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contracts administrator

contract coordinator

Al-Futtaim

<div>Job Requisition ID: 173874

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day 

Overview Of The Role:
<ul>
<li>As a Contract Coordinator for Hertz Al Futtaim Transport &amp; Rental Services, you will be responsible for managing vehicle service bookings, coordinating communication with clients, and ensuring data management accuracy. The role demands strong organizational skills to schedule services, oversee fleet operations, support client needs, and handle administrative tasks efficiently. Success in this role is measured by the ability to ensure operational efficiency, enhance client satisfaction, and maintain accurate reporting.</li></ul> 
 
What You Will Do: 

<h4 class="jobSectionHeader">
Service Booking Coordination</h4>
<ul><li>Schedule and manage vehicle service bookings in collaboration with Hertz Customer Service and logistics teams.</li>
<li>Ensure timely completion of servicing activities to minimize downtime and idling of vehicles.</li></ul> 

<h4 class="jobSectionHeader">
Customer Communication</h4> 

<ul>
<li>Serve as the primary contact for customers regarding collection, delivery and service schedules.</li>
<li>Provide timely updates and confirmations to enhance customer satisfaction.</li></ul> 

<h4 class="jobSectionHeader">
Reporting &amp; Data Management</h4>
<ul><li>Maintain and update service booking reports, including work-in-progress (WIP), completion status and scheduling details.</li>
<li>Prepare and submit vehicle usage and trip reports for client review.</li>
<li>Track and record vehicle replacement days based on service and return timelines.</li></ul> 

<h4 class="jobSectionHeader">
System Updates &amp; Tracking</h4>
<ul><li>Update vehicle service intervals and asset information in the Locations Solution system.</li>
<li>Monitor live vehicle tracking systems for clients' fleet to ensure operational visibility and detect issues.</li></ul> 

<h4 class="jobSectionHeader">
Fleet &amp; Pool Vehicle Management</h4>
<ul><li>Oversee daily check-in/check-out and allocation of clients' pool vehicles.</li>
<li>Handle allocation requests efficiently to support operational requirements.</li></ul> 

<h4 class="jobSectionHeader">
Client &amp; Team Support</h4>
<ul><li>Support client's team in executing daily operational duties.</li>
<li>Attend client meetings, respond to queries, and resolve complaints promptly and professionally.</li></ul> 

<h4 class="jobSectionHeader">
Invoice &amp; Estimation Processing</h4>
<ul><li>Coordinate approvals for estimates and facilitate timely submission of invoices to clients.</li>
<li>Assist with tracking and managing traffic fines for fleet vehicles.</li></ul> 

<h4 class="jobSectionHeader">
General Administration</h4>
<ul><li>Handle day-to-day email correspondence with clients and stakeholders.</li>
<li>Perform miscellaneous tasks as required to support business operations of the client.</li></ul> 
 
Required Skills To Be Successful:
<ul>
<li>Strong organizational and multitasking abilities.</li>
<li>Excellent communication and customer service skills (phone/email).</li>
<li>Proficiency in Office suite and fleet management systems.</li>
<li>Experience in reporting, data tracking, and coordination.</li></ul> 
 
What Qualifies You For The Role:
<ul>
<li>Experience in fleet management or a related field, with a focus on service coordination and customer liaison.</li>
<li>Proficiency in software systems relevant to fleet management and service tracking.</li>
<li>Strong organizational skills with a proven ability to manage multiple tasks simultaneously.</li>
<li>Prior experience in handling customer communications and resolving service issues effectively.</li></ul> 
About Al-Futtaim Group Real Estate 
The real estate development and operations arm of Al-Futtaim, Al-Futtaim Group Real Estate is responsible for a multi-billion-dollar portfolio across MENA. With high-quality residential, business, retail, tourism, educational and healthcare developments, the master developer caters to the diverse needs of cities and communities in the region. From origination, conception, development, sales, procurement and construction of mega-projects and the leasing, operation and management of these projects after completion, Al-Futtaim Group Real Estate (AFGRE) has been developing and managing owned landbanks, unlocking the economic potential of the region and contributing to future development for more than 40 years. 
Our focus is to enable and invest in meaningful relationships to make our properties the best places to live and work, build additional products and services and enable partnerships to create true value to our customers throughout their entire experience with us. 
AFGRE is responsible for master planning of all projects in its portfolio, including two large scale mixed use destinations: Dubai Festival City and Cairo Festival City.
About Al-Futtaim Malls 
Al-Futtaim Malls provides development and asset management expertise, specializing in building retail-led super regional malls in prime locations across MENA and beyond. With a proven track record of creating both sustainable revenue growth and value enhancement for tenants, Al-Futtaim Malls delivers exceptional experiences and exciting shopping environments for customers.
Part of the Al-Futtaim Group, Al-Futtaim Malls leadership team brings more than 30 years of experience and a deep understanding and knowledge of the retail sector, both from a shopper&rsquo;s point of view but as curators of space or landlords to other brands. The company has a directly managed portfolio including over 9 million sqft of retail space across four malls in the MENA region and two under development. Malls under the Al-Futtaim Malls portfolio include Dubai Festival City Mall and Festival Plaza in the UAE, Cairo Festival City Mall in Egypt, Doha Festival City in Qatar and Zenata Mall, Morocco.
Leveraging on the expertise of its parent company, Al-Futtaim Malls established PLEX Management Services offering a full array of services including asset management and development, leasing, and brand experience expertise to shopping mall landlords and retail organizations globally. Implementing global best practice and deploying Al-Futtaim Mall&rsquo;s deep understanding of mall management and retail dynamics, PLEX promises to deliver continuous growth and long-term value for its partners.
For more information on Al-Futtaim Malls, please visit https://www.al-futtaimmalls.com/
About Al-Futtaim Engineering &amp; Technologies 
Al-Futtaim Engineering &amp; Technologies offers customers complete engineering and systems integration solutions. 
 
The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation. 
 
The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services. 
 
These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.</div>

Contract Coordinator

Ethara

Overview Ethara Abu Dhabi, Abu Dhabi Emirate, United Arab EmiratesWe are seeking a detail-oriented and organized Contract Administrator to manage company contracts and ensure compliance with all contractual obligations. The successful candidate will be responsible for preparing, reviewing, and maintaining contracts, coordinating with internal teams and external partners, and ensuring all agreements align with company goals and regulations. Responsibilities <ul><li>Draft, review, and negotiate contracts, including NDAs, service agreements and vendor agreements</li><li>Maintain an organized and up-to-date contract management system</li><li>Ensure contracts comply with legal, regulatory, and organizational requirements</li><li>Monitor contract performance and deadlines; alert relevant stakeholders of key dates and deliverables</li><li>Serve as the point of contact for contractual issues and resolution</li><li>Assist with contract modifications, renewals, extensions, and terminations</li><li>Collaborate with legal, procurement, finance, and operational teams</li><li>Maintain records of correspondence and documentation related to contracts</li></ul> Job Specifications <ul><li>Bachelor's degree in Business Administration, Law, or a related field (preferred)</li><li>2-5 years of experience in contract administration or a similar role</li></ul> Seniority level <ul><li>Entry level</li></ul> Employment type <ul><li>Contract</li></ul> Job function <ul><li>Purchasing</li><li>Industries: Entertainment Providers</li></ul>

Procurement Admin

Morals General Contracting LLC

Key Responsibilities:<ul><li>Prepare, review, and administer contracts, subcontracts, and agreements.</li><li>Coordinate with the project, procurement, and finance teams to ensure contract terms are implemented correctly.</li><li>Track contract progress, deadlines, and renewals.</li><li>Ensure all contractual obligations are met by all parties.</li><li>Maintain organized records of all contracts and related correspondence.</li><li>Draft letters, notices, and reports related to contractual issues.</li><li>Assist in negotiation of terms and conditions with clients and subcontractors.</li><li>Identify and mitigate potential contractual risks.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Civil Engineering, or related field.</li><li>12-15 years of UAE experience in contract administration in construction, engineering, or consultancy sectors.</li><li>Strong understanding of contract laws, FIDIC conditions, and project documentation.</li><li>Excellent written and verbal communication skills.</li><li>High attention to detail and strong organizational skills.</li><li>Proficient in MS Office and ERP system.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Contracts Administrator

Penta Global Engineering

<div>
 
 We are seeking a qualified and experienced
 
 Contracts Administrator
 
 to support the post-award contract administration activities for Oil &amp; Gas EPC projects. The successful candidate will ensure effective contract management, claims preparation, and timely project execution while maintaining compliance with contractual obligations.
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Mechanical Engineering (BE/B.Tech).
 </li>
 <li>
 5&ndash;8 years of experience in Oil &amp; Gas construction/EPC companies.
 </li>
 <li>
 Prior ADNOC project experience is preferred.
 </li>
 </ul>
 
 
 
 
 
 Key Duties &amp; Responsibilities:
 
 
 <ul>
 <li>
 Administer post-award contract requirements in alignment with project scope.
 </li>
 <li>
 Prepare Delay Event Notification Letters, EOT (Extention of time) claims, prolongation claims, and disruption claims.
 </li>
 <li>
 Perform productivity and delay analysis using Primavera P6.
 </li>
 <li>
 Prepare contractual correspondence, reports, and documentation.
 </li>
 <li>
 Support subcontracting activities for Mechanical and E&amp;I works.
 </li>
 <li>
 Coordinate with internal departments and external stakeholders.
 </li>
 <li>
 Maintain comprehensive contractual records and logs.
 </li>
 </ul>
 
 
 
 
 
 Technical Competencies:
 
 
 <ul>
 <li>
 Strong understanding of Oil &amp; Gas construction contracts.
 </li>
 <li>
 Expertise in MS Excel, Word, and Primavera P6.
 </li>
 <li>
 Knowledge of Mechanical &amp; E&amp;I contracting processes.
 </li>
 </ul>
 
 
</div>

Contract Administrator

Power Construction Corporation of China

#Hiring We're looking for a &#12304;Contract Assistant&#12305; for our new Railway Project located in &#12304;Rahayel, Abu Dhabi&#12305;.Responsibilities:<ul><li>Assist in drafting, reviewing, and revising daily contracts, agreements, and related legal documents.</li><li>Support the Contract Manager in contract negotiation, execution, and follow-up processes.</li><li>Maintain and update contract databases, filing systems, and document records to ensure accuracy and accessibility.</li><li>Ensure compliance with company policies, legal regulations, and contractual terms in all contract-related activities.</li><li>Coordinate with internal departments (e.g., sales, procurement, legal) and external partners/clients for contract alignment.Track contract expiration, renewal, and performance milestones, and provide timely reminders.</li><li>Prepare contract-related reports, statistics, and summaries to support management decision-making.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Commerce or a related field;</li><li>Minimum 5 years of relevant work experience, with at least 2 years in UAE.</li><li>Strong understanding of contracts regulations, principles.</li><li>Excellent communication, and problem-solving skills.</li><li>High level of integrity and attention to detail.</li><li>Fluent in English (spoken and written).</li></ul>Please send your CV and a brief cover letter to [sherin@powerchina.ae ] with the subject line: &ldquo;Application &ndash; Contract Assistant (Abu Dhabi Project)&rdquo;Please send your CV only if you have relevant experience.Job Type: Full-time

Penspen

<div><div>Job Summary:

Responsible for managing and controlling all contract-related activities for oil and gas projects, including tendering, contract administration, claims, and variations.
<div></div>
Key Responsibilities:
<ul>
<li>Prepare, review, and administer contracts in accordance with company and client requirements.
</li>
<li>Manage pre-award and post-award contract activities.
</li>
<li>Coordinate with project, procurement, and legal teams on contractual matters.
</li>
<li>Review tender documents, prepare bid evaluations, and assist in negotiations.
</li>
<li>Identify and manage contractual risks, claims, and variations.
</li>
<li>Maintain proper documentation and ensure compliance with company and client procedures.
</li>
</ul><div></div>Requirements:
<ul>
<li>Bachelor&rsquo;s degree in engineering.
</li>
<li>Minimum 15 years of experience in contract management in the oil and gas industry.
</li>
<li>Strong knowledge of EPC contracts, FIDIC terms, and commercial principles.
</li>
<li>Prior experience with ADNOC projects is highly preferred.
</li>
<li>Excellent communication, negotiation, and analytical skills.</li></ul> 

#LI-SS1</div></div>

Senior Contracts Engineer

Nabat

<div>
 
 Nabat is a climate-tech startup based in the UAE using advanced technology to protect and restore natural ecosystems with precision and scale!
 
 We operate at the intersection of ecological &amp; environmental sciences, GIS, AI, and robotics. Our mission is to enable data-driven, science-backed ecosystem management and restoration at the speed and scale necessary to address the critical challenges of climate change, deforestation, land erosion, and biodiversity loss. Our comprehensive solution - consisting of ecosystem management software, precision aerial seeding drones, AI &amp; ecological models, and restoration services - is already being used to plant millions of mangroves in the UAE. But we&rsquo;re just getting started, as we build our platform to serve the needs of coastal, marine and arid ecosystems around the world.
 
 
 If this mission resonates with you, let&rsquo;s talk!
 
 
 The Contracts &amp; Procurement Specialist will support contract preparation, procurement administration, and invoicing operations across Nabat. This role ensures timely execution of PR/PO processes, accurate documentation, proper contract coordination with internal stakeholders and suppliers, and structured tracking/reporting across all commercial and operational activities.
 
 
 The position requires strong organizational skills, attention to detail, and the ability to collaborate closely with finance, legal, project teams, and external vendors. This is a key enabling role to ensure smooth operational workflows, compliance, and high-quality documentation.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Contract, Agreement &amp; Coordination
 </li>
 <li>
 Prepare, review, and coordinate contracts, agreements, and NDAs for clients, suppliers, and service providers based on internal templates.
 </li>
 <li>
 Ensure contract completeness (scope, terms, signatures, supporting documents) and alignment with company standards and policies.
 </li>
 <li>
 Liaise with the Legal department for T&amp;Cs review and alignment (covering both client and supplier agreements, as well as internal requirements).
 </li>
 <li>
 Track contract status, renewals, and required amendments; follow up with stakeholders to ensure timely execution.
 </li>
 <li>
 Maintain organized and up-to-date records of all contracts, SOWs, NDAs, agreements, and related documentation.
 </li>
 <li>
 Procurement Administration (PR/PO Execution)
 </li>
 <li>
 Create and process Purchase Requisitions (PRs) and coordinate timely issuance of Purchase Orders (POs).
 </li>
 <li>
 Manage all quotation requirements from various suppliers and maintain documentation accordingly.
 </li>
 <li>
 Lead the supplier registration process in the SAP system.
 </li>
 <li>
 Liaise with vendors to confirm order status, delivery timelines, and document requirements.
 </li>
 <li>
 Support the projects and finance teams in ensuring procurement activities follow internal approval workflows.
 </li>
 <li>
 Maintain accurate procurement files including quotations, memos, and purchase documentation.
 </li>
 <li>
 Invoicing &amp; Payment Coordination
 </li>
 <li>
 Manage incoming invoices, verify accuracy, and coordinate approvals with project and finance teams.
 </li>
 <li>
 Prepare GRNs (Goods Receipt Notes) and ensure alignment of documentation for timely payment processing.
 </li>
 <li>
 Manage invoice issuance and submission in the ERP system for all Government contracts.
 </li>
 <li>
 Support Accounts Receivable by providing necessary documentation for client invoicing.
 </li>
 <li>
 Track invoice status, aging, and payment follow-ups with internal teams and external parties.
 </li>
 <li>
 Tracking, Reporting &amp; Compliance
 </li>
 <li>
 Maintain reporting dashboards for contracts, PR/PO status, invoicing cycles, and financial commitments.
 </li>
 <li>
 Support periodic internal audits by providing required documentation and ensuring compliance&mdash;not only for procurement and finance but also across internal operational processes.
 </li>
 <li>
 Ensure adherence to procurement, finance, and contractual policies.
 </li>
 <li>
 Support ISO certification requirements and ensure compliance with relevant standards.
 </li>
 <li>
 Highlight delays, risks, or discrepancies to the finance and operations teams.
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Finance, Supply Chain, or a related field.
 </li>
 <li>
 At least 5 years of experience in contracts administration, procurement operations, or finance administration.
 </li>
 <li>
 Experience handling contracts, agreements, NDAs, and procurement documentation.
 </li>
 <li>
 Familiarity with PR/PO cycles, invoicing workflows, and ERP systems.
 </li>
 <li>
 Experience with SAP S4/HANA and ISO certification requirements.
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Ability to manage multiple tasks and deadlines simultaneously.
 </li>
 <li>
 Strong communication and stakeholder coordination skills.
 </li>
 <li>
 Proficiency in Microsoft Excel, Word, and PowerPoint.
 
 
 </li>
 </ul>
 
 Why join Nabat?
 
 
 
 
 A Once-in-a-lifetime Opportunity To
 
 
 
 <ul>
 <li>
 Join a well-funded early-stage tech startup at the intersection of some of the most exciting, disruptive and innovative technologies in the world - geospatial AI, remote sensing, drone robotics, ecology &amp; agricultural science.
 </li>
 <li>
 Design, build and shape a product from the ground up using your unique skills and expertise.
 </li>
 <li>
 Work with a truly international and world-class R&amp;D team both within Nabat and in collaboration with 1200+ researchers, scientists and technologists in the larger Advanced Technology Research Council (https://www.atrc.gov.ae/), Technology Innovation Institute (https://www.tii.ae/), and VentureOne (https://www.ventureone.ae/) ecosystem.
 </li>
 <li>
 Relocate to Abu Dhabi &ndash; one of the safest, most livable, expat-friendly cities in the world - with an &ldquo;all inclusive&rdquo; relocation package for you and your family, that includes work &amp; residence visa sponsorship, business class flights, orientation tour, school and house search, and luxury hotel stay until you find your new home.
 </li>
 <li>
 Make a real and direct impact to solving the most critical challenges of our time &ndash; climate change and ecosystem loss!
 
 
 </li>
 </ul>
 Apply with your CV and tell us what makes you &amp; your experience a great fit for Nabat.
 
 
 
 How To Apply
 
 
 
 Are you ready to embark on an exciting journey with Nabat? To apply, please send your resume detailing your relevant experience and why you're the perfect fit for this role.
 
 
 At Nabat, we&rsquo;re not just building technology &mdash; we&rsquo;re shaping the future of sustainable agriculture through innovation and collaboration. If you&rsquo;re passionate about making a real-world impact and working alongside a diverse team of curious minds, we&rsquo;d love to hear from you. Join us in transforming data into solutions that matter.
</div>

Contracts & Procurement Specialist

Explore 462+ Contract coordinator in Abu Dhabi this December. Find roles across top companies and apply now to boost your career.

462 contract coordinator jobs IN Abu Dhabi

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Senior Contracts Engineer

Contracts & Procurement Specialist