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conference coordinator

Yatsudoki Chateraise

Event PlanningProject Coordinators have the meticulous responsibility of planning every facet of an event. They are accountable for the completion of all administrative tasks essential for event planning, ensuring that these tasks are accomplished within the project manager's designated timelineEvent CollateralsTheir responsibility extends to crafting event collaterals requested from the bid phase to project completion. Keeping the timeline and requests from the client and project manager as the baseline, they must proactively plan to meet deadlines and ensure the development of event collaterals within the specified timeline set by the project manager.Speaker Management and CoordinationSpeaker Selection: Collaborating with the event team to identify and select appropriate speakers who align with the event's theme and objectives.Speaker Outreach: Contacting and inviting speakers and discussing event details, including presentation topics and requirements.Contract Management: Drafting and managing speaker contracts, ensuring that all terms and conditions are met. (Depending on the event requirements)Communication: Serving as the primary point of contact between speakers and the event team, addressing their questions, concerns, and special requests.Presentation Coordination: Ensuring that speakers have the necessary equipment, technical support, and presentation materials for their sessions.Logistics Coordination: Coordinating travel arrangements, accommodation, and transportation for speakers, if requiredSchedule Management: Managing the event's agenda, including speaker session schedules, and ensuring that speakers adhere to their allocated time slots.Speaker Support: Providing on-site support to speakers during the event, helping them navigate the venue and addressing any last-minute issues.Feedback Collection: Gathering feedback from speakers to evaluate speaker performance and improve future events.Program ManagementProgram Development: Collaborate with stakeholders to develop the conference program, including selecting topics, themes, and speakers.Speaker Management: Assist in identifying and inviting speakers, coordinate speaker logistics, and ensure they have the necessary resources and information for their presentations.Agenda Planning: Create and manage the conference agenda, including session schedules, speaker time slots, and breaks.Content Coordination: Manage the collection and organization of presentation materials, abstracts, and papers from speakers and presenters.Venue and Logistics: Work on logistics related to the conference venue, such as room setup, audio-visual equipment, signage, and catering.Communication: Maintain regular communication with speakers, presenters, sponsors, and attendees to provide updates and gather information.Marketing Support: Collaborate with the marketing team to promote the conference, including creating promotional materials and ensuring program information is accurate.Technical Support: Address technical issues related to presentations, audio-visual equipment, and technology platforms used for virtual or hybrid conferences.Post-Conference Tasks: Wrap up the conference by handling post-event tasks, such as archiving materials and conducting post-conference evaluations.CME applicationNeeds Assessment: Collaborate with medical professionals, educators, and regulatory bodies to identify the educational needs and objectives of healthcare providers.Program Development: Work with subject matter experts to design CME programs that align with identified needs and meet accreditation requirements.Accreditation Compliance: Ensure that all CME activities adhere to the accreditation standards and guidelines set by relevant medical boards or accrediting bodies.Application Preparation: Prepare and submit CME program applications to accrediting organizations, providing all required documentation and information.Document Management: Maintain accurate records of CME applications, approvals, and documentation, ensuring compliance with record-keeping requirements.Website Planning: Collaborate with client and project managers to understand the objectives, theme, and content requirements for the event website.Other Activities: Inter departmental Coordination , CRM (Maestro) ,Event Marketing , Folder Management ,Budget Management .Communication. Problem-Solving ,Adherence to Goals, Quality AssuranceJob Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation in AED?</li><li>How many years of experience do you have coordinating events, exhibitions, or conferences?</li></ul>

Project Coordinator - Conference

TK Elevator

<div><h2 class="jobSectionHeader">MOD Coordinator at TK Elevator UAE L.L.C &ndash; Dubai</h2>
Join TK Elevator UAE L.L.C as a MOD (Manager on Duty) Coordinator in the DXB MOD Fld department. This key role is based in Dubai and focuses on supporting operational excellence through efficient coordination and management of resources during your shift. The MOD Coordinator plays a vital role in maintaining smooth daily operations, ensuring that team members and customer needs are addressed promptly, and facilitating effective communication across departments.<h3 class="jobSectionHeader">
About TK Elevator UAE L.L.C</h3>
TK Elevator is a global leader in the elevator and escalator industry, committed to delivering innovative mobility solutions that improve lives. At our Dubai office, we pride ourselves on fostering an inclusive and collaborative work environment that values integrity, diversity, and continuous development. We thrive on teamwork and embrace new ideas that help us stay ahead in a fast-paced market.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li>
Act as the primary point of contact during the shift, overseeing day-to-day operational activities within the MOD Field department.</li><li>
Coordinate with various internal teams including service, maintenance, and customer support to ensure seamless workflow and rapid resolution of issues.</li><li>
Monitor performance indicators and operational metrics, identifying potential areas for improvement and reporting findings to senior management.</li><li>
Ensure compliance with company policies, safety protocols, and legal requirements at all times.</li><li>
Facilitate communication among team members and escalate concerns or emergencies appropriately to maintain high service standards.</li><li>
Assist in scheduling and resource allocation to optimize workflow during the shift.</li><li>
Support training and mentoring of team members to uphold operational excellence and continuous professional growth.</li></ul><h3 class="jobSectionHeader">
Candidate Profile</h3><ul><li>
Demonstrated experience in a coordination, supervisory, or operational role within a logistics, service, or engineering environment.</li><li>
Strong organizational and multitasking capabilities to handle dynamic operational demands efficiently.</li><li>
Excellent communication and interpersonal skills to work effectively with diverse teams and external stakeholders.</li><li>
Problem-solving mindset with the ability to make decisions confidently under pressure.</li><li>
Proficiency with standard office software and operational tools; familiarity with industry-specific systems is a plus.</li><li>
Commitment to upholding health and safety standards in the workplace.</li><li>
Flexibility to adapt to dynamic work schedules and any operational requirements as needed.</li></ul><h3 class="jobSectionHeader">
Why Join Us?</h3>
At TK Elevator UAE L.L.C, you will be part of a forward-thinking team that values your contributions and supports your professional journey. We offer opportunities for career advancement, skills development, and the unique chance to work with cutting-edge technologies in the elevator sector. Our workplace culture emphasizes respect, inclusion, and collaboration, championing diversity in every form.
If you are ready to take on a challenging and rewarding role as a MOD Coordinator, contributing to the success of a market leader while growing your career in Dubai, we encourage you to apply and become part of our ambitious team.</div>

MOD Coordinator

Parfums de Marly

<div>
 
 Job Title: Office Coordinator
 
 
 Location: Dubai
 
 
 
 
 
 
 About the Role
 
 
 
 The Office Coordinator plays a key role in ensuring the smooth and efficient daily functioning of the office. As a central point of contact for employees, visitors, and external partners, the Office Coordinator supports office operations, oversees administrative tasks, and contributes to maintaining a positive and well-organized work environment.
 
 
 
 
 
 
 1/ Key Responsibilities
 
 
 
 
 
 
 
 Reception &amp; Front Desk Management
 
 
 
 &bull; Greet and assist visitors and employees in a professional and welcoming manner
 
 
 &bull; Answer, screen, and direct incoming phone calls to the appropriate team members
 
 
 &bull; Maintain an organized, clean, and professional reception area
 
 
 
 
 
 
 Office Operations &amp; Administration
 
 
 
 &bull; Manage all incoming and outgoing mail, packages, and courier services
 
 
 &bull; Monitor and manage office supplies, including stock levels and purchase requests
 
 
 &bull; Oversee office maintenance services and coordinate with external vendors
 
 
 &bull; Ensure common areas (meeting rooms, pantry, etc.) remain tidy and fully functional
 
 
 &bull; Support office management and other departments with administrative needs
 
 
 
 
 
 
 Meeting &amp; Travel Coordination
 
 
 
 &bull; Schedule and coordinate appointments, meetings, and conference room bookings
 
 
 &bull; Handle business travel bookings for the team: flights, hotels, transportation, visas
 
 
 &bull; Assist with logistics for internal events, workshops, and team meetings
 
 
 
 
 
 
 HR Support
 
 
 
 &bull; Assist with onboarding logistics for new joiners
 
 
 &bull; Support HR in maintaining employee records and documentation
 
 
 &bull; Help coordinate staff activities, celebrations, and engagement initiatives
 
 
 
 
 
 
 2/ Role-Specific Skills
 
 
 
 
 
 
 &bull; Strong verbal and written communication skills
 
 
 &bull; Fluency in English mandatory
 
 
 &bull; Highly organized and able to manage multiple tasks simultaneously
 
 
 &bull; Proactive and solution oriented
 
 
 &bull; Attention to detail and problem-solving mindset
 
 
 &bull; Proficiency in Microsoft Office Suite
 
 
 &bull; Data entry and record-keeping abilities
 
 
 
 
 
 
 3/ Desired Background and Experience
 
 
 
 
 
 
 &bull; High school diploma or equivalent; additional administrative or office management training is a plus
 
 
 &bull; Experience in office coordination, front desk, receptionist, or administrative support role
 
 
 
</div>

Office Coordinator

Padra Medical center

Key Responsibilities<ul><li>Plan, coordinate, and execute medical events, seminars, CME programs, workshops, conferences, and health camps</li><li>Coordinate with doctors, speakers, vendors, and internal teams</li><li>Manage event logistics, scheduling, and on-ground execution</li><li>Handle vendor coordination, venue arrangements, and negotiations</li><li>Assist in budget planning, expense tracking, and MIS reporting</li><li>Support marketing activities related to events and promotions</li><li>Ensure compliance with hospital policies and medical ethics</li></ul>Required Skills<ul><li>Event Planning &amp; Coordination</li><li>Vendor &amp; Stakeholder Management</li><li>Communication &amp; Interpersonal Skills</li><li>Time Management &amp; Multitasking</li></ul>salary : 4k to 7kJob Type: Full-timePay: AED4,000.00 - AED7,000.00 per month

Event Coordinator

Veolia

Responsibilities:<ul><li>Coordinate with Operational Coordinators, the drivers and the maintenance technicians to diagnose vehicle or equipment complaints and accordingly issue &lsquo;job card&rsquo; for each vehicle, before starting the work.</li><li>Will be responsible to schedule the maintenance and servicing of all company vehicles and equipment; Also, responsible for its timely completion, without compromising on the service quality.</li><li>To coordinate with the technicians to ensure timely completion of maintenance and repair jobs.</li><li>To track, record, manage and timely resolve maintenance and repair issues and communicate accordingly to the line manager and to the operations department.</li><li>To coordinate with suppliers for vehicle maintenance / repair and for the procurement activities, if assigned.</li><li>Strive to ensure efficiency optimization and report deviations to the line manager</li><li>Support and assist in warehouse management, in procurement and any other assigned administrative jobs.</li><li>Ensure cleanliness, proper housekeeping and safe stocking of items in the Workshop, in strict compliance with the HSE requirements.</li><li>Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.</li><li>To do data entry for Workshop activities, including for maintenance &amp; repair works, as advised.</li><li>To liaise with governmental or any other concerned authorities for any required approvals.</li><li>To maintain professional and technical knowledge through continuous learning, by attending educational workshops, training and e-learning programs, by reviewing professional publications and by benchmarking best practices.</li><li>To Prepare the required monthly and /or any other MIS report, as assigned by your reporting manager.</li><li>Responsible to comply with the applicable HSE and company policies and procedures, UAE laws and applicable regulations.</li><li>To work ethically and to report any violations and acts that may affect the health, safety, environment, ethics and company reputation.</li><li>To Perform any other task, as assigned from time to time by the company, based on business requirement.</li></ul>Requirements:<ul><li>Education: Degree or Diploma in Engineering is desirable.</li><li>Professional Certification: HSE related certification preferred.</li><li>Specialized knowledge: Basic knowledge on vehicle, spare parts and on workshop environment and working procedures.</li><li>Skills: Organizational, Analytical, and Interpersonal skills, Commercial awareness, Knowledge of Hindi and Urdu will be advantageous.</li><li>Computer Skills: Computer literate (Microsoft Word, Excel, e-mail, internet, etc.).</li><li>Should be a team player, highly organized and able to prioritize tasks, dependable and flexible.</li><li>Experience: Minimum 2 years of work experience in a workshop environment.</li></ul>Job Type: Full-timeWork Location: In person

Workshop Coordinator

Farnek Services LLC

To coordinate day-to-day facilities management operations and support the FM team in delivering services effectively and efficiently. Acts as the primary point of contact for service requests, scheduling, and coordination of maintenance activities.Accountabilities<ul><li>Coordinate and schedule preventive and corrective maintenance tasks.</li><li>Ensure service requests are logged, assigned, and closed in a timely manner.</li><li>Maintain tracking systems for all FM-related activities.</li><li>Act as liaison between the company and external FM vendors and contractors.</li><li>Monitor service levels and escalate performance issues where necessary.</li><li>Assist in issuing work permits and monitoring site activities.</li><li>Maintain records of maintenance work, asset performance, and vendor reports.</li><li>Prepare regular reports on FM performance, issues, and updates for management.</li><li>Ensure accurate documentation of SOPs, risk assessments, and compliance records.</li><li>Handle internal customer requests and complaints professionally.</li><li>Provide regular updates on FM tasks and planned maintenance activities.</li><li>Maintain clear communication between FM team, stakeholders, and service providers.</li><li>Ensure all FM operations comply with health, safety, and environmental regulations.</li><li>Support audits and inspections with relevant documentation.</li><li>Report incidents and assist in investigations and corrective actions.</li></ul>Key Performance Indicators<ul><li>On-time completion of maintenance tasks and service requests</li><li>Zero non-compliance issues during audits</li><li>Timely reporting and documentation accuracy</li><li>Positive feedback from internal stakeholders</li><li>Effective vendor and contractor coordination</li></ul>Education/Qualification, Skills, Competencies and ExperienceIdentify the recruitment specifications needed to perform this job at fully-acceptable levelEducation/Qualification<ul><li>Diploma or Bachelors.</li></ul>Experience (experience required for the job)<ul><li>2+ years of experience in facilities coordination or administration.</li><li>Experience in FM software (CAFM/CMMS systems) preferred.</li></ul>Skills (general job knowledge & skills)<ul><li>Excellent organizational and coordination skills</li><li>Strong interpersonal and communication abilities</li><li>Proficient in Microsoft Office Suite</li><li>Knowledge of FM best practices, HSE standards, and vendor management</li><li>Ability to work under pressure and handle multiple priorities</li></ul> Required Skills: Indicators Compliance Operations Recruitment Service Providers Key Performance Indicators Corrective Actions Vendor Management Contractors Specifications Regulations Records Vendors Pressure Education Scheduling Administration Documentation Software Maintenance Microsoft Office Communication Management

FM Coordinator

Alchemy global business consultancy 

Company DescriptionAt Alchemy Global Business Consultancy LLC, we are dedicated to helping businesses stand out by providing unique and innovative solutions. Our focus on human resources management, organizational development, performance management, and strategic planning sets us apart. We believe in driving positive change and empowering businesses to reach new heights.Job Opportunity: Sales Manager- Publication &amp; Conference industryWe are hiring on behalf of a renowned client in the conference-based industry for the role of Sales Manager! What We Offer:<ul><li>salary AED 9,000 - AED 11,000 per month</li><li>Unmatched commission structure &ndash; the most attractive in the industry!</li><li>Immediate placement &ndash; start your new role right away!</li><li>Arabic Language is added advantage</li></ul>Requirements:<ul><li>Proven experience in sponsorship sales within the conference or events industry.</li><li>UAE-based experience in a similar role is mandatory.</li><li>Strong client relationship management and excellent negotiation skills.</li></ul>How to Apply:Send your resume to jobs@alchemygbc.com with &quot;Sponsorship Manager&quot; as the subject line.Take the next step in your career and join a dynamic, high-rewarding environment!Role DescriptionThis is a full-time on-site role as a Sponsorship Sales Manager based in Dubai, United Arab Emirates. As a Sponsorship Sales Manager, you will be responsible for developing and implementing strategies to secure sponsorship deals. Your day-to-day tasks will involve building relationships with potential sponsors, negotiating sponsorship agreements, and achieving sales targets to support various business initiatives.Qualifications<ul><li>Proven experience in sponsorship sales or a related field</li><li>Demonstrated ability to meet and exceed sales targets</li><li>Excellent communication and negotiation skills</li><li>Strong relationship-building capabilities</li><li>Ability to work independently and as part of a team</li></ul>Job Type: Full-timePay: AED10,000.00 - AED12,000.00 per month

Sales Manager

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