executive assistant Jobs in New York United States

executive assistant

administrative assistant Jobs in New York United States

administrative assistant

executive administrative assistant Jobs in New York United States

executive administrative assistant

senior executive assistant Jobs in New York United States

senior executive assistant

corporate receptionist Jobs in New York United States

corporate receptionist

commercial real estate administrative assistant

Trigild

<div>
 As an Administrative Assistant, you&rsquo;ll be responsible for providing comprehensive support to senior executives while also assisting with administrative tasks.This role is essential for ensuring smooth operations, effective communication, and efficient management of projects and schedules.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage executive calendars ensuring effective scheduling and communication.
  </li>
  <li>
   Assist with monthly reporting processes, including compiling data, preparing summaries, and supporting follow-up communications for senior leadership.
  </li>
  <li>
   Draft, format, and distribute professional email communications on behalf of senior leaders related to monthly reporting, updates, and internal initiatives.
  </li>
  <li>
   Prepare and process expense reports in a timely and accurate manner.
  </li>
  <li>
   Maintain organized filing systems, both digital and physical, for important documents and correspondence.
  </li>
  <li>
   Collaborate in coordinating office events, maintaining office supplies, and managing the day-to-day office environment.
  </li>
  <li>
   Provide general administrative support to the executive team, helping manage day-to-day priorities and tasks.
  </li>
  <li>
   Maintain confidentiality while handling sensitive company and personal information for executives.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree preferred, or equivalent experience.
  </li>
  <li>
   Preferred 1-2 years of administrative support experience, preferably with exposure to supporting executives or senior management.
  </li>
  <li>
   Exceptional ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
  </li>
  <li>
   Strong verbal and written communication skills, with the ability to interact professionally with executives, colleagues, and external stakeholders.
  </li>
  <li>
   Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with project management tools or other office software.
  </li>
  <li>
   High level of accuracy in managing schedules, preparing documents, and tracking tasks.
  </li>
  <li>
   Strong ability to manage time efficiently, meet deadlines, and handle multiple responsibilities simultaneously.
  </li>
  <li>
   Ability to maintain discretion and confidentiality when handling sensitive company and personal information.
  </li>
  <li>
   Ability to support recurring reports, track deadlines, and present information clearly and accurately for senior stakeholders.
  </li>
  <li>
   Ability to anticipate needs, troubleshoot issues, and provide creative solutions.
  </li>
  <li>
   Comfortable working independently as well as collaboratively within a team environment.
  </li>
  <li>
   Flexibility to adjust to changing priorities, shifting deadlines, and executive needs.
   <br/>
   <br/>
  </li>
 </ul>
 This position is
 <strong>
  100% in-office
 </strong>
 . The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.
 <br/>
 <br/>
 Over its 40 year history, Trigild has managed and operated hundreds of commercial properties.
 <br/>
 <br/>
 Trigild has expertise in managing a wide array of commercial real estate assets and operating businesses. Trigild leverages its expertise in property management, receivership, fiduciary, operations, consulting, and disposition services under one roof &ndash; for maximum service and value. Visit www.Trigild.com.
 <br/>
 <br/>
 Our portfolio includes Hotels, Multifamily Complexes, Office Buildings and Hospitality Properties (including restaurants, golf courses, amusement parks).
 <br/>
 <br/>
 Additionally, Trigild is the nationally recognized authority on non-performing commercial loans that combines Receivership/Trustee, Management and Disposition services under one roof. That means no coordinating multiple companies, and no duplication of fees. We have the expertise to quickly take control of the assets, maximize operating results, and speed recovery by selling the assets quickly through our national network of industry contacts. .
 <br/>
 <br/>
 Whether you are looking for commercial management services or a new level of performance on commercial loan recovery, Trigild can maximize value.
 <br/>
 <br/>
 <strong>
  All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.
  <br/>
  <br/>
 </strong>
 <strong>
  Trigild does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Trigild to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Trigild will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.
 </strong>
</div>


Commercial Real Estate Administrative Assistant

Abstracts Incorporated

<p>Looking for a stable office job with long-term growth?</p><p>Join a well-established <b>real estate and title insurance office</b> where you&rsquo;ll receive hands-on training and build valuable administrative and legal skills. We are a top tier <b>Title Insurance Company in Nassau County, NY</b> seeking an <b>Administrative Assistant / Recording Clerk</b> to join our team. This is an excellent opportunity for <b>recent graduates, career changers, or candidates looking to start a long-term career in the real estate or title insurance industry</b>.</p><p><b>No prior title insurance experience is required &mdash; full training will be provided by our legendary staff. 50% of our staff has been with us over 20 years.</b></p><p>Key Responsibilities</p><ul><li>Assist with preparing and submitting real estate documents for <b>recording in all counties in New York State</b></li><li>Review documents for accuracy, completeness, and compliance with New York recording requirements</li><li>Track recorded documents and assist with resolving recording rejections</li><li>Perform data entry into internal systems and title software</li><li>Maintain organized electronic and physical files</li><li>Assist with post-closing and policy-related administrative tasks</li><li>Answer phones and handle correspondence professionally</li><li>Communicate with attorneys, lenders, county offices, and internal staff</li><li>Maintain strict confidentiality of sensitive client and transaction information</li><li>Provide general administrative and office support as needed</li></ul><p>Requirements</p><ul><li><b>High school diploma or equivalent required</b></li><li>Strong attention to detail and organizational skills</li><li>Basic computer proficiency, including <b>Microsoft Word, Excel, and Outlook</b></li><li>Ability to follow procedures and meet deadlines</li><li>Professional written and verbal communication skills</li><li>Reliable, punctual, and dependable</li><li>Comfortable working in an office environment</li><li>Ability to multitask in a fast-paced setting</li></ul><p>Preferred (Not Required)</p><ul><li>Recent graduate or career changer encouraged to apply</li><li>Prior administrative, clerical, data entry, or office experience</li><li>Interest in real estate, legal, or title insurance work</li><li>Familiarity with New York real estate documents a plus</li><li>TrackerPro Title productions software knowledge</li><li>Experience working with deadlines or detailed paperwork</li></ul><p>Administrative Assistant, Recording Clerk, Title Insurance, Entry-Level Office Assistant, Real Estate Administrative Assistant, Nassau County NY, Title Company Jobs, Legal Assistant Entry Level, Data Entry Clerk, Post-Closing Assistant</p><p>Job Type: Full-time</p><p>Pay: $40,000.00 - $50,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant- Title Insurance Company

Green Key Resources

<div>
 <p>
  Midtown Manhattan-based Real Estate firm is seeking an Administrative Assistant to join their team. The ideal candidate will have 3-5 years of administrative experience. Real Estate industry experience is a must.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Onsite Monday - Friday
 </p>
 <p>
  Hours: 8:30am - 5pm
 </p>
 <p>
  Salary: $80-90K
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Manage executive calendars, schedule meetings, and prepare priority lists.
  </li>
  <li>
   Organize meeting materials, post-meeting notes, and track follow-ups and deadlines.
  </li>
  <li>
   Maintain tracking spreadsheets for active construction and capital projects.
  </li>
  <li>
   Support board follow-up notes, tracking, and communication with managers for reports.
  </li>
  <li>
   Handle phone calls, redirect inquiries, and assist in building team meeting agendas.
  </li>
  <li>
   Provide administrative support for leasing inventory and project approvals.
  </li>
  <li>
   Collaborate with teams to ensure timely completion of tasks and organizational goals.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor's degree required.
  </li>
  <li>
   Minimum of 3-5 years of experience in administrative roles.
  </li>
  <li>
   Experience in property management or real estate is a must.
  </li>
  <li>
   Proficiency in Microsoft Word, Excel, and Teams essential.
  </li>
  <li>
   Strong organizational, time management, and multitasking skills required.
  </li>
 </ul>
</div>


Administrative Assistant

FlagStar Bank

<div><div>Position Title</div>
Senior Commercial Real Estate Banking Analyst<div></div><div>
Location</div>
New York, NY 10018<div></div><div>
Job Summary</div>
The Senior Commercial Real Estate Banking Analyst plays an important role advancing the priorities of the senior leadership team, providing information management and content creation that supports and validates decisions and strategies. This role is responsible for the design and creation of effective materials that express initiatives and vision of the Commercial Real Estate Banking organization. Manages complex projects, resolving issues and adhering to deadlines while ensuring high quality deliverables.<br>
<br>
Pay Range: 82,000 - $103,000<div></div>
Pay Range: Local Minimum Wage - $0.00 - $0.00<div></div><div>
Job Responsibilities:</div><div>
JOB RESPONSIBILITIES</div><ul><li>
Organizes and manages projects for the leadership team. Translates leadership team priorities to executable plans, problem solving with other team members and partners to achieve stated outcomes, conducting research and analysis as needed to inform the project, and ensuring projects are brought to closure.</li><li>
Creates content to support executive presentations, board materials, leadership routines, town halls, and other forums. Content may take the form of presentations, agendas, executive summary and action items, spreadsheets, or other. Maintain Teams / SharePoint site and content.</li><li>
Supports and contributes to the development of Commercial Real Estate Banking&rsquo;s strategy, strategic plan, and related strategic initiatives.</li><li>
Analyzes data and makes recommendations based on the results to discern insights and support decision making at the senior leadership level.</li><li>
Supports other members of the Commercial Real Estate Banking&rsquo;s senior leadership team with special projects, content creation, analysis, and research, as required.</li><li>
May be responsible for talent management functions including: employment, performance evaluations, staff development/training, disciplinary actions, succession planning and ensuring all staff comply with compliance requirements.</li></ul><div></div><div>
ADDITIONAL ACCOUNTABILITIES</div><ul><li>
Performs special projects, and additional duties and responsibilities as required.</li><li>
Consistently adheres to regulatory and compliance policies and standards linked to the job as listed and complete required compliance trainings. Accountable to maintain compliance with applicable federal, state and local laws and regulations.</li></ul><div></div><div>
JOB REQUIREMENTS</div><div></div><div>
Required Qualifications:</div><ul><li>
Education level required: High School / High School Equivalency (GED, HiSET, TASC) / Foreign Equivalent, Bachelor&rsquo;s degree preferred.</li><li>
Minimum experience required: 4+ Years of business analyst, project management or similar relevant work.</li></ul><div>
Preferred Qualifications:</div><ul><li>
Project management experience</li></ul><div></div><div>
Job Competencies:</div><ul><li>
Demonstrated strong analytical and problem-solving skills.</li><li>
Demonstrated ability to create executive level presentations.</li><li>
Demonstrated strong written and verbal communication skills.</li><li>
Proficiency with Microsoft applications with an emphasis on PowerPoint, Excel, and SharePoint.</li><li>
Excellent verbal, written and interpersonal communication skills.</li><li>
High degree of curiosity and learning agility.</li><li>
Strong attention to detail.</li><li>
Strong time management.</li><li>
Excellent project management skills.</li><li>
Ability to synthesize information into clear insights and recommendations for senior leaders.</li><li>
Ability to rotate across multiple projects / tasks, prioritizing appropriately.</li><li>
Self-starter, able to action on priorities with moderate level of direction.</li><li>
Positive attitude, friendly demeanor, and a team player.</li><li>
Ability to effectively collaborate with all areas and levels in the organization.</li><li>
Demonstrates a strong ability to build and maintain effective relationships with stakeholders by communicating clearly, engaging in proactive collaboration, and leveraging cross functional insights. Aligns relationship building efforts with enterprise goals to accelerate performance and drive strategic results.</li><li>
Builds trusted client relationships, whether internal or external, by identifying needs and delivering tailored solutions to enhance the overall client experience.</li><li>
Fosters or supports a positive work culture and productive work environment, displaying importance of effective relationships with customers and stakeholders.</li><li>
Physical demands (ADA): No unusual physical exertion is involved.</li></ul><div>
Flagstar is an Equal Opportunity Employer</div><div></div><div>
Flagstar provides teammates access to a variety of benefits including medical, dental, vision, life, and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: <div>Benefits | Flagstar Bank</div></div></div>

Senior Commercial Real Estate Banking Analyst

Real Estate Project Manager

Stake Property Group

<div>
 <strong>
  Company Description
  <br/>
 </strong>
 <p>
  Stake Property Group is a real estate investment and development firm based in New York, specializing in value-add and opportunistic acquisitions. The company focuses on multifamily and mixed-use assets, leveraging in-house construction management expertise and a deep understanding of the market. Founded by Michael Yakubov, Stake Property Group combines institutional-level discipline with an entrepreneurial approach. The firm's mission is to uncover hidden property potential and create long-term value for stakeholders.
  <br/>
 </p>
 <strong>
  Role Description
  <br/>
 </strong>
 <p>
  This is a full-time, on-site Assistant Project Manager role located in New York, NY. The Assistant Project Manager will support project execution by coordinating with expeditors, managing logistics, assisting in project management activities, and ensuring inspection procedures are met. Additionally, the role includes monitoring timelines, keeping project documentation organized, and maintaining constant communication between internal teams, vendors, and stakeholders to ensure successful project delivery.
  <br/>
 </p>
 <strong>
  Qualifications
  <br/>
 </strong>
 <ul>
  <li>
   Proficiency in Expediting and experience working as an Expeditor in a construction or development environment.
  </li>
  <li>
   Strong Project Management skills, including the ability to handle planning, scheduling, and oversight of project milestones.
  </li>
  <li>
   Knowledge of Inspection procedures and requirements within real estate or construction projects.
  </li>
  <li>
   Experience in Logistics Management with a focus on coordinating resources and ensuring smooth processes.
  </li>
  <li>
   Strong organizational and communication skills, with the ability to multitask and adhere to deadlines.
  </li>
  <li>
   Proficiency in project management tools and software.
  </li>
  <li>
   Familiarity with New York City building and zoning codes is a plus.
  </li>
  <li>
   Bachelor&rsquo;s degree in Construction Management, Real Estate, Engineering, or a related field is preferred.
  </li>
 </ul>
</div>


Assistant Project Manager

Equitable

<div>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 At Equitable, we help clients secure their financial well-being so they can pursue long and fulfilling lives - a mission we&rsquo;ve honed since 1859.
 <br/>
 <br/>
 The Corporate Real Estate (CRE) organization provides strategic insights and execution on real estate-related projects and services internal and external stakeholders. We are seeking a Corporate Real Estate Administrator to join our team.
 <br/>
 <br/>
 <strong>
  What You'll Be Doing
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Leasing administration and project management coordination
  </li>
  <li>
   Collection and archive of documents and continual update of internal databases Coordinate onboarding of new facilities, including setup of documentation into our lease management systems, data capture, and internal system entry
  </li>
  <li>
   Assist with lease abstraction and verification of key lease terms
  </li>
  <li>
   Support landlord and broker communications as needed
  </li>
  <li>
   Assist with reporting requests and internal data reconciliation
  </li>
  <li>
   Support continuous improvement of lease administration, project mgt. processes
  </li>
  <li>
   Contribute to key project communications, supporting transparency and engagement across all levels of the organization.
  </li>
  <li>
   Oversee all project documentation, ensuring accuracy, completeness, and accessibility for all stakeholders.
  </li>
  <li>
   Lead project reviews and deliver insightful updates to department managers and the leadership team, driving continuous improvement.
  </li>
  <li>
   Financial analysis, reporting, budgeting.
   <br/>
   <br/>
  </li>
 </ul>
 Remote &ndash; This position offers a remote work schedule that allows you to stay fully engaged with your team to provide outstanding, customer‑focused service during our core hours (8:30 AM&ndash;5:30 PM EST). Periodic office visits may be requested based on business needs.
 <br/>
 <br/>
 The base salary range for this position is $75,000 - $85,000. Actual base salaries vary based on skills, experience, and geographical location. In addition to base pay, Equitable provides compensation to reward performance with base salary increases, spot bonuses, and short-term incentive compensation opportunities. Eligibility for these programs depends on level and functional area of responsibility.
 <br/>
 <br/>
 For eligible employees, Equitable provides a full range of benefits. This includes medical, dental, vision, a 401(k) plan, and paid time off. For detailed descriptions of these benefits, please reference the link below.
 <br/>
 <br/>
 Equitable Pay and Benefits: Equitable Total Rewards Program
 <br/>
 <br/>
 <strong>
  What You'll Bring
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3+ years of experience in commercial real estate, lease administration, property and project management, and/or related fields
  </li>
  <li>
   A minimum of an Associate's degree preferred
  </li>
  <li>
   Working knowledge of lease terminology and commercial lease structures
  </li>
  <li>
   Experience managing lease documentation and insurance requirements
  </li>
  <li>
   Familiarity working with Accounting and/or Accounts Payable teams
  </li>
  <li>
   Strong organizational skills and high attention to detail
  </li>
  <li>
   Strong writing and communication skills and ability to work cross-functionally within the organization
  </li>
  <li>
   Ability to manage multiple projects and deadlines
  </li>
  <li>
   Proficiency in Microsoft Office (Excel, Word, Outlook)
  </li>
  <li>
   Experience with lease management, project mgt. software
  </li>
  <li>
   Ability to handle confidential and sensitive information appropriately
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills
  <br/>
  <br/>
 </strong>
 <strong>
  Accuracy and Attention to Detail:
 </strong>
 Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
 <br/>
 <br/>
 <strong>
  Budget Management:
 </strong>
 Knowledge of the principles and methodology of budget management; ability to utilize the tools, techniques and procedures needed to establish and monitor budgets.
 <br/>
 <br/>
 <strong>
  Cross-functional Collaboration:
 </strong>
 Knowledge of collaborative techniques and approaches; ability to promote a culture of continuous improvement and working together across functions to solve business problems and meet business goals.
 <br/>
 <br/>
 <strong>
  Effective Communications:
 </strong>
 Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
 <br/>
 <br/>
 <strong>
  Effective Presentations:
 </strong>
 Knowledge of effective presentation tools and techniques; ability to present information to groups with the appropriate degree of formality.
 <br/>
 <br/>
 <strong>
  Managing Multiple Priorities:
 </strong>
 Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
 <br/>
 <br/>
 <strong>
  Project Management:
 </strong>
 Knowledge of effective project management strategies and tactics; ability to plan, organize, monitor, and control projects, ensuring efficient utilization of technical and administrative resources to achieve project objectives.
 <br/>
 <br/>
 <strong>
  About Equitable
  <br/>
  <br/>
 </strong>
 At Equitable, we&rsquo;re a team committed to helping our clients secure their financial well-being so that they can pursue long and fulfilling lives.
 <br/>
 <br/>
 We turn challenges into opportunities by thinking, working, and leading differently &ndash; where everyone is a leader. We encourage every employee to leverage their unique talents to become a force for good at Equitable and in their local communities.
 <br/>
 <br/>
 We are continuously investing in our people by offering growth, internal mobility, comprehensive compensation and benefits to support overall well-being, flexibility, and a culture of collaboration and teamwork.
 <br/>
 <br/>
 We are looking for talented, dedicated, purposeful people who want to make an impact. Join Equitable and pursue a career with purpose. Click Careers at Equitable to learn more.
 <br/>
 <br/>
 Equitable is committed to providing equal employment opportunities to our employees, applicants and candidates based on individual qualifications, without regard to race, color, religion, gender, gender identity and expression, age, national origin, mental or physical disabilities, sexual orientation, veteran status, genetic information or any other class protected by federal, state and local laws.
 <br/>
 <br/>
 NOTE: Equitable participates in the E-Verify program.
 <br/>
 <br/>
 If reasonable accommodation is needed to participate in the job application or interview process or to perform the essential job functions of this position, please contact Human Resources at (212) 314-2211 or email us at TalentAcquisition@equitable.com.
 <br/>
 <br/>
 <strong>
  Primary Location
  <br/>
  <br/>
 </strong>
 UNITED STATES-Remote
 <br/>
 <br/>
 <strong>
  Other Locations
  <br/>
  <br/>
 </strong>
 UNITED STATES-NY-New York, UNITED STATES-NC-Charlotte, UNITED STATES-NY-Syracuse
 <br/>
 <br/>
 <strong>
  Organization
  <br/>
  <br/>
 </strong>
 Equitable
 <br/>
 <br/>
 <strong>
  Schedule
  <br/>
  <br/>
 </strong>
 Full-time
</div>


Corporate Real Estate Administrator (REMOTE)

Explore 719+ Commercial real estate administrative assistant in New York United States this March. Find roles across top companies and apply now to boost your career.