sales coordinator

project coordinator

commercial manager

hr coordinator

operations coordinator

commercial coordinator

Abdulla Al Arif Investment

DUTIES &amp; RESPONSIBILITIES:<ul><li>To assist the Project Quantity Surveyor in preparation of subcontract orders. Liaise with the other commercial staff on site and prepare, sub-contractors liability schedule, payment certificates for sub-contractors. Assist the Project Quantity surveyor in preparation of monthly Contract Cost Value Reconciliation statements and Quarterly Forecast</li><li>Cost coding of time sheets and any other cost documents with respect to project cost codes and enter such information to project cost database Cost coding and calculating tender allowance for purchase requisitions</li><li>Liaise with the site commercial staff on site and assist in preparation of weekly unit cost reports</li><li>To assist in for day-to-day commercial tasks like, material tracking, regular update of final measure tracking schedule, star rates tracking schedule, Payment schedule etc</li><li>Maintain site asset register. Check costs reports received from the accounts department and prepare cost reconciliation report</li><li>Maintain confidentiality of commercial sensitive information. Should be fully responsible for keeping such information in a safe locked place</li><li>Close liaise with the site timekeeper and storekeeper and secure information as required for the preparation of commercial reports</li><li>Carryout commercial tasks as required by the Project Quantity Surveyor</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>

Civil Commercial Coordinator

GL events Middle East

<div>
 
 Wicked by GL events Middle East is seeking a Commercial Project Coordinator to join our Sports &amp; Hospitality division. This role plays a key part in developing winning proposals, coordinating complex event bids, and ensuring flawless client delivery across large-scale regional projects.
 
 
 Key Responsibilities:
 
 <ul>
 <li>
 Lead multi-functional pitch teams to secure major regional opportunities.
 </li>
 <li>
 Develop and manage detailed proposals, ensuring client briefs are fully understood and addressed.
 </li>
 <li>
 Coordinate third-party contractors and integrate their scope into comprehensive solutions.
 </li>
 <li>
 Work cross-functionally with Sales, Projects, and Operations to align creative, technical, and commercial inputs.
 </li>
 <li>
 Create accurate quotations and pre-event P&amp;L statements, ensuring commercial viability.
 </li>
 <li>
 Support project handovers to delivery teams with complete documentation and clarity.
 </li>
 <li>
 Maintain client portals and ensure timely follow-up on all sales inquiries (within 24 hours).
 </li>
 <li>
 Contribute to building scalable frameworks for event planning and business solutions.
 </li>
 </ul>
 
 What We&rsquo;re Looking For:
 
 <ul>
 <li>
 5+ years&rsquo; experience in large-scale event planning (overlay experience preferred)
 </li>
 <li>
 Strong commercial acumen and proposal management experience
 </li>
 <li>
 Excellent communication, organizational, and multitasking skills
 </li>
 <li>
 Proven ability to manage multiple projects under pressure
 </li>
 <li>
 UAE resident, fluent in English, proficient in MS Office
 </li>
 </ul>
 
 
 
 
 #Hiring #CommercialPlanning #EventsIndustry #SportsHospitality #ProjectManagement #MENA
 
</div>

Commercial project Coordinator

Heavy Machinery Viqa LLC

Job SummaryThe Sales &amp; Logistics Coordinator is responsible for providing full administrative, commercial, and logistical support to the Sales Division specializing in crushing, screening, and heavy machinery equipment. This role ensures smooth execution of customer inquiries, quotations, CRM accuracy, shipment coordination, and alignment between sales, logistics, accounts, and marketplace platforms. The coordinator acts as the operational backbone of the sales cycle, ensuring timely responses, accurate documentation, and seamless delivery of equipment and spare parts.Key Responsibilities1. Quotation and Sales Support<ul><li>Prepare detailed and accurate quotations for crushing and screening equipment, spare parts, wear parts, and rental solutions.</li><li>Maintain quotation logs, validity, and follow-up schedules.</li><li>Coordinate with technical and maintenance teams to confirm equipment specifications before issuing quotations.</li><li>Request supplier quotations for imported or specialized machinery.</li></ul>2. CRM and Client Management<ul><li>Maintain and update the CRM system with all leads, opportunities, client interactions, and deal statuses.</li><li>Track customer inquiries from initial contact to delivery with clear status updates.</li><li>Ensure all customer information is accurate, complete, and documented.</li><li>Support the sales team with follow-up reminders and client activity tracking.</li></ul>3. Logistics and Shipment Coordination<ul><li>Request and compare freight quotations for land transport, sea freight, and delivery of crushers, screens, conveyors, and spare parts.</li><li>Coordinate with shipping companies, freight forwarders, and customs agents.</li><li>Prepare and communicate loading schedules, collection points, and delivery timelines.</li><li>Ensure proper INCOTERMS are applied, such as FOB, CIF, EXW, and DDP.</li><li>Track shipments and update clients and the sales team on delivery progress.</li></ul>4. Accounts and Documentation<ul><li>Coordinate with the Accounts Department to prepare Proforma Invoices, Tax Invoices, and payment follow-ups.</li><li>Ensure all shipping documentation is ready, including commercial invoices, packing lists, certificates, and insurance documents.</li><li>Maintain organized records of quotations, PIs, LPOs, and approved contracts.</li><li>Follow up professionally with clients regarding overdue payments.</li></ul>5. Online Platforms and Marketplace Management<ul><li>Update and maintain product listings on machinery marketplace platforms such as MachineryTrader, MachineryPark, Mascus, and similar.</li><li>Ensure listings contain accurate data, specifications, and quality images of crushers and heavy machinery.</li><li>Monitor lead inquiries received from platforms and pass them to the sales team.</li><li>Ensure outdated listings are removed or updated immediately.</li></ul>6. Internal Coordination<ul><li>Coordinate daily with the Workshop, Yard, and Operations teams regarding machine availability, service requirements, inspections, and delivery readiness.</li><li>Support Sales Executives in preparing sales contracts, proposals, machine specs, and marketing materials.</li><li>Assist in preparing weekly and monthly sales and performance reports.</li></ul>Qualifications and Experience<ul><li>Minimum of 3 to 5 years UAE experience in heavy machinery, crushing and screening equipment, construction equipment, or recycling industry.</li><li>Strong understanding of jaw crushers, cone crushers, impact crushers, screens, conveyors, and auxiliary equipment.</li><li>Knowledge of shipment procedures, freight terms, and logistics coordination.</li><li>Experience using CRM systems such as Zoho, HubSpot, Salesforce, or similar.</li><li>Excellent English communication skills; Arabic is an advantage.</li><li>Proficient in Microsoft Excel, Word, PDF handling, and online marketplace tools.</li><li>Strong attention to detail, accuracy, and prioritization.</li></ul>Key Competencies<ul><li>Strong organizational and multitasking skills</li><li>Time-efficient and deadline-driven</li><li>Effective communication and customer service skills</li><li>High sense of responsibility and problem-solving ability</li><li>Ability to coordinate across multiple departments and external parties</li></ul>What We Offer<ul><li>Competitive salary</li><li>Visa and medical insurance</li><li>Growth opportunities within the heavy machinery sector</li><li>Exposure to international clients and large-scale machinery operations</li></ul>Job Type: Full-timePay: From AED5,000.00 per monthApplication Question(s):<ul><li>Do you have experience with creating technical quotations? Explain short. </li><li>Do you have experience coordinating with shipping agents? If yes, for which equipment? </li><li>Which CRM system do you have experience with? </li><li>Do you know how to make cost calculations? </li><li>What tools do you use to manage your time efficiently? </li><li>Do you have any experience with heavy machinery or equipment? If yes, please name the type.</li></ul>

Commercial Coordinator (Sales & Logistics) - Male Only

Soluis

<div>Sales and Marketing Administrator/ Commercial Co-ordinator- UAE

To be based in Dubai or RAK

Permanent/ Full time contractor

Salary dependent on experience 
At Soluis we create engaging experiences beyond the boundaries of imagination that deliver a positive and lasting impact. We work with world leading organisations, focusing on real estate, leveraging appropriate technology to engage audiences using real-time games platforms delivering across the entire range of xR platforms. 
We&rsquo;re looking for an organised, proactive, and tech-savvy Sales Administrator/ Commercial Coordinator to support our commercial team. This role is split 50/50 between producing high-quality proposals and collateral, and providing reactive support for client requests, demonstrating our products at events and day-to-day sales operations.

Key responsibilities:
<ul>
<li>Create and maintain proposals, capability decks, and marketing collateral</li>
<li>Build and manage proposal templates and visual assets</li>
<li>Respond to client requests and support ad-hoc sales activities</li>
<li>Support at in region events</li>
<li>Coordinate between production and commercial teams</li>
<li>Keep CRM and sales tools updated</li>
</ul>
Who you are:
<ul>
<li>2 - 4 years&rsquo; experience in sales administration, marketing, bid coordination, or business support, ideally within a design, architecture, or creative industry.</li>
<li>Confident in a creative, fast-paced international environment</li>
<li>Proficient in Microsoft Office, Monday.com, Jira and Adobe</li>
<li>Strong communication skills</li>
<li>Architecture/design experience is a plus</li></ul> 


Working closely with colleagues in the UK and UAE, you should have fluent written and spoken English. 
We look forward to hearing from you</div>

Sales and Marketing Administrator/ Commercial Co-ordinator

Role SummaryThe Commercial Assistant supports the commercial team in day-to-day operations, including sales administration, preparing quotations, coordinating with customers and suppliers, managing documentation, and assisting with data analysis. This role ensures smooth commercial workflow and helps drive business efficiency and revenue growth.Key Responsibilities1. Commercial Administration<ul><li>Prepare and issue quotations, proposals, contracts, and sales orders.</li><li>Maintain and update price lists, product catalogues, and customer records.</li><li>Process customer inquiries and follow up on outstanding quotes.</li></ul>2. Customer &amp; Supplier Coordination<ul><li>Serve as a point of contact for customers regarding orders, deliveries, and documentation.</li><li>Coordinate with suppliers for pricing, product availability, lead times, and order status.</li><li>Resolve basic customer issues or escalate when needed.</li></ul>3. Documentation &amp; Reporting<ul><li>Prepare commercial reports including sales forecasts, pipeline updates, and revenue tracking.</li><li>Manage order documentation such as invoices, delivery notes, purchase orders, and contracts.</li><li>Ensure compliance with internal procedures and external regulations.</li></ul>4. Operational Support<ul><li>Assist the commercial team with tender submissions and bid preparations.</li><li>Support logistics coordination, including delivery scheduling and shipment tracking.</li><li>Monitor stock levels and coordinate with warehouse teams when required.</li></ul>5. Data &amp; Market Support<ul><li>Conduct basic market research, competitor analysis, and price comparisons.</li><li>Maintain CRM/ERP systems and ensure data accuracy.</li><li>Identify opportunities for upselling or improving commercial processes.</li></ul>Qualifications &amp; Skills Education<ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or related field.</li></ul>Experience<ul><li>1&ndash;3 years of experience in commercial, sales support, or administrative roles (industry-specific experience is a plus).</li></ul>Technical Skills<ul><li>Proficient in MS Office (Excel, Word, PowerPoint).</li><li>Experience with CRM/ERP systems preferred.</li><li>Basic understanding of sales and procurement processes.</li></ul>Soft Skills<ul><li>Strong communication and interpersonal skills.</li><li>High attention to detail and strong organizational abilities.</li><li>Ability to multitask and work under pressure.</li><li>Customer-focused and proactive problem-solving skills.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per month

Commercial Assistant

Store Makers Interiors LLC

1. Market Development &amp; Lead Generation<ul><li>Conduct market research and competitor analysis to identify growth opportunities.</li><li>Expand the client database by registering new companies and key contacts.</li><li>Reach decision-makers to secure introductory meetings and present our services.</li><li>Convert qualified leads into business opportunities, ensuring all required documentation is complete.</li><li>Maintain the Chances List and CRM updated weekly.</li></ul>2. Client Engagement &amp; Relationship Management<ul><li>Support in building and maintaining trusted, long-term relationships with clients, designers, and brand partners.</li><li>Prepare and deliver compelling presentations of our corporate portfolio.</li><li>Assist in client meetings, site visits, and follow-ups throughout the sales cycle.</li></ul>3. Commercial Coordination<ul><li>Collaborate with the Estimation Team to prepare and propose pricing for management approval.</li><li>Participate in commercial negotiations under the guidance of the BD Manager.</li><li>Ensure commercial clarity at project handover and assist in contract finalization.</li><li>Support payment follow-ups and report on commercial project outcomes.</li></ul>4. Strategic &amp; Marketing Support<ul><li>Contribute to marketing and communication initiatives, including events, fairs, and exhibitions.</li><li>Participate in networking events outside normal working hours as required.</li><li>Support management on special projects related to strategic business goals or new market development.</li></ul>5. Sales &amp; Target Achievement<ul><li>Contribute to the achievement of monthly and annual sales KPIs.</li><li>Prepare regular sales reports, forecasts, and performance updates.</li><li>Work closely with internal departments to align project capacity and delivery timelines with new business wins.</li></ul>Profile&middot; Bachelor&rsquo;s degree in interior design, Architecture, or Interior Architecture (or related field).&middot; 2&ndash;3 years of experience in business development, client relations, or sales.&middot; Excellent communication, presentation, and interpersonal skills.<ul><li>Proactive, detail-oriented, and comfortable working with multiple teams.</li><li>Fluent in Arabic and English. (French is a plus).</li></ul>Job Type: Full-time

Business Development Executive

Hilton

<div>Groups Conference &amp; Events Coordinator | Hilton Dubai Palm
At Hilton Dubai Palm Jumeirah a Groups and Events Coordinator is responsible for receiving groups and events in the hotel, serving as an intermediary between the customer and the commercial and operational areas. It is the customer contact at the time this arrives at the hotel with your event, working with the hotel to achieve the set goals. 
What will I be doing?
As a Groups and Events Coordinator, you will work following the events that occur in the Hotel from initial contact with the head of the event to prepare contracts for groups and events, until the end of the event and therefore must perform the following tasks with the higher standards:<ul><li>
Receive groups and events and keep up to date the hotel even output</li><li>
Draw up contracts for groups and events</li><li>
Insert Rooming List in the system, update payment instructions and enter important information relevant to the group</li><li>
Negotiate budgets with customers</li><li>
Develop events Work Orders in the system with all relevant information</li><li>
Conduct instructional groups with all relevant information to the group (number of able, category, price, form of payment, contact the company, special notes, etc.)</li><li>
Perform monthly report groups and update closing information groups</li><li>
Interact permanently with the Account Managers, Sales Coordinators, Reservations, Front Desk, Department Parties, Hilton Meetings and kitchen</li><li>
Act directly with the guest or client during the stay of groups and events</li><li>
Participate in special activities such as secretaries of cocktails, welcome tour groups, etc.</li><li>
Ensure that all client requests are answered efficiently and with agility</li></ul>
What are we looking for?
A Groups and Events Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
Graduate or MBA in Management, Hospitality and Marketing</li><li>
Previous sales groups and events, preferably in Hospitality</li><li>
Ability to analyze and manage multiple tasks</li><li>
Ability to solve problems quickly and efficiently</li><li>
Sense of organization and planning</li><li>
Good computer skills including Excel, PowerPoint and Word</li><li>
Proactive approach to meet deadlines and objectives</li><li>
Having an outgoing personality
</li><li>Fast learner</li><li>
Team player</li></ul> 
What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Groups Conference & Events Coordinator | Hilton Dubai Palm

Explore 1546+ Commercial coordinator in Dubai this December. Find roles across top companies and apply now to boost your career.