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conference coordinator

DMG Events

This is a crucial time for the energy industry as it rapidly adapts and evolves to meet the global energy transition and deliver secure, affordable and equitable energy for all. dmg events is committed to playing a key role in bringing together the major stakeholders who are driving pragmatic change for future energy ecosystems, and the India and Asia portfolios are bringing the challenges and opportunities of these rapidly growing markets into the spotlight.
The Conference Coordinator role is both an essential component for the successful delivery of dmg s world-class conferences, and an important first step on the dmg Conference Production and Management career path.
The Conference Coordinator assists with the organisation, maintenance and completion of key administrative and logistical tasks that form a core part of Conference Production work. Their contributions allow the Conference Production team more time to focus on the quality, scope, commercial appeal and timely delivery of their programmes. They also help ensure that dmg s Speakers receive a high-standard end-to-end experience, from onboarding, through to featuring in marketing collaterals and campaigns, and during their time on-site at dmg s events.
The Conference Coordinator works extensively with not only the Conference Production team, but also Marketing Managers, designers, Web teams and IT, as well as externally, with Speakers, their Communications teams, and third-party service providers. Conference Coordinators represent an important information conduit between internal departments, and as a key point of contact for speakers and their representatives.
Importantly, the invaluable experience and exposure to core Production tasks, processes and systems as well as dmg s brands, products, markets and company structure offers Conference Coordinators a comprehensive start in Conference Production and Management.
KEY ACCOUNTABILITIES Production Administration 
 Assisting Producer with setting up, overseeing and reporting on Technical Conference campaigns in CMP system.
 Becoming a key point of contact for Strategic and Technical Speakers to deal with bulk of incoming questions, unrelated to content or speaker placement (Producer s remit).
 Assisting with key production administration tasks.
 Inputting speaker campaigns into Salesforce. 
Marketing and Design Related Tasks 
 Website maintenance of Conference/Speaker pages.
 Brochure, EDM and social media banner checks and edits.
 Speaker amplification and promotions. 
Pre-Event and On-Site Conference Delivery 
 Overseeing speaker consent form campaigns.
 Coordinating speaker badge/registration process with registration team.
 On-site speaker photos.
 On-site theatre/Speaker Lounge management.

Conference Coordinator

Yatsudoki Chateraise

Event PlanningProject Coordinators have the meticulous responsibility of planning every facet of an event. They are accountable for the completion of all administrative tasks essential for event planning, ensuring that these tasks are accomplished within the project manager's designated timelineEvent CollateralsTheir responsibility extends to crafting event collaterals requested from the bid phase to project completion. Keeping the timeline and requests from the client and project manager as the baseline, they must proactively plan to meet deadlines and ensure the development of event collaterals within the specified timeline set by the project manager.Speaker Management and CoordinationSpeaker Selection: Collaborating with the event team to identify and select appropriate speakers who align with the event's theme and objectives.Speaker Outreach: Contacting and inviting speakers and discussing event details, including presentation topics and requirements.Contract Management: Drafting and managing speaker contracts, ensuring that all terms and conditions are met. (Depending on the event requirements)Communication: Serving as the primary point of contact between speakers and the event team, addressing their questions, concerns, and special requests.Presentation Coordination: Ensuring that speakers have the necessary equipment, technical support, and presentation materials for their sessions.Logistics Coordination: Coordinating travel arrangements, accommodation, and transportation for speakers, if requiredSchedule Management: Managing the event's agenda, including speaker session schedules, and ensuring that speakers adhere to their allocated time slots.Speaker Support: Providing on-site support to speakers during the event, helping them navigate the venue and addressing any last-minute issues.Feedback Collection: Gathering feedback from speakers to evaluate speaker performance and improve future events.Program ManagementProgram Development: Collaborate with stakeholders to develop the conference program, including selecting topics, themes, and speakers.Speaker Management: Assist in identifying and inviting speakers, coordinate speaker logistics, and ensure they have the necessary resources and information for their presentations.Agenda Planning: Create and manage the conference agenda, including session schedules, speaker time slots, and breaks.Content Coordination: Manage the collection and organization of presentation materials, abstracts, and papers from speakers and presenters.Venue and Logistics: Work on logistics related to the conference venue, such as room setup, audio-visual equipment, signage, and catering.Communication: Maintain regular communication with speakers, presenters, sponsors, and attendees to provide updates and gather information.Marketing Support: Collaborate with the marketing team to promote the conference, including creating promotional materials and ensuring program information is accurate.Technical Support: Address technical issues related to presentations, audio-visual equipment, and technology platforms used for virtual or hybrid conferences.Post-Conference Tasks: Wrap up the conference by handling post-event tasks, such as archiving materials and conducting post-conference evaluations.CME applicationNeeds Assessment: Collaborate with medical professionals, educators, and regulatory bodies to identify the educational needs and objectives of healthcare providers.Program Development: Work with subject matter experts to design CME programs that align with identified needs and meet accreditation requirements.Accreditation Compliance: Ensure that all CME activities adhere to the accreditation standards and guidelines set by relevant medical boards or accrediting bodies.Application Preparation: Prepare and submit CME program applications to accrediting organizations, providing all required documentation and information.Document Management: Maintain accurate records of CME applications, approvals, and documentation, ensuring compliance with record-keeping requirements.Website Planning: Collaborate with client and project managers to understand the objectives, theme, and content requirements for the event website.Other Activities: Inter departmental Coordination , CRM (Maestro) ,Event Marketing , Folder Management ,Budget Management .Communication. Problem-Solving ,Adherence to Goals, Quality AssuranceJob Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation in AED?</li><li>How many years of experience do you have coordinating events, exhibitions, or conferences?</li></ul>

Project Coordinator - Conference

Stellar Connect Events LLC

Key Responsibilities: <ul> <li>Conduct in-depth market research to identify key trends, challenges, and opportunities within target industries.</li> <li>Develop conference topics, themes, and formats based on research and market demand.</li> <li>Identify, invite, and secure high-profile speakers, panelists, and moderators.</li> <li>Write engaging and commercially viable conference agendas and content briefs.</li> <li>Work closely with the sales, marketing, and operations teams to ensure smooth event execution.</li> <li>Liaise with speakers to prepare and coordinate session materials, bios, and logistics.</li> <li>Maintain strong industry relationships and stay current with market developments.</li> <li>Attend industry events and competitor conferences for research and networking.</li> </ul> Reporting and administration: <ul> <li>Report on event progress, speaker acquisition, and production milestones to senior management.</li> <li>Maintain updated records of speaker communications, research notes, and session outlines.</li> <li>Provide regular updates to the marketing and sales teams to support delegate and sponsorship campaigns.</li> <li>Prepare post-event reports including content performance, delegate feedback, and recommendations.</li> <li>Track production timelines and ensure all deliverables meet quality standards and deadlines.</li> </ul>

Conference Producer

Hilton Hotels

As Group, Conference, and Events (GCE) Sales Executive, you will maximise revenue opportunities in the areas of group reservations, conferences and events by driving sales leads and increasing conversions. The GCandE Sales Executive will interact frequently with Guests and customers with the intention of earning repeat and expanded business. Specifically, a Group, Conference, and Events (GCE) Sales Executive will perform the following tasks to the highest standards:
<ul>
<li>Receive and convert incoming enquiries to achieve targets and maximize revenue</li>
<li>Seek opportunities to increase sales and conversions within the Team</li>
<li>Manage an events schedule to maximise yield</li>
<li>Focus on a consistently executed up-selling approach</li>
<li>Build strong relationships with customers to fully understand their needs</li>
<li>Arrange and carry out Hotel show rounds</li>
<li>Ensure the complete administration and execution of all planned events</li>
<li>Participate in hotel promotional activities</li>
</ul>

Group, Conference and Events Sales Executive

Skodtec Elevators LLC

Job Summary Skodtec Elevators LLC is a trusted elevator installation company in Dubai, delivering safe, innovative, and high-quality vertical mobility solutions for residential, commercial, and industrial projects. We are expanding our team and looking for a proactive Project Coordinator to support our growing operations. As a Project Coordinator, you will play a vital role in planning, organizing, and supervising daily project activities. You&rsquo;ll work closely with engineers, clients and vendors to ensure that elevator installation projects are completed on time, within budget, and to the highest quality standards.Key Responsibilities:<ul><li>Coordinate project schedules, resources, and information between departments.</li><li>Communicate with clients to identify requirements, scope, and timelines.</li><li>Prepare project documentation, reports, and meeting notes.</li><li>Track project progress and address any issues or delays promptly.</li><li>Support procurement and logistics by coordinating material deliveries.</li><li>Liaise with technicians and site supervisors for installation updates.</li><li>Maintain accurate records and ensure project compliance with company standards.</li><li>Assist management in resource planning and quality control.</li></ul>Qualifications and Skills:<ul><li>1&ndash;3 years of experience in coordination, project administration, or a similar role (preferably in the construction or elevator industry).</li><li>Strong organizational and time management skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Ability to handle multiple projects in a fast-paced environment.</li></ul>Job Types: Full-time, Contract Contract length: 24 monthsPay: From AED2,500.00 per month

Coordinator

Innovex Agency

Studio CoordinatorLocation: Dubai, UAE (Full-Time, In-House) Company: INNOVEX AGENCYAbout INNOVEX AGENCYINNOVEX Agency is a Dubai-based creative and marketing agency specializing in commercial videography, photography, 3D &amp; CGI production, branding, website development, and social media management. Our headquarters includes a fully equipped production studio available for internal and external bookings &mdash; serving photographers, videographers, and creative brands for professional shoots and content creation.Position OverviewWe are looking for a Studio Coordinator to manage the daily operations, bookings, and equipment of our in-house production studio.This is a solo position &mdash; you will be fully responsible for the studio&rsquo;s daily workflow, from handling booking inquiries and scheduling shoots to assisting clients and maintaining all studio equipment. The ideal candidate is organized, professional, and proactive, ensuring the space is always ready for clients and that every rental or internal shoot runs smoothly.Key Responsibilities<ul><li>Manage all studio booking inquiries (phone, WhatsApp, and email).</li><li>Schedule and confirm bookings while maintaining the studio calendar.</li><li>Greet and assist renters, photographers, videographers, and production teams upon arrival.</li><li>Oversee and maintain all studio equipment (lighting, cameras, stands, and accessories).</li><li>Keep an updated equipment inventory and report any issues, damages, or missing items.</li><li>Reset and prepare the studio after every session, ensuring it&rsquo;s clean and ready for the next booking.</li><li>Enforce studio policies, safety guidelines, and rental terms for all clients.</li><li>Coordinate with internal teams for bookings, payments, and usage reports.</li><li>Assist during internal agency shoots when required.</li><li>Contribute to promoting the studio through listings, social media, and client communication.</li></ul>Requirements<ul><li>Minimum 2 years of experience in studio coordination, production assistance, or customer service.</li><li>Excellent communication and organizational skills.</li><li>Strong attention to detail and time management.</li><li>Professional and welcoming demeanor when dealing with clients.</li><li>Basic understanding of photography and videography equipment is preferred.</li><li>Familiarity with Google Workspace (Drive, Calendar, Sheets, Docs).</li><li>Ability to manage bookings independently and maintain accurate schedules.</li><li>Fluent in English (spoken and written).</li></ul>Working Hours &amp; Schedule<ul><li>Full-Time, In-House (Dubai)</li><li>Working Days: 6 days per week</li><li>Working Hours: 10:00 AM &ndash; 6:00 PM</li></ul>Employment Benefits<ul><li>Employment visa and residency provided.</li><li>Medical insurance as per UAE law.</li><li>Annual flight ticket.</li><li>Company Phone and laptob</li><li>Company SIM card with calls and internet plan.</li><li>Access to all studio equipment and facilities.</li><li>Opportunity to work with top photographers, videographers, and creative teams in Dubai.</li></ul>Why Join INNOVEX?<ul><li>Be the main point of contact for a professional studio used by brands and creators.</li><li>Work independently in a dynamic and creative environment.</li><li>Build your experience in studio management, production coordination, and client service.</li><li>Join one of Dubai&rsquo;s most innovative creative agencies, surrounded by passionate professionals.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you available to work full-time in-house at INNOVEX Agency&rsquo;s Dubai studio from 10:00 AM to 6:00 PM, 6 days per week?</li></ul>Answer Type: Yes / No<ul><li>Have you ever been responsible for managing a studio, production space, or rental facility on your own?</li></ul>Answer Type: Yes / No<ul><li>How comfortable are you with handling, organizing, and maintaining camera or lighting equipment?</li></ul>Answer Type: Multiple Choice Options:Very ComfortableComfortableSomewhat ComfortableNot Comfortable<ul><li>Have you previously handled walk-in clients, renters, or production teams in a studio or creative space?</li></ul>Answer Type: Yes / No<ul><li>Which of the following areas do you have hands-on experience with?</li></ul>Answer Type: Multiple Choice (Select all that apply) Options:Studio booking &amp; scheduling Equipment maintenanceClient service &amp; coordinationOn-set support for shoots Inventory tracking<ul><li>Are you comfortable working independently and taking full responsibility for the studio&rsquo;s daily operations?</li></ul>Answer Type: Yes / No<ul><li>Please provide a brief example of how you&rsquo;ve managed a studio, client space, or operational environment effectively in the past.</li></ul>Answer Type: Short Answer<ul><li>Why do you want to join INNOVEX Agency as a Studio Coordinator, and what makes you the right fit for this position?</li></ul>Answer Type: Short AnswerExperience:<ul><li>studio coordination or management: 1 year (Required)</li><li>working with photography or videography equipment: 1 year (Required)</li><li>customer service or client-facing roles: 1 year (Required)</li><li>scheduling or managing bookings: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>License/Certification:<ul><li>driving license (Preferred)</li></ul>

Studio Coordinator

Tanmyah

Facilities Management (FM) Coordinator Job Description We are seeking a proactive and organized Facilities Management Coordinator to support the efficient operation and maintenance of our facilities. The ideal candidate will have strong administrative skills, a solid understanding of facilities processes, and a commitment to maintaining a safe and functional work environment. Key Details * Experience Required: 2 to 4 years in Facilities Management or a related coordination role. * Salary: 3,000 AED per month (All-inclusive) * Employment Type: Full-timeResponsibilities * Work Order Management: * Receive, log, prioritize, and dispatch maintenance and repair requests (work orders) through the FM system or relevant communication channels. * Follow up with internal staff and external vendors/contractors to ensure timely completion of all work orders. * Maintain accurate records of all maintenance activities, repairs, and service requests. * Vendor &amp; Contractor Coordination: * Assist in scheduling and coordinating third-party service providers (e.g., cleaning, HVAC, plumbing, electrical). * Monitor vendor performance and ensure compliance with service level agreements (SLAs) and safety regulations. * Process invoices and maintain updated records of vendor contracts and insurance documentation. * Administrative Support: * Manage and organize facilities documentation, including blueprints, equipment manuals, and maintenance logs. * Assist the FM Manager with budget tracking, expense reporting, and procurement of supplies/equipment. * Prepare regular status reports on facilities activities and maintenance backlog. * Operational Support: * Conduct routine site inspections to identify potential maintenance issues or safety hazards. * Assist in coordinating office moves, space planning, and minor renovation projects. * Ensure compliance with all local health, safety, and environmental regulations. Qualifications and Skills * Experience: 2-4 years of proven experience in facilities management, property management, or a similar administrative/coordination role. * Education: A diploma or bachelor&rsquo;s degree is preferred, ideally in Engineering, Facilities Management, Business Administration, or a related field. * Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with Computerized Maintenance Management Systems (CMMS) or FM software is a significant advantage. * Soft Skills: * Excellent communication (verbal and written) and interpersonal skills. * Strong organizational and time management abilities, with a capacity to multitask and prioritize effectively. * Problem-solving attitude and the ability to work independently under pressure.Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

FM Coordinator

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