executive assistant

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listing and administration coordinator Jobs in Abu Dhabi

listing and administration coordinator

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corporate administrator

Heritage Wealth

Corporate Services Administrator &ndash; Abu DhabiAbout Heritage: Heritage Corporate Services Limited is a prestigious boutique firm based in ADGM, offering ultra-high-end corporate services to families, family offices, and businesses. We specialize in complex wealth structuring and manage luxury and financial assets from private jets and real estate to investment portfolios and bank accounts.The Opportunity: Are you ready to elevate your career? Join a dynamic, high-performing team supporting UHNW clients and senior executives. Gain hands-on exposure across corporate services, finance, compliance, immigration, and banking operations in a sophisticated, fast-paced environment where your contributions make a real impact.Who We&rsquo;re Looking For:&middot; 5+ years&rsquo; experience in executive or corporate support&middot; Proven experience supporting UHNW clients, calendar management, board meetings, and high-risk client reviews&middot; Strong knowledge of compliance, world checks, CRS/FATCA, and credit risk assessments&middot; ADGM, RAK ICC, Immigration, Governance, and Banking experience highly preferred&middot; Keen eye for detail, proactive, well-researched, and can-do attitude&middot; Able to multi-task, work under pressure, and require minimal supervision&middot; Professional qualifications a plus: STEP, Chartered Governance/Secretary, ICA compliance, CAT, ACCA&middot; Full-time Abu Dhabi residents only (no Dubai commuters)Key Responsibilities:&middot; Drafting and reviewing corporate documents, resolutions, and agreements&middot; Managing client and provider communications with professional finesse&middot; Overseeing payments, invoices, and account management&middot; Supporting corporate tax, VAT, and compliance reporting&middot; Coordinating board meetings and quarterly/annual reviews for high-risk clients&middot; Assisting with bank and investment account openings and license renewals&middot; Supporting investment monitoring, CRS/FATCA reporting, and risk assessments&middot; Collaborating across operations, client service, compliance, and financeWhy You&rsquo;ll Love Working Here:&middot; Work directly with ultra-high-net-worth clients and senior executives&middot; Gain unparalleled exposure to corporate, finance, compliance, and multi-jurisdictional operations, including ADGM &amp; RAK ICC&middot; Take ownership of high-impact projects and develop expertise in wealth structuring and board-level processes&middot; Thrive in a team that values precision, discretion, and excellence&middot; Continuous professional growth, mentorship, and meaningful responsibility&middot; Promising compensation with performance-based incrementsJob Type: Full-timeApplication Question(s):<ul><li>How much is your expected salary?</li><li>Notice period?</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Corporate Administrator

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
HSE Administrator
Abu Dhabi, UAE
Parsons is looking for a talented HSE Administrator to join our team! In this role you will get to liaise with Safety Manager and Contractors for the improvement &amp; implementation of Corporate HSE Management ethics.
What You'll Be Doing:
<ul><li>Implement Aldar and Parsons HSE Policy, HSE Plan, and HSE legislation and other requirements, monitor HSE performance, and HSE targets, and suggest measures for further improvement.
</li><li>Liaise with Safety Manager and Contractors for the improvement &amp; implementation of Corporate HSE Management ethics.
</li><li>Monitor contractors to ensure the implementation of applicable Safety measures and best practices.
</li><li>Review Hazard Analysis / Risk Assessment Plan for all key activities and Monitor the effectiveness of hazard control measures, job safety plans, and work method statements at the site and carry out HSE visit and report to Resident Engineer for immediate rectification.
</li><li>Review and Monitor Contractors' monthly HSE inspections/reports.
</li><li>Conducting monthly Safety meetings, setting the target to achieve the outstanding issues, prepare / submit the minutes to all concerned for follow-up.
</li><li>Review Emergency Preparedness and response, Permit to work system, Toolbox Talks, HSE meetings, HSE statistics &amp; records of the contractors according to Company requirements.
</li><li>Review Incident/Accident investigation reports from contractors, report &amp; communicating the learning points, and monitor the immediate action and follow-up actions to minimize/prevent re-occurrence.
</li><li>Perform other responsibilities associated with this position as may be appropriate.
</li></ul>What Required Skills You'll Bring:
<ul><li>Minimum Diploma or B.Sc. or equivalent degree in Environmental/loss prevention or any relevant Engineering disciplines from an accredited university.
</li><li>With recognized Health and Safety education, certifications (ADVETI), license or training in UAE (e.g. NEBOSH, OSHAD - Qudorat,/ADHOSH SF, First Aid, Fire Safety, etc).
</li><li>At least 7+ years of construction supervision experience working as a Safety Officer.
</li><li>Able to attend physical interviews in Abu Dhabi.
</li></ul>What Desired Skills You'll Bring:
<ul><li>At least 3 years of recent experience in construction supervision of infrastructure work.
</li><li>Preferably with relevant experience working in an engineering consulting firm.
</li><li>Preferably with experience the in UAE and with a driving license is an advantage.
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

HSE Administrator

Qureos

<div>Job Title: Executive Administrator
The Executive Administrator serves as a key support figure within the organization, providing comprehensive, high-level administrative assistance to executive leadership. This role is instrumental in ensuring the smooth and efficient operation of the executive office by managing a wide range of administrative responsibilities with professionalism, discretion, and attention to detail.
Working in close collaboration with executives and their respective teams, the Executive Administrator is responsible for managing complex calendars, scheduling and coordinating meetings, preparing documentation, and ensuring all logistical arrangements are handled efficiently. The role requires proactive planning, adaptability, and the ability to prioritize multiple tasks in a fast-paced environment.
In addition to managing daily operations, the Executive Administrator serves as a primary point of contact for both internal and external stakeholders, fostering clear and professional communication on behalf of the executive office. A critical aspect of the role includes handling sensitive and confidential information with the utmost discretion and maintaining a high standard of organizational integrity and confidentiality.
By anticipating the needs of the executive team and responding with timely and effective support, the Executive Administrator contributes to enhancing productivity, streamlining workflows, and enabling leadership to focus on strategic priorities.</div>

Executive Administrator (Executive Director Governance & Planning) - Abu Dhabi projects and infrastructure centre

Abu Dhabi projects and infrastructure centre

Job Title: Executive Administrator&nbsp;The Executive Administrator serves as a key support figure within the organization, providing comprehensive, high-level administrative assistance to executive leadership. This role is instrumental in ensuring the smooth and efficient operation of the executive office by managing a wide range of administrative responsibilities with professionalism, discretion, and attention to detail.&nbsp;Working in close collaboration with executives and their respective teams, the Executive Administrator is responsible for managing complex calendars, scheduling and coordinating meetings, preparing documentation, and ensuring all logistical arrangements are handled efficiently. The role requires proactive planning, adaptability, and the ability to prioritize multiple tasks in a fast-paced environment.&nbsp;In addition to managing daily operations, the Executive Administrator serves as a primary point of contact for both internal and external stakeholders, fostering clear and professional communication on behalf of the executive office. A critical aspect of the role includes handling sensitive and confidential information with the utmost discretion and maintaining a high standard of organizational integrity and confidentiality.&nbsp;By anticipating the needs of the executive team and responding with timely and effective support, the Executive Administrator contributes to enhancing productivity, streamlining workflows, and enabling leadership to focus on strategic priorities.

Executive Administrator (Executive Director Governance & Planning)

Al Calily Jewellery

Location: Abu Dhabi, UAEPosition: Administrator (with HR &amp; Accounting Experience)Availability: Immediate Joiners Preferred---About the RoleAl Calily Jewelry is seeking a highly organized and proactive Administrator with solid knowledge of HR practices and accounting to manage daily operations in our Abu Dhabi branch. This role requires strong multitasking abilities, accuracy, and the capability to handle both employee-related and financial tasks with confidentiality and professionalism.---Key ResponsibilitiesAdministration &amp; HR:Oversee daily office and shop administrative operations.Manage employee records, contracts, and documentation.Support recruitment, onboarding, and staff coordination.Handle attendance, leave management, and payroll preparation.Ensure compliance with UAE labor law and company policies.Accounting &amp; Finance:Assist in managing accounts payable and receivable.Prepare basic financial reports, invoices, and expense tracking.Support monthly closing and coordination with external accountants.Maintain petty cash, payment vouchers, and reconciliation.---RequirementsProven experience as an Administrator / HR Officer / Accountant (preferably in retail, jewelry, or trading sector).Strong knowledge of UAE labor law and HR best practices.Basic to intermediate accounting knowledge.Excellent organizational and multitasking skills.Proficiency in MS Office (Excel, Word, Outlook).Arabic speakers preferred; English required.Must be available to join immediately in Abu Dhabi.---What We OfferCompetitive salary package.Full employment benefits as per UAE law.Opportunity for growth within the company.Professional and supportive work environmentJob Type: Full-timeExperience:<ul><li>HR &amp; Accounting: 1 year (Required)</li></ul>Language:<ul><li>Arabic &amp; English (Required)</li></ul>

Administrator (HR & Accounting)

Doodle Technologies

We are looking for a qualified and experienced System Administrator to join our IT team. The ideal candidate must hold a relevant Bachelor&rsquo;s degree and have hands-on experience managing IT systems and infrastructure.Key Responsibilities:<ul><li>Install, configure, and maintain servers, networks, and system software</li><li>Monitor system performance and ensure uptime and reliability</li><li>Troubleshoot and resolve hardware, software, and network issues</li><li>Manage user accounts, backups, and security settings</li><li>Ensure systems meet security and compliance standards</li><li>Support virtualization, cloud services, and IT infrastructure upgrades</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Information Technology, Computer Science, or a related field (mandatory)</li><li>Proven experience as a System Administrator or similar role</li><li>Strong knowledge of Windows/Linux servers, networking, and security</li><li>Experience with Office 365, Active Directory, firewalls, and virtualization (VMware/Hyper-V)</li><li>Relevant certifications (e.g., MCSA, MCSE are a plus</li><li>Excellent communication and problem-solving skills</li></ul>Location: [Abu Dhabi] Employment Type: Full-timeJob Type: Full-time

IT Support Engineer

Lockheed Martin

<div>
 
 
 Senior Systems Administrator
 
 
 
 
 Abu Dhabi
 
 
 
 
 Full time &ndash; on site
 
 
 
 
 
 
 Lockheed Martin is seeking an experienced, motivated, high-performing, quick-learning, and passionate systems administrator to join our team to support our customer&rsquo;s command and control system.
 
 
 This position is only open to UAE Nationals as defined by Federal Law No. 17 of 1972 on Nationality and Passports, amended by Federal Law No. 10 of 1975 and Decree Law No. 16 of 2017.
 
 
 The Systems Administrator will work within the Infrastructure Support Team to provide on-going operations and maintenance support of the Emirates Air Defense Ground Environment &ndash; Transformation (EADGE-T) Information Technology (IT) equipment and software, set-up administrator and service accounts, perform system tuning, perform diagnostics, install system updates, perform backups, and maintain system configuration/installation documentation to include:
 
 
 
 
 <ul>
 <li>
 Systems IT Design
 </li>
 <li>
 Baseline Control
 </li>
 <li>
 System Integration &amp; Interfaces
 </li>
 <li>
 Systems Test
 </li>
 </ul>
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage User accounts and Access to the EADGE-T, and Development computer systems
 </li>
 <li>
 Maintain and Install system updates and builds
 </li>
 <li>
 Maintain and update automated system maintenance processes
 </li>
 <li>
 Maintain and repair system software items (databases, installations, COTS products)
 </li>
 <li>
 Monitor the system&rsquo;s operational performance and detect issues that may cause service disruption
 </li>
 <li>
 Perform error detection and fault correction
 </li>
 <li>
 Perform backups, archives, recovery, and restoration of the system in accordance with Technical Manuals, Operating Instructions, and Checklists
 </li>
 <li>
 Troubleshoot and repair user issues with the system
 </li>
 <li>
 Occasional domestic and international travel to remote sites is required
 </li>
 <li>
 Ability to support off-nominal work hours to support mission needs (night and weekends)
 </li>
 </ul>
 
 
 
 
 
 Required skills, qualifications and experience:
 
 
 <ul>
 <li>
 Ability to work well in a team environment
 </li>
 <li>
 Red Hat Enterprise Linux 7+ Systems Administration Red Hat Identity Management (IdM)
 </li>
 <li>
 Microsoft Windows ( Windows 7/10, Server 2012/2016) Systems Administration
 </li>
 <li>
 Microsoft Active Directory
 </li>
 <li>
 Domain Level Authentication and Single Sign On (SSO)
 </li>
 <li>
 VMware ESXi , Vsan, Horizon vSphere System Administration
 </li>
 <li>
 Virtual Desktop Infrastructure (VDI)
 </li>
 <li>
 Storage (NAS, SAN or similar)
 </li>
 <li>
 Shell scripting knowledge
 </li>
 <li>
 Application Servers JBoss, Tomcat
 </li>
 </ul>
 
 
 
 
 
 Ready to make a global impact with Lockheed Martin?
 
 
 
 Apply today and help us build the backbone of our digital future.
 
 
 
 
 
 
 Equal Opportunities Statement:
 
 
 
 Lockheed Martin is committed to upholding principles of equal opportunity, fostering a work environment that is aligned with our core values of integrity, respect, and exceptional performance. We recognize the importance of leveraging the unique talents and experiences of all our employees to drive innovation, deliver superior solutions, and maximize value for our customers. Our focus is on identifying the most qualified candidate for each role, regardless of their background. If you are interested in a position, we invite you to share how your skills and perspectives could bolster our team and encourage you to apply, even if you feel your qualifications do not fully meet all the job criteria outlined in our advertisement. Furthermore, Lockheed Martin is dedicated to ensuring our recruitment process is inclusive for all individuals. We are prepared to accommodate reasonable adjustments for applicants as needed.
 
</div>

Senior Systems Administrator

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