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complex executive office assistant

Marriott International

<div>Additional Information 
Job Number25184871 
Job CategoryAdministrative 
LocationThe Westin City Centre Bahrain, Sheikh Khalifa Bin Salman Highway, Manama, Bahrain, Bahrain 
ScheduleFull Time 
Located Remotely?N 
Position Type Non-Management<div><div> 
POSITION SUMMARY 
Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness. Enter and locate work-related information using computers and/or point of sale systems. 
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests&rsquo; service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. 
</div><div></div>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
At Westin, we are committed to empowering guests to regain control and enhance their well-being when they need it most while traveling, ensuring they can be the best version of themselves. To achieve the brand mission of becoming the preeminent wellness brand in hospitality, we need passionate and engaged associates to bring the brand&rsquo;s unique programming to life. We want our associates to embrace their own well-being practices both on and off property. You are the ideal Westin candidate if you are passionate; you are active and take pride in how you maintain your well-being; you are optimistic; you are adventurous. Be where you can do your best work, begin your purpose, belong to an amazing globalteam, and become the best version of you.</div></div>

Complex Executive Office Assistant

<div>
 
 Additional Information
 
 
 
 
 Job Number
 
 25184871
 
 
 
 Job Category
 
 Administrative
 
 
 
 Location
 
 The Westin City Centre Bahrain, Sheikh Khalifa Bin Salman Highway, Manama, Bahrain, Bahrain,VIEW ON MAP
 
 
 
 Schedule
 
 Full Time
 
 
 
 Located Remotely?
 
 N
 
 
 
 Position Type
 
 Non-Management
 
 
 
 Position Summary
 
 
 
 Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness. Enter and locate work-related information using computers and/or point of sale systems.
 
 
 Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests&rsquo; service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
 
 
 
 At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
 
 
 
 At Westin, we are committed to empowering guests to regain control and enhance their well-being when they need it most while traveling, ensuring they can be the best version of themselves. To achieve the brand mission of becoming the preeminent wellness brand in hospitality, we need passionate and engaged associates to bring the brand&rsquo;s unique programming to life. We want our associates to embrace their own well-being practices both on and off property. You are the ideal Westin candidate if you are passionate; you are active and take pride in how you maintain your well-being; you are optimistic; you are adventurous.
 
 Be
 
 where you can do your best work,
 
 begin
 
 your purpose,
 
 belong
 
 to an amazing global team, and
 
 become
 
 the best version of you.
</div>

Haspex Co. W.L.L

We are seeking a smart, confident, and highly adaptable Executive Assistant to support our management team. This role is perfect for someone who is organized, proactive, and enjoys working in a dynamic environment where responsibilities evolve with the needs of the business.As an Executive Assistant in our Bahrain office, you will play a key role in day-to-day operations, executive coordination, and business-related travel. The ideal candidate is polished, well-presented, and comfortable engaging with people at all levels.Key Responsibilities<ul><li>Provide high-level administrative and executive support.</li><li>Manage calendars, appointments, travel itineraries, and meeting schedules.</li><li>Prepare documents, presentations, reports, and professional correspondence.</li><li>Coordinate office activities and support management in daily operations.</li><li>Handle confidential information with care and professionalism.</li><li>Interact with clients, partners, and internal teams with confidence and clarity.</li><li>Support project coordination, follow-up, and task execution.</li><li>Travel for business meetings, events, and company-related activities when required.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or equivalent professional experience.</li><li>2&ndash;4 years of experience as an Executive Assistant, Personal Assistant, or administrative role.</li><li>Strong communication skills (spoken and written English).</li><li>Excellent organizational and multitasking abilities.</li><li>Quick learner who can adapt to changing priorities.</li><li>Confident, presentable and energetic.</li><li>Comfortable with occasional business travel.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li></ul>Job Type: Full-time

Executive Assistant

Grnata Group

<div>
 The
 
 Secretary
 
 is responsible for providing high-level administrative, clerical, and organizational support. This role ensures smooth daily operations, manages official communications, and maintains an organized office environment.
 
 <ul>
 <li>
 
 
 
 Office Administration:
 
 Manage general office tasks, including filing, managing incoming/outgoing mail, and overseeing office supplies.
 
 
 
 </li>
 <li>
 
 
 
 Scheduling &amp; Coordination:
 
 Manage and coordinate complex daily calendars, schedule appointments, and organize internal and external meetings.
 
 
 
 </li>
 <li>
 
 
 
 Communication:
 
 Handle professional phone calls, emails, and correspondence, acting as the first point of contact for the office.
 
 
 
 </li>
 <li>
 
 
 
 Document Preparation:
 
 Draft, format, and edit official documents, reports, and presentations using Microsoft Office tools.
 
 
 
 </li>
 <li>
 
 
 
 Record Keeping:
 
 Maintain confidential records and ensure sensitive information is handled securely and discreetly.
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 
 
 Experience:
 
 Proven experience as a Secretary, Executive Assistant, or in a similar administrative capacity.
 
 
 </li>
 <li>
 
 
 Technical Proficiency:
 
 Expert user of the
 
 Microsoft Office Suite
 
 (Word, Excel, PowerPoint, Outlook) for professional document creation.
 
 
 </li>
 <li>
 
 
 Organizational Skills:
 
 Excellent skills in
 
 time management
 
 , prioritization, and maintaining structured records.
 
 
 </li>
 <li>
 
 
 Communication:
 
 Strong verbal and written
 
 communication skills
 
 in Arabic and English.
 
 
 </li>
 <li>
 
 
 Professionalism:
 
 High degree of
 
 discretion
 
 and professionalism when handling confidential information and interacting with internal and external stakeholders.
 
 
 </li>
 </ul>
 
 
 
 
 
 
 Benefits
 
 
 <ul>
 <li>
 
 Competitive salary package.
 
 
 </li>
 <li>
 
 Annual leave and public holidays.
 
 
 </li>
 <li>
 
 Professional development and training opportunities.
 
 
 </li>
 <li>
 
 Career growth within a dynamic and expanding company.
 
 
 </li>
 <li>
 
 Collaborative work environment with a supportive team.
 
 
 </li>
 <li>
 
 Opportunities to work on high-value real estate projects.
 
 
 
 
 
 </li>
 </ul>
</div>

Secretary

Khereiji Showrooms Company Limited

<div>
 
 
 About the job:
 
 
 
 To provide high-level administrative, organizational, and communication support to the Chief Executive Officer (CEO), ensuring the efficient operation of the Executive Office and enabling the CEO to focus on strategic priorities, business development, and stakeholder engagement.
 
 
 
 
 
 
 Roles and Responsibilities:
 
 
 
 1) Executive Support:
 
 <ul>
 <li>
 Manage and maintain the CEO&rsquo;s calendar, appointments, and meetings ensuring all required documentation and materials are prepared in advance.
 </li>
 <li>
 Deal with confidential correspondence, reports, and presentations related to CEO office.
 </li>
 <li>
 Take meeting minutes and follow up on action items.
 </li>
 <li>
 Requires broad organizational knowledge.
 </li>
 <li>
 Oversight of special projects.
 </li>
 <li>
 Office management.
 </li>
 <li>
 Ability to manage the board of directors meeting agenda, schedule meetings &amp; subcommittee meetings as well.
 </li>
 </ul>
 
 2) Communication Management:
 
 <ul>
 <li>
 When required act as the primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Draft, edit, and proofread official communications, reports, memos, and emails.
 </li>
 <li>
 Ensure timely and professional responses to inquiries and requests directed to the CEO.
 </li>
 </ul>
 
 3) Travel and Event Coordination:
 
 <ul>
 <li>
 Organize domestic and international travel arrangements, including flight bookings, visas, accommodation, and itineraries for the CEO.
 </li>
 <li>
 Plan and coordinate executive meetings, board meetings, and company events, including logistics and agenda preparation for the CEO.
 </li>
 <li>
 Manage administrative works and logistical support for the CEO.
 </li>
 </ul>
 
 4) Information &amp; Records Management:
 
 <ul>
 <li>
 Maintain and update files, records, and documents relevant to the CEO's office in an organized and confidential manner.
 </li>
 <li>
 Assist in preparing materials for board meetings, strategic reviews, and operational updates.
 </li>
 </ul>
 
 5) Office Administration:
 
 <ul>
 <li>
 Liaise with internal departments such as HR, Legal, Finance, and Operations to facilitate executive-level requests.
 </li>
 <li>
 Monitor office supplies and manage service requests for the Executive Office.
 </li>
 <li>
 Oversee the CEO's office operations, ensuring alignment with company strategies and managing cross-departmental tasks.
 </li>
 <li>
 Assist with special projects and confidential assignments as directed by the CEO.
 </li>
 </ul>
 
 
 Qualifications and Experience Required:
 
 
 
 Qualifications:
 
 
 &bull; Bachelor&rsquo;s degree in business administration, Management, or a related field.
 
 
 &bull; Professional certifications (e.g., Executive Assistant Certification, PMP) are a plus.
 
 
 Experience:
 
 
 &bull; 5+ years of experience as an Executive Secretary or Executive Assistant, preferably supporting C-level executives.
 
 
 
 Competencies and Skills:
 
 
 
 &bull; Excellent written and verbal communication skills in English and Arabic.
 
 
 &bull; High level of professionalism and discretion in handling confidential information.
 
 
 &bull; Strong organizational and time-management skills.
 
 
 &bull; Detail-oriented with a high degree of accuracy in all tasks.
 
 
 &bull; Quick learner with the ability to grasp new systems and processes efficiently.
 
 
 &bull; Attentive and responsive to the CEO&rsquo;s needs and company priorities.
 
 
 &bull; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 
 
 &bull; Ability to multitask and work under pressure with minimal supervision.
 
 
 &bull; Strong interpersonal and stakeholder management abilities.
 
 
 &bull; Demanding workload.
 
 
 
</div>

Personal Assistant to Chief Executive Officer

Ramada by Wyndham Bahrain

<div><h1 class="jobSectionHeader">SUMMARY</h1>
The Executive Housekeeper is responsible for the hotel&rsquo;s commercial, quality and people performance in Housekeeping department. The incumbent will combine strategic thought and planning which will enhance the growth and profitability of the department.
The Executive Housekeeper will ensure to deliver the following business objectives subject to the budget and annual targets: departmental cost, guest satisfaction score (OSAT), quality audit score (QA), employee engagement and departmental Health &amp; Safety audit compliance.
KEY RESPONSIBILITIES<ul><li>
Ensures the highest possible standard of cleanliness and standards of all guest rooms and public areas.</li><li>
Ensured 100% compliance with brand standards.</li><li>
Managing the payroll, linen and other departmental costs in accordance of business demand and departmental budget.</li><li>
Carries out monthly linen inventory.</li><li>
Continuously evolve / improve departmental SOPs and productivity of the department.</li><li>
Schedule&rsquo;s routine inspections of all housekeeping areas (rooms and public) by/with the Assistant Executive Housekeeper and Housekeeping Supervisors to ensure that the furnishing, facilities and equipment are clean and in good repair.</li><li>
Supervises outside contractors to ensure contractual compliance.</li><li>
Ensures service standards are consistently reviewed and monitored, and in compliance with Wyndham brand standards and 3rd party inspection standards.</li><li>
Ensures departmental health and safety compliance.</li><li>
Maintains appropriate standards for dress, hygiene, uniforms, appearance, and conduct of housekeeping team members.</li><li>
Is responsible for all flower arrangements placed in the public areas and rooms.</li><li>
Ensures that all daily VIP rooms, special request rooms long stay guest for arrivals are inspected personally.</li><li>
Implementing assigned task during emergencies such as fire, power failure and natural disaster.</li><li>
Liaises with the hotels contracted company for pest control to ensure that an effective program is instituted and supervised.</li><li>
Ensure all guests and internal stakeholders receive prompt and courteous service.</li><li>
Inspects guest and public areas on a regular basis to ensure that the furnishings, facilities, and equipment are clean and in good repair.</li><li>
Manages spring cleaning schedules and follow up on all machinery linked to Housekeeping/Laundry.</li><li>
Makes recommendations regarding the upkeep of furnishings, facilities, and equipment, ensuring they are clean and in good repair.</li><li>
Informs other departments of the housekeeping matters that concern them, particularly the Engineering, Front Office, and the Food and Beverage Department. Maintains open channels of communication with other Department Heads and the Operations Manager/Director of Operations/ Executive Assistant Manager/General Manager.</li><li>
Responsible for effective People leadership of the housekeeping team, involving recruitment and onboarding of new team members, driving team member engagement, coaching, training, continuous performance management (regular 1:1 conversations), and managing employee relations in conjunction with HR.</li><li>
To conduct or chair regular communication meetings with team(s) and actively participate in relevant business meetings to facilitate effective communication.</li><li>
Acting as a role model for the Count On me Service culture.</li></ul>
<div><h2 class="jobSectionHeader">Experience Needed</h2><h1 class="jobSectionHeader">
KEY COMPETENCIES</h1>
Alongside with the fundamentals of the brand service culture, the incumbent will be required to demonstrate the below competencies:<ul><li>
Excellent communication</li><li>
Operations Management</li><li>
Leadership</li><li>
Business Acumen</li><li>
Exceptional service delivery</li><li>
Attention to detail</li><li>
Planning &amp; organisation</li><li>
Teamwork</li><li>
Ability to work in a multi-tasking and multi-cultural environment</li><li>
Self-motivation</li><li>
Flexibility</li></ul><h1 class="jobSectionHeader">
BACKGROUND</h1><ul><li>
Minimum 1.5 years&rsquo; experience as an Assistant Housekeeper Manager/ Executive Housekeeper within a similar-sized hotel</li><li>
Experience from a international hotel brand is an advantage</li><li>
Proficiency in Opera Cloud</li><li>
Diploma or vocational training in hospitality is an advantage</li></ul></div>
<div><h2 class="jobSectionHeader">Required Skills</h2><h3 class="jobSectionHeader">
Tools</h3>
Opera PMS<h3 class="jobSectionHeader">
General skills</h3>
Housekeeping Management, People leadership</div>
<div><h2 class="jobSectionHeader">Values</h2>
Integrity, Accountability, Leadership, Fun, Continuous learning</div>
<div><h2 class="jobSectionHeader">Benefits</h2>
Incentive plans, Learning &amp; development programmes, Career development</div></div>

Executive Housekeeper

Gulf Air

<div>JOB PURPOSE<ul><li> 
To Manage, Coordinate and Execute various administrative functions of the designated Chiefs Office and execution of any other task entrusted by the Line Manager.</li><li>
This professional role shall be presented at middle and senior management forums and will be dealing with both Internal colleagues and external Visitors/ Stakeholders on behalf of the Line Manager and the management team.</li><li>
Provide professional assistance to Line Manager and team members and is often trusted with complex duties and sensitive information, producing reports &amp; presentation.</li><li>
In addition to general administrative work, this role is in charge of scheduling meetings, taking minutes during sessions and follow up with Dept's executive leadership.</li><li>
Responsible to ensure the smooth-running of the office by working on a one-to-one basis and being the point of contact with the Management, but also on a wider basis with internal and external clients</li></ul>
MAIN DUTIES 
Financial Management:<ul><li>
Maintenance of records for future audits in line with Documents Retention Policy.</li><li>
Coordinate Project Management activities for related projects and act as single point of contact for the division.</li></ul> 
Office Administration and Documentation Management:<ul><li>
Support Line Manager in daily administrative and operational activities.</li><li>
Review of updated Manuals at periodic intervals to verify its relevance and for future audit purpose.</li><li>
Establish Office administrative procedures and implement approved best practices.</li><li>
Maintain a good data base and all relevant files of various communications received and sent to various Internal &amp; External parties from CXXO Office.</li><li>
Execute effective required controls over incoming and outgoing emails, letters, circulars, memos, SOPs and Manuals relevant to CXXO Office functions.</li><li>
Administer circulation of circulars to relevant distribution list parties</li><li>
Support Line Manager with draft letters concerning department subjects.</li><li>
Department related HR matters.</li><li>
Maintaining the current filing and database system and looking for ways to improve the current systems.</li></ul> 
Reports and Database Management:<ul><li>
Collect relevant data from departments for submission of necessary reports to senior management.</li><li>
Organize, collect and compile reports that are received at an adhoc basis when requested by CEO Office and / or various internal / external stakeholders.</li><li>
Other adhoc reports as requested by executive management in a timely manner.</li></ul> 
Management of Meetings/Conferences/Workshops:<ul><li>
Plan, manage and organize meetings/conferences and travel plans for Line Manager.</li><li>
Prepare relevant presentation material in terms of concepts, processes and documents as desired by Line Manager in close consultation with senior Leadership team.</li><li>
Prepare and coordinate follow up actions within department team as directed by Line Manager.</li><li>
Organize and coordinate the end to end activities for various team workshops.</li></ul> 
Skilled Support/ Other tasks:<ul><li>
Professional assistance to senior management members within the team.</li><li>
Execution of Complex duties as entrusted by CXXO and dealing with sensitive/confidential information pertaining to business with high levels of integrity.</li><li>
Ensure compliance and adherence to organization policies by all departments and bring to the notice of CXXO of any deviations.</li></ul>
Education &amp; Experience<ul><li> 
Bachelors Degree holder</li><li>
Should have a total experience of 5 years in a similar role and knowledge.</li></ul></div>

EXECUTIVE ASSISTANT

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349 complex executive office assistant jobs IN Bahrain

Complex Executive Office Assistant

Complex Executive Office Assistant

Executive Assistant

Secretary

Personal Assistant to Chief Executive Officer

Executive Housekeeper

EXECUTIVE ASSISTANT