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accounts payable specialist

Accountants One

<div>
 
 Accountants One has a repeat client who is looking for an Accounts Payable Specialist. The Accounts Payable Specialist, who must be detail-oriented, is responsible for proficiency in processing invoices, reconciling accounts, and ensuring timely and accurate payments to vendors. This client is located downtown and is 100% in the office. They want someone who can grow with their career. A staff Accountant with heavy a/p would be the perfect fit.
 
 
 
 
 
 Responsibilities:
 
 <ul>
 <li>
 Maintain the master vendor file, including flagging of independent contractors and Client Security Fund recipients required to receive a Form 1099.
 </li>
 <li>
 Respond to vendor inquiries and ensure vendors are paid on time.
 </li>
 <li>
 Receive through the Outlook Accounts Payable email invoices and expense reimbursement reports for payment processing.
 </li>
 <li>
 Verify the invoice is valid, W9 included, and not a duplicate, and confirm the general ledger account code is correct.
 </li>
 <li>
 Input invoice data and attach the invoice and correspondence necessary to the Sage Intacct Purchasing module to systematically route the invoice for payment approval.
 </li>
 <li>
 Print the approved invoice checks for mailing to the vendor or returning to the department.
 </li>
 <li>
 Review vendor statements, clarify questionable invoice items and prices, etc., with the vendor.
 </li>
 <li>
 Identify and implement improvements in the accounts payable process for efficiency.
 </li>
 <li>
 Prepare and complete the filing of IRS forms annually: 1099-MISC
 </li>
 <li>
 Assist with the preparation of documentation associated with annual audits
 </li>
 <li>
 Assist the Chief Financial Officer with special projects as assigned
 </li>
 <li>
 Perform other duties as assigned.
 </li>
 <li>
 Communicate professionally, including verbal and written communication with other departments, collaborating on tasks, members, volunteers, and vendor inquiries.
 </li>
 <li>
 Attention to detail to prioritize, process payments, and superior time management.
 </li>
 <li>
 Familiar with accounts payable processes, including verifying the accuracy of invoices, processing payments, and reconciling.
 </li>
 <li>
 Ability to perform multiple tasks while ensuring a seamless flow of financial transactions.
 </li>
 <li>
 Ensure that all recurring invoices are posted accurately.
 </li>
 <li>
 Must be reliable and able to work independently and discreetly, along with working as part of a team.
 </li>
 <li>
 Work regularly within the agreed-upon office hours for 7.5 hours a day
 </li>
 <li>
 Employee is subject to supervision and will be expected to perform his/her job
 </li>
 <li>
 Limit personal phone calls during work hours to only essential matters
 </li>
 <li>
 Comply with the policies manual.
 </li>
 </ul>
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Microsoft Office, Immediate Excel and Word knowledge
 </li>
 <li>
 Problem-solving, Data Analysis,
 </li>
 <li>
 Vendor Management, Accounts Payment Management, and Reconciliation Knowledge of Sage Intacct Accounting Software
 </li>
 <li>
 Preferred Knowledge of Certify travel and expense management software, preferably Knowledge of Sales Tax Education
 </li>
 <li>
 A bachelor&rsquo;s degree in accounting, finance, or business administration is preferable.
 </li>
 <li>
 A minimum of three years of accounts payable work experience can be considered as a substitute for the bachelor&rsquo;s degree.
 </li>
 </ul>
 
 
 
 
 18460
 
</div>

Accounts Payable Specialist

Hudson Lambert Parrott

Position: Bookkeeper Classification: Non-Exempt (eligible for overtime) Full-Time (40 hours a week) Reports to: Controller Location: Atlanta, Georgia (Buckhead)About the CompanyThe company is a mid-sized, well-established law firm committed to providing exceptional legal services to our clients. We foster a collaborative and supportive work environment, valuing the contributions of each team member.Position SummaryThe Bookkeeper plays a key role in the day-to-day financial operations of the firm, ensuring that financial transactions are recorded accurately, timely, and in accordance with firm policies and accounting standards. This position is responsible for maintaining financial records, processing routine accounting transactions, assisting with account reconciliations, and supporting the Controller with general accounting functions. The ideal candidate is detail-oriented, dependable, and comfortable working in a fast-paced law firm environment. Knowledge of Elite 3E is highly desired.Key ResponsibilitiesGeneral Bookkeeping &amp; Accounting Operations:<ul><li>Record daily financial transactions accurately, including accounts payable, accounts receivable, cash receipts, journal entries, and other routine accounting activity.</li><li>Maintain and update general ledger records to ensure accuracy and completeness.</li><li>Process vendor invoices and employee reimbursements in accordance with firm policies.</li><li>Assist with recording client payments, reconciling unapplied cash, and ensuring transactions are posted correctly.</li><li>Monitor outstanding items and help resolve discrepancies in a timely manner.</li><li>Support accurate coding of transactions to the appropriate general ledger accounts and cost centers.</li><li>Maintain organized financial records and supporting documentation.</li></ul>Reconciliations &amp; Financial Accuracy:<ul><li>Perform bank and credit card reconciliations regularly and investigate discrepancies.</li><li>Assist with reconciliation of balance sheet accounts and other general ledger accounts as assigned.</li><li>Review financial data for completeness and accuracy, identifying and escalating issues as needed.</li><li>Help ensure that month-end and year-end close support tasks are completed timely and accurately.</li></ul>Accounts Payable &amp; Vendor Support:<ul><li>Process accounts payable transactions, including invoice entry, payment preparation, and payment tracking.</li><li>Communicate with vendors regarding invoices, payment status, and account questions.</li><li>Maintain vendor files and supporting documentation.</li><li>Assist in monitoring recurring expenses, prepaid items, and other scheduled payments.</li></ul>Billing &amp; Payment Support:<ul><li>Assist with recording and tracking incoming payments and applying them appropriately.</li><li>Support billing and finance staff with payment research, transaction corrections, and account reconciliation.</li><li>Help investigate misapplied payments, duplicate entries, and other accounting discrepancies.</li></ul>Reporting &amp; System Utilization:<ul><li>Prepare routine reports and spreadsheets for the Controller and finance team.</li><li>Use accounting and billing systems to input, review, and retrieve financial information.</li><li>Proficiently utilize the firm&rsquo;s financial and billing software; knowledge of Elite 3E is highly desired.</li><li>Use Microsoft Excel effectively for reconciliations, analysis, and reporting.</li></ul>Collaboration &amp; Administrative Support:<ul><li>Work closely with the Controller and finance team to support efficient department operations.</li><li>Respond professionally and promptly to internal questions regarding financial transactions and payment activity.</li><li>Assist with special projects, clean-up efforts, and process improvement initiatives as assigned.</li><li>Maintain confidentiality and discretion in handling sensitive financial information.</li></ul>Qualifications<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting or a related field preferred. Relevant experience will be considered in lieu of a degree.</li><li>Minimum of 3&ndash;5 years of bookkeeping or accounting support experience, preferably in a law firm or professional services environment.</li><li>Solid understanding of bookkeeping principles, general ledger activity, reconciliations, and accounts payable/accounts receivable processes.</li><li>Knowledge of Elite 3E is highly desired.</li><li>Strong proficiency in Microsoft Excel and other MS Office applications.</li><li>Ability to identify, research, and resolve discrepancies with strong attention to detail.</li><li>Strong organizational skills and ability to manage multiple priorities and deadlines.</li><li>Excellent verbal and written communication skills.</li><li>Ability to work independently, take initiative, and follow through reliably.</li><li>High degree of integrity, professionalism, and discretion with confidential financial information.</li></ul>Work ScheduleMondays through Fridays Following 60-day introductory period, employee permitted to work from home one (1) day per week so long as employee is meeting all performance expectations.Benefits<ul><li>Long-Term Disability Insurance paid by company;</li><li>Short-Term Disability Insurance paid by company;</li><li>Participation in company&rsquo;s 401k plan, with 3 percent company contribution;</li><li>$25,000 Life Insurance Policy, payable to your chosen beneficiary;</li><li>Health, vision, and dental insurance coverage subject to a monthly employee self-pay of premium;</li><li>20 days of paid time off per calendar year (pro-rated in first year based on start date);</li><li>Nine (9) paid holidays;</li><li>Free parking</li></ul>NoteThis job description is intended to provide a general overview of the responsibilities and qualifications for this position. It is not intended to be an exhaustive list of all duties and responsibilities. The company reserves the right to modify this job description as needed.Job Type: Full-timePay: $60,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Bookkeeping: 2 years (Preferred)</li></ul>Ability to Commute:<ul><li>Atlanta, GA 30305 (Preferred)</li></ul>Work Location: In person

Bookkeeper

dwell design studio, llc

<div>
 
 Who We Are
 
 
 
 At Dwell, we like to think big and small &ndash; producing high minded concepts without losing sight of the details. We&rsquo;re notoriously accurate: producing some of the cleanest documents this side of the galaxy. We&rsquo;re methodically unconventional: designing clever spaces that aren&rsquo;t outlandish or lacking purpose. And we&rsquo;re solid people: easy to work with, fun to be around, and void of pretension.
 
 
 Dwell's award-winning architectural and interiors teams work with both housing and retail developers, including some of the nation&rsquo;s largest Real Estate Investment Trusts, in designing high density, mixed-use, and urban infill projects. Our projects and offices span many states from Arizona to South Florida, up through DC, Virginia, and Maryland, and into New York and Connecticut. We have been awarded as one of the Best Places to Work in 2021 and for many years prior.
 
 
 
 What You'll Do
 
 
 
 The Accounting Administrator supports both Accounts Payable and Accounts Receivable functions as well as other general accounting needs like expense report processing and is a great entry point into a professional services accounting environment, specifically Multifamily architecture. This role is ideal for someone who is eager to learn, grow, and gain exposure to multiple aspects of accounting operations.
 
 
 You&rsquo;ll work closely with the accounting team and project teams to keep processes running smoothly while building foundational skills in administrative, billing, and financial coordination.
 
 
 <ul>
 <li>
 Assist with processing vendor invoices and supporting accounts payable activities
 </li>
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 Help prepare and send client invoices under the guidance of senior team members
 </li>
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 Assist in reviewing and processing expense reports
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 Maintain accurate financial records and documentation
 </li>
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 Support PTO reconciliations and other accounting related data entry tasks
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 Assist with follow-ups on outstanding invoices as needed
 </li>
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 Coordinate with internal teams to gather billing or payment information
 </li>
 <li>
 Help improve organization and efficiency of accounting processes
 </li>
 <li>
 Provide general administrative and accounting support as needed
 
 
 </li>
 </ul>
 
 What You Need To Bring
 
 
 
 <ul>
 <li>
 2+ years of experience in accounting, bookkeeping, billing, or administrative support
 </li>
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 OR a degree in accounting, finance, or a related field
 </li>
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 Strong attention to detail and willingness to learn
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 Adaptability and openness to new systems and processes
 </li>
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 Strong communication and interpersonal skills
 </li>
 <li>
 Positive, team-oriented attitude with a &ldquo;no task too small&rdquo; mindset
 </li>
 <li>
 Basic proficiency in Microsoft Excel and Office Suite
 
 
 </li>
 </ul>
 
 Additional Eligibility Qualifications
 
 
 
 <ul>
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 Ability to manage multiple tasks and shifting priorities
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 Strong organizational skills and follow-through
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 Comfort working with different personalities across teams and clients
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 Interest in developing a career in accounting or finance
 
 
 </li>
 </ul>
 Visa Sponsorship is not available for this role at this time. Therefore applicants will need to be authorized to work in the U.S. and currently reside in the U.S.
</div>

Accounting Administrator

Encore Enterprises

<div>
 Aloft Hotels is seeking an Accounts Payable professional to join our team in Atlanta, GA, US. We are passionate about catering to the needs of tech-savvy travelers who value open spaces, forward-thinking, and self-expression. Our hotel provides a vibrant social scene and stylish ambiance, offering an affordable option for design enthusiasts.
 
 
 If you are an innovative self-expresser who loves pushing boundaries and appreciates tech-forward features, we invite you to explore a rewarding career with Aloft Hotels. At Marriott International, we embrace diversity and foster an inclusive, people-first culture. We are an equal-opportunity employer, committed to non-discrimination based on disability, veteran status, or any other protected basis under applicable law.
 
 
 
 Compensation:
 
 $15 - $17 hourly
</div>

Accounts Payable Clerk

The Home Depot

<div>Position Purpose:
The Manager, Accounts Payable, oversees the team managing the US Merchandise Payables ledger. This role owns the process for month-end, quarter-end, and year-end closings, ensuring accuracy in internal management reporting for all aspects of Accounts Payable. The manager serves as a strategic collaborator with the Controllership team, interpreting ledger entries into clear business insights related to key account activity and its variations. They are responsible for maintaining SOX compliance and supporting both internal and external audit processes. This position is part of the larger Merchandise Accounting team within a leading Controllership organization dedicated to financial statement accuracy and driving business growth. 
Key Responsibilities:<ul><li>
10% Collaboration - Leverages prior experiences to help develop and recommend solutions; Effectively develops trust and collaboration with internal customers and cross-functional teams in other towers; Collaborates with appropriate team members to gather input and feedback concerning business needs; Understands the technical needs required for successfully tackling business problems</li><li>
10% Continuous Improvements &amp; Controls - Participates in the continuous improvement of processes by developing scalable and innovative solutions; Maintains Internal Controls and drive the team through required compliance; Ensures appropriate processes and job-specific requirements are properly documented; Works closely with controls and compliance teams</li><li>
40% Operational Duties &amp; Oversight - Monitors the team's progress against departmental goals; Monitors team's daily activities and has a close track of SLAs; Plans and executes month end/year end processes; Leads regular team calls to address operational topics, improvements and projects that require monitoring and resolution; Work with internal and external customers for improving service levels and solving operational issues across the process; Fosters continuous improvement and innovation by challenging and empowering teams by giving them guidance and tools for developing automations and building insights for the business; Oversees the administration of financial policies; Serves as escalation for an risks or issues; Provides updates and recommendation to leaders at all levels of the organization on short- and long-term objectives and policies, program effectiveness, team accomplishments, summary of findings, and explain internal and external impacts</li><li>
30% People Management &amp; Team Leadership - Provides leadership, mentorship and coaching to direct reports (individual contributors); Provides guidance on daily basis, keeps connected and communicates with the team; Provides performance reviews and timely feedback to direct reports regarding performance, execution, and contribution; Recruits and hires staff; Manages the different team members with respect for all people, coaching them for bringing up the strengths and skills that will set a successful group of highly motivated and strong performers; Fosters collaboration with team members; Develops a supportive and engaged team</li><li>
10% Strategy &amp; Business Development - Manages transformational projects from planning to execution and post action review; Shares insight and ideas on how to continue to evolve processes and increase efficiency; Drives adoption of leading-edge techniques and methods, both predictive and prescriptive; Allows team members to develop new skills</li></ul> 
Direct Manager/Direct Reports:<ul><li>
This Position typically reports to FBS Sr Manager</li><li>
This position could have direct reports</li></ul> 
Travel Requirements:<ul><li>
Typically requires overnight travel less than 10% of the time.</li></ul> 
Physical Requirements:<ul><li>
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.</li></ul> 
Working Conditions:<ul><li>
Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.</li></ul> 
Minimum Qualifications:<ul><li>
Must be eighteen years of age or older.</li><li>
Must be legally permitted to work in the United States.</li><li>
Excellent written and verbal communication skills</li></ul> 
Preferred Qualifications:<ul><li>
CPA</li><li>
Ability to anticipate work needs and interact professionally with customers</li><li>
Excellent organizational skills and attention to detail</li><li>
Strong analytical, problem solving, and research skills</li><li>
Previous people or project team management experience</li><li>
Experience with application and implementation of difference innovative technologies like RPA, Machine Learning, Artificial Intelligence and Blockchain is highly desired</li></ul> 
Minimum Education:<ul><li>
The knowledge, skills and abilities typically acquired through the completion of a master's degree program or equivalent degree in a field of study related to the job.</li></ul> 
Minimum Years of Work Experience:<ul><li>
5</li></ul> 
Certifications:<ul><li>
Certified Public Accountant designation preferred</li></ul> 
Competencies:<ul><li>
Directs Work</li><li>
Nimble Learning</li><li>
Builds Effective Teams</li><li>
Collaborates</li><li>
Cultivates Innovation</li><li>
Instills Trust</li><li>
Optimizes Work Processes</li><li>
Communicates Effectively</li><li>
Customer Focus</li><li>
Drives Results</li><li>
Manages Conflict</li></ul></div>

Manager, US Merch Accounting

<div>Position Purpose:
The Manager of Business Operations fosters a great employee experience, nurtures our culture and day to day operations of the Foundry, which includes the Forge, CX Lab, PLR Space, Industrial Design Center &amp; Office Space. 
 
Key Responsibilities:<ul><li>
50% - Building Maintenance and Improvement - Maintain and enhance the quality of the building. Ensure all facilities are in excellent condition.</li><li>
5% - Lift Equipment Certification Training - Conduct training sessions for lift equipment certification.</li><li>
25% - Purchasing and Budget Management - Manage purchasing activities and audit accounts payable. Track budgets and inventory office supplies. Document processes for people operations and manage inventory.</li><li>
20% - Vendor and Service Provider Relations - Maintain strong working relationships with vendors, service providers, THD security, and building management. Provide light IT support and coordinate with the IT department.</li></ul> 
Direct Manager/Direct Reports:<ul><li>
This Position typically reports to the Sr Manager, CB Operations</li><li>
This Position has 1 Direct Reports</li></ul>
Travel Requirements:<ul><li>
No travel required.</li></ul> 
Physical Requirements:
<ul><li>Most of the time is spent sitting or standing in the same location or there may be a need to stoop regularly or move/lift light material or equipment (typically less than 8 pounds).</li></ul> 
Working Conditions:
<ul><li>Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.</li></ul> 
Minimum Qualifications:<ul><li>
Must be 18 years of age or older</li><li>
Must be legally permitted to work in the United States</li></ul> 
Preferred Qualifications:
<ul><li>None</li></ul> 
Minimum Education:
<ul><li>The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.</li></ul> 
Preferred Education:
No additional education 
<ul><li>
</li></ul>Minimum Years of Work Experience:<ul><li>
5</li></ul> 
Preferred Years of Work Experience:
<ul><li>8</li></ul> 
Minimum Leadership Experience:
<ul><li>2</li></ul> 
Preferred Leadership Experience:
<ul><li>8</li></ul> 
Certifications:
None 
<ul><li>
</li></ul>Competencies:
<ul><li>Business Insights</li><li>
Drives Vision and Purpose</li><li>
Optimizes Work Processes</li><li>
Financial Acumen</li></ul></div>

Operations Manager - Crown Bolt

Loews Hotels & Co

<div><div>Situated in the epicenter of Midtown, Loews Atlanta Hotel is walking distance to some of the best attractions in the city. Welcome to Atlanta's Most Vibrant Neighborhood. With spectacular views, beautiful rooms and an ideal location - this property is a modern-age Southern charmer.
This position provides support to the Director of Finance in providing continuous leadership and guidance in matters relating to the financial operations of the hotel by: providing accurate and timely financial reports to assist management decision making process, maintaining acceptable internal control procedures designed to safeguard owners/investors assets, ensures compliance with all Federal, State, Local regulations. Additional responsibilities include; staffing, training, scheduling of employees; planning organizing, directing and coordinating all department activities to ensure efficient operation.
Essential Functions and Responsibilities<ul><li>
Manages/oversees the accounting and receiving/storeroom department to ensure optimal efficiency of financial operations and adherence to Loews commitments to management contract</li><li>
Directs or prepares all financial information required at FSC by accounting department including audit, accounts payable, payroll etc.
</li><li>Prepares all financial reports including P&amp;L and supplemental reporting to Loews, ownership, bank etc.</li><li>
Interprets and analyzes monthly financial statements and presents to management</li><li>
Review forecasts according to the established schedule, for distribution of operational information necessary to assist management in decision-making in cost and payroll control</li><li>
Monitors revenues/expenses and ensure accurate recording of information to Loews established guidelines</li><li>
Compiles financial data related to operations, investigate and critique variances from expectations to determine cause and recommend appropriate management response to insure attainment of hotels financial objectives</li><li>
Evaluates and determines course of action to improve hotel's performance on FSC scorecard</li><li>
Establishes and oversees /audit all internal financial controls to include purchasing, cash handling, receipts, disbursements, expendable/fixed asset inventories, payroll and employee records to insure policies are enforced according to Loews standards</li><li>
Coordinates annual internal and external audit processes</li><li>
Assists Director of Finance in preparation of annual profit plan</li><li>
Assists Director of Finance in the capitol planning process</li><li>
Assists division and department heads in the preparation of their respective budgets</li><li>
Maintains files, pertaining to and ensuring compliance with, insurance policies, all contracts and legal agreements</li><li>
Ensures proper, timely payment of fees for licenses, permits, regulatory contracts and insurance's, all taxes</li><li>
Attends various departmental meeting's in order to maintain effective working relationships with operational departments and staff</li><li>
Approves as needed all purchase orders, payroll submittals, accounts payable invoices, cash transfers to owners, manual checks, balance sheet and bank reconciliation's, month end journal entries, bad debt write-off's, all Loews inter-hotel and corporate charges</li><li>
Directs cash management activities to ensure the proper use and timely availability of funds</li><li>
Conducts/oversees monthly audit of General Cashiers vault</li><li>
Interviews, selects, trains, appraises, coaches, counsels and disciplines accounting personnel according to Loews standards</li><li>
Follows New Hire Training and on-going Star Service Competency programs in accordance with hotel policy</li><li>
Evaluates individual employee performance, determines areas in need of improvement or requirements for advancement, establishes goals, objectives and training needs required to achieve same</li><li>
Participates in MOD program as required</li><li>
Other duties as assigned</li><li>
Regular attendance in conformance with standards</li><li>
May be required to work varying schedules to reflect business needs</li><li>
Required to attend all training sessions and meetings</li></ul>
Supportive Functions and Responsibilities<ul><li>
Promotes and applies teamwork skills at all times</li><li>
Notifies appropriate individual promptly and fully of problems and/or unusual matters of significance</li><li>
Executes emergency procedures in accordance with hotel standards</li><li>
Complies with required safety regulations and procedures</li><li>
Attends appropriate hotel meetings and training sessions</li><li>
Complies with hotel standards, policies and rules</li><li>
Recycles whenever possible</li><li>
Remains current with hotel information and changes</li><li>
Complies with hotel uniform and grooming standards</li><li>
Other duties as assigned</li></ul>
Qualifications<ul><li>
Extensive knowledge of computer based front and back of house Accounting Management Systems</li><li>
Prolific in Windows, Lotus/Excel and MS-Office software operating systems and applications</li><li>
Ability to assemble, analyze, understand and present integrated spread sheets and complex technical information to all levels of management</li><li>
Organization/prioritization skills necessary to meet deadlines</li><li>
Effective management, leadership, organizational and communications skills</li><li>
Working knowledge of basic office equipment, i.e.; fax, copiers, printers, calculators</li><li>
Ability to work flexible schedule to include weekends and holidays</li><li>
Must be willing to relocate to be considered for this position</li></ul>
Education:<ul><li>
Bachelors or higher degree in Accounting/Finance or equivalent experience</li></ul>
Experience:<ul><li>
Four to six years progressive experience in managing Hospitality Accounting operations</li></ul></div>
Loews Hotels &amp; Co is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.</div>

Assistant Director, Finance

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