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assistant manager/deputy manager/manager procurement-surface transport Jobs in Mumbai

assistant manager/deputy manager/manager procurement-surface transport

contracts manager scm projects development

Reliance Industries Limited

<div>
 
 
 Job Accountabilities:
 
 
 
 
 End-to-end procurement of all kinds of Revenue Contracts/ Services (within designated discipline), within parameters of targeted cost, quality and time, while participating in category management as directed by Contract Lead.
 
 
 
 
 Job Accountabilities
 
 
 
 
 <ul>
 <li>
 Revenue Contracts/ Services (within designated discipline), within parameters of targeted cost, quality and time for Contracts-Mechanical
 </li>
 <li>
 Performing sourcing process, internal cost estimation, bid analysis, negotiation
 </li>
 <li>
 Preparing proposal award notes and coordinate approvals
 </li>
 <li>
 Perform contract amendment processes
 </li>
 <li>
 Preparation of contract strategy, vendor development &amp; BT implementation
 </li>
 <li>
 Finalization of scope of work in case of a newly awarded contract
 </li>
 <li>
 Handling Post award contract management issues
 </li>
 <li>
 Guiding contracts engineer &amp; Sr. contracts engineer for the respective category
 
 
 </li>
 </ul>
 
 Skill &amp; Competencies
 
 
 
 <ul>
 <li>
 Experience in Construction / Operation / Maintenance in Manufacturing / Exploration sites is an added advantage
 
 
 </li>
 </ul>
 
 
 Education Required
 
 
 
 
 <ul>
 <li>
 B.Tech Necessary + MBA / similar professional qualification (Optional)
 
 
 </li>
 </ul>
 
 
 Experience Required
 
 
 
 
 <ul>
 <li>
 9 to 12 years of experience in the related field
 </li>
 </ul>
</div>

Contracts Manager - SCM Projects & Development

Seven Eleven Club & Hotels

<div>
 
 
 The General Manager for Civil Construction is a senior leadership role responsible for overseeing and managing all aspects of civil construction projects. This includes strategic planning, operational management, financial oversight, and ensuring the successful delivery of construction projects while maintaining high standards of safety, quality, and client satisfaction.
 
 
 
 
 
 
 
 MUMBAI BASED CANDIDATE ONLY.
 
 
 
 
 OPENING IS FOR MIRA-BHAYANDAR LOCATION.
 
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 
 Strategic Planning
 
 Develop and execute strategic plans to drive the growth and success of the civil construction division. Identify market opportunities and trends to guide business development initiatives.
 </li>
 <li>
 
 Project Management
 
 Oversee the planning, execution, and delivery of civil construction projects. Ensure projects are completed on time, within budget, and in compliance with contractual specifications and safety standards.
 </li>
 <li>
 
 Financial Management
 
 Manage the financial performance of civil construction projects, including budgeting, cost control, and forecasting. Evaluate project profitability and implement strategies for financial optimization.
 </li>
 <li>
 
 Team Leadership
 
 Recruit, train, and lead a high-performing team of project managers, engineers, and support staff. Foster a collaborative and results-driven work environment.
 </li>
 <li>
 
 Client Relations
 
 Cultivate and maintain strong relationships with clients, addressing their needs and ensuring satisfaction. Act as a primary point of contact for key clients and stakeholders.
 </li>
 <li>
 
 Quality and Safety
 
 Compliance Implement and enforce quality control and safety protocols throughout all construction activities. Ensure compliance with relevant regulations and industry standards.
 </li>
 <li>
 
 Business Development
 
 Identify and pursue new business opportunities within the civil construction sector. Develop and maintain relationships with key clients, contractors, and industry partners.
 </li>
 <li>
 
 Contract Management
 
 Oversee the negotiation and management of contracts with clients, subcontractors, and suppliers. Ensure contractual obligations are met, and resolve any disputes that may arise.
 </li>
 <li>
 
 Risk Management
 
 Implement risk assessment and mitigation strategies for construction projects. Address potential issues proactively to prevent delays and cost overruns.
 </li>
 <li>
 
 Communication
 
 and Reporting Provide regular updates to senior management on project status, financial performance, and strategic initiatives. Communicate effectively with internal teams, clients, and stakeholders.
 </li>
 </ul>
 
 
 
 
 
 Requirements &amp; Qualification:
 
 
 <ul>
 <li>
 Bachelor's degree in Civil Engineering, Construction Management, or a related field. Master's degree is a plus.
 </li>
 <li>
 Extensive experience
 
 ( More than 20 years) in senior management roles
 
 within the civil construction industry.
 </li>
 <li>
 Thorough understanding of civil engineering principles, construction methods, and industry best practices.
 </li>
 <li>
 Proven track record of successfully managing and delivering large-scale construction projects. Excellent financial acumen and budget management experience.
 </li>
 <li>
 
 Additional Considerations Professional certifications such as PMP (Project Management Professional) or CCM (Certified Construction Manager).
 
 </li>
 </ul>
</div>

General Manager Project

<div>
 
 Job Description
 
 
 
 
 Job Role:
 
 Team Member Money, Materials &amp; Compliances
 
 
 
 Job Role ID:
 
 -
 
 
 
 SECTION I: BASIC INFORMATION ABOUT THE JOB ROLE
 
 
 
 
 Job Role Variant:
 
 Team Member Money, Materials &amp; Compliances
 
 
 
 Manager Job Position:
 
 Team Lead Money, Materials &amp; Compliances
 
 
 
 Job Position ID:
 
 -
 
 
 
 Value Stream:
 
 MM&amp;C
 
 
 
 Job Family:
 
 MM&amp;C
 
 
 
 Sub-Job Family:
 
 MMC - Business Partnership
 
 
 
 Grade/Level:
 
 -
 
 
 
 Location:
 
 -
 
 
 
 SECTION II: PURPOSE OF THE ROLE
 
 
 
 To operationally implement the strategy of Money Materials &amp; Compliances with respect to Accounting &amp; Reporting, Direct &amp; Indirect Taxation, Treasury, Audits &amp; Insurance, Procurement &amp; Contracts, Legal in order to align objectives, manage business finance, control costs, prevent asset or financial loss, mitigate risks, drive &amp; monitor internal &amp; external compliances to the policies, systems &amp; processes across the respective businesses thus facilitating business continuity towards the fulfillment of Annual Operating Plan (AOP) within the limits of RIL's processes, policies &amp; budgets
 
 
 
 SECTION III: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE
 
 
 
 
 Responsibilities
 
 
 
 Policies, Processes &amp; Procedures
 
 
 <ul>
 <li>
 Collaborate with MMC P&amp;L leader under the guidance of Team Lead to develop and implement financial business plans for the P&amp;L, considering financial objectives, growth strategies, and market dynamics
 </li>
 <li>
 Provide implementation support for cost control measures to optimize spending, minimize wastage, and improve overall financial efficiency within the team and across projects
 </li>
 <li>
 Facilitate monthly Tax Deducted at Source (TDS) payments to ensure the calculated tax liability is deposited on time to the government treasury
 </li>
 <li>
 Verify monthly and quarterly TDS/TCS data meticulously, and promptly communicate any discrepancies or queries to the relevant users for resolution.
 </li>
 <li>
 Validate vendor/customer PAN on income tax portals, prepare and file returns on Income Tax Portals, download applicable Income Tax notices, and submit requests for TDS/TCS certificate download on TRACES. Ensure compliance with all necessary documentation and filings.
 </li>
 <li>
 Assist in the preparation and filing of all required direct tax returns on a quarterly basis for all entities for which payments have been made.
 </li>
 <li>
 Ensure issuance of TDS certificates to all vendors on a quarterly basis as required by tax regulations.
 </li>
 <li>
 Assist in maintaining accurate and up-to-date records of various taxes, including VAT rates, GST, and excise duties, ensuring compliance with the latest regulations
 </li>
 <li>
 Assist in completing the tax charge process, meticulously validating tax calculations to ensure precision and correctness
 </li>
 <li>
 Validate GST information and other relevant documents to support seamless business transactions and maintain compliance
 </li>
 <li>
 Assist in the preparation of detailed monthly MIS breakdown of Profit and Loss (P&amp;L) account and Balance Sheet, providing valuable insights into financial performance
 </li>
 <li>
 Participate in conducting comprehensive quarterly assessments of financial accounts, collaborating closely with cross-functional teams to support Supply Chain Management (SCM) preparations and reporting
 </li>
 <li>
 Assist in predicting the organization's future cash flows to ensure that there is enough liquidity to meet operational and financial needs
 </li>
 <li>
 Analyze costs associated with procurement to identify cost-saving opportunities and make data-driven decisions
 </li>
 <li>
 Create, track, and manage purchase orders to ensure accurate and on-time deliveries
 </li>
 <li>
 Participate in contract negotiations, ensuring favorable terms and conditions for the organization
 </li>
 <li>
 Conduct a thorough review of contracts to ensure accuracy and compliance with company policies and applicable laws.
 </li>
 <li>
 Contribute to the development and maintenance of procurement and contract-related policies and procedures.
 
 
 </li>
 </ul>
 Accounting &amp; Systems Management
 
 
 <ul>
 <li>
 Post accurate accounting entries for bank payment voucher posting and General Ledger (GL) clearing in a timely manner.
 </li>
 <li>
 Upload relevant data in SAP after monthly payments and quarterly return cycles, ensuring that the system is updated with the latest financial information.
 </li>
 <li>
 Maintain financial records (end-to-end accounting), including journal entries, general ledger, accounts payable, accounts receivable, and other accounting transactions for the respective businesses
 </li>
 <li>
 Implement the month-end and year-end closing processes to ensure that financial transactions are recorded accurately and in a timely manner
 </li>
 <li>
 Prepare and analyze financial data, such as underwriting results, claim expenses, and premium income to contribute to financial forecasting, budgeting, and planning activities
 </li>
 <li>
 Assist in conducting budget-to-actual analysis, comparing budgeted figures with actual results, and explain significant variances in the MIS reports
 </li>
 <li>
 Download Form 26AS (Annual Tax Statement) and upload it in the SAP system.
 </li>
 <li>
 Communicate with the business teams to reconcile receivables and ensure proper clearing of accounts.
 
 
 </li>
 </ul>
 Research &amp; Process Optimization
 
 
 <ul>
 <li>
 Analyze financial statements, performance metrics, and KPIs to evaluate the company's financial performance and identify trends, patterns, and areas for improvement, and provide actionable recommendations
 </li>
 <li>
 Monitor industry trends, competitor offerings, and regulatory changes; provide insights on emerging risks and opportunities that could impact the company's strategies
 </li>
 <li>
 Conduct research on changes in laws, regulations, and rulings to ensure accurate compliance and thereby identify opportunities for process enhancements and automation to improve the efficiency and accuracy of compliance activities
 </li>
 <li>
 Stay abreast of disciplinary developments industry trends, best practices, and changes in taxation, accounting, treasury and insurance regulations with respect to RIL's businesses and aspirations
 
 
 </li>
 </ul>
 Audit &amp; Compliance
 
 
 <ul>
 <li>
 Compile accurate and comprehensive data for tax audit, internal audit, and statutory audit processes, ensuring all relevant financial information is readily available for examination.
 </li>
 <li>
 Ensure compliance with functional activities by utilizing the Integrated Risk and Compliance Management System (IRCMS), asserting adherence to policies, and attaching all necessary documents to support compliance claims.
 </li>
 <li>
 Ensure adherence to financial regulations, company policies, and industry standards including compliance with tax laws and regulations, including timely filing of tax returns and adherence to tax accounting principles
 </li>
 <li>
 Prepare for external audits by coordinating with auditors, ensuring all necessary documentation and financial records are organized and accessible
 </li>
 <li>
 Submit cost audit reports and other statutory requirements as per time line
 </li>
 <li>
 Coordinate with tax advisors and legal experts to comply with direct tax laws and regulations; Manage compliance with indirect taxes such as VAT, GST, and other applicable taxes
 </li>
 <li>
 Gain exposure to identifying and managing financial risks and uncertainties that could impact the conglomerate's performance; by assisting in various risk mitigation strategies
 </li>
 <li>
 Oversee contract administration and ensure that agreements with vendors and suppliers are favorable, compliant, and aligned with organizational objectives
 </li>
 <li>
 Prepare, validate, and submit compliance reports to regulatory authorities, ensuring meticulous adherence to legal mandates and transparency in reporting
 </li>
 <li>
 Thoroughly address audit queries, promptly providing accurate information and supporting documentation to meet audit requirements
 </li>
 <li>
 Ensure procurement activities comply with company policies and government regulations.
 
 
 </li>
 </ul>
 Data Management &amp; Reporting
 
 
 <ul>
 <li>
 Monitor the working capital for the respective businesses and prepare relevant reports for the same ; also prepare regular financial reports and presentations for management, highlighting key performance indicators, budget variance analysis, and financial performance against targets
 </li>
 <li>
 Collect, organize, and analyze proper documentation of tax; assist in maintaining organized and up-to-date records of financial transactions, tax filing etc. to support tax return preparation and identify tax-saving opportunities and optimize tax positions
 </li>
 <li>
 Provide inputs on the process of financial forecasting and market trends to project future financial performance and identify potential risks and opportunities
 </li>
 <li>
 Prepare periodic MIS and transfer pricing reports, such as daily, weekly, monthly, and quarterly reports, presenting key financial and operational metrics; Continuously review and enhance MIS reporting processes to streamline data collection, analysis, and report generation
 </li>
 <li>
 Prepare and submit the data/information requirements of Anti-dumping cases and handling the investigation process
 </li>
 <li>
 Maintain organized records of TDS payments, return filings, certificates, and correspondence related to direct tax matters.
 </li>
 <li>
 Maintain accurate records of all legal and compliance-related activities, including contracts and compliance reports.
 </li>
 <li>
 Regularly update control sheets for monthly TDS/TCS payments, quarterly returns, and revised returns. Ensure accuracy and completeness in the documentation of payment and return-related information.
 </li>
 <li>
 Maintain databases for TDS/TCS challans, TDS/TCS return acknowledgments, and digital signature certificates. Ensure these databases are organized, secure, and easily accessible for reference and reporting.
 
 
 </li>
 </ul>
 
 SECTION IV: SUCCESS METRICS (TOP 3-5 KPI's)
 
 
 
 <ul>
 <li>
 % Financial Accuracy
 </li>
 <li>
 % Compliance to the Budget
 </li>
 <li>
 Quality of Reports generated
 </li>
 <li>
 Zero Penalties
 </li>
 <li>
 Timely Financial Reporting
 </li>
 <li>
 Reduced Opex Costs
 </li>
 <li>
 GST Compliance
 </li>
 <li>
 Zero asset loss / revenue loss
 
 
 </li>
 </ul>
 
 SECTION V: OPERATING NETWORK
 
 
 
 
 Internal:
 
 Business team, Insurance Team, Treasury team, Direct Taxation team, Indirect Taxation team
 
 
 
 External:
 
 External consultants, Tax authorities, Government Authorities
 
 
 
 SECTION VI: KNOWLEDGE AND COMPETENCIES
 
 
 
 
 Education Qualifications
 
 
 
 Graduate in any discipline (Finance preferred) with Management Degree (Preferred)
 
 
 
 Experience (Must Have &amp; Good To Have)
 
 
 
 4+ years of relevant experience
 
 
 
 Functional / Behavioral Competencies Required To Execute The Role
 
 
 
 
 FUNCTIONAL COMPETENCIES
 
 
 
 
 SECTION VII: CAREER MOVEMENTS
 
 
 
 
 Feeder Roles:
 
 Associate Team Member Money Materials &amp; Compliances
 
 
 
 Possible Next Role Movement:
 
 Sr. Team Member Money Materials &amp; Compliances
</div>

Team Member - Accounting

<div>
 
 Job Description
 
 
 
 
 Job Role:
 
 Buyer
 
 
 
 Job Role ID
 
 
 
 
 SECTION I: BASIC INFORMATION ABOUT THE JOB ROLE
 
 
 
 
 Job Role Variant:
 
 Senior Buyer
 
 
 
 Manager Job Position:
 
 Buying Manager
 
 
 
 Job Position ID
 
 
 
 
 Value Stream:
 
 Money, Materials &amp; Compliance
 
 
 
 Job Family:
 
 Procurement &amp; Contracts
 
 
 
 Sub-Job Family:
 
 Procurement &amp; Contracts
 
 
 
 Grade/Level
 
 
 
 
 Location:
 
 
 
 
 SECTION II: PURPOSE OF THE ROLE
 
 
 
 To execute the ordering, delivery and contract management process for materials / equipment as per established specifications, budget, qualitative and quantitative standards by identifying, selecting, negotiating and managing vendors, in line with overall MM&amp;C guidelines, objectives and goals
 
 
 
 SECTION III: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE
 
 
 
 
 Responsibilities
 
 
 
 
 Policies, Processes and Procedures
 
 
 
 <ul>
 <li>
 Conduct day-to-day procurement activities and follow all relevant policies, processes, standard operating procedures and instructions so that procurement work is carried out in a consistent and controlled manner
 </li>
 <li>
 Keep self abreast with leading practices, market trends, market suppliers and contribute to the identification of continuous improvement of procurement systems, processes and procedures
 
 
 </li>
 </ul>
 
 Procurement &amp; Contracting Operations
 
 
 
 <ul>
 <li>
 Liaise with the end user on the monthly/ quarterly annual procurement plans
 </li>
 <li>
 Review the purchase requisitions (PRs) for understanding technical specifications, delivery timelines, budget, qualitative and quantitative parameters
 </li>
 <li>
 Prepare internal cost estimates (ICE) as per established guidelines, process and procedures
 </li>
 <li>
 Evaluate offers on techno-commercial aspects and evaluate areas of opportunity and seek for reducing costs where possible in line with set procedures and guidelines
 </li>
 <li>
 Conduct negotiation with the vendor for a specific category of item and give details to Buying manager for finalizing the deal with the vendor in line with specified cost, quality and delivery targets
 </li>
 <li>
 Oversee the end-to-end award lifecycle of the contracts and engage in strategic preparation for ARCs, one time contracts etc.
 </li>
 <li>
 Prepare the term sheet/ note for approval with recommendation for placement of purchase orders (POs) and RFQs (Request For Quotation) as per procurement guidelines and contractual demands
 </li>
 <li>
 Coordinate/follow up with vendors for technical and commercial offers, offer evaluation and technical validation
 </li>
 <li>
 Order finalized items and make appropriate entries in SAP system as per established instructions and procedures
 </li>
 <li>
 Provide timely response and resolution of internal and external audit issues related to procurement and escalate to Buying Manager on need basis
 </li>
 <li>
 Ensure POs and work order close out by resolving issues related to Goods Receipt Note (GRN), invoicing, payment and final documentation.
 </li>
 <li>
 Co-ordinate with the logistics team for freight forwarders and EXIM team for custom clearance
 </li>
 <li>
 Drive and oversee the contract closure process including closeout meetings, contractor performance, observations on safety and final payment
 
 
 </li>
 </ul>
 
 Vendor Management
 
 
 
 <ul>
 <li>
 Identify probable vendors, evaluate capabilities, assess risks and qualify as per established standards, goals &amp; objectives
 </li>
 <li>
 Float enquiries for the assigned items (depending on the user requirement) in line with given specifications, budget and quality requirement
 </li>
 <li>
 Match the technical requirements given by the user vis-a-vis the requirements given by the vendor for accuracy and raise any shortcomings to the buying manager as per the set guidelines
 </li>
 <li>
 Follow up and ensure delivery of materials / equipment as per targeted dates and organization requirements
 </li>
 <li>
 Prepare QCS (Quotation statement preparation) and negotiate with vendors on technical and commercial terms and conduct final negotiation through reverse auctions, prepare note for approval and conduct work order creation in SAP
 </li>
 <li>
 Assess vendor performance in line with set standards and contract compliance and ensure timely payment to vendor
 </li>
 <li>
 Guide Buyers on identification, selection, negotiation and management of vendors in compliance to established procedures, policies and company guidelines
 </li>
 <li>
 Co-ordinate with category teams and ARC teams for negotiation strategies and vendor development &amp; review opportunities to make business savings utilizing negotiation and procurement best practice tools and methods
 </li>
 <li>
 Conduct (RAs) Reverse Auctions for procurement of assigned category and maintain ARCs for the same
 </li>
 <li>
 Conduct closeout meeting with vendors, discuss their performance feedback and share any observations on account of safety lapses, balance reconciliation etc.
 
 
 </li>
 </ul>
 
 SECTION IV: SUCCESS METRICS
 
 
 
 <ul>
 <li>
 Procurement as per the project requirements
 </li>
 <li>
 Cost management (Number of RAs conducted)
 </li>
 <li>
 Timely liquidation of PR as per requirements and value of PR
 </li>
 <li>
 Vendor development and management (timely vendor payments)
 </li>
 <li>
 Timely delivery and completion of ordering as per project plan
 </li>
 <li>
 Maintenance of ARCs (Annual Rate Contract) / Common ARC for assigned categories and items
 
 
 </li>
 </ul>
 
 SECTION V: OPERATING NETWORK
 
 
 
 
 Internal:
 
 P&amp;C, AP Team, MM&amp;C, FC&amp;I, Asset Operations, Engineering, Project Team, Logistics &amp; EXIM, Site Stores, Digital Platform and Process Validation teams etc.
 
 
 
 External:
 
 Contractors, Consultants, BARC and Vendors, etc.
 
 
 
 SECTION VI: KNOWLEDGE AND COMPETENCIES
 
 
 
 
 Education Qualifications
 
 
 
 <ul>
 <li>
 Bachelor of Engineering / Bachelor of Technology (Mechanical / Electrical / Chemical / Civil / Instrumentation / Electronics) and MBA/Diploma in Materials Management
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 4 - 5 years of experience in category based purchasing
 
 
 </li>
 </ul>
 
 Functional / Behavioral Competencies Required To Execute The Role
 
 
 
 
 FUNCTIONAL COMPETENCIES
 
 
 
 
 SECTION VII: CAREER MOVEMENTS
 
 
 
 
 Feeder Roles:
 
 Buyer
 
 
 
 Possible Next Role Movement:
 
 Buying Manager
</div>

Senior Buyer

<div>
 
 Job Description
 
 
 
 
 Job Role:
 
 Buyer
 
 
 
 Job Role ID
 
 
 
 
 SECTION I: BASIC INFORMATION ABOUT THE JOB ROLE
 
 
 
 
 Job Role Variant:
 
 Contracts Engineer
 
 
 
 Manager Job Position:
 
 Contracts Manager
 
 
 
 Job Position ID
 
 
 
 
 Value Stream:
 
 Money, Materials &amp; Compliance
 
 
 
 Job Family:
 
 Procurement &amp; Contracts
 
 
 
 Sub-Job Family:
 
 Procurement &amp; Contracts
 
 
 
 Grade/Level
 
 
 
 
 Location:
 
 
 
 
 SECTION II: PURPOSE OF THE ROLE
 
 
 
 To support the end-to-end contract lifecycle execution i.e. pre and post-award management by understanding requirements, identifying pre-qualified vendors, tender preparation, inviting bids, technical &amp; commercial negotiation in line with RIL standards aligned to Procurement &amp; Contracting (P&amp;C) objectives and guidelines
 
 
 
 SECTION III: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE
 
 
 
 
 Responsibilities
 
 
 
 Pre-Award Management
 
 
 <ul>
 <li>
 Assist Category / Contract Manager in sourcing of critical contracts by selection and evaluation of vendors; find target vendors based on brief of package, planning for assigned items as per the target timelines, and preparation of contracting plan in compliance with agreed terms and conditions
 </li>
 <li>
 Support the thorough pre-qualification of vendors by specifying sourcing events, conducting technical validation with help from internal stakeholders
 </li>
 <li>
 Develop Internal Cost Estimates as per defined procedures and processes
 </li>
 <li>
 Float RFQ via the digital RFX systems and arrange RFQ clarification meetings as required
 </li>
 <li>
 Study offers from vendors, and prepare a comparative statement to aid in selection of vendors, optimization of price and other commercial terms
 </li>
 <li>
 Participate in commercial negotiation meetings, negotiate and finalize price as per scope given
 </li>
 <li>
 Highlight any major commercial or contractual risks or issues to the relevant authority and work on developing optimum solution as per Contract procedures and standards
 </li>
 <li>
 Focus on usage of technological tools like e-auction and reverse auction to improve efficiency and transparency
 </li>
 <li>
 Ensure generation of Purchase Order (PO) as per established procedures &amp; processes
 </li>
 <li>
 Use the SAP system optimally to drive efficiency and cost optimization
 
 
 </li>
 </ul>
 Post-Award Management
 
 
 <ul>
 <li>
 Set up Kick-Off Meeting (KOM) with internal stakeholders and vendors
 </li>
 <li>
 Ensure timely expedition for mobilisation of resources as per contract requirements and attend periodic progress review meetings
 </li>
 <li>
 Participate in vendor sites visits to ensure compliance with agreed contractual terms &amp; conditions
 </li>
 <li>
 Gather feedback from contractor, expediting team, and supplier to identify areas of improvements and implement resolutions as per plan
 </li>
 <li>
 Implement change management processes effectively as per set guidelines, procedures and standards and seek approval for extension of time, and variation in quantity
 </li>
 <li>
 Coordinate with internal stakeholders i.e., project engineers, plant engineers FC&amp;A for resolution of issues as performance security payments, GST queries etc.
 </li>
 <li>
 Review received claims and submit to Engineer In Charge (EIC), arrange various meetings, coordination for documentation as required to ensure timely settlement of claims
 </li>
 <li>
 Identify possible areas of dispute amongst the vendors, contractor(s) take the necessary proactive measures as per the established procedures and guidelines
 
 
 </li>
 </ul>
 Supplier Relationship
 
 
 <ul>
 <li>
 Engage with vendors on a regular basis to share organizational requirements and work on the identified constraints
 </li>
 <li>
 Gather feedback from Engineer In-Charge (EIC) and supplier, analyse the feedback and share consolidated reports to Project Category Manager and respective Contracts Lead to ensure system of continuous improvement
 </li>
 <li>
 Ensure vendor performance as per end-user needs, identify areas of improvements, and share recommendations with Contract Manager as per overall goals and objectives
 
 
 </li>
 </ul>
 Policies, Processes and Procedures
 
 
 <ul>
 <li>
 Support the Contract Manager in creating the Procurement Strategy &amp; supporting in execution of overall contracts plan
 </li>
 <li>
 Conduct day-to-day contract activities and follow all relevant policies, processes, standard operating procedures and instructions so that contract work is carried out in a consistent and controlled manner
 </li>
 <li>
 Keep self abreast with leading practices, market trends, market suppliers and contribute to the identification of continuous improvement of procurement systems, processes and procedures
 
 
 </li>
 </ul>
 
 SECTION IV: SUCCESS METRICS
 
 
 
 <ul>
 <li>
 Ordering of contracts within timeline &amp; approved budget
 </li>
 <li>
 Change Management within stipulated timelines
 </li>
 <li>
 Claims Management
 </li>
 <li>
 Major Ordering through ARC (Annual Rate Contracts) - Applicable for O&amp;M Team only
 
 
 </li>
 </ul>
 
 SECTION V: OPERATING NETWORK
 
 
 
 
 Internal:
 
 P&amp;C, Construction Managers, Project Management Team, FC&amp;A, HR &amp; IR, Engineering Teams, Legal
 
 
 
 External:
 
 Vendors, Consultants
 
 
 
 SECTION VI: KNOWLEDGE AND COMPETENCIES
 
 
 
 
 Education Qualifications
 
 
 
 <ul>
 <li>
 Bachelor in Engineering or Technology
 </li>
 <li>
 Masters in Business Administration (Desirable)
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 4 to 6 years of experience in construction, operations, maintenance, exploration sites or similar field
 
 
 </li>
 </ul>
 
 Functional / Behavioural Competencies Required To Execute The Role
 
 
 
 Functional Competencies
 
 
 <ul>
 <li>
 Techno-commercial acumen
 </li>
 <li>
 Knowledge of Cost Estimation
 </li>
 <li>
 Market Intelligence
 </li>
 <li>
 Knowledge of working on platforms as SAP or equivalent
 </li>
 <li>
 Legal understanding of contractual terms
 
 
 </li>
 </ul>
 Behavioral Competencies
 
 
 NA
 
 
 
 SECTION VII: CAREER MOVEMENTS
 
 
 
 
 Feeder Roles:
 
 Graduate Engineer Trainee
 
 
 
 Possible Next Role Movement:
 
 Sr. Contracts Engineer
</div>

Contracts Engineer

<div>
 
 Job Description
 
 
 
 
 Job Role:
 
 Head - Procurement &amp; Contracting
 
 
 
 Job Role ID
 
 
 
 
 SECTION I: BASIC INFORMATION ABOUT THE JOB ROLE
 
 
 
 
 Job Role Variant:
 
 Head - P&amp;C Materials
 
 
 
 Manager Job Position:
 
 Chief Procurement Officer (CPO)
 
 
 
 Job Position ID
 
 
 
 
 Value Stream:
 
 Money, Materials &amp; Compliance
 
 
 
 Job Family:
 
 Procurement &amp; Contracts
 
 
 
 Sub-Job Family:
 
 Procurement &amp; Contracts
 
 
 
 Grade/Level
 
 
 
 
 Location:
 
 
 
 
 SECTION II: PURPOSE OF THE ROLE
 
 
 
 To conceptualise and oversee the overall sourcing strategy for the assigned unit / projects for various direct material /engineering material procurement to aid in production of quality products and contributing ultimately on growth and profitability targets of O2C business
 
 
 
 SECTION III: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE
 
 
 
 
 Responsibilities
 
 
 
 Functional Planning &amp; Strategy
 
 
 <ul>
 <li>
 Provide inputs in creating the procurement strategy inline with internal guidelines &amp; create Annual Operating Plan (AOP) in consultation with GMS team
 </li>
 <li>
 Oversee end to end execution / implementation of functional plans and track achievement to functional targets/goals as per Annual Operating Plan
 </li>
 <li>
 Collaborate with leadership team to identify new initiatives/ projects and set operational plans that meet these future demands
 </li>
 <li>
 Participate in budgeting cycle &amp; process and provide inputs on budget allocation for own sub-function/ team
 </li>
 <li>
 Oversee deployment of own budget and ensure efficient utilization and minimum variance in target v/s actual
 </li>
 <li>
 Stay abreast of the developments in the domain and identify best practices for in-house implementation
 
 
 </li>
 </ul>
 Procurement Operations
 
 
 <ul>
 <li>
 Achieve the mandated product/spares quality through cost efficient and timely procurement within the budget
 </li>
 <li>
 Collaborate with multiple stakeholders as Business teams, technology teams etc. for implementing cost optimisation/value maximisation opportunities
 </li>
 <li>
 Review exception process against various KPIs and take suitable corrective actions
 </li>
 <li>
 Monitor current inventory levels vis a vis lead time to achieve timely replenishment and maintaining safety stock levels
 </li>
 <li>
 Oversee escalations for timely settlement of supplier related issues, commercial/dispute settlement against claims etc.
 </li>
 <li>
 Provide thought leadership on various developments in GST/tax structure to own team and ensure maximum availment of such prevailing benefits
 </li>
 <li>
 Oversee timely availment of GST credit by own team and intervene for any support needed e.g. relevant documents pending from supplier
 </li>
 <li>
 Review the Master Supplier List (MSL) on a periodic basis and update as per agreed frequency
 </li>
 <li>
 Guide teams to enter into strategic long term contracts with OEMs
 </li>
 <li>
 Facilitate technical services for chemical and catalysts performance enhancement and bring down costs.
 
 
 </li>
 </ul>
 Supplier Management &amp; Development
 
 
 <ul>
 <li>
 Identify potential suppliers for various procurement requirements and ensure adherence to established procedure for supplier evaluation
 </li>
 <li>
 Forge and maintain strong relationship with critical suppliers through frequent connect with their senior leadership team and providing adequate support
 </li>
 <li>
 Review supplier performance inline with their agreed obligations and create improvement plan / provide requisite support as required
 </li>
 <li>
 Communicate feedback on performance to respective suppliers and convey RIL expectations w.r.t performance standards
 
 
 </li>
 </ul>
 Policies, Processes and Procedures
 
 
 <ul>
 <li>
 Create policies, processes, and procedures covering all areas of procurement operations and ensure adherence to relevant procedural / legislative requirements and internal guidelines
 </li>
 <li>
 Promote a culture of innovation and continuous improvement through adapting to changes in standards, changes in the business environment and adoption of leading practices
 </li>
 <li>
 Oversee escalated non-compliance cases and recommend processes to reduce non-compliance
 </li>
 <li>
 Stay abreast of latest developments in technology and provide direction to own team for digital technology adoption and adherence to established guidelines
 
 
 </li>
 </ul>
 Risk Management
 
 
 <ul>
 <li>
 Stay abreast of various risks as geopolitical/supplier/location/currency based risks which could impact critical procurement and develop suitable contingency plans
 </li>
 <li>
 Achieve preparedness of own team to handle unforeseen emergencies such as natural calamities, geopolitical situations etc. to ensure continuity of procurement operations while minimum disruption in plant operations
 </li>
 <li>
 Oversee adherence and compliances towards HSE and RIL guidelines w.r.t all suppliers
 </li>
 <li>
 Oversee the closure of all audit points and ensure agreed actionable are implemented within timelines
 
 
 </li>
 </ul>
 People Management
 
 
 <ul>
 <li>
 Participate in recruitment activities &amp; ensure retention / engagement of own team
 </li>
 <li>
 Set performance objectives of own team, evaluate / appraise team members and provide regular feedback &amp; guidance
 </li>
 <li>
 Guide, mentor and develop own team to take larger and complex responsibilities
 </li>
 <li>
 Evaluate training and development requirements for own team and make recommendations for learning interventions
 
 
 </li>
 </ul>
 
 SECTION IV: SUCCESS METRICS
 
 
 
 <ul>
 <li>
 Timely placement of orders
 </li>
 <li>
 Timely procurement and delivery of materials and services
 </li>
 <li>
 On time payment to suppliers
 </li>
 <li>
 Timely closure of audit points
 </li>
 <li>
 100% compliance to P&amp;C processes, SOPs and systems
 </li>
 <li>
 Training hours for own team
 
 
 </li>
 </ul>
 
 SECTION V: OPERATING NETWORK
 
 
 
 
 Internal:
 
 Manufacturing, Business, EXIM, Logistics, FC&amp;A, Technology, Legal
 
 
 
 External:
 
 Suppliers, Consultants, Freight Forwarders, Shipping Lines
 
 
 
 SECTION VI: KNOWLEDGE AND COMPETENCIES
 
 
 
 
 Education Qualifications
 
 
 
 <ul>
 <li>
 A bachelors degree in Engineering or equivalent preferably in Chemical/Mechanical/Instrumentation/Electrical
 </li>
 <li>
 A masters degree in management or equivalent is preferred
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 25+ overall years of total experience with a minimum 5 7 years in leadership position. Experience in plant O&amp;M/projects is preferred
 
 
 </li>
 </ul>
 
 Functional / Behavioural Competencies Required To Execute The Role
 
 
 
 Functional Competencies
 
 
 <ul>
 <li>
 Knowledge of sourcing and procurement strategies, product and industry
 </li>
 <li>
 Experience in digital sourcing and procurement systems
 </li>
 <li>
 Knowledge of prevalent legislative and regulatory requirements
 </li>
 <li>
 Knowledge of standard contractual terms and conditions
 </li>
 <li>
 Commercial acumen (taxes, duties, trade agreements)
 </li>
 <li>
 Business acumen
 
 
 </li>
 </ul>
 Behavioral Competencies
 
 
 NA
 
 
 
 SECTION VII: CAREER MOVEMENTS
 
 
 
 
 Feeder Roles:
 
 Sr. Team Lead - Materials (for Refinery/Petchem/Polymer/Engineering Material/Project)
 
 
 
 Possible Next Role Movement:
 
 Chief Procurement Officer (CPO)
</div>

JWHA Project Managers & Procurement Engineers

Head - P&C Materials

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