administrative assistant

administrative assistant - association for clinical pastoral education (acpe) Jobs in Atlanta

accounting administrator

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administrative assistant (director level) Jobs in Atlanta

executive administrative assistant

Executive Administrative Assistant

<div>
 <p>
  Job ID: 522002
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  CRH's Americas Materials division is the leading integrated supplier of aggregates, asphalt, ready mixed concrete and paving and construction services in North America. Our operations span North America with over 29,000 employees at close to 1,660 locations in 45 US States and 2 Canadian provinces.
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  <strong>
   <u>
    Position Overview
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  </strong>
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  Reporting directly to the SVP &ndash; Development, the Executive Assistant will provide high‑level, proactive and confidential administrative support to the Americas Materials Development team. This role requires exceptional organizational judgment, strong written and presentation skills and the ability to anticipate needs in a fast‑paced, transaction‑oriented environment.
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  The Executive Assistant serves as a critical partner to the SVP and the broader Development team, enabling efficient execution across acquisitions, divestitures, capital investments and ad hoc projects. We are looking for an experienced assistant who has a strong aptitude for solving problems and identifying solutions, exceptional communication and computer skills.
  <em>
  </em>
  The individual should be structured in their approach to carrying out their responsibilities while also being flexible and adaptable to changing requirements and situations. This position involves substantial coordination of schedules and collating input across a widely dispersed leadership group.
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   <u>
    Key Responsibilities
   </u>
  </strong>
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 </p>
 <ul>
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   Provide advanced, diverse and confidential administrative support to the SVP &ndash; Development and their teams
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   Provide back-up support and assistance for other Executive Assistants within the Atlanta office
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   Keep executive leaders informed and follow up on all assignments in a timely, effective and efficient manner
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   Heavy executive calendaring
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   Extensive travel planning &ndash; domestic (remote areas of the U.S. as well as large cities) and international
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   Prepare and edit presentations
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   Maintain pipeline of acquisitions and divestitures
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   Maintain Development function process and work expectations guide
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   Liaise with HR to support new hires with training agendas, materials, onboarding needs
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   On and off-site meeting planning and support &ndash; including all logistics (catering, agenda, facilities, communications, transportation)
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   Attend specific department meetings and document meeting minutes
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   Miscellaneous ad-hoc reporting and projects
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   Interact with high-level executive and administrative assistants across the organization
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   Prepare expense reports
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   Serve as a go-to person at corporate headquarters for information and executive office related issues
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   Organizes and maintains electronic filing systems
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   Review and submit invoices to accounts payable
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   Administer and maintain relevant subscriptions
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   Assist with personal matters from time to time
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   Support with CRH locations management
  </li>
 </ul>
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  <strong>
   <u>
    Qualifications
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  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
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    Education/Experience
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   Bachelor&rsquo;s Degree Required
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   10+ years of experience in a large publicly traded company
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  <strong>
   <u>
    Work Requirements
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   This position will require work and/or communication before 8:00am or after 5:00pm
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   May require up to 10% travel
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    Knowledge/Skill Requirements
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   Ability to handle and maintain confidential information
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   Ability to think strategically and proactively
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   Strong multi-tasking skills and proven ability to manage multiple projects and work well under time/other constraints
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   Possesses a high degree of autonomy and judgment
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   Works well in stressful or challenging situations
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   Agility to switch gears comfortably
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   Exceptional organizational and communication skills
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   Experienced in dealing with all levels within an organization
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   Internationally and multi-culturally savvy
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   Customer-focused &ndash; internal and external
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   Takes initiative/solution-oriented/enjoys challenges
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   Possesses a strong business sense and understands a large corporate structure
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   Has worked for a company with 10,000+ employees, preferably publicly-held
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   Embodies high ethical standards and core values
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   Keeps a positive attitude
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   Must be able to receive feedback and handle constructive criticism
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   Advanced ability in the MS Office Suite, particularly in Excel, PowerPoint, Word and Outlook
  </li>
 </ul>
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  <strong>
   <u>
    Physical Requirements
   </u>
  </strong>
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 </p>
 <ul>
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   Able to communicate with others by telephone and in person, ability to utilize a computer for word processing, email communication and preparation of documents and presentations
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   May require sitting for extended periods of time
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   May require periodic lifting objects with lifting support available
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  <strong>
   <u>
    Work Environment
   </u>
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 <ul>
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   This role will be hybrid, requiring 4 days in the office per week in an open office floor plan
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   Usually, normal office working conditions. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet.
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   The position will require work and/or communication outside of normal business hours
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 </ul>
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 </p>
 <p>
  The statements included in this job description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job. Other duties may be assigned as required. Requirements for this job are subject to modification by the Company and its designees, and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
 </p>
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 </p>
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  <strong>
   <u>
    What CRH Offers You
   </u>
  </strong>
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 </p>
 <ul>
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   Highly competitive base pay
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   Comprehensive medical, dental and disability benefits programs
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   Group retirement savings program
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   Health and wellness programs
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   An inclusive culture that values opportunity for growth, development, and internal promotion
  </li>
 </ul>
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 </p>
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  <strong>
   <u>
    About CRH
   </u>
  </strong>
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  <br/>
 </p>
 <p>
  CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.
 </p>
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 </p>
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  If you&rsquo;re up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest!
 </p>
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  CRH Americas Materials Inc. is an Affirmative Action and Equal Opportunity Employer.
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  EOE/Vet/Disability
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  CRH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.
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  AI tools may be used in certain stages of the employment lifecycle, such as candidate review; however, all final employment decisions will be made by a person.
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</div>


Executive Assistant

Emory Healthcare

<div>Overview:
<div>
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.</div>
Description:<div></div><div><br>
The Carter Center is a 501(c)(3), not-for-profit, nongovernmental organization founded in 1982 in Atlanta, GA, by former U.S. President Jimmy Carter and his wife, Rosalynn, in partnership with Emory University. The Center has helped to improve millions of lives in more than 80 countries by waging peace, fighting disease, and building hope. The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering. It seeks to prevent and resolve conflicts, enhance freedom and democracy, and improve health.</div><div></div><div><br>
The Carter Center collaborates with other organizations, public and private, in carrying out its mission around the world. Current information about the Center&rsquo;s many programs and activities are available at The Carter Center.</div><div></div><div><b><br>
SUMMARY:</b></div><div>
The Administrative Assistant will provide administrative support to the Director for Health/Peace Programs as well as a team of nine development officers in the Peace Programs Development (PPD) team and the broader Programs Development (PD) department. Assists in the broader administration of the Programs Development (PD) department, together with a second, equal administrative assistant.</div><div><br>
</div><div><b>KEY RESPONSIBILITIES:</b></div><ul><li>
General Administration: Provides day-to-day administrative support, including printing, preparing documents, and coordinating signature approvals. May create and edit scientific, programmatic or other reports associated with department's primary business. Oversees ordering and maintenance of office supplies.</li><li>
Reporting: Supports the maintenance of accurate standard and custom reports from Raiser&rsquo;s Edge by analyzing and organizing donor and program data produced by the Administrative team. Initiates, processes, and maintains records and invoices.</li><li>
Travel Coordination: Manages domestic and international travel logistics and processes pre- and post-travel reimbursements for staff.<br>
</li><li>
Donor &amp; Prospect Communication: Drafts and distributes donor correspondence and supports relationship-building through written and verbal communications, mainly in the form of Acknowledgement letters.<br>
</li><li>
Systems Management: Maintains existing grant and donor profiles within the Raiser's Edge system. Ensures gifts are processed in accordance with established procedures, including internal communication with colleagues in Development Services and Finance departments, as well as other departments, as appropriate. Processes and tracks grant agreements and contracts internally, and ensures timely submission of those documents.</li><li>
Meetings: Coordinates virtual and in-person meetings, including scheduling, space reservations, invitations, and agenda distribution. Tracks invitee attendance/participation.</li><li>
Executive Presentations: Prepares, edits, and formats presentations and (sometimes) talking materials for executive leadership, ensuring clarity, accuracy, and consistency.<br>
</li><li>
Team Collaboration and Support: Experience supporting large teams through coordinated email communication and collaboration using Microsoft Outlook, Teams, and shared tools. Prepares charts and graphs for reports and presentations.</li><li>
Confidentiality is required.
</li><li>May be required to work occasional flexible hours for early morning and evening events during the week, as needed.
</li><li>May be required to work overtime as defined by the needs of the department.</li><li>
Performs related responsibilities as required.</li></ul><div></div><div><b><br>
MINIMUM QUALIFICATIONS:</b></div><ul><li>
Bachelor's degree or the combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience.</li><li>
Proficiency with Microsoft Office including PowerPoint, Outlook and Excel.</li><li>
Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others).</li></ul><div></div><div><b><br>
PREFERRED QUALIFICATIONS:</b></div><ul><li>
Confidence using Microsoft Office Suite (specifically Teams and Outlook Calendars)</li><li>
Understanding of the Grants Management Lifecycle</li><li>
Strong ability to work independently and collaboratively</li><li>
Adaptable and flexible in a fast-paced environment</li><li>
Demonstrated teamwork and interpersonal skills</li><li>
Excellent attention to detail</li><li>
Knowledge of Blackbaud Raiser's Edge or CRM Database systems</li></ul><div></div><div><br>
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to The Carter Center on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines. All non-exempt employees must reside within the state of Georgia. The Carter Center reserves the right to change remote work status with notice to employee. Applicants must be currently authorized to work in the United States for any employer.</div>
Additional Details:
<div>
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).</div><div></div><div><br>
Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.</div></div>

The Carter Center: Temporary Administrative Assistant (ETS), Development| Temporary

Amazon Web Services

<div><h2 class="jobSectionHeader"><b>DESCRIPTION</b></h2><p>
Amazon&rsquo;s mission is to build a workplace where Amazonians can invent on behalf of our customers. The AWS Global Sales (AGS) organization is looking for a flexible, proactive, multi-tasking Executive Assistant who wants to be part of a collaborative, innovative, customer-obsessed, multi-functional team. We are looking for someone who is motivated by helping leaders and their teams operate with greater efficiency to support the Director of Enterprise Sales for Amazon Web Services. This position can be located ideally in either New York City, NY or Arlington, VA.<br>
<br>
In this role, you will have the opportunity to work with a multi-functional, global team and will support the Director by managing and optimizing calendars, supporting travel, and participating in team leadership meetings to drive effective follow-up to key actions and projects. This role will require the ability to manage multiple requests and priorities simultaneously, meet deadlines, and show flexibility to change direction when needed. You will apply your curiosity, business acumen, and strong judgement to effectively prioritize work and react with appropriate urgency to emerging situations. Bias for action, willingness to roll up your sleeves, and the ability to effectively communicate and collaborate across all levels of the organization will support your success in this role. A high level of integrity and discretion in handling confidential information is crucial.<br>
<br>
Key job responsibilities<br>
Provide seamless support to the Vice President and leadership team to support organizational priorities<br>
<br>
Proactively manage leaders calendars with attention to accuracy, detail, and allocation of time to promote productivity; recognizing the need to re-prioritize as appropriate<br>
<br>
Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources<br>
<br>
Organize and manage meetings, off-sites and team-based events<br>
<br>
Anticipate challenges and plan accordingly ahead of need (outside of calendaring i.e. staffing, development, talent pipeline, etc.)<br>
<br>
Understand business priorities and proactively look for ways to improve processes to create efficiency and scale for the leadership team, ranging from organizational communication mechanisms to tools to planning meetings<br>
<br>
Plan the annual organizational calendar and facilitate the integration and prioritization of emerging priorities<br>
<br>
Track and help drive completion of key deliverables and follow up on outstanding items<br>
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Review and copy-edit business documents, communications, and presentations with a high level of accuracy<br>
<br>
Support and, at times, manage small to medium projects based on organizational needs and professional development interests<br>
<br>
Operate in a leadership role with the North America Sales EA team, and build relationships by working collaboratively with Executive Assistants throughout the team and across the company.<br>
<br>
Proactively look around corners and take the initiative to alert leaders on future actions required of them, potential scheduling conflicts and other forward-looking items.</p><h2 class="jobSectionHeader"><b><br>
BASIC QUALIFICATIONS</b></h2><ul><li>Experience with Microsoft Office products and applications</li><li>5+ years of senior level leadership support, or 5+ years of executive assistant experience</li><li>Experience with domestic or international travel coordination</li></ul><h2 class="jobSectionHeader"><b>
PREFERRED QUALIFICATIONS</b></h2><ul><li>Experience leading process improvements</li><li>Experience in a fast-paced, high-tech company</li><li>Experience designing processes to maximize efficiency</li><li>Experience with work space planning/management</li><li>Demonstrates passion and enthusiasm for the customer experience and Amazon&rsquo;s vision.</li><li>Values frugality and efficiency, uses resources wisely and creatively.</li><li>Highly motivated, organized individual who is able to work effectively with minimal supervision.</li><li>Meets/exceeds Amazon&rsquo;s leadership principles requirements for this role</li><li>Meets/exceeds Amazon&rsquo;s functional/technical depth and complexity for this role</li><li>Detail oriented, with exceptional organizational skills.</li><li>High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company.</li></ul><br>
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.<br>
<br>
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.<p><br>
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.</p><br>
USA, GA, Atlanta - 74,200.00 - 129,800.00 USD annually<br>
USA, NY, New York - 81,600.00 - 142,800.00 USD annually<br>
USA, VA, Arlington - 74,200.00 - 129,800.00 USD annually</div><p></p>

AWS Executive Assistant, US Enterprise

Emory University

<div>
 <strong>
  Discover Your Career at Emory University
  <br/>
  <br/>
 </strong>
 Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.
 <br/>
 <br/>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program.
 <br/>
 <br/>
 KEY RESPONSIBILITIES:
 <br/>
 <br/>
 <ul>
  <li>
   Provides administrative support specifically for HR department, Director of Operations and Executive Director.
  </li>
  <li>
   Responds to incoming telephone calls.
  </li>
  <li>
   Maintains calendars and prioritizes meeting requests for management.
  </li>
  <li>
   Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
  </li>
  <li>
   May complete forms, grant applications, and/or correspondence associated with programs.
  </li>
  <li>
   Prepares charts and graphs for reports and presentations.
  </li>
  <li>
   Creates and edits programmatic and other reports associated with ACPE&rsquo;s primary business.
  </li>
  <li>
   Schedules meetings and help with logistics for meetings, possibly assisting Assistant Director of Event Planning.
  </li>
  <li>
   Prepare materials for meetings and special events. Having experience with Boards and professional associations would be a preference.
  </li>
  <li>
   Initiates, processes, and maintains records and invoices.
  </li>
  <li>
   Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
  </li>
  <li>
   May monitor or maintain budgets and grants, assist with budget development for HR, and prepare related expense reports and reimbursements.
  </li>
  <li>
   Plans and coordinates travel arrangements for Executive Director.
  </li>
  <li>
   Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
  </li>
  <li>
   Establishes and organizes files and documents.
  </li>
  <li>
   Oversees ordering and maintenance of office supplies.
  </li>
  <li>
   Performs related responsibilities as required.
   <br/>
   <br/>
  </li>
 </ul>
 MINIMUM QUALIFICATIONS:
 <br/>
 <br/>
 <ul>
  <li>
  </li>
  <ul>
   <li>
    Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
   </li>
   <li>
    Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
   </li>
   <li>
    Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).
    <br/>
   </li>
  </ul>
 </ul>
 NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.
 <br/>
 <br/>
 <strong>
  Additional Details
  <br/>
  <br/>
 </strong>
 Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).
 <br/>
 <br/>
 Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.
</div>


Administrative Assistant - Association for Clinical Pastoral Education (ACPE)

<div>Discover Your Career at Emory University:
<div>
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.</div>
Description:
<div>
Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program.</div><div><br>
</div><p>KEY RESPONSIBILITIES:</p><br>
<p></p><ul><li>
Provides administrative support specifically for HR department, Director of Operations and Executive Director.</li><li>
Responds to incoming telephone calls.</li><li>
Maintains calendars and prioritizes meeting requests for management.</li><li>
Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.</li><li>
May complete forms, grant applications, and/or correspondence associated with programs.</li><li>
Prepares charts and graphs for reports and presentations.</li><li>
Creates and edits programmatic and other reports associated with ACPE&rsquo;s primary business.</li><li>
Schedules meetings and help with logistics for meetings, possibly assisting Assistant Director of Event Planning.</li><li>
Prepare materials for meetings and special events. Having experience with Boards and professional associations would be a preference.</li><li>
Initiates, processes, and maintains records and invoices.</li><li>
Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.</li><li>
May monitor or maintain budgets and grants, assist with budget development for HR, and prepare related expense reports and reimbursements.</li><li>
Plans and coordinates travel arrangements for Executive Director.</li><li>
Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.</li><li>
Establishes and organizes files and documents.</li><li>
Oversees ordering and maintenance of office supplies.</li><li>
Performs related responsibilities as required.</li></ul><p>
MINIMUM QUALIFICATIONS:</p><ul><li><div><ul><li>
Bachelors degree or equivalency of a high school diploma and five years of administrative experience.</li><li>
Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.</li><li>
Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).</li></ul></div></li></ul><p>
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.</p>
Additional Details:
<div>
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).</div><div></div><div><br>
Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.</div></div>

The Integral Group LLC

<div><p><b>Position Summary</b></p>
<p>
This pivotal role is responsible for the smooth operation of the front desk and providing crucial support to Corporate Administrative Operations, the Office Manager, Executive Assistants and other departments, as needed. The Administrative Assistant ensures the switchboard is open and operating during our business hours, playing a vital role in our daily operations. Supports office operations by maintaining inventory, reporting out of order equipment and must have excellent verbal and written communication skills.</p>
<p><b>
Key Responsibilities</b></p>
<ul><li> Open and close the lobby area</li></ul>
<ul><li> Answer all incoming calls in a professional manner and direct as appropriate and take detailed messages</li></ul>
<ul><li> Log all Property Management calls on the call log tracker, who call was transferred to and send emails as applicable with the details</li></ul>
<ul><li> Greet guests in a professional, friendly, and hospitable manner</li></ul>
<ul><li> Answer inquiries from staff, residents, and clients</li></ul>
<ul><li> Assist Office Manager/Executive Assistants as needed</li></ul>
<ul><li> Ensure knowledge of staff movement in and out of the organization</li></ul>
<ul><li> Monitor guests and visitors entering and exiting the lobby area</li></ul>
<ul><li> Be aware of and report suspicious activity to building security</li></ul>
<ul><li> Prepare and submit work orders to the Building Property Manager using the work order system</li></ul>
<ul><li> Obtain parking passes and office access passes for new employees and reissue lost or damaged passes and issue parking validations as applicable</li></ul>
<ul><li> Cancel parking passes and office access passes when employees leave the company</li></ul>
<ul><li> Provide upcoming guests with access information using the DataWatch System.</li></ul>
<ul><li> Prepare for meetings and special events by arranging refreshments and catering when requested and needed</li></ul>
<ul><li> Order Business cards
</li></ul><ul><li> Maintain and confirm conference and training room reservation schedules daily</li></ul>
<ul><li> Ensure conference and training rooms AV equipment is ready for meetings and assist with connecting AV equipment for meetings</li></ul>
<ul><li> Process and complete expense reports for card holders and out-of-pocket expenses</li></ul>
<ul><li> Send, receive, and distribute faxes received via fax machine and e-fax</li></ul>
<ul><li> Receive and sort, all incoming mail and distribute appropriately</li></ul>
<ul><li> Stamp, weigh, code, and affix postage to outgoing mail and take to the building mail and FedEx drop location</li></ul>
<ul><li> Receive all incoming deliveries and log accordingly
</li></ul><ul><li> Prepare courier/certified/overnight/return receipt packages</li></ul>
<ul><li> Maintain check collection log</li></ul>
<ul><li> Facilitate the process server process &ndash; who signed for the documents, who received the documents, who the documents were scanned and emailed to</li></ul>
<ul><li> Order all office supplies, beverages, and snacks and manage inventory</li></ul>
<ul><li> Coordinate the repair/maintenance of all office equipment (i.e., copiers, postage, and fax machines)</li></ul>
<ul><li> Maintain office appearance (reception area, copy rooms, breakroom, training rooms and conference rooms)</li></ul>
<ul><li> Notarize documents as and when needed</li></ul>
<ul><li> Maintain current employee phone list (business, mobile)</li></ul>
<ul><li> Maintain and update Front Desk Handbook</li></ul>
<p>
 <b>Qualifications</b></p>
<ul><li> High School diploma or GED</li></ul>
<ul><li> Minimum 3 years of customer service experience</li></ul>
<p><b>
Employment Eligibility Verification</b></p>
<ul>
<li>Must possess valid documentation to establish identity and U.S. employment eligibility.</li>
<li>Submission to, and ability to pass, a thorough pre-employment background check and drug screening is a requirement for employment.</li><br>
</ul>
<p></p><p><b>The Integral Group. is an Equal Opportunity Employer</b></p>
<p>
As an equal-opportunity employer, The Integral Group recognizes that our strength lies in our people. We are committed to diversity.</p></div><p></p>

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