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administrative assistant

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administrative assistant (entry-level) Jobs in Atlanta

administrative assistant (entry-level)

administrative assistant - atlanta, ga Jobs in Atlanta

administrative assistant - atlanta, ga

clinic assistant

administrative assistant entry level

JS Company

Job Summary We are a staffing company, and our client, a forwarding company, located near Hartsfield-Jackson Atlanta International Airport, is seeking a Spanish Bilingual Office Assistant.This energetic role is perfect for someone who thrives in a fast-paced environment, loves providing exceptional customer service, and has a passion for keeping office operations running smoothly. As a key member of our administrative team, you will manage front desk duties, handle multi-line phone systems, support office management tasks, and assist with bookkeeping and data entry. Your organizational skills and positive attitude will help create an efficient and welcoming workplace for staff and visitors alike. This paid position offers an exciting opportunity to develop your administrative expertise while making a meaningful impact every day. Responsibilities<ul><li>Greet visitors and clients warmly, ensuring a professional and friendly front desk experience</li><li>Answer multi-line phone systems promptly and direct calls accurately using proper phone etiquette</li><li>Manage calendar appointments, schedule meetings, and coordinate office events efficiently</li><li>Utilize Microsoft Office and Google Workspace for document creation, proofreading, and editing.</li><li>Support bookkeeping activities including invoicing, expense tracking, and basic account reconciliation</li><li>Organize files, maintain filing systems, and ensure documents are properly stored and easily accessible</li><li>Assist with office management duties such as ordering supplies, maintaining inventory, and overseeing general administrative functions</li><li>Provide excellent customer support by addressing inquiries promptly and professionally</li><li>Proofread correspondence, reports, and documents for accuracy and clarity</li><li>Handle clerical tasks such as copying, scanning, faxing, and mailing documents with attention to detail</li></ul>Qualifications<ul><li>Bilingual proficiency in Spanish and English is essential for effective communication with diverse clients and team members</li><li>Previous office experience or clerical background is highly preferred; familiarity with office management is a plus</li><li>Strong computer skills including proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), QuickBooks, and data entry tools</li><li>Excellent organizational skills with the ability to prioritize tasks efficiently in a busy environment</li><li>Demonstrated phone etiquette skills with experience managing multi-line phone systems</li><li>Knowledge of bookkeeping practices such as invoicing and expense tracking is desirable</li><li>High level of computer literacy combined with strong typing skills for quick data entry</li><li>Attention to detail in proofreading documents to ensure accuracy before submission or distribution</li><li>Ability to manage time effectively while juggling multiple responsibilities in a professional manner</li></ul>Working Hour<ul><li>Mon-Fri. 9am-6pm</li></ul>Pay: $18.00 per hourWork Location: In person

Spanish Bilingual Office Assistant

Thrive Medical Partners LLC

Bilingual Patient Intake Coordinator (Spanish &amp; English) Job Location: Hybrid - Some Remote &amp; In-Person in Dunwoody, GAIndustry: Medical Office &ndash; Orthopaedic &amp; Interventional Pain PracticesJob SummaryThrive Ortho &amp; Spine is a rapidly growing medical practice with 7 clinic locations in Lilburn, Decatur, College Park, Sandy Springs, Gainesville, Tucker and Smyrna. Thrive is seeking a bilingual (English / Spanish) Patient Intake Coordinator to answer all incoming calls and schedule and manage medical record requests from our corporate office in Dunwoody. Hybrid between in-office and remote work is an option for this role. This position requires complete fluency in English and Spanish (written and oral). The ideal candidate will have experience as a receptionist, intake coordinator or administrative assistant in a medical practice and/or law office setting.What Thrive Ortho &amp; Spine Offers:<ul><li>A leadership team that includes two physicians with deep &amp; proven industry expertise, having previously successfully built a large pain practice with 9 clinics across metro Atlanta</li><li>A dynamic work environment with a young core leadership team and the opportunity to participate and grow with the company&rsquo;s success</li><li>Opportunity to wear multiple hats, engage in various aspects of the business</li><li>A place where your opinion will be heard and valued</li><li>Competitive salary, bonuses, and benefits commensurate with experience and performance</li><li>Our leadership team has backgrounds in healthcare, finance and a variety of other businesses &amp; industries and we aim to bring the culture and client / patient centered care that has led to the group&rsquo;s success</li></ul>Responsibilities:<ul><li>Answer all incoming calls into the medical practice &amp; follow-up on any missed calls before end-of-day.</li><li>Scheduling all new patient appointments in one of our 6 locations through our Electronic Medical Record system, eClinicalWorks.</li><li>Connecting patient questions received over the phone to the appropriate member of the Thrive administrative or clinical team.</li><li>Screening incoming calls for obvious signs of Narcotic drug seekers. Thrive is a non-Narcotic practice.</li><li>Receiving and sorting daily mail</li><li>Data entry of patient information into our Electronic Medical Records system, eClinicalWorks.</li><li>Provide translation services for patients requiring assistance (written and oral).</li><li>Communicate with other stakeholders such as other medical providers and attorneys to share patient information and provide periodic updates.</li><li>Promptly respond to medical record requests by other providers and attorneys within a 24-hour timeframe.</li><li>Other job duties that may arise in the role of Patient Intake Coordinator.</li></ul>Qualification, Experience, and Skills<ul><li>The ideal candidate will have experience as a receptionist, intake coordinator or administrative assistant in a medical practice and/or law office setting.</li><li>Fully fluent in Spanish and English (written and oral)</li><li>Attention to detail and timely responsiveness are critical for this position</li><li>Strong communication and interpersonal skills</li><li>Ability to multi-task across various roles and work independently to achieve results</li><li>Patience and compassion towards patients and other stakeholders with a pleasant personality</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint) and comfort learning other electronic platforms such as our electronic medical reports software (eClinicalWorks)</li><li>Experience with Personal Injury patients is a plus.</li><li>Must have no restrictions to work in the state of Georgia</li><li>Must be willing to travel locally and hold a valid driver&rsquo;s license</li></ul>Job Type: Full-timePay: From $16.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Atlanta, GA 30346

Bilingual (English/Spanish) Patient Intake Coordinator

Phenix Salon Suites

OverviewWe are an innovative boutique salon suite franchise offering luxurious, spacious salon suites for independent salon professionals. We are currently seeking a highly organized and experienced Site Manager to oversee daily operations at two of our metro Atlanta locations. The successful candidate will travel regularly between the two sites and play a key role in ensuring smooth daily operations, strong tenant relationships, and a clean, professional environment at each location.We are looking for an outstanding candidate who embodies strong leadership qualities and exceptional interpersonal skills. If you have a keen eye for detail and thrive in a collaborative, fast-paced environment, we want to hear from you. A valid driver's license is required for regular travel between locations.ResponsibilitiesDaily Site Operations<ul><li>Oversee daily site operations at both locations, including property maintenance and tenant relations, to ensure smooth functioning.</li><li>Conduct site tours for current and potential licensees.</li><li>Operate and manage company platforms used for suite management and licensee communications.</li><li>Order, review, and approve supply purchases.</li><li>Implement local store marketing initiatives.</li><li>Perform a variety of cleaning tasks on a regular basis.</li></ul>Tenant Relations<ul><li>Support tenants with needs related to rent, payments, and account status.</li><li>Assist tenants with on-site maintenance needs, including basic troubleshooting before escalating to a vendor.</li><li>Maintain positive, professional relationships with tenants to ensure a high-quality experience and professional community environment.</li><li>Communicate important updates, policies, and facility information clearly and in a timely manner.</li></ul>Administrative Duties<ul><li>Complete weekly reporting on tenant rent status for both locations and provide a clear plan of action for any delinquencies.</li><li>Schedule vendors, coordinate maintenance appointments, and ensure on-site projects are completed and reported to upper management.</li><li>Oversee facility upkeep and submit monthly reports detailing maintenance, cleanliness, and operational needs for each location.</li><li>Maintain accurate administrative records, including data entry, filing, and documentation of facility activities.</li></ul>Skills<ul><li>Excellent customer service skills, including professional phone etiquette and experience in client relationship management.</li><li>Ability to effectively manage property maintenance operations, with a preference for facilities management expertise.</li><li>Strong administrative skills encompassing data entry, filing, office management, and record-keeping.</li><li>Proficient in conflict management, capable of handling sensitive situations with diplomacy.</li><li>Efficient multitasking abilities in a fast-paced environment while maintaining attention to detail.</li><li>Experience with handyman tasks (not mandatory).</li><li>Willingness to learn and adapt to new challenges.</li><li>Reliable transportation and a valid driver&rsquo;s license, with willingness to travel regularly between two metro Atlanta locations.</li></ul>Pay: From $19.00 per hourBenefits:<ul><li>Paid time off</li></ul>Application Question(s):<ul><li>What are your expectations regarding your hourly pay rate?</li><li>What is your availability for work each week? Please specify the number of hours.</li><li>Are you able to travel regularly between two locations in the metro Atlanta area?</li></ul>Work Location: In person

Site Manager – Metro Atlanta (Full-Time)

Wiggam Law Tax Resolution Attorneys

<div>
 Are you the organized, upbeat multitasker who keeps everything (and everyone) running smoothly?
 
 
 Do you love being the go-to person who brings calm to the chaos and polish to the presentation?
 
 
 Are you a detail-loving pro who finds satisfaction in smooth systems, polished processes, and keeping daily operations humming?
 
 
 Reporting structure
 
 
 The Senior Administrative Assistant reports to the Operations Manager
 
 
 
 Job Overview
 
 
 
 The Senior Administrative Assistant&rsquo;s primary role is to support firm operations through administrative coordination and provide direct, ongoing support to one of the firm&rsquo;s partners. This role requires a daily in-office presence at our Norcross location.
 
 
 
 Compensation:
 
 $55,000 - $60,000 yearly
</div>

Senior Administrative Assistant

Eurest

<div><ul><li>We are hiring immediately for a full time JANITOR LEAD position.</li><li>
Location: Delta Sky Club - 2600 Maynard H Jackson Jr Blvd Atlanta, GA 30354 Note: online applications accepted only.</li><li>
Schedule: Full time schedule; days and hours may vary. More details upon interview!</li><li>
Requirement: 3 years of similar experience is required.</li><li>
Fixed Pay Rate: $18.00 per hour</li></ul> 
We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1541117.
The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg
Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply.
Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today! 
Eurest is recognized worldwide for standards of service and excellence within the foodservice industry. Embracing an ownership mindset, Eurest leverages global resources, promotes a local presence and enriches the communities we serve. The Eurest Promise, &ldquo;connect with people, inspire through food, create solutions, and live our promise,&rdquo; is exemplified throughout our organization. Eurest is proud to serve the world&rsquo;s most respected successful corporations, including many of the Fortune 500.<div><div><div><h2 class="jobSectionHeader">
Job Summary</h2></div><div> 

Summary: Performs administrative tasks, trains team members and oversees overall training activities for custodial associates. Acts as a resource for others due to knowledge of cleaning methods, materials and heavy commercial cleaning equipment.
 
 
Essential Duties and Responsibilities:
<ul><li>Conducts classroom and hands-on training on customer service, safety, compliance and company policies.
</li><li>Conducts one-on-one training as needed.
</li><li>Updates and provides training on use of janitorial equipment, PPE and chemical usage/safety.
</li><li>Copies training material and revises material as needed; conducts administrative tasks as requested.
</li><li>Provides feedback on new associates during orientation period; reviews trainee records to ensure successful compliance.
</li><li>Provides recommendations to training coordinator for disciplinary action as appropriate.
</li><li>Performs reviews, i.e., monthly safety performance review, in order to ensure compliance with OSHA, Risk Management and other applicable company/federal/state/local requirements and policies.
</li><li>Performs walk-through building inspections as required.
</li><li>Performs other duties as assigned.
</li></ul></div></div></div>Associates at Eurest are offered many fantastic benefits.
Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.
https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_Eurest.pdf
About Compass Group: Achieving leadership in the foodservice industry
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. 
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.
Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/
Applications are accepted on an ongoing basis.
Eurest maintains a drug-free workplace. 
Req ID: 1541117
[[req_classification]]</div>

JANITOR LEAD (FULL TIME)

Candescent (Digital First Holdings LLC)

<div>Candescent is a forward-thinking technology company transforming how financial institutions deliver Intelligent Banking experiences. We unite digital banking, account opening, and branch solutions that power and connect digital banking, account opening, and branch solutions&mdash;creating seamless engagement across digital, remote, and in-person channels.
Our Experience-Led, Intelligence-Driven approach combines human-centered design with data, automation, and cloud-based innovation. Built on an API-first architecture, our extensible ecosystem enables institutions to adapt quickly, integrate easily, and unlock new opportunities for growth&mdash;turning every customer interaction into a moment of clarity, confidence, and connection.
Job Summary: Candescent is currently searching for a highly motivated and experienced Sr. Executive Administrative Assistant to support our C-Suite and leadership team. Responsible for managing a complex calendar, handling sensitive communications, coordinating travel arrangements, preparing necessary documents, and acting as a gatekeeper to the CRO&rsquo;s time.
The ideal candidate will be an organized, proactive professional capable of managing their workload and prioritizing tasks in a fast-paced start-up style / private equity environment.
Key Responsibilities:<ul><li> Provide comprehensive and proactive support to the CRO, managing an extremely active calendar of appointments, and scheduling meetings and travel arrangements.</li><li> Act as the point of contact between the executives and internal/external clients, maintaining professional and courteous communication.</li><li> Importantly, emulate the character and brand of the CRO as his key representative both internally and externally</li><li> Proactively manage future travel arrangements, booking each trip completely at a time (flight, hotels, transfers) at least 2 weeks in advance of the trip to secure best prices (longer lead time for international trips)</li><li> Respond to meeting requests and have scheduled no longer than 48 hours from request escalating where help needed</li><li> Manage email correspondences on behalf of CRO, responding to queries promptly and autonomously where possible. Quickly check in with CRO on teams / text if urgent messages are received</li><li> Process expense reports weekly and coordinate with finance departments.</li><li> Prepare reports, collect and analyze information, and create presentations as needed.</li><li> Handle confidential information and ensure discretion at all times.</li><li> Organize and maintain files and document management systems.</li><li> Coordinate and oversee logistics for executive-led events, such as board meetings, conferences, and town halls.</li><li> Assist in the preparation for and follow-up on executive meetings.</li><li> Implement and maintain office systems and procedures to enhance productivity and efficiency.</li><li> Contribute to team effort by accomplishing related tasks as needed.</li><li> Take ownership of specific projects assigned, managing deadlines and coordinating with relevant teams.</li><li> Maintain a professional demeanor and be flexible in a fast-paced environment with changing priorities</li></ul>
Qualifications:<ul><li> Bachelor&rsquo;s degree is preferred, or equivalent professional experience.</li><li> Minimum of 10 years of experience in executive support, preferably at the C-level.</li><li> Excellent Microsoft Office skills, with an emphasis on Outlook, Teams, Word, Excel, and PowerPoint.</li><li> Exceptional organizational skills and impeccable attention to detail.</li><li> High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, and clients.</li><li> Strong written and verbal communication skills.</li><li> Ability to manage complex and highly confidential information.</li><li> Adept at multitasking, managing priorities, and meeting deadlines.</li><li> Comfortable working autonomously and in a collaborative team environment.</li></ul>
Statement to Third Party Agencies 
To ALL recruitment agencies: Candescent only accepts resumes from agencies on the preferred supplier list. Please do not forward resumes to our applicant tracking system, Candescent employees, or any Candescent facility. Candescent is not responsible for any fees or charges associated with unsolicited resumes.</div>

Sr. Executive Admin Assistant

Warner Bros. Discovery

<div>Welcome to Warner Bros. Discovery&hellip; the stuff dreams are made of.
Who We Are&hellip;
When we say, &ldquo;the stuff dreams are made of,&rdquo; we&rsquo;re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD&rsquo;s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what&rsquo;s next&hellip;
From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.<h1 class="jobSectionHeader">
Jr. Production Assistant Program in Atlanta</h1>
As a Jr. Production Assistant, you will gain hands-on experience in various aspects of the Production &amp; Technical Operations group and work across WBD brands. This is a unique, unparalleled chance to see how this group collaborates in a 360-degree view.
You will be assigned to a home base team where you spend the majority of your time, but you&rsquo;ll also have opportunities for hands-on learning in many different Production &amp; Technical Operations departments &ndash; seeing how we create world-class content and contribute to it yourself. This is a unique opportunity for job shadowing and training so you can develop your skills in a real-world, live broadcast setting.
Our team plays a critical role in shaping the future of media and sports. We are looking for a motivated and enthusiastic candidate to join us in this exciting journey. The Production &amp; Technical Operations team&rsquo;s goals are to provide high-quality service to all our stakeholders, deliver cutting-edge studio solutions, and be a talent destination with an equitable culture. We also like to have a bit of fun, and we want you to be a part of it.
This is a 12 month program starting in July 2026. Candidates must be located in the Atlanta area. Full time hours are based on sports studio productions and sports broadcast schedules which means they could include weekend, nights, holidays, and possible overtime.
Each Jr. Production Assistant will have a Home Base Team they are assigned to. The Home Base Team for this position is Remote Operations.
With this Remote Operations team, you will:<ul><li>
Assist with the planning and execution of WBD Sports productions under the direction of the Technical Operations Managers</li><li>
Collaborate with Production Management and Remote Operations teams</li><li>
Ensure efficient and successful logistic planning for all required facilities, rental equipment and WBD owned assets</li><li>
Help manage inventory of WBD-owned gear at various locations</li><li>
Physically help organize/palletize any gear needing to ship out while in the office or out remotely</li><li>
Create and track work orders in MediaPulse software</li><li>
Must be a team player who is highly organized, a strong communicator, efficient, and able to multi-task</li></ul><h2 class="jobSectionHeader">
You will learn the following Production &amp; Technical Operations functions:</h2><h2 class="jobSectionHeader">
Studio Production</h2><ul><li>
You will learn how the live, on-set team works together, including camera operations, teleprompter, video, studio lighting, scenic design &amp; fabrication, and floor direction</li><li>
These essential positions work together like a well-oiled machine to deliver the live broadcast experience to our viewers</li></ul><h2 class="jobSectionHeader">
Technical Operations: You will see the latest technology up close, shadowing the team that handles:</h2><ul><li>
Live playout (don&rsquo;t worry, you&rsquo;ll learn what that means!)</li><li>
VR/XR (yep, just like video games)</li><li>
Remote operations (these are the people who take our productions on the road)</li><li>
Graphics</li><li>
Technical direction</li><li>
Audio</li><li>
Technical management</li></ul><h2 class="jobSectionHeader">
Production Operations: You will study with the best &ndash; those who are the glue that binds our group together &ndash; in:</h2><ul><li>
Crewing (the folks who manage and schedule our talented team)</li><li>
Production management (it&rsquo;s all in the details)</li><li>
Business operations (financials, reporting and payroll)</li><li>
Tech training (we&rsquo;re always learning something new and developing our talent)</li></ul><h2 class="jobSectionHeader">
Your Role Accountabilities</h2><ul><li>
Optimize this opportunity by being a great student: someone who is curious and willing to learn, observes thoughtfully and isn&rsquo;t afraid to ask questions</li><li>
Work closely with our staff instructors to ensure your learning stays on course</li><li>
Support the Production &amp; Technical Operations teams in day-to-day administrative and production tasks as needed</li><li>
Stay current with all suggested courses to elevate your learning process</li><li>
Commit to this 12-month program with opportunities to apply for a full-time position</li></ul><h2 class="jobSectionHeader">
Qualifications &amp; Experience</h2>
This opportunity is a good fit for candidates who want to pursue a career in live production but need to learn more.<ul><li>
Ages 18+</li><li>
High school diploma/GED preferred</li><li>
Based in Atlanta area</li><li>
Able to work full time hours which may include weekend, nights, holidays, and possible overtime, due to sports broadcast schedules</li><li>
1&ndash;3 years work experience (includes internships and volunteering)</li><li>
Strong written and verbal communication skills</li><li>
Tech savvy; strong with computers and Microsoft Office Suite (Outlook, Word, Excel) with the ability to learn other technology platforms</li><li>
Exceptional organizational skills and attention to detail</li><li>
Ability to work both independently and collaboratively on a team and in a live, fast-paced environment &ndash; you&rsquo;re not intimidated by things moving quickly and thinking on your feet</li><li>
Creative thinking and problem-solving skills</li><li>
Passion for media, entertainment, sports, and television production</li></ul>
Candidates who do not feel they have all the qualifications or are not confident should still apply. We want to hear from you if you are passionate, looking for someone to give you a chance, and committed to working toward your professional future.
How We Get Things Done&hellip;
This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.
Championing Inclusion at WBD
Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.
If you&rsquo;re a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.</div>

Jr. Production Assistant - Remote Operations

Explore 68+ Administrative assistant entry level in Atlanta this June. Find roles across top companies and apply now to boost your career.