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administration coordinator

business operations coordinator

Intercom Enterprises

<div>
 
 
 
 Job Summary:
 
 
 
 
 The Business Operations Coordinator plays a key role in supporting the commercial operations of the business unit by managing customer and supplier transactions, ensuring accurate invoicing, maintaining financial records, and facilitating contract and purchase processes. This role involves coordinating with internal departments such as finance, treasury, and procurement to ensure smooth execution of commercial activities. The position also requires maintaining and updating SAP/CRM systems, monitoring billing and collections, and assisting in contract reviews to support business growth and operational efficiency.
 
 
 
 
 
 
 
 Job Responsibilities:
 
 
 
 <ul>
 <li>
 Assist in reviewing customer proposals, Letters of Intent (LOIs), purchase orders (POs), and contracts.
 </li>
 <li>
 Create and process new orders in SAP/CRM.
 </li>
 <li>
 Generate customer invoices in accordance with contract terms and conditions.
 </li>
 <li>
 Initiate and manage purchase requests in SAP.
 </li>
 <li>
 Maintain and update records in the CRM system.
 </li>
 <li>
 Prepare customer quotations using CRM.
 </li>
 <li>
 Adjust and manage planned costs within SAP.
 </li>
 <li>
 Monitor and follow up on collections related to the business unit.
 </li>
 <li>
 Update the billing forecast plan and track billing status for business unit projects.
 </li>
 <li>
 Oversee the issuance, reduction, and retrieval of guarantees related to business unit projects.
 </li>
 </ul>
 
 
 
 
 
 
 Job Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Finance, Accounting, Supply Chain, or a related field.
 </li>
 <li>
 2&ndash;3 years of experience in commercial operations, contract management, finance, or a similar role.
 </li>
 <li>
 Proficiency in SAP, CRM systems, and Microsoft Office Suite (Excel, Word, Outlook).
 </li>
 <li>
 Understanding of contract terms, invoicing processes, procurement, and financial operations.
 </li>
 <li>
 Strong attention to detail, analytical thinking, organizational skills.
 </li>
 <li>
 Excellent verbal and written communication skills for effective coordination with internal and external stakeholders.
 </li>
 <li>
 Proficiency in English.
 </li>
 </ul>
</div>

Business Operations Coordinator

LeadInTop

<div>
 We are looking for a motivated Marketing Operation Coordinator to support planning, execution, and follow-up of projects. The ideal candidate will work closely with different teams to ensure projects are delivered on time and meet business goals.
 
 
 
 Requirements
 
 
 
 
 Requirements:
 
 
 
 <ul>
 <li>
 
 0&ndash;1 years of experience as a Project Coordinator or in a related role
 
 
 </li>
 <li>
 
 Strong communication skills (written &amp; verbal)
 
 
 </li>
 <li>
 
 Good organizational and time-management skills
 
 
 </li>
 <li>
 
 Ability to handle multiple tasks and meet deadlines
 
 
 </li>
 <li>
 
 Basic knowledge of Project Management concepts
 
 
 </li>
 <li>
 
 Team player with a positive attitude
 
 
 </li>
 <li>
 
 Willingness to learn and grow
 
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 <ul>
 <li>
 
 Basic salary
 
 
 </li>
 <li>
 
 KPIs &amp; performance-based incentives
 
 
 </li>
 <li>
 
 Social insurance
 
 
 </li>
 <li>
 
 Medical insurance
 
 
 </li>
 <li>
 
 Fridays &amp; Saturdays off
 
 
 </li>
 </ul>
</div>

Marketing Operation Coordinator

OneHealth

<div>
 
 
 Duties and Responsibilities
 
 
 
 
 Functional
 
 :
 
 <ul>
 <li>
 Customer Care Coordinator are the first contact point and will welcome/ greet the customer/ patients at the welcome desk/ reception desk.
 </li>
 <li>
 Manage front desk operations: Make sure that all customers/ patients be given the right service, conducts and, ensuring efficient and timely processing of patients, ensure smooth patient check-in and check-out. Obtains pre-patient registration, demographic and insurance information, as well answering phone calls and scheduling appointments. Collects co-payments at time of service and manages daily cash receipts.
 </li>
 <li>
 Demonstrates excellent customer service, escorting patients, responds promptly to patient, physician and clinical requests, while verifying patient information, processing payments, and resolving any billing discrepancies.
 </li>
 <li>
 Maintain accurate and confidential patient records, updating files and documents as needed.
 </li>
 <li>
 Handling approval process while verifying patient information and processing the approval.
 </li>
 <li>
 Ability to perform upselling &amp; cross-selling / promoting services to our existing customer according to their needs.
 </li>
 <li>
 Handle patients queries personally or via email.
 </li>
 <li>
 Handle cash and bank related transactions if assigned and ensure100% accuracy.
 </li>
 <li>
 Record &amp; maintain all patients data. Ensure accurate &amp; timely data entry into the system with zero errors.
 </li>
 <li>
 Maintain compliance to the standard operating procedures, manuals etc. without deviation in process.
 </li>
 <li>
 Inform the patients about the available services, products, and promotions.
 </li>
 <li>
 Encourage patients to provide feedback on services provided and their overall experience.
 </li>
 <li>
 Ensure that the entire process is completed within the mandated Turn Around Time.
 </li>
 <li>
 Work closely with healthcare professionals to ensure seamless communication and coordination of patient care
 </li>
 <li>
 Handling booking, scheduling, inquiries, transfer to physicians, tele services, customer complaints, billing inquiries, customer survey.
 </li>
 <li>
 Maintain a professional and courteous manner while protecting confidential patient information.
 </li>
 </ul>
 
 
 
 
 
 Job Requirements
 
 
 
 
 Education:
 
 
 
 Bachelor&rsquo;s degree from reputable university.
 
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 0-2 years
 </li>
 <li>
 Experience in medical center, customer service or related experience in a healthcare setting is preferred.
 </li>
 <li>
 Pharmaceutical/ Insurance/ medical/ healthcare background is a plus.
 </li>
 <li>
 Knowledge of patient registration, medical appointment scheduling, health insurance is a plus.
 </li>
 </ul>
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Very good in English.
 </li>
 <li>
 Superior written and verbal communication skills.
 </li>
 <li>
 Ability to organize and prioritize coordination of multiple jobs/assignments and remain levelheaded and focused even when faced with strict deadlines and last-minute deviations.
 </li>
 <li>
 Excellent communication skills and customer handling skills.
 </li>
 <li>
 Strong problem solving and analytical skills.
 </li>
 <li>
 Flexible team player.
 </li>
 <li>
 Eagerness to learn and be a pillar of support for the larger brand team.
 </li>
 <li>
 Proactive, Energetic, Action Oriented, and detail-driven
 </li>
 <li>
 Time Management.
 </li>
 </ul>
 
 
 
 
 
 Job expectations:
 
 
 <ul>
 <li>
 Customer Care Coordinator will work 48 hours per week.
 </li>
 <li>
 Customer Care Coordinator will be able to work based on rotational shifts so that the workload is kept fair to everyone/ colleagues.
 </li>
 <li>
 Medical Centers working hours are from 9:00 AM to 12:30 Midnight, the customer care coordinator will work 8 hours per day during these working hours rotationally.
 </li>
 <li>
 Ability to work flexible days and hours, including mornings, nights, weekends, and public holidays.
 </li>
 <li>
 Company operates shift patterns &amp; rosters that are designed around the needs of the business and medical center.
 </li>
 <li>
 Weekends/Off Days are variable/ change on a rotational weekly basis.
 </li>
 <li>
 Customer Care Coordinator could be relocated or assigned to another center/location based on business needs &amp; performance, either temporarily or permanently, and Employee will be informed in advance and will be fully aligned with the management.
 </li>
 <li>
 Punctuality: Responsible for arriving to work on time.
 </li>
 <li>
 Wearing company required full uniform according to management instructions and internal dress code policy.
 </li>
 <li>
 A formal training program is assured that Customer Care Coordinators are properly trained for the job, either online/web-based or instructor led training.
 </li>
 <li>
 Ensure full attendance &amp; completion of training course provided by the company.
 </li>
 </ul>
 
 
 
 
 
 Customer Care Coordinator position at Reception area
 
 
 <ul>
 <li>
 Customer Care Coordinator are the first to interact with customers and are the ambassadors of the business.
 </li>
 <li>
 Customer Care Coordinator are company frontliners and will work at Reception area.
 </li>
 <li>
 Customer Care Coordinator will learn and use medical terminologies, medical billing and coding.
 </li>
 </ul>
</div>

Receptionist

<div>
 
 
 We are looking for:
 
 
 
 
 
 
 a detail-oriented Bilingual HR Administrative Coordinator to join our team! This role provides critical support to our Benefits, Leaves, Investments, and Health and Safety departments.
 
 
 If you thrive in a fast-paced environment and have a passion for HR administration, we want to hear from you.
 
 
 
 
 
 
 What You Will Do
 
 
 
 
 
 <ul>
 <li>
 Manage and resolve HR tickets and tasks through Zendesk.
 </li>
 <li>
 Maintain and update LTD/STD statuses within our core systems.
 </li>
 <li>
 Oversee pending enrollments and issue Backbone Notices.
 </li>
 <li>
 Generate and distribute reports pulled from various internal channels.
 </li>
 <li>
 Coordinate documentation for work permits and compliance.
 </li>
 </ul>
 
 
 
 
 
 What We Are Looking For
 
 
 
 
 
 <ul>
 <li>
 Professional fluency in both English and French (oral and written).
 </li>
 <li>
 A college or university degree, preferably in Business with an HR specialization.
 </li>
 <li>
 1 to 3 years of experience in an HR role, ideally within retail or multi-unit operations.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and experience with ticketing systems (Zendesk preferred).
 </li>
 <li>
 High personal integrity and a supportive, positive work ethic.
 </li>
 <li>
 Strong organizational skills with the ability to manage competing priorities.
 </li>
 </ul>
 
 
 
 
 
 Why This Role?
 
 
 
 
 
 
 This is a great opportunity to work with a collaborative team dedicated to continuous improvement and high-quality employee support. You will play a vital role in keeping our HR operations running smoothly across all departments.
 
 
 
 
 
 
 How To Apply:
 
 
 
 Please apply directly through LinkedIn or send your resume to our recruitment team.
 
</div>

Bilingual HR Administrative Coordinator

Rashideen Egypt For Trade Company (L.L.C)

<div>
 The Logistics Coordinator is responsible for managing daily logistics operations, ensuring accurate dispatch planning, coordinating with internal departments and external service providers, and supporting the monthly production and distribution targets. The role ensures smooth, timely, and cost-efficient product flow across branches and channels.
 
 
 RESPONSIBILITIES
 
 <ul>
 <li>
 &bull; Receive the monthly DRM from the Planning team and ensure all dispatch activities align with the approved plan.
 </li>
 <li>
 &bull; Receive contribution per SKU per branch per channel from the Sales Analyst team and use it for accurate allocation.
 </li>
 <li>
 &bull; Update the Local Dispatches file with each month&rsquo;s actual figures.
 </li>
 <li>
 &bull; Calculate the BTG for each SKU per channel per branch to support decision-making.
 </li>
 <li>
 &bull; Ensure factories are matching the monthly production plan schedule.
 </li>
 <li>
 &bull; Arrange local dispatch orders from RC &amp; Scitra and ensure full alignment with the DRM.
 </li>
 <li>
 &bull; Ensure all dispatches are allocated correctly according to the agreed monthly plan.
 </li>
 <li>
 &bull; Arrange trucks and transportation requests with service providers in a timely manner.
 </li>
 <li>
 &bull; Record and maintain all trucking activities for monthly closing and reporting.
 </li>
 <li>
 &bull; Monitor and match FC shipping targets to maintain the agreed NR.
 </li>
 <li>
 &bull; Coordinate between Sales, Planning, Factory, and Logistics Service Providers to ensure seamless execution.
 </li>
 <li>
 &bull; Follow up on issues related to dispatch delays, truck shortages, or misalignments and provide corrective actions.
 
 
 
 </li>
 </ul>
 
 REQUIREMENTS
 
 <ul>
 <li>
 &bull; Bachelor&rsquo;s degree in Supply Chain, Logistics, Business Administration, or a related field.
 </li>
 <li>
 &bull; 1&ndash;3 years of experience in logistics, distribution, or supply chain operations.
 </li>
 <li>
 &bull; Strong analytical skills and excellent attention to detail.
 </li>
 <li>
 &bull; Good communication and coordination skills.
 </li>
 <li>
 &bull; Proficiency in Microsoft Excel and ERP systems.
 
 
 </li>
 </ul>
</div>

Logistics Coordinator

Breadfast

<div>
 
 
 About the Role
 
 : The Personnel Coordinator plays a vital role in supporting the human resources department by managing various administrative tasks and facilitating HR functions. This position is essential for ensuring smooth HR operations and effective communication within the organization.
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 :
 
 
 
 
 
 
 
 <ul>
 <li>
 Drafts employment contracts, ensuring all required details and legal obligations are included, and verifies that contracts are reviewed and signed by the appropriate individuals.
 </li>
 <li>
 Assists in the off-boarding process by helping resigned employees complete their clearance forms.
 </li>
 <li>
 Aids in updating the system with information about departing employees to ensure accurate human capital records.
 </li>
 <li>
 Facilitates the entry of data for newly hired employees into the company&rsquo;s system.
 </li>
 <li>
 Ensures that labor slips for new hires are sent to the labor office within 30 days of their hiring dates.
 </li>
 <li>
 Assists in collecting fingerprints from newly hired employees to facilitate their enrollment in the fingerprint recognition system.
 </li>
 <li>
 Coordinates with the legal department to obtain health certificates for newly hired employees.
 </li>
 <li>
 Supporting the management of employee monthly attendance by validating attendance records with direct operation managers to ensure accuracy and compliance.
 </li>
 </ul>
 
 
 
 
 
 
 
 Required Education, Knowledge, and Skills:
 
 
 
 
 
 <ul>
 <li>
 
 Educational Background
 
 : A degree in human resources, business administration, or a related field is preferred.
 </li>
 <li>
 
 Organizational Skills
 
 : Strong organizational and multitasking abilities to manage various HR functions efficiently.
 </li>
 <li>
 
 Attention to Detail:
 
 Meticulous attention to detail to ensure accuracy in record-keeping and compliance.
 </li>
 <li>
 
 Technical Proficiency:
 
 Familiarity with HR software and tools, as well as proficiency in Microsoft Office Suite.
 </li>
 <li>
 
 Interpersonal Skills
 
 : Excellent communication and interpersonal skills to effectively interact with employees and management.
 </li>
 </ul>
</div>

Personnel Coordinator

Youth and Development Consultancy Institute, Etijah

<div>
 
 Contract type:
 
 Part-time
 
 
 
 Reports to:
 
 Safe Space- Coordinator
 
 
 No. of Vacancies: 8 (5 in Cairo and 3 in Alexandria)
 
 
 
 About Etijah
 
 
 
 Youth and Development Consultancy Institute &ndash; Etijah is a non-profit organization specializing in developing, improving, and disseminating development methodologies in youth and community development.
 
 
 Based in Cairo, Etijah&rsquo;s primary concern is to create and tailor up-to-date and high-quality development methodologies, research tools, applicable practices of youth development, and training delivery models, to be able to qualify youth by providing them with the skills, know-how, and aptitudes, as well as contribute to building the capacity of governmental and non-governmental youth-serving organizations. Our role is to provide youth with direct access to unconditional participation by providing practical tools and models for developing community-wide initiatives.
 
 
 
 Project Background
 
 
 
 The
 
 Safe Spaces Project for Gender-Based Violence (GBV) Prevention and Response
 
 was established to address the increasing protection risks faced by refugee and asylum-seeking women and girls in urban Egypt, particularly in densely populated areas such as Cairo and Alexandria. Prolonged displacement, conflict, and economic hardship have heightened exposure to GBV, social isolation, and limited access to reliable protection and support services. Newly arrived refugees&mdash;especially Sudanese women and adolescent girls&mdash;often encounter additional barriers including lack of information, stigma, and fear of seeking assistance.
 
 
 In this context, the project provides integrated GBV prevention and response services through safe, accessible, and women-friendly spaces that serve as trusted entry points for confidential support, psychosocial services, referrals, and community engagement activities. The intervention follows a survivor-centered and community-based approach aligned with international GBV standards, prioritizing safety, dignity, and informed consent. By combining case management, psychosocial support, and awareness-raising initiatives, the Safe Spaces Project aims to strengthen protective environments, enhance access to quality services, and promote safer and more supportive communities for refugee and vulnerable women and girls.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Support Daily Operations
 </li>
 <ul>
 <li>
 Assist in organizing and preparing activities within the safe space.
 </li>
 <li>
 Ensure the space is welcoming, organized, and safe for all beneficiaries.
 </li>
 </ul>
 <li>
 Beneficiary Engagement
 </li>
 <ul>
 <li>
 Greet and register beneficiaries respectfully and confidentially.
 </li>
 <li>
 Support in facilitating group activities, awareness sessions, and workshops.
 </li>
 <li>
 Encourage positive participation and inclusion of all participants.
 </li>
 </ul>
 <li>
 Confidentiality &amp; Protection
 </li>
 <ul>
 <li>
 Maintain strict confidentiality of all beneficiary information.
 </li>
 <li>
 Respect safeguarding, protection, and GBV protocols at all times.
 </li>
 <li>
 Immediately report any protection concerns to the designated supervisor.
 </li>
 </ul>
 <li>
 Psychosocial &amp; Emotional Support Assistance
 </li>
 <ul>
 <li>
 Provide basic emotional support through active listening (without offering counseling unless trained).
 </li>
 <li>
 Refer cases to specialized staff (social worker, psychologist, case manager) when needed.
 </li>
 </ul>
 <li>
 Administrative &amp; Documentation Support
 </li>
 <ul>
 <li>
 Assist in attendance tracking and basic documentation.
 </li>
 <li>
 Support data collection under supervision of the project team.
 </li>
 </ul>
 <li>
 Community Outreach Support
 </li>
 <ul>
 <li>
 Participate in outreach activities to raise awareness about safe space services.
 </li>
 <li>
 Help distribute informational materials when required.
 </li>
 </ul>
 <li>
 Event &amp; Activity Support
 </li>
 <ul>
 <li>
 Assist in organizing special events, campaigns, or community awareness initiatives.
 </li>
 <li>
 Support logistics during workshops, training sessions, and community events.
 </li>
 </ul>
 <li>
 Coordination &amp; Reporting
 </li>
 <ul>
 <li>
 Attend regular volunteer meetings and trainings.
 </li>
 <li>
 Provide feedback to the Safe Space Coordinator on challenges and suggestions.
 </li>
 <li>
 Submit brief activity updates when requested.
 </li>
 </ul>
 <li>
 Adherence to Code of Conduct
 </li>
 <ul>
 <li>
 Follow the organization&rsquo;s policies, safeguarding standards, and code of ethics.
 </li>
 <li>
 Represent the organization in a professional and respectful manner.
 
 </li>
 </ul>
 </ul>
 
 Required Qualifications
 
 
 
 &ndash; Interest in humanitarian, livelihood, or development work
 
 
 &ndash; Good communication and teamwork skills
 
 
 &ndash; Basic organizational and administrative skills
 
 
 &ndash; Commitment to humanitarian principles and confidentiality
 
 
 &ndash; Ability to work with diverse and vulnerable communities
 
 
 
 Preferred Qualifications
 
 
 
 &ndash; Background or interest in business, entrepreneurship, social work, or development
 
 
 &ndash; Previous volunteering or community work experience
 
 
 &ndash; Basic computer skills (Word, Excel, Google Forms)
 
 
 
 Etijah is an equal opportunity employer. We encourage applications from qualified candidates, including those with diverse backgrounds and experiences. Only shortlisted candidates will be contacted for an interview.
 
 
 
 
 How To Apply
 
 
 
 Interested applicants should submit their application, including their CV and cover letter, through the following link before
 
 Monday, 9th of March, 2026,
 
 
 following this link
 
 . Please follow the below format for your application documents:
 
 
 
 1_
 
 First Name_Last Name_Position_CV
 
 
 
 2_
 
 First Name_Last Name_Position_Cover Letter
</div>

Safe Space Volunteers

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