to join our team of professionals. Whatever your expertise, wherever you are on your career path, Franklin Street is your destination for success.
Learn more about Franklin Street and our award-winning culture at www.FranklinSt.com.
Must be able to successfully pass pre-employment (post-offer) drug screen and background check.
Franklin Street and Lighthouse HR Services is an Equal Opportunity Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, or any other classification protected by law.</div>

Receptionist

Aqualillies

We are looking for a detail-oriented and reliable Remote Data Entry Clerk to join our growing team. This is an excellent opportunity for individuals seeking flexible remote work. You will be responsible for accurately entering, updating, and maintaining company records while ensuring the highest level of data quality.<h3>Key Responsibilities</h3><ul><li>Enter and update data accurately into company databases and spreadsheets.</li><li>Review information for accuracy and correct any errors.</li><li>Organize and maintain digital files and records.</li><li>Verify data and ensure confidentiality at all times.</li><li>Complete assigned tasks within deadlines.</li><li>Communicate with team members regarding data discrepancies when needed.</li><li>Follow company procedures and quality standards.</li></ul><h3>Qualifications</h3><ul><li>High school diploma or equivalent.</li><li>Previous data entry or administrative experience is a plus but not required.</li><li>Strong typing and computer skills.</li><li>Proficiency in Microsoft Excel, Google Sheets, and Microsoft Office.</li><li>Excellent attention to detail and organizational skills.</li><li>Ability to work independently in a remote environment.</li><li>Reliable internet connection and a personal computer.</li></ul><h3>What We Offer</h3><ul><li>100% Remote Work</li><li>Full-Time and Part-Time Opportunities</li><li>Flexible Work Schedule</li><li>Paid Training</li><li>Supportive Team Environment</li><li>Career Growth Opportunities</li><li>Performance-Based Incentives </li></ul><h3> </h3>

Data Entry (Remote)

Salvo Health

<div>
 Salvo Health is looking for experienced
 
 Medical Assistants
 
 to join the team! We are searching for MA's that are experienced in working remotely and making outbound calls to patients.
 
 
 We are seeking a highly organized and detail-oriented Virtual Medical Assistant to provide administrative support to our care team. This position is ideal for a self-motivated individual with strong communication skills and the ability to efficiently manage tasks in a remote work environment.
 
 
 The Virtual Medical Assistant will be responsible for making out-bound calls to patients to conduct intake meetings, will manage documentation in electronic health records (EHRs) including orders and monthly notes, triaging patient messages, and scheduling patient appointments, all while maintaining a high level of confidentiality and professionalism.
 
 
 Our ideal candidate is someone who enjoys the challenges of an early-stage start up, is eager to learn, process oriented, and has a patient-first mindset.
 
 
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Conduct outbound calls to patients to complete patient intake calls
 </li>
 <li>
 Manage patient scheduling, appointments, and follow-ups
 </li>
 <li>
 Handle medical records, data entry, and documentation in EHR systems
 </li>
 <li>
 Monitor, triage, and respond to incoming member messages
 </li>
 <li>
 Ensure all patient records are accurately entered into the EHR system and update them as needed
 </li>
 <li>
 Ensure compliance with HIPAA regulations and maintain patient confidentiality
 </li>
 <li>
 Provide general administrative support to care team and patients
 </li>
 <li>
 Manage patient tasks to ensure timely documentation and communication for all patients
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Proven experience as a medical assistant, virtual medical assistant, or administrative support role in a healthcare setting
 </li>
 <li>
 Experience working with GI conditions preferred
 </li>
 <li>
 Experience working in a remote setting
 </li>
 <li>
 Experience making out-bound calls to patients
 </li>
 <li>
 Strong familiarity with electronic health records (EHR) systems (e.g., Epic, eCW, gGastro)
 </li>
 <li>
 Experience in message triaging, charting, or medical documentation
 </li>
 <li>
 Excellent communication and interpersonal skills, both written and verbal
 </li>
 <li>
 Strong organizational and time management abilities
 </li>
 <li>
 Ability to work independently and handle multiple tasks efficiently
 </li>
 <li>
 Familiarity with telemedicine platforms is a plus
 
 
 
 </li>
 </ul>
 Salvo is a new approach to help millions of Americans facing chronic health conditions, centered on chronic gut health and metabolic conditions from IBS to obesity. Our patients are assigned a &ldquo;whole patient&rdquo; care team and have seven day a week access to app-based care, using Remote Patient Monitoring (&ldquo;RPM&rdquo;) to bill under the patient&rsquo;s insurance. This is a major step forward to go beyond episodic appointments to continuous care at home, and deliver interdisciplinary wraparound care in partnership with the patient&rsquo;s existing local doctor.
 
 
 Salvo is backed by leading health care investors from innovators like Livongo, Ro, Ginger, Forward, Brightline, Tia, and others. Salvo care draws on expertise from Board-certified specialty physicians, registered dietitians, nurses, psychologists, and therapists who have developed our evidence-based protocols, for a personalized, multi-month journey to better health.
 
 
 Salvo is the first to bring a scalable and tech-enabled, more integrative approach to these chronic conditions, going beyond treating only the symptoms in order to identify and address the root causes of chronic illness.
 
 
 Salvo offers a competitive salary and health benefits, a remote work environment, flexible time-off, a larger sense of mission, and professional development and entrepreneurial opportunities. Working alongside a bunch of super talented and friendly people, in a culture that likes to drive constant innovation, and marked by relentless curiosity and a sense of empathy.
 
 
 Salvo is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Medical Assistant, Remote

coldwellbankerhomes

Job Overview Backed by more than 100 years of trust, Coldwell Banker Realty is a recognised leader in the Compass International Holdings portfolio. We connect clients with up-to-date listings, comprehensive neighbourhood data, and trusted real estate advisors. We are currently seeking a meticulous and dedicated individual to join our team as a Remote Data Entry Clerk. This full-time position is crucial for supporting our operations by accurately inputting and managing company data. The successful candidate will play a vital role in maintaining the integrity of our databases, ensuring our advisors have the information they need to provide exceptional service. This role offers a competitive hourly rate of $25.00 - $55.00 USD. Responsibilities * Accurately and efficiently enter data from various sources, including property listings, client records, and sales contracts, into our databases. * Review and verify data for errors or omissions, correcting any inconsistencies to ensure high levels of accuracy. * Maintain and update existing records on a regular basis. * Generate reports and retrieve data for other team members as requested. * Uphold strict data confidentiality and security protocols at all times. * Organise and file digital documents to ensure they are easily accessible. * Assist with other administrative tasks as required to support the wider team. Qualifications * Proven experience in a data entry role or a similar position. * Exceptional typing speed and a high degree of accuracy. * Strong proficiency in the Microsoft Office Suite, particularly with MS Excel. * Excellent attention to detail and strong organisational skills. * The ability to work independently and manage time effectively in a remote environment. * A minimum of a high school diploma or equivalent. * Strong written and verbal communication skills. * Familiarity with the real estate industry is advantageous but not essential.

Remote Data Entry Clerk

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