legal counsel

administrative assistant

compliance officer

hr executive

office manager

corporate secretary

AJURE ADVOCATES & CO

Corporate Legal SecretaryWe are seeking a professional and dynamic Receptionist cum Corporate Legal Secretary to join our legal team. The ideal candidate will be responsible for a combination of front-office duties and providing essential administrative and legal support. The role requires excellent communication, organization, and multitasking skills, as well as the ability to manage legal documentation and client interactions effectively.Responsibilities:Reception and Client Management:Greet and assist clients in a professional and welcoming mannerHandle client queries and direct them to the appropriate legal personnelSchedule and manage meetings, appointments, and events for the legal teamManage phone calls, emails, and correspondence for the officeLegal Support:Prepare, review, and proofread legal service agreements, commercial agreements, and other legal documentsDraft routine legal documents and legal correspondenceConduct legal research as requiredOrganize and manage case files and documents for court hearingsPrepare and draft Engagement Letters and other legal documentationPerform filing of legal documents and maintain organized filesManage legal document typing, analysis, proofing, amending, and formatting as requiredOpen new client files on the system and prepare the necessary client formsAdministrative and Secretarial Support:Provide administrative support to Managing Director and legal consultantsUpdate and maintain client contact databasesManage administrative tasks such as document creation, correspondence, and schedulingHandle confidential and sensitive information with discretionPerform secretarial duties such as transcribing dictation, managing legal documents, and preparing case files for court hearingsKey Skills and Attributes:Strong organizational and multitasking abilitiesExceptional attention to detail and accuracyFluent, business-level written and spoken English communication skillsProficiency in Microsoft Office, particularly Word and ExcelProven ability to prepare legal documentation and manage legal correspondenceAbility to work independently and as part of a teamAbility to meet deadlines and handle multiple tasks efficientlyDiscreet, professional, and customer-focusedQualifications:Bachelor&rsquo;s degree, preferably in LawMinimum 1 year of experience working in a law firm or similar legal environment in the UAEProven experience in drafting legal contracts and documents (English)Experience in a receptionist or secretarial role within a legal services environmentAbility to reliably commute or relocate to DubaiJob Types:Full-time, PermanentExpected start date: ImmediatelySalary: Will be disclosed after InterviewIf you meet the qualifications and are ready to contribute to a dynamic legal team, please submit your resume and cover letter detailing your relevant experience.We look forward to hearing from you!Job Type: Full-timeJob Types: Full-time, Permanent

corporate legal Secretary

Affiniax Partners

We are looking for company formation associate for corporate services. This position is based in Dubai. If you are looking to build your career in corporate services than this opportunity is for you.Job Responsibilities:<ul><li>Coordinate with various government authorities and support clients throughout their business setup/company formation, company amendment/restructuring process, company termination/deregistration, or any ancillary services required.</li><li>Prepare corporate legal documents including resolutions, POA and legalization and attestation of required documents, issuance certificates, bank account opening</li><li>Respond to incoming email and phone inquiries</li><li>Based on client services requirements, prepare proposals, quotations, and invoices</li><li>Assist companies&rsquo; renewal incorporated by us, as well as new customers who require such services from us</li><li>Maintain all documents related to daily tasks and supporting operational and archival purposes.</li></ul>Requirements:<ul><li>2-3 years&rsquo; experience in the corporate service sectors, corporate secretary background and experience in the same role.</li><li>Knowledge in government regulation, compliance requirements in the UAE</li><li>Good knowledge of incorporation of companies in different jurisdictions (DMCC, DIFC, ADGM, JAFZA, DAFZA, IFZA, Meydan, etc.) and post-incorporation tasks, such as attestations, issuance of registry certificates, filing of changes in directorships and shareholding, amendments, account openings, etc.</li><li>Experience dealing directly with clients and having responsibility for the maintenance and development of those relationships.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Are you willing to work in salary of AED 5,000</li><li>What's your current location?</li><li>Do you have experience of corporate services/company formation?</li><li>What's your salary expectations?</li></ul>

Business Setup Associate

SEGULA Technologies

<div>Company Description 
Do you want to shape the world of tomorrow and work on innovative projects? Then you're a good fit for us! We are a global engineering group with 15,000 employees and 140 locations worldwide. With our services, we are driving the topics of energy efficiency, climate protection and decarbonization and developing tech industries into new dimensions.
The world of SEGULA Technologies Experts revolves around industries such as automotive, software, energy and life sciences. As an independent player, we support OEMs and suppliers with personal engineering services. Take advantage of new opportunities and take on exciting tasks and attractive positions with direct customer assignment. 
Job Description 
Location: Dubai, UAE 
Employment Type: Permanent 
Reporting to: General Counsel<ul><li>Prepare and distribute notices, agendas and supporting materials for board and committee meetings.</li><li>Attend board meetings, record minutes.</li><li>Assist in the preparation and filing of statutory documents with regulatory authorities.</li><li>Provide guidance and support to directors and senior management on corporate governance matters.</li><li>review draft minutes of meetings and resolutions when prepared by co-shareholders</li><li>Communicate with external advisors, legal counsel and auditors on corporate governance and compliance issues.</li><li>keep the group corporate database updated</li><li>Stay updated on changes to corporate law, regulations and governance practices.</li></ul> 
Qualifications 
Bachelor's degree in Law, , or related field; legal qualification preferred but not required<ul><li>5-7 years of progressive experience as a company secretary or corporate legal counsel in-house or in private practice</li><li>excellent English proficiency (written and verbal), ideally native or fluent Arabic speaker</li><li>Expertise in corporate law</li><li>Demonstrated ability to handle complex legal matters with minimal supervision</li><li>Solid understanding of Middle East corporate and regulatory environment</li><li>Experience in working with legal advisors and working in fast-paced environments</li></ul> 
Additional Information 
Personal Attributes<ul><li>Excellent communication and interpersonal skills with ability to interact effectively with senior stakeholders in both Arabic and English</li><li>Strong collaborative approach while maintaining ability to work independently</li><li>High level of discretion and ability to handle confidential and sensitive information</li><li>Proactive and results-oriented with strong sense of accountability</li><li>Adaptability and continuous learning mindset in dynamic environment</li><li>Cultural awareness and ability to bridge communication between international and local teams 3</li></ul>
Please note that only shortlisted candidates will be contacted</div>

Legal Company Secretary/Paralegal - Emiratization (Energy) Dubai, UAE

J. Awan & Partners

Job Purpose The CoSec Associate will provide high-quality company secretarial and Corporate Service Provider services to j. awan &amp; partners clients, ensuring full compliance with UAE statutory, regulatory, governance obligations and support board and senior leadership teams with governance insight and strategic advice. Key Outcomes 1. Ensure corporate governance and compliance across client base <ul> <li>Assist in tracking and submitting annual compliance tasks, including license renewals, confirmation statements, accounts filing, and data protection renewals.</li> <li>Manage ad hoc submissions with regulators such as amendments (directors, shareholders, capital changes).</li> <li>Act as the primary liaison for our clients, providing guidance on corporate governance and regulatory obligations (ADGM, DIFC, DWTC etc.).</li> <li>Ensure compliance with statutory requirements under UAE laws.</li> <li>100% compliance with filing deadlines and statutory requirements.</li> <li>Zero regulatory penalties or delays.</li> </ul> 2. Board and Committee Support <ul> <li>Organize, schedule and attend Board meetings, Annual General Meetings (AGMs) and committee meetings for and on behalf of our clients.</li> <li>Draft notice, agendas, minutes, and resolutions, ensuring accurate documentation of Board decisions.</li> <li>Board packs, minutes, and resolutions delivered accurately and on time</li> <li>&gt;90% satisfaction from Board and Clients.</li> <li>Advise the Board on fiduciary responsibilities, governance practices and legislative changes impacting the organization.</li> </ul> 3. Regulatory and Stakeholder Management <ul> <li>Positive stakeholder feedback</li> <li>Timely and professional interactions with regulators</li> <li>Liaise with external auditors, legal advisors, and stakeholders to facilitate compliance and effective communication.</li> <li>Represent the company in corporate governance forums and industry bodies as required.</li> </ul> 4. Secretarial documentation <ul> <li>Accurate and timely drafting of resolutions, registers, and other corporate documents.</li> <li>100% error-free documentation</li> <li>Maintain statutory registers, records, and corporate documents securely and accurately.</li> <li>Monitor changes in applicable laws and regulations, advising the management team accordingly.</li> </ul> 5. Internal collaboration and self-management <ul> <li>Meets 100% of deadlines independently</li> <li>Strong peer and leadership feedback</li> <li>Coordinate with internal teams (risk, compliance, accounts, and incorporations) for client deliverables.</li> <li>Prepare and share status trackers and ensure internal systems (JIRA / Salesforce / Sharepoint) are updated regularly.</li> </ul> Skills and Experience Competencies (Behavioural &amp; Technical Skills) Technical Competencies <ul> <li>Corporate secretarial expertise</li> <li>UAE corporate law knowledge (mainland and free zones)</li> <li>Drafting: Board resolutions, Articles, Registers, etc.</li> <li>Proficient in MS Office Suite (Word, Excel, Outlook) and comfortable with portal-based submissions.</li> </ul> Behavioural Competencies <ul> <li>Strong ownership and accountability</li> <li>Detail orientation with strong execution</li> <li>Professionalism and stakeholder sensitivity</li> <li>Cross-cultural collaboration</li> <li>Time and task prioritisation</li> <li>Problem-solving under pressure</li> <li>Professional demeanour and client-oriented attitude.</li> </ul> Qualifications <ul> <li>Bachelor s/Master s in Law, Business Administration, or related field</li> <li>3+ years in corporate secretarial or legal services</li> <li>Professional qualification as a Company Secretary (e.g., ICSI or equivalent).</li> <li>UAE (mainland &amp; free zones) Common Law familiarity</li> <li>English (fluent); Arabic preferred but not essential</li> </ul>

Associate- Company Secretarial Services

B and M FZE

Education Qualifications: Bachelor&rsquo;s degree or diploma in Business Administration, Corporate Law, or related field.Experience:3-5 years in Document management and UAE based government operationsPurpose:To manage, organize, and safeguard all family and business-related documents &mdash; including legal papers, property records, financial files, and personal archives &mdash; ensuring easy access, confidentiality, and accuracy at all times. The role supports the smooth operation of the family office through reliable documentation control and administrative coordination. To maintain accurate record of company licenses, IDs and related documents, expiry, renewal, amendment, etc.Required/Preferred Skills: <ul><li>Strong organizational and data management skills.</li><li>Familiarity with UAE government systems (DED, ICA, Free Zone portals).</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and file management tools (Google Drive, OneDrive, or similar).</li><li>Excellent communication skills in English; Arabic or Hindi is an advantage.</li><li>High level of integrity, discretion, and confidentiality.</li><li>Stakeholder management skills d</li><li>Knowledge or familiarity with UAE Law</li></ul>Job Description Role and Responsibilities <ul><li>Maintain a secure filing and archiving system for all personal, legal, property, and financial documents (both hard copy and digital).</li><li>Track document versions, updates, and renewals (e.g.,family visas, licenses, contracts, property leases, insurance, wills).</li><li>Ensure all records are accurate, up to date, and stored safely in accordance with privacy and data protection standards.</li><li>Coordinate with legal, banking, and government entities to submit or retrieve required documentation.</li><li>Maintain confidential databases and document registers, ensuring backups and digital security.</li><li>Assist with organizing personal and corporate paperwork for audits, renewals, and family office meetings.</li><li>Prepare and scan documents, create soft copies, and manage digital folders and drives.</li><li>Handle sensitive family and business information with the utmost discretion.</li><li>Support other administrative functions as required, including correspondence, scheduling, and file retrieval.</li><li>Responsible for corporate secretarial work, including shareholder amendments, license renewals, and company structure updates across UAE government portals.</li></ul>Job Type: Full-time

Document Controller & Corporate Administrator

The Supreme Legislation Committee

<div><div>1. Follow up the implementation of the operational plan of the Internal Audit Office to ensure its alignment with the SLC mission;
2. Develop the audit policies and propose the necessary enhancements;
3. Establish the principles and rules for managing and overseeing the operations of the Internal Audit Office to avoid duplication in objectives and increase productivity; and regularly follow up performance indicators, develop the competencies of employees, and assess their performance, and ensuring their professional commitment.
4. Supervise and ensure the efficiency of the Internal Audit Office&rsquo;s work in line with the Internal Audit Charter and Methodology of the Government of Dubai; and provide continued support to internal audit teams.
5. Provide independent opinions based on accurate information to the Secretary General, the Assistant Secretary General, and the Leadership Council on the effectiveness of the audit systems in protecting the interests of the SLC;
6. Ensure that the recommendations of the Department of Finance, the Financial Audit Authority, and the Executive Council on the auditing of financial and administrative books are implemented;
7. Supervise the implementation of the recommendations and directives that arise from the internal audit process or that are issued by the SME external auditors;
8. Ensure that all the auditing recommendations and directives approved by the Leadership Council and those issued by the Secretary General are implemented;
9. Conduct continuous assessment and audit of the risk management operations and strategic performance.
10. Review administrative decisions to ensure their compliance with the relevant regulatory legislation;
11. Conduct financial, technical, and legal institutional risk assessments and ensure that the key risk management operations are running efficiently and properly;
12. Present reports to business continuity team on detected institutional risks, and prioritize strategic issues and aspects;
13. Supervise and follow up the implementation of internal audit process in line with the adopted audit plan, and submit the relevant reports and recommendations to the senior management;
14. Review the financial statements of the SLC in preparation for approval by the competent entity;
15. Supervise and manage the risk assessment process in order to mitigate risks by conducting internal audit and increasing awareness of potential risks, in cooperation with the other organizational units;
16. Prepare the internal audit plan in the light of the outcomes of the strategic analysis and risk assessment;
17. Coordinate with the Financial Audit Authority and review and address their comments in cooperation with the audited directorates;
18. Supervise the implementation of the corporate audit and governance procedures within the SLC and ensure their effectiveness;
19. Supervise the application of protection systems for the assets and property of the SLC;
20. Follow up the documentation of the internal audit processes and conduct benchmarking against the best practices to ensure their effectiveness in achieving the SLC mission;
Performing any other duties assigned by the Secretary General or his authorized representative.<div> 
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Qualifications<div></div><ul><li> 
 Bachelor&rsquo;s degree in accounting or finance;</li><li> Minimum of ten (10) years of relevant experience;</li><li> Advanced user of the GRP system; and</li></ul>
Professional certificate in accounting or internal audit from the Association of Chartered Certified Accountants or a Certified Internal Auditor Certificate</div></div><div></div>

Director of Internal Audit Office

Woodlem Park School

Job Location
 
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 Graduate 
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 Secretary / Front Office 
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 MS Office proficient 
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 Jobseekers from any country 
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Office Secretary Job Location : Dubai, UAE Requirements : Should have experience as Office Secretary Any Nationals 
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Office Secretary

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