sales coordinator

construction manager

logistics coordinator

project coordinator

marketing coordinator

contract coordinator

Hapag-Lloyd AG

Reports to Director, Head of ProcurementOverview:This role will support contract and supplier management activities, provide analytical insights, assist with project execution, and contribute to performance reporting. The Senior Coordinator supports the Regional Contract and Supplier Managers by managing contract records, monitoring supplier performance, and preparing reports.This role ensures that contracts are well maintained, suppliers are evaluated fairly, and compliance is achieved, while providing day-to-day support to procurement projects and initiatives.Responsibilities:Contract Management Keep accurate records of all contracts, correspondence, and documentation. Work with Procurement Managers to track contract timelines, renewals, and extensions. File and store finalized contracts (digital and physical copies) with key details captured in iContract. Monitor contractual obligations (e.g., rebates, fuel adjustment factors) and report risks or opportunities. Maintain the contract tracker, repository, and annual tender/contract calendar. Prepare summaries and reports for monthly performance meetings.Supplier Management Coordinate supplier performance evaluations and consolidate feedback. Support Procurement Managers during quarterly supplier review meetings. Help develop and manage the annual supplier performance calendar. Prepare presentations and summaries for management on supplier performance results.Processes and Systems Support the rollout of e-procurement tools and digital solutions. Ensure all repositories and systems are updated with accurate contract data. Help identify risks and opportunities in contracts and supplier agreements. Prepare and circulate the monthly Procurement Reports.Analytics &amp; Reporting Use advanced analytics and data-driven insights to identify opportunities, optimize contract and supplier decisions, and track savings performance. Provide accurate forecasts, budgets, and cost reporting. Drive continuous improvement in procurement systems, processes, and reporting transparency.Compliance &amp; Governance Monitor compliance with contract terms by both the company and suppliers. Promote awareness of key contract obligations among internal stakeholders. Ensure all records, trackers, and systems are kept accurate and up to date.General Support Provide daily support to the Manager   Contract &amp; Supplier Management. Communicate effectively with colleagues, managers, and suppliers. Apply basic financial understanding to assess contract terms and obligations.Qualifications: Bachelor s degree in Business, Science, Supply Chain, or a related field (or equivalent experience). Strong analytical skills with an interest in data-driven decision making. Basic project management knowledge or experience. Organized, detail-oriented, and process-focused. Eagerness to learn and contribute to procurement and supplier management practices. Disclaimer - Recruitment Fraud Alert 2025Caring for PeopleWe have recently become aware of fraudulent recruitment activities in which individuals or entities misrepresent themselves as Hapag-Lloyd Middle East Shipping LLC or UASC Limited.&nbsp;

Senior Coordinator Contract & Supplier Management

Invest Group Overseas (IGO)

Job Overview A role combining both a Contract and Procurement Coordinator and an Engineering Executive Secretary would encompass a diverse set of responsibilities that bridge administrative support with procurement and engineering functions within an organization. This combination could be particularly relevant in industries where technical projects and procurement activities are closely intertwined. Key Responsibilities <ul> <li>Supplier Sourcing: Identifying potential suppliers, vendors, or contractors to fulfill procurement needs related to engineering projects.</li> <li>Bid Evaluation: Reviewing bids and proposals from suppliers, analyzing cost-effectiveness and alignment with project requirements.</li> <li>Contract Negotiation: Negotiating favorable terms and conditions with suppliers or vendors, ensuring compliance with procurement policies.</li> <li>Contract Management: Overseeing the lifecycle of contracts, from drafting and execution to amendments and renewals.</li> <li>Procurement Processes: Coordinating procurement processes, including purchase requisitions, purchase orders, and invoice processing.</li> <li>Compliance: Ensuring all procurement activities adhere to organizational policies, legal regulations, and industry standards.</li> <li>Relationship Management: Establishing and maintaining positive relationships with suppliers, fostering partnerships for successful project delivery.</li> <li>Data Analysis: Analyzing procurement data to identify cost-saving opportunities, monitor supplier performance, and track procurement metrics.</li> <li>Calendar Management: Scheduling and coordinating appointments, meetings, and events for engineering executives or teams.</li> <li>Communication Handling: Managing incoming and outgoing communications on behalf of engineering executives, including emails, calls, and correspondence.</li> <li>Document Management: Assisting with drafting, editing, and formatting engineering-related documents, reports, and presentations.</li> <li>Meeting Coordination: Organizing meetings, preparing agendas, taking minutes, and distributing follow-up actions for engineering-related discussions.</li> <li>Technical Support: Assisting with technical documentation, data collection, and research for engineering projects.</li> <li>Project Support: Providing administrative support for engineering projects, tracking project timelines, and assisting with project-related tasks.</li> <li>Coordination: Collaborating with engineering teams and other departments to ensure efficient communication and project coordination.</li> <li>Event Support: Assisting in organizing engineering-related events, workshops, or training sessions.</li> <li>Visit project sites and other offices as required to oversee the operations and provide support.</li> <li>Perform other duties assigned.</li> </ul> Experience & Educational Requirements <ul> <li>A bachelor's degree in business administration, engineering, or a related field. Relevant work experience in procurement, contract management, or engineering administration may also be considered.</li> <li>Strong organizational and multitasking skills to manage diverse tasks and responsibilities.</li> <li>Excellent communication and interpersonal skills to interact with suppliers, vendors, engineering teams, and stakeholders.</li> <li>Analytical mindset to interpret procurement and engineering data and metrics for decision-making.</li> <li>Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and relevant engineering software.</li> <li>Attention to detail and accuracy in administrative tasks, contract management, and technical documentation.</li> <li>Adaptability and flexibility to work in a dynamic and fast-paced environment.</li> <li>Problem-solving abilities to address procurement and engineering-related challenges proactively.</li> <li>Discretion and professionalism in handling sensitive information.</li> </ul> Seniority level Entry level Employment type Full-time Job function Administrative<img src="https://www.jobg8.com/Tracking.aspx?4kaojKT%2bAE70FDvCQqnV8hfVEsrXSBRYn" width="0" height="0" />

ENGINEERING EXECUTIVE SECRETARY

<div>
 
 
 About the Group:
 
 
 
 
 
 
 Invest Group Overseas (IGO) is an investment and property development company based in Dubai. Established by a group of elite business leaders, IGO focuses on capitalizing on business opportunities in the developed and emerging markets. The company has a well-deserved reputation as one of the top regional investment companies, delivering premium properties that contribute to the growth of cities and localities.
 
 
 
 
 
 
 Job Overview:
 
 
 
 
 
 
 A role combining both a Contract and Procurement Coordinator and an
 
 Engineering Executive Secretary
 
 would encompass a diverse set of responsibilities that bridge administrative support with procurement and engineering functions within an organization. This combination could be particularly relevant in industries where technical projects and procurement activities are closely intertwined.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 
 Supplier Sourcing
 
 : Identifying potential suppliers, vendors, or contractors to fulfill procurement needs related to engineering projects.
 </li>
 <li>
 
 Bid Evaluation
 
 : Reviewing bids and proposals from suppliers, analyzing cost-effectiveness and alignment with project requirements.
 </li>
 <li>
 
 Contract Negotiation
 
 : Negotiating favorable terms and conditions with suppliers or vendors, ensuring compliance with procurement policies.
 </li>
 <li>
 
 Contract Management
 
 : Overseeing the lifecycle of contracts, from drafting and execution to amendments and renewals.
 </li>
 <li>
 
 Procurement Processes
 
 : Coordinating procurement processes, including purchase requisitions, purchase orders, and invoice processing.
 </li>
 <li>
 
 Compliance:
 
 Ensuring all procurement activities adhere to organizational policies, legal regulations, and industry standards.
 </li>
 <li>
 
 Relationship Management
 
 : Establishing and maintaining positive relationships with suppliers, fostering partnerships for successful project delivery.
 </li>
 <li>
 
 Data Analysis:
 
 Analyzing procurement data to identify cost-saving opportunities, monitor supplier performance, and track procurement metrics.
 </li>
 <li>
 
 Calendar Management
 
 : Scheduling and coordinating appointments, meetings, and events for engineering executives or teams.
 </li>
 <li>
 
 Communication Handling
 
 : Managing incoming and outgoing communications on behalf of engineering executives, including emails, calls, and correspondence.
 </li>
 <li>
 
 Document Management
 
 : Assisting with drafting, editing, and formatting engineering-related documents, reports, and presentations.
 </li>
 <li>
 
 Meeting Coordination
 
 : Organizing meetings, preparing agendas, taking minutes, and distributing follow-up actions for engineering-related discussions.
 </li>
 <li>
 
 Technical Support
 
 : Assisting with technical documentation, data collection, and research for engineering projects.
 </li>
 <li>
 
 Project Support
 
 : Providing administrative support for engineering projects, tracking project timelines, and assisting with project-related tasks.
 </li>
 <li>
 
 Coordination
 
 : Collaborating with engineering teams and other departments to ensure efficient communication and project coordination.
 </li>
 <li>
 
 Event Support
 
 : Assisting in organizing engineering-related events, workshops, or training sessions.
 </li>
 <li>
 Visit project sites and other offices as required to oversee the operations and provide support.
 </li>
 <li>
 Perform other duties assigned.
 </li>
 </ul>
 
 
 
 
 
 Experience &amp; Educational Requirements:
 
 
 
 
 
 <ul>
 <li>
 A bachelor's degree in
 
 business administration, engineering,
 
 or a related field. Relevant work experience in procurement, contract management, or engineering administration may also be considered.
 </li>
 <li>
 Strong organizational and multitasking skills to manage diverse tasks and responsibilities.
 </li>
 <li>
 Excellent communication and interpersonal skills to interact with suppliers, vendors, engineering teams, and stakeholders.
 </li>
 <li>
 Analytical mindset to
 
 interpret procurement and engineering data and metrics for decision-making
 
 .
 </li>
 <li>
 Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and relevant engineering software.
 </li>
 <li>
 Attention to detail and accuracy in administrative tasks, contract management, and technical documentation.
 </li>
 <li>
 Adaptability and flexibility to work in a dynamic and fast-paced environment.
 </li>
 <li>
 Problem-solving abilities to address procurement and engineering-related challenges proactively.
 </li>
 <li>
 Discretion and professionalism in handling sensitive information.
 </li>
 </ul>
 
 
 
</div>

Confidential

Position: Transaction Coordinator Location: Dubai Salary: 1800 – 2000 AED Benefits: Food, Accommodation, and Visa &nbsp;Key Responsibilities:&nbsp;<ul><li>Process and verify customer deposit and withdrawal requests accurately and efficiently.</li><li>Ensure all transactions comply with company policies and regulatory guidelines.</li><li>Maintain daily transaction records and prepare financial reports using Excel.</li><li>Coordinate with finance and customer support teams to resolve payment-related issues.</li><li>Identify and report any discrepancies, delays, or suspicious transactions.</li><li>Support monthly reconciliation and contribute to process improvement initiatives. &nbsp;</li></ul>Requirements:&nbsp;<ul><li>Minimum 1 year of experience in payment operations or a similar role.</li><li>Strong proficiency in MS Excel (formulas, pivot tables, reporting).</li><li>Good in data entry.</li><li>Basic understanding of accounting principles, including credit and debit.</li><li>Good knowledge of online payment methods and reconciliation processes.</li><li>Excellent communication and problem-solving skills.</li><li>Background in Commerce is preferred.</li><li>Ability to work in a fast-paced environment and join immediately.</li></ul>

Transaction Coordinator (D/W)

talabat

Job Description <div> As a Coordinator supporting the Performance Team, you'll play a pivotal role in managing day-to-day activities, coordinating cross-functional schedules and projects, developing preliminary insights, and supporting the Managing Director in daily tasks. What s on the menu? Support in Managing Day-to-Day Activities: 
 Assist in monitoring and improving UAE NFV performance metrics across functions. 
 Assist in extracting and manipulating data from various sources, including databases and 
spreadsheets, to support analytical tasks and reporting requirements. 
 Provide preliminary insights and analyses to assist in decision-making processes. 
 Coordination and Support: 
 Assist in managing schedules and communications for the Managing Director. 
 Handle tasks such as organizing meetings, preparing agendas, and documenting minutes. 
 Coordinate cross-functional projects and initiatives to enhance operational efficiency. 
 Performance Improvement: 
 Collaborate with the team to monitor performance, identify performance gaps and raise flags as needed. 
 Assist in implementing performance improvement plans to enhance overall efficiency. </div>

Coordinator Performance

Client of Expat Careers International

Description Position open for European female candidates only (due to project requirements). Act as Site Coordinator Support on a 6-month contract. Work closely with engineers on site to coordinate daily activities. Ensure compliance with safety and project standards.

Coordinator- Site Support (6 Month Contract)

Dubai Holding

<div>
 
 
 
 About Dubai Holding Real Estate:
 
 
 
 
 
 
 
 Dubai Holding&rsquo;s real estate business has developed strategic destinations and communities that offer unique and attractive lifestyle opportunities to meet the evolving needs of Dubai&rsquo;s residents and visitors alike. As a master developer, we invest in sustainable infrastructure, accessibility, community amenities and family-focused facilities including community centers, mosques, schools, supermarkets and landscaping.
 
 
 
 
 
 Our integrated real estate offering also includes a robust land sales portfolio, project management for large-scale projects, as well as top-notch facilities management services.
 
 
 
 
 
 
 
 
 
 
 Job Purpose
 
 :
 
 
 
 
 
 
 The job holder is responsible for supporting the contracts department with contractual activities and ensure timely execution of the same in accordance with the department policies and processes and meet the objectives and goals of the department.
 
 
 
 
 
 
 
 
 
 
 Key Accountabilities
 
 :
 
 
 
 
 
 <ul>
 <li>
 Prepare contract/ SPA (Sales Purchase Agreement) and customer files BTS (Built to sell) within the turnaround time upon receiving the complete set of documents from Sales Team and ensure 100% accuracy of SPAs before sign-off by the Management and client with accurate system (salesforce) update.
 </li>
 <li>
 Monitor the payments including to keep track the proof of payments in salesforce while coordinating with Finance for the reconciliation and secure the necessary extension as per the approved policy.
 </li>
 <li>
 Conduct the initial review for the sales transaction to ensure that all the approved exceptions are compliant as per DOA.
 </li>
 <li>
 Handle sensitive information in a confidential manner.
 </li>
 <li>
 Receive signed SPA&rsquo;s (Sales Purchase Agreement) from sales team/broker and prepare customer files ensuring all documents are updated and aligned as per department checklist to efficiently manage customer files.
 </li>
 <li>
 Upload agreements on system (salesforce) to ensure efficient tracking of contractual agreements to retrieve information as required by the department and/ or clients.
 </li>
 <li>
 Act as a custodian towards contracts/ SPAs by maintaining an organized system of physical and digital contractual records for efficient record keeping and tracking. Ensure that all records including client&rsquo;s information are accurate and up to date.
 </li>
 <li>
 Provide efficient customer service and respond to client queries by meeting cliental expectations and ensuring that information is well communicated between clients and management to ensure that they receive accurate and timely information.
 </li>
 <li>
 Coordinate with clients for their availability to dispatch contracts/ SPAs for obtaining signature by confirming availability and accuracy of delivery address. for accurate dispatch of contract.
 </li>
 <li>
 Collaborate with courier service providers to schedule the delivery of contracts/SPAs as per the agreed timelines with the client.
 </li>
 <li>
 Follow-up with clients for completion of signatures on contracts/ SPAs and ensure all pickup conditions are met by ensuring that the signed SPA follows the agreed contractual terms by verifying that signatures match and all other information is accurate.
 </li>
 <li>
 Scan and electronically store documents from internal and external customers that go out/ come into the department to ensure that copies of documents received/ sent are available to team as and when requested.
 </li>
 <li>
 Manage customer files and maintain accurate and up-to-date records of all contract-related information, including customer details, sales cancellations, contract terminations, and new sale details to ensure that there is no discrepancy between the information on hand and the actual status of the contracts.
 </li>
 <li>
 Create purchase requests for the department and ensure that they are approved by following up with the finance team.
 </li>
 <li>
 Ensure that all tasks are completed within agreed service level agreements (SLAs).
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 
 Qualifications, Experiences, Skills:
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo; degree in Business Administration, Contract Management or Relevant;
 </li>
 <li>
 Master&rsquo;s degree preferred.
 </li>
 <li>
 Min. 2-4 years of relevant experience in contract administration field
 </li>
 <li>
 Proficient in MS Office and other relevant software applications (like Salesforce)
 </li>
 <li>
 Excellent organizational and communication skills
 </li>
 <li>
 Excellent communication Skills in Arabic and English
 </li>
 <li>
 Ability to work under pressure, prioritize tasks, and meet tight deadlines
 </li>
 <li>
 Strong attention to detail and accuracy
 </li>
 <li>
 Ability to work collaboratively with cross-functional teams and external stakeholders
 </li>
 <li>
 Knowledge of legal and regulatory compliance requirements
 </li>
 <li>
 Ability to maintain confidentiality of information
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 About the Benefits:
 
 
 
 
 
 
 
 At Dubai Holding, we're committed to nurturing the success and well-being of our colleagues. Join our dynamic and diverse team, and enjoy a comprehensive benefits package that includes competitive compensation, career development opportunities, and a collaborative work environment. We strongly believe in creating an empowered workforce that will help us build a connected city for tomorrow. We are committed to attracting the brightest minds and nurturing the most pioneering candidates who desire to make a great impact on the future of Dubai.
 
 
 
</div>

Executive - Contracts and Compliance - Dubai Holding Real Estate

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Senior Coordinator Contract & Supplier Management

ENGINEERING EXECUTIVE SECRETARY

ENGINEERING EXECUTIVE SECRETARY

Transaction Coordinator (D/W)

Coordinator Performance

Coordinator- Site Support (6 Month Contract)

Executive - Contracts and Compliance - Dubai Holding Real Estate