administrative assistant

administrative assistant - construction admin Jobs in Atlanta United States

administrative assistant ii Jobs in Atlanta United States

administrative assistant ii

administrative assistant, sr. officer Jobs in Atlanta United States

administrative assistant, sr. officer

administrative/accounting assistant Jobs in Atlanta United States

administrative/accounting assistant

brokerage administrative assistant

Ackerman & Co., LLc

Job Overview We are seeking a dynamic and detail-oriented Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our brokerage operations, providing exceptional administrative support to ensure smooth daily functions. This position offers an exciting opportunity to be part of a fast-paced environment where your skills in office management and customer service will shine. The ideal candidate is proactive and possesses a strong foundation in clerical and administrative tasks.QUALIFICATIONS:<ul><li>Good organizational and interpersonal skills</li><li>Good written and verbal communication skills</li><li>Good computer skills; proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), with strong skills in Word and Excel</li><li>Good proofreading skills</li><li>Substantial experience with real estate business and contracts</li><li>Familiarity with real estate data services (e.g., CoStar, LandVision, Reonomy, Rethink+ CRM)</li><li>Familiarity with internet searches and web sites</li><li>Some marketing experience / AI a plus</li></ul>RESPONSIBILITIES:<ul><li>Provide general administrative support for several brokers, who are independent contractors with Ackerman &amp; Co., in general &ndash; typing, filing, handling telephone calls, DocuSign and other business needs</li><li>Prepare regular reports to clients, as required</li><li>Maintain updated hard copy and network (computer) files of all real estate contracts; make contractual changes as required</li><li>Prepare commission vouchers and property comparison charts</li><li>Perform property and tenant reports from subscription data sources (CoStar property and tenant, etc.)</li><li>Provide support for special projects, such as large mailings, proposals, and presentations</li><li>Willing to learn specialized software and other skills, if required</li><li>Willing to accept additional responsibilities as required, including reception duties and mailroom duties</li></ul>Join us as a Brokerage Administrative Assistant and become an essential part of our energetic team! Your dedication will help us deliver outstanding service while fostering a positive work environment. We value proactive individuals who thrive on organization, communication, and supporting our clients every step of the way.Benefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Brokerage Administrative Assistant

Marcus & Millichap

<div>
 
 Marcus &amp; Millichap is the nation's leading commercial real estate investment company. We are seeking a career minded Junior Analyst for our Atlanta office. This role will support their top Investment Sales Team focused on the disposition of retail properties. The analyst will be accountable for providing analytical, marketing, and research assistance which is essential to our commercial real estate brokerage services. The ideal candidate would have exposure to the CRE industry and/or coursework. They must possess a positive attitude, strong work ethic, be self-motivated, highly organized, coachable and have attention to detail and ability to multi-task. This is an unprecedented opportunity to step into a high paced industry, be a part of a dynamic team at a remarkable firm with notable income, personal, and professional growth over the long term.
 
 
 
 
 Specific Responsibilities
 
 
 
 <ul>
 <li>
 Assist with the creation, review, and editing of marketing collateral
 </li>
 <li>
 Communicate with underwriters, graphic designers, and third party vendors
 </li>
 <li>
 Read and abstract leases.
 </li>
 <li>
 Research, accumulate &amp; organize relevant tenant information and sales/rent comps for assignments
 
 
 </li>
 </ul>
 
 Required Knowledge And/or Experience
 
 
 
 <ul>
 <li>
 Commercial Real Estate Experience or Coursework
 </li>
 <li>
 Knowledge of Microsoft Office Suite with emphasis on Excel (Required)
 </li>
 <li>
 Strong work ethic and a positive &ldquo;can-do&rdquo; attitude
 </li>
 <li>
 Excellent interpersonal and communication skills with people of all personality types
 </li>
 <li>
 Self-motivated, detail-oriented, highly organized, and coachable with the ability to prioritize multiple projects
 
 
 </li>
 </ul>
 
 Company/Team Background
 
 
 
 <ul>
 <li>
 Please note that the chosen candidate will be employed directly by an individual agent/team and not the corporate office. The work environment is entrepreneurial, energized and similar to a startup experiencing continuous growth. The possibilities for professional growth are significant. The right person who brings the right attitude and who takes full advantage of our extensive training will be compensated commensurate with their initial experience and their ability to grow with our
 
 
 </li>
 </ul>
 
 Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.
 
 
 
 
 Founded in 1971
 
 , Marcus &amp; Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly
 
 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada
 
 .
 
 
 
 Marcus &amp; Millichap
 
 closes more transactions than any other real estate investment brokerage firm nationwide.
 
 In 2024, the firm closed 7,836 transactions with a sales volume of approximately $49 billion
 
 .
 
 
 The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry&rsquo;s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.
 
 
 
 Marcus &amp; Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus &amp; Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
 
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Junior Financial Analyst

Ogletree Deakins

<div>Position Summary:
<div>
Our Atlanta, GA office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div>
Please note, we are not working with outside recruiters for this position.
</div>Benefits:
<div>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Practice Assistant

Robert Half

<div>
 We are looking for a proactive and detail-oriented Administrative Assistant to join our team in Atlanta, Georgia. This is a long-term contract position where you will play a key role in ensuring smooth day-to-day operations by providing essential administrative support. If you excel in organization, multitasking, and maintaining professionalism, we invite you to apply.
 
 
 Responsibilities:
 
 &bull; Oversee calendar management and scheduling, ensuring all appointments and meetings are organized efficiently.
 
 &bull; Prepare and edit documents, presentations, and reports in a timely manner.
 
 &bull; Coordinate meeting arrangements, including ordering supplies, setting up spaces, and managing follow-up tasks.
 
 &bull; Maintain and organize both electronic and physical filing systems for easy access and retrieval.
 
 &bull; Manage office inventory and handle the ordering of supplies to support operational needs.
 
 &bull; Assist with special projects and departmental tasks as required, adapting to changing priorities.
 
 &bull; Handle sensitive and confidential information with discretion and professionalism.
 
 &bull; Respond to inbound calls and inquiries, ensuring prompt and courteous communication.
 
 &bull; Perform receptionist duties, including greeting visitors and managing front desk operations.
 
 &bull; Proven experience as an Administrative Assistant or in a similar role.
 
 &bull; Proficiency in data entry and managing records with accuracy.
 
 &bull; Strong organizational skills and attention to detail.
 
 &bull; Ability to handle inbound calls professionally and efficiently.
 
 &bull; Familiarity with administrative office procedures and practices.
 
 &bull; Excellent communication skills, both verbal and written.
 
 &bull; Ability to manage multiple tasks and deadlines effectively.
 
 &bull; High level of discretion and integrity when handling confidential information.
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Administrative Assistant

American Southern Insurance Company

Summary:Responsible for assisting with front office support, as well as accounting and compliance functions, and providing administrative support to the President &amp; CEO. This position supports daily administrative operations, financial reporting activities, and required state and regulatory filings.This is a developing position. Responsibilities may be added to or adjusted based on the needs of the business.Essential Duties and Responsibilities:&middot; Answers and routes incoming mainline phone calls.&middot; Greets visitors.&middot; Serves as administrative assistant to the President &amp; CEO, including scheduling, correspondence, and general support.&middot; Prepares and submits state surplus lines filings.&middot; Serves as backup for preparing and processing company deposits.&middot; Completes NAIC uploads as required.&middot; Prepares and submits Florida &amp; New York state filings.&middot; Assists with additional state compliance filings.&middot; Processes salvage recoveries and related documentation.&middot; Prepares the Daily Cash Report.&middot; Sets up new agencies within internal systems and ensures required documentation is obtained.&middot; Assists with surety compliance documentation and filings.Non-essential Duties and Responsibilities:&middot; Performs other duties as assigned.Knowledge, Skills and Abilities:&middot; Ability to perform each of the essential duties satisfactorily.&middot; Professional verbal and written communication skills.&middot; Strong organizational and time management skills.&middot; Accurate data entry skills and strong attention to detail.&middot; Ability to manage multiple priorities and meet deadlines.&middot; High level of discretion and ability to maintain confidentiality.&middot; Proficiency in Microsoft Office and ability to learn internal systems.&middot; Ability to work independently and as part of a team.Education and/or Experience:&middot; High school diploma or equivalent required.&middot; Prior administrative, accounting, insurance, or executive support experience preferred, but not required.Physical Demands and Work Environment:&middot; Normal office environment.&middot; The employee is regularly required to sit for extended periods of time.&middot; While performing the duties of this position, the employee is regularly required to talk, see, and hear.&middot; While performing the duties of this position, the employee is regularly required to use hands and fingers to operate office equipment.Pay: $20.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative/Accounting Assistant

Ortho Sport & Spine

Ortho Sport &amp; Spine Physicians is a nationally recognized center of excellence in orthopedic sports medicine, orthopedic spine surgery, and interventional spine treatments. With locations throughout the United States, we specialize in state-of-the-art, minimally invasive treatments for complex neck and spine conditions as well as sports-related injuries.We are seeking a highly organized, detail-oriented Medical Assistant to directly support one of our surgeons in a fast-paced surgical practice.Job SummaryThe Surgical Medical Assistant is responsible for providing direct clinical and administrative support to the surgeon while ensuring an exceptional patient experience. This role plays a critical part in coordinating surgical consults, preparing patients for procedures, assisting with in-office treatments, and supporting pre- and post-operative care.The ideal candidate thrives in a high-volume environment, anticipates provider needs, and demonstrates professionalism and compassion in all patient interactions.Duties and Responsibilities<ul><li>Prepare and maintain exam and procedure rooms for surgical consults and follow-up visits</li><li>Escort patients to exam rooms and prepare them for evaluation</li><li>Accurately document patient histories, vitals, and clinical information in the EMR</li><li>Assist the surgeon during in-office procedures as needed</li><li>Prepare patients for injections, minor procedures, and surgical consultations</li><li>Coordinate and complete pre-operative screening requirements</li><li>Educate patients on treatment plans, medications, post-operative instructions, and DME use</li><li>Fit and instruct patients on proper use of braces and other durable medical equipment</li><li>Maintain and sterilize instruments in accordance with sterile technique standards</li><li>Manage surgical scheduling coordination and communicate procedural details to patients</li><li>Maintain inventory of medical supplies, surgical materials, and medications</li><li>Properly dispose of biohazard and SHARPS materials</li><li>Perform clinical and documentation audits as needed</li><li>Assist with prior authorizations and surgical documentation when required</li><li>Provide general administrative support within the surgical clinic</li><li>Other duties as assigned</li></ul>Qualifications<ul><li>High school diploma or GED required</li><li>Completion of an accredited Medical Assistant program required</li><li>CMA or RMA certification strongly preferred</li><li>Prior experience in orthopedics or a surgical practice strongly preferred</li><li>Strong understanding of pre-op and post-op workflows</li><li>Excellent organizational and time management skills</li><li>Strong EMR proficiency</li><li>Knowledge of sterile technique and clinical safety protocols</li><li>Ability to multitask in a fast-paced surgical environment</li><li>Professional, compassionate bedside manner</li><li>Bilingual (Spanish/English) strongly preferred</li></ul>Physical RequirementsThe physical demands described here are representative of those that must be met to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job responsibilities.<ul><li>Prolonged standing and walking</li><li>Occasional lifting up to 40 pounds</li><li>Frequent use of hands and arms</li><li>Ability to bend, stoop, kneel, and crouch</li><li>Extended computer use</li><li>Close and distance vision required</li></ul>CompensationCompetitive pay based on experience.Ortho Sport &amp; Spine Physicians is an Equal Opportunity Employer and does not discriminate in employment practices on the basis of race, religion, sex, color, national origin, age, disability, citizenship, genetic information, veteran status, military service, or any other protected characteristic under federal or Georgia law.Job Type: Full-timeExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Atlanta, GA 30328 (Required)</li></ul>Work Location: In person

Surgical Clinic Medical Assistant Bilingual Preferred

Sands Investment Group

<div>Sands Investment Group (SIG) is hiring a driven Commercial Real Estate Advisor to join our team. Whether you have closed a few deals or you are ready to take your sales career into commercial real estate, we offer the platform, training and support to help you scale a high performing brokerage business. 


This is a 100% commission based role built for competitive entrepreneurial professionals ready to grow. Our top advisors earn 100K-250K within their first 12-24 months. 

Why Join SIG?
<ul>
<li>National Platform with $10.1B in closed transaction</li>
<li>Lead gen tools, research systems, and full time marketing engines built by brokers</li>
<li>Personalized mentorship programs with Managing Directors and top producers</li>
<li>Access to $1.5B in active national inventory</li>
<li>Collaborative and competitive culture helping you win deals</li></ul> 


What You'll Do
<ul>
<li>Generate and qualify leads through outbound outreach and prospecting</li>
<li>Oversee the full sales pipeline: listings, marketing, negotiations, LOIs, PSAs, and closings</li>
<li>Collaborate with your team and and marketing staff to bring listings to market</li>
<li>Produce Broker Opinions of Value (BOVs), pull relevant comps, and pitch properties</li>
<li>Own and grow key relationships with investors and property owners</li></ul> 


Who You Are
<ul>
<li>2+ years of experience in real estate sales, or cold calling</li>
<li>Hungry to build a 6 or 7 figure business in commercial real estate</li>
<li>Licensed Real Estate agent, or actively pursuing licensing</li>
<li>Fluent or experienced with CRM systems, research platforms, and financial tools</li>
<li>A culture fit: Collaborative, Coachable, Communicative, and Consistent</li></ul> 


Compensation
<ul>
<li>100% Commission-based Role</li>
<li>Advisors typically earn 100k-250k in their first two years</li>
<li>Includes access to national inventory, CRM, marketing engine, training and mentorship</li></ul> 


Office Location
<ul>
<li>Offices in: Atlanta, Austin, Charleston, Charlotte, Chicago, Fort Lauderdale, Los Angeles, Nashville, and Philadelphia</li></ul></div>

Commercial Real Estate Advisor

Explore 91+ Brokerage administrative assistant in Atlanta United States this March. Find roles across top companies and apply now to boost your career.