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ceo secretary

WPP Media

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 About WPP Media
 
 
 
 
 WPP is the trusted growth partner for the world&rsquo;s leading brands. With exceptional talent, trusted data and intelligence, and world-class partnerships &ndash; all united by our pioneering agentic marketing platform, WPP Open &ndash; we help clients navigate change, capture opportunity, and deliver transformational growth.
 
 
 WPP Media is WPP's AI-driven media operating unit, bringing together media, data, and partnerships to deliver creative personalisation at scale. Connected through WPP Open and powered by Open Intelligence, clients see exactly where, how, and why their media investment is working.
 
 
 For more information, visit wppmedia.com.
 
 
 
 
 About WPP Media
 
 
 
 
 WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. For more information, visit wpp.com.
 
 
 WPP Media is WPP&rsquo;s global media collective. In a world where media is everywhere and in everything, we bring the best platform, people, and partners together to create limitless opportunities for growth. For more information, visit wppmedia.com
 
 
 At WPP Media, we believe in the power of our culture and our people. It&rsquo;s what helps us to deliver exceptional experiences for both our clients and each other. In this role it will be critical to embrace WPP &amp; WPP Media&rsquo;s shared core values:
 
 
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 Be Extraordinary by Leading Collectively to Inspire transformational Creativity.
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 Create an Open environment by Balancing People and Client Experiences by Cultivating Trust.
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 Lead Optimistically by Championing Growth and Development to Mobilize Enterprise.
 
 
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 </ul>
 
 
 Role Summary &amp; Impact:
 
 
 
 
 The Executive Secretary to the CEO provides
 
 high-level administrative, strategic, and operational support
 
 to the CEO of WPP Media Pakistan. This role is central to ensuring effective leadership execution by managing the CEO&rsquo;s schedule, communications, meetings, and key internal and external interactions while maintaining confidentiality, professionalism, and strategic insight.
 
 
 
 Reporting of the Role
 
 
 
 This role reports to the CEO, WPP Media PK
 
 
 
 
 What Your Day Job Looks Like At WPP Media:
 
 
 
 
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 Executive Support &amp; Calendar Management
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 Maintain and proactively manage the CEO&rsquo;s complex calendar, including meetings, appointments, and travel arrangements.
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 Prioritize engagements and optimize CEO&rsquo;s time to align with business priorities.
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 Prepare briefing materials, agendas, and background documents for all meetings.
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 Communication &amp; Correspondence
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 Screen, prioritize, and respond to CEO&rsquo;s email and communications on their behalf when appropriate.
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 Draft letters, emails, reports, and presentations with accuracy and professionalism.
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 Facilitate clear and timely communication between CEO and stakeholders.
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 Meeting Coordination &amp; Follow-Up
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 Organize executive meetings, including logistics, materials, and minutes.
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 Ensure action items are tracked and followed up with relevant teams.
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 Attend internal/external meetings to capture key decisions and deliverables.
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 Travel &amp; Logistics
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 Plan and coordinate domestic and international travel itineraries, visas, accommodation, and transport.
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 Prepare detailed travel briefs, expense claims, and itineraries.
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 Confidentiality &amp; Information Management
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 Handle sensitive information with discretion and strict confidentiality.
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 Maintain organized records for legal, strategic, and operational documentation.
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 Representation &amp; Stakeholder Engagement
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 Serve as a liaison between CEO and senior leadership, clients, partners, and internal teams.
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 Represent the CEO&rsquo;s office professionally and appropriately in all interactions.
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 Special Projects &amp; Initiatives
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 Lead or support special projects, cross-functional initiatives, and strategic deliverables as assigned by the CEO.
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 Facilitate coordination with functional heads and project stakeholders.
 
 
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 What You&rsquo;ll Bring:
 
 
 
 
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 Exceptional verbal and written communication skills.
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 Superior organizational and time-management abilities.
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 Advanced proficiency in calendar management, Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) and virtual meeting tools.
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 Strong interpersonal skills with the ability to interface across all levels of staff and external partners.
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 Strategic thinking with high emotional intelligence and discretion.
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 Ability to anticipate needs, solve problems independently, and work under pressure.
 
 
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 Qualifications &amp; Skills
 
 
 
 
 Education
 
 
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 Bachelor&rsquo;s degree in business administration, communications, or related field (Master&rsquo;s preferred but not required).
 
 
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 Experience
 
 
 
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 3+ years of executive support or senior administrative experience, preferably supporting C-suite executives in a corporate or media/advertising environment.
 
 
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 Life At WPP Media &amp; Benefits
 
 
 
 
 Our passion for shaping the next era of media includes investing in our employees to help them do their best work, and we&rsquo;re just as committed to employee growth as we are to responsible media investment. WPP Media employees can tap into the global WPP Media &amp; WPP networks to pursue their passions, grow their networks, and learn at the cutting edge of marketing and advertising. We have a variety of employee resource groups and host frequent in-office events showcasing team wins, sharing thought leadership, and celebrating holidays and milestone events. Our benefits include competitive medical, vision, and dental insurance, significant paid time off, employee wellbeing facilities, and employee mental health awareness days.
 
 
 WPP Media is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.
 
 
 We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we&rsquo;ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodation or flexibility, please discuss this with the hiring team during the interview process.
 
 
 
 
 About Pakistan
 
 
 
 
 WPP Media Pakistan is the leading global media investment management operation in Pakistan. We see major growth coming on Digital platforms with internet penetration growing to 87 million broadband users and 85 million 3G/4G subscribers. Social media platforms have also grown substantially in Pakistan where Facebook stands at 34 million subscribers and Tik Tok has replaced Instagram to become the second most penetrated social platform. While the digitalization of the market is happening at a fast pace, it has also opened opportunities for specializations like e-commerce, Digital Content, Video Planning solutions, Technology and Data &amp; Analytics in Pakistan.
 
 
 Please read our Privacy Notice for more information on how we process the information you provide.
</div>

CEO Secretary

perfect Craft Pvt. Ltd.

We are seeking a highly organized and detail-oriented Executive Assistant to the CEO to support day-to-day administrative, operational, and executive tasks.The ideal candidate will have an excellent communication abilities, and the confidence to manage executive-level responsibilities in a fast-paced environment.Key Responsibilities:<ul><li>Provide administrative and executive support directly to the CEO.</li><li>Prepare reports, financial summaries, and documentation as required.</li><li>Manage calendars, schedule meetings, and organize travel arrangements.</li><li>Assist with data analysis, budgeting, and basic financial tasks.</li><li>Draft emails, presentations, and official documents with accuracy.</li><li>Coordinate with internal departments on behalf of the CEO.</li><li>Maintain a high level of confidentiality and professionalism.</li><li>Handle daily office operations and ensure smooth workflow.</li></ul>Requirements:<ul><li>Proven experience as an Executive Assistant, Secretary , or similar role.</li><li>Excellent written and spoken English </li><li>Strong organizational, communication, and time-management skills.</li><li>Ability to work independently and handle multiple tasks.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>If you are reliable, motivated, and capable of supporting executive operations efficiently.</li></ul>Requirements:<ul><li>Master&rsquo;s / Bachelor's Degree in Business Administration, Management, or relevant discipline</li><li>5&ndash;8 years of experience as a PA/Executive Assistant to senior management</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li></ul>Job Type: Full-timeJob Type: Full-timeWork Location: In person

Executive Assistant to the CEO

DigiTechIO

We are seeking a highly organized, detail-oriented, and proactive individual to join our team as an CEO Assistant. The ideal candidate will be responsible for managing executive-level administrative tasks, ensuring smooth office operations, and maintaining data accuracy and integrity.This role requires excellent communication skills, strong time management, and the ability to handle confidential information with professionalism.Key ResponsibilitiesExecutive Support<ul><li>Schedule meetings, appointments, and manage travel arrangements.</li><li>Act as a liaison between the executive and internal/external stakeholders.</li><li>Prepare and review reports, presentations, correspondence, and official documents.</li><li>Assist the CEO by prioritizing tasks and effectively managing workload.</li><li>Handle sensitive information with the highest level of confidentiality.</li><li>Conduct research and compile information to support project activities.</li></ul>Meeting &amp; Event Management<ul><li>Prepare agendas, materials, and meeting minutes.</li><li>Attend meetings to take detailed notes and prepare summaries.</li><li>Follow up on action items to ensure timely completion.</li><li>Plan and coordinate company events, conferences, and off-site meetings.</li><li>Coordinate with external vendors, stakeholders, and meeting venues.</li></ul>Documentation &amp; Record Management<ul><li>Organize, maintain, and secure files and records for quick and easy access.</li><li>Ensure confidentiality and proper documentation processes at all times.</li><li>Support data entry operations with accuracy and attention to detail.</li><li>Maintain data integrity and ensure timely updates in the system.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, IT, or related field.</li><li>Proven experience as an Executive Assistant, Executive Secretary.</li><li>Strong command of MS Office (Excel, Word, PowerPoint) .</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work under pressure and manage shifting priorities.</li><li>High level of integrity, professionalism, and confidentiality.</li></ul>Location: P.E.C.H.S Block 2, Karachi Job Type: On-Site Work Days: Monday &ndash; Saturday Work Timings: 10:00 AM &ndash; 7:00 PM Salary: Market Competitive (based on experience and skills)Work Location: In person

CEO Assistant

Emirates Talent Solution

Position: Executive Assistant &ndash; PropertyIndustry: Property Location: Clifton, Karachi, Pakistan Employment Type: Full-timeCompany Overview:Emirates Talent Solution is a leading recruitment and HR consultancy firm in Karachi, delivering high-quality talent acquisition and workforce management services across multiple industries. We are seeking a proactive and detail-oriented Executive Assistant for property division to provide administrative, operational, and coordination support to senior management.The ideal candidate will have 5&ndash;7 years of experience in executive assistance and team coordination, along with exceptional communication, organizational, and time-management skills.Key Responsibilities<ul><li>Provide comprehensive secretarial and administrative support to the CEO and senior recruitment team.</li><li>Schedule and coordinate meetings, interviews, travel arrangements, and client appointments.</li><li>Manage internal and external communication, including emails, calls, and professional correspondence.</li><li>Maintain, organize, and safeguard confidential documents, reports, and recruitment records.</li><li>Assist in preparing proposals, presentations, and client-related recruitment reports.</li><li>Support recruitment activities by coordinating interviews, updating candidate data, and tracking hiring progress.</li><li>Handle office administration tasks to ensure smooth and efficient daily operations.</li><li>Communicate with clients and candidates to ensure timely updates, follow-ups, and professional service delivery.</li><li>Perform any additional administrative tasks assigned by senior management.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related discipline.</li><li>5&ndash;10 years of proven experience as an Executive Secretary, preferably within property development or real estate environments. (Mandatory)</li><li>Strong organizational and multitasking skills with attention to accuracy and detail.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint); familiarity with recruitment systems or ATS is a plus.</li><li>Professional attitude with the ability to handle confidential information discretely.</li><li>Ability to work under pressure, prioritize tasks, and meet deadlines effectively.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li></ul>Experience:<ul><li>Property / Real Estate : 5 years (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Assistant – Property

Triology Studio

We are looking for a highly organized and proactive Executive Assistant to the CEO who will work directly with the CEO to manage daily operations, communications, and strategic priorities. This role requires exceptional organizational skills, discretion, and the ability to handle multiple responsibilities in a fast-paced environment.The Executive Assistant will act as the CEO&rsquo;s right hand, ensuring smooth coordination between internal teams, clients, and external stakeholders while helping the CEO stay focused on strategic business goals.Key Responsibilities<ul><li>Manage the CEO&rsquo;s calendar, meetings, and daily schedule</li><li>Handle emails, calls, and communication on behalf of the CEO</li><li>Coordinate meetings, prepare agendas, and track follow-up actions</li><li>Arrange travel plans, bookings, and itineraries for business trips</li><li>Prepare reports, presentations, and documents for executive meetings</li><li>Conduct research and collect data to support decision-making</li><li>Liaise with internal teams, partners, and clients</li><li>Maintain confidential records and handle sensitive information</li><li>Track ongoing projects and ensure deadlines are met</li><li>Assist with special projects and operational tasks as assigned</li></ul>Executive assistants help maximize the CEO&rsquo;s productivity by managing communications, meetings, travel, and administrative tasks so the executive can focus on strategic decisions.Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field</li><li>2&ndash;5 years of experience as an Executive Assistant or Administrative Assistant</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication</li><li>Ability to multitask and prioritize tasks effectively</li><li>High level of confidentiality and professionalism</li><li>Proficiency in Google Workspace / Microsoft Office</li><li>Experience coordinating projects or managing executive schedules</li><li>Female Preferred (Freshers can also apply)</li></ul>Preferred Skills<ul><li>Experience working with startup founders or CEOs</li><li>Familiarity with project management tools (Notion, ClickUp, Asana, etc.)</li><li>Ability to work independently and solve problems proactively</li><li>Strong attention to detail</li></ul>Benefits<ul><li>Competitive salary</li><li>Flexible working environment</li><li>Opportunity to work directly with senior leadership</li><li>Career growth opportunities</li></ul>Job Type: Full-timePay: From Rs40,000.00 per monthWork Location: In person

Executive Assistant to the CEO (Female Preffered)

Human Capital HR Solutions

Chief Executive Officer (CEO)Location: Karachi / Head OfficeIndustry: Frozen Food Manufacturing with Retail OutletsOur client, a growing frozen food company, is seeking a strategic and results-driven CEO to report directly to the Chairman and lead the organization toward sustainable growth and operational excellence.Key Responsibilities:<ul><li>Lead end-to-end operations across manufacturing units and retail outlets/branches</li></ul><ul><li>Drive strategic planning, budgeting, and cost optimization to enhance profitability</li></ul><ul><li>Oversee financial management and operational performance</li></ul><ul><li>Manage and mentor the leadership team to deliver business objectives</li></ul><ul><li>Implement process improvements and business expansion strategies</li></ul>Ideal Candidate:<ul><li>Currently working as COO, CFO, Head of Finance, or Head of Operations</li></ul><ul><li>Strong finance expertise with experience in budgeting, cost savings, and financial planning</li></ul><ul><li>Proven track record in manufacturing operations, preferably in frozen food, including retail/branch management</li></ul><ul><li>Excellent leadership, decision-making, and stakeholder management skills</li></ul>Education: ACCA / CA / MBA / Masters in relevant fieldHow to Apply:Send your CV to: careers1.hc@gmail.comCC: careers@humancapitalintl.comSubject Line: &ldquo;CEO &ndash; Application&rdquo;Follow our social accounts for the latest job opportunities:<ul><li>Instagram: https://www.instagram.com/humancapitalhrsolutions/</li></ul><ul><li>LinkedIn: https://www.linkedin.com/company/human-capital-hr-solution/</li></ul><ul><li>Facebook: https://www.facebook.com/humancapitalhrsolution/</li></ul>Job Type: Full-timeWork Location: In person

Chief Executive Officer (CEO)

HR Ways

About the Company: ﻿Looking for an integrated Health Ecosystem, connecting health service users to the health service provider and organizations paying for it.Role Overview &ndash; Executive Assistant of Founder/CEOJob Descriptions: ﻿﻿This is not a routine administrative role. The Executive Assistant will work closely with the Founder &amp; CEO to ensure meetings, discussions, and strategic initiatives are translated into clear execution. The role requires strong ownership, proactive coordination, and the ability to manage follow-ups across teams and time zones in a fast-paced startup environment.Responsibilities: ﻿Strategic Coordination<ul><li>Manage and optimize the CEOs calendar across multiple time zones.</li><li>Coordinate meetings and communications across Singapore, UAE, US, and Pakistan.</li><li>Prepare structured briefs and context summaries before key meetings.</li><li>Maintain strict confidentiality on sensitive business matters.</li></ul>Execution &amp; Follow-Up<ul><li>Attend online and in-person meetings.</li><li>Take clear, structured meeting notes.</li><li>Convert discussions into actionable task lists with defined owners and deadlines.</li><li>Ensure no task leakage by tracking follow-ups rigorously.</li><li>Provide the CEO with concise execution updates and briefings.</li></ul>Operational Alignment<ul><li>Coordinate across technology, finance, operations, and growth teams.</li><li>Track KPIs and strategic initiatives across departments.</li><li>Facilitate alignment and proactively address execution gaps.</li><li>Conduct follow-up meetings on behalf of the CEO when required.﻿</li></ul>Requirements:<ul><li>Bachelors degree in Business, Management, or a related field</li><li>2&ndash;4 years of experience in an Executive Assistant, Operations, or Coordination role (startup experience preferred)</li><li>Strong ability to convert meetings and discussions into clear action plans, task lists, and follow-ups</li><li>Excellent organizational and time management skills</li><li>Strong written and verbal communication skills</li><li>Comfortable coordinating across multiple time zones and global teams</li><li>Proficient in digital collaboration tools and AI productivity tools</li><li>High level of professionalism, discretion, and confidentiality</li><li>Ability to work independently, prioritize tasks, and manage multiple responsibilities in a fast-paced environment</li><li>Strong attention to detail and execution mindset</li></ul>Other Details: ﻿Experience: ﻿2 - 4 years ﻿Location: Karachi (On-site) ﻿Working Days: Monday - Friday ﻿Timing: 10 AM - 6 PM ﻿Benefits: -﻿Medical - Health Insurance ﻿-performance based incentives Work Location: In person

Executive Assistant of Founder/CEO

Explore 17+ Ceo secretary in Karachi this April. Find roles across top companies and apply now to boost your career.