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departmental secretary

Woodlem Park School

<p>Job Location</p>
 
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 <p> <span>Dubai, <br> United Arab Emirates</span> </p>
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 <p>Experience</p>
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 <p> <span>2 to 5 years</span> </p>
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 <p>Qualification Level</p>
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 <p> <span>Graduate</span> </p>
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 <p>Job Function</p>
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 <p> <span>Secretary / Front Office<br> </span> </p>
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 <p>Skillset</p>
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 <p> <span>MS Office proficient</span> </p>
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 <p>Preferred Jobseekers</p>
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 <p>Jobseekers from any country</p> 
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<span>Office Secretary<br> <br>Job Location : Dubai, UAE<br> <br><b>Requirements</b> :<br> <br>  Should have experience as Office Secretary<br>  Any Nationals<br> </span>
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Office Secretary

majestic

The Role
<br>We are seeking a highly organized and proactive Secretary to support the Managing Director of our dynamic organization specializing in Oil & Gas, Mechanical Services & Marine Repair services industries. The ideal candidate will play a pivotal role in ensuring efficient management of the director's schedule, communications, and administrative tasks to facilitate smooth operations and contribute to the company's success. Responsibilities: - Provide comprehensive administrative support to the Managing Director, including managing calendars, scheduling appointments, and coordinating meetings. - Act as the primary point of contact between the Managing Director and internal/external stakeholders, handling correspondence and communications professionally. - Prepare, review, and manage reports, presentations, and documents related to various projects and company activities. - Coordinate and organize travel arrangements, accommodation, and itineraries for the Managing Director as needed. - Maintain confidentiality of sensitive company and executive information at all times. - Assist in organizing company events, board meetings, and other corporate functions. - Manage incoming calls, emails, and inquiries, ensuring timely responses and appropriate delegation - Monitor and follow up on action items arising from meetings and client communications.
<br><br>
Requirements
<br><ul>
<li>Proven experience as an Executive Secretary or handling a Sales & Marketing role, preferably in the Mechanical, Oil & Gas, or Marine Repair industries. - Excellent organizational and time-management skills with a keen attention to detail. - Strong communication skills, both written and verbal, with a professional and courteous demeanor. - Ability to handle confidential information with discretion and integrity. - Proficiency in Advanced MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management tools. - Ability to multitask and prioritize work effectively in a fast-paced environment. - Fluent in English, Hindi, knowledge of Arabic is an advantage. - Strong interpersonal skills and the ability to work collaboratively with diverse teams. - High level of initiative and problem-solving ability. - Flexibility to adapt to changing priorities and urgent requests.</li>
</ul>
About the company
<br>Majestic SBCT LLC was founded in 2015 with a clear vision to cater to the needs of both the marine and industrial sectors. Beginning with a modest team of just three employees, the company embarked on its journey with a commitment to excellence and customer satisfaction. Through unwavering dedication and a focus on delivering high-quality products and services, Majestic quickly gained recognition in the market. As industries grew and demands increased, so did the company's capabilities. Today, Majestic boasts a robust workforce comprising 200 dedicated professionals and counting. This growth is a testament to Majestic Company's resilience, adaptability, and customer-centric approach. By consistently meeting and exceeding industry standards, Majestic continues to strengthen its position as a trusted partner in both the marine and industrial sectors.

Secretary to Managing Director

Confidential

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 <p>
  We are looking for a highly organized and proactive
  <strong>
   Site Secretary / Document Controller
  </strong>
  to support our residential real-estate development project. This role is ideal for someone who works fast, communicates clearly, and thrives in a dynamic site environment.
 </p>
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  <strong>
   Key Responsibilities:
  </strong>
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  <li>
   Manage and control all project documents, drawings &amp; correspondence
  </li>
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   Maintain document logs, trackers, and structured filing systems
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   Organize calendars, schedule meetings, and assist with follow-ups across teams
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   Support the Project Director and site team with reports, minutes, and daily administrative needs
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   Ensure accurate document updates and version control in a fast-paced environment
  </li>
 </ul>
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  <strong>
   Requirements:
  </strong>
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  <li>
   2&ndash;4 years&rsquo; experience in construction or real-estate (residential project experience preferred)
  </li>
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   Excellent communication &amp; strong organizational skills
  </li>
  <li>
   Fast learner with solid experience in document control systems and Excel
  </li>
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   Energetic, detail-oriented, and able to multitask under pressure
  </li>
 </ul>
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  <br/>
 </p>
 <p>
  📍
  <strong>
   Location:
  </strong>
  Residential Project Site, UAE
 </p>
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  💼
  <strong>
   Salary:
  </strong>
  AED 6,000+ visa + medical insurance
 </p>
</div>


Site Secretary / Document Controller

BH.NS Engineering Consultants

<p>Bachelor's degree &amp; other qualifications, 8-10 years&rsquo; experience preferably UAE / Gulf with Engineering Consultant / Contracting companies.</p><ul><li>Responsible for handling Tender work, <b>LOA, CSA for Clients i.e. EMAAR, DAMAC </b>etc and Sub-consultants.</li><li>Responsible for the timely, accurate and efficient preparation and management of documents, control, prepare and distribute correspondence, memos and forms, control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments</li><li>Attending calls, taking messages and handling correspondence professionally, maintaining diaries and arranging appointments, organizing and serving meetings (producing agendas and taking minutes) typing, preparing and collating reports, managing databases filing.</li><li>Having knowledge of handling minor issues of IT will be an advantage.</li><li>Direct contact person for coordination from Sites RE, DC Engineers &amp; IT Support team.</li><li>Undertake general receptionist duties, advanced user of Microsoft Office etc. Competency to detail &amp; accuracy, ability to handle multitasks and work under pressure, prioritizing work schedules, Fluent in English with excellent communication skills both (Written &amp; Verbal) - <b>Salary AED 4,000 &ndash; 6,000 (all inclusive</b>).</li></ul><p>Note: &quot; Preferred Immediate joining&quot; The above job description for the above positions is intended to outline the general responsibilities and qualifications. Actual responsibilities may vary based on the specific requirements of the company and projects.</p><p>If you find your profile fits the above-mentioned criteria, please forward your resume to: careers@bh-ns.com, only shortlisted candidates will be contacted.</p><p>Job Type: Full-time</p><p>Pay: AED 4,000.00 &ndash; AED 6,000.00 per month</p><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED6,000.00 per month</p>

Technical & Tender Department Secretary (Head Office)

Zarei General Traiding

<p>Management Support, Business Support, </p><p>Office Tasks, Business Emails Send & Reciever</p><p>File management, </p>

Armador Maritime Services

<p>Job Title: Personal Secretary to Managing Director (Shipping / Maritime)</p><p><b>Location:</b> Dubai, UAE<br/><b>Industry:</b> Shipping / Maritime<br/><b>Reporting To:</b> Managing Director (MD)<br/><b>Employment Type:</b> Full-Time<br/><b>Joining:</b> Within 1 Month (Immediate / Short Notice Preferred)</p><p>Job Description</p><p>We are seeking a highly organized, professional, and discreet <b>Personal Secretary to the Managing Director</b> for our shipping / maritime company based in Dubai. The ideal candidate will provide comprehensive administrative and secretarial support to the MD, ensuring smooth day-to-day operations and effective communication.</p><p>Key Responsibilities</p><ul><li>Manage the MD&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Handle confidential correspondence, emails, and documents with discretion</li><li>Prepare reports, presentations, meeting agendas, and minutes</li><li>Act as a point of contact between the MD and internal/external stakeholders</li><li>Coordinate with departments to follow up on tasks and deadlines assigned by the MD</li><li>Organize meetings, board discussions, and business travel logistics</li><li>Maintain proper filing systems (physical and digital)</li><li>Assist with personal and professional administrative tasks as required</li></ul><p>Required Skills &amp; Qualifications</p><ul><li>Proven experience as a <b>Personal Secretary / Executive Secretary / PA to Senior Management</b></li><li><b>Experience in the shipping or maritime industry is highly preferred</b></li><li>Excellent written and verbal communication skills in English (additional languages are a plus)</li><li>Strong organizational, multitasking, and time-management skills</li><li>High level of professionalism, confidentiality, and integrity</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to work independently and under pressure</li></ul><p>Experience</p><ul><li>Minimum <b>3&ndash;5 years</b> of relevant experience supporting senior management</li><li>Prior experience reporting directly to a <b>Managing Director / CEO</b> is preferred</li></ul><p>Location &amp; Availability</p><ul><li>Based in <b>Dubai</b> or willing to relocate</li><li><b>Available to join within one month</b></li></ul><p>What We Offer</p><ul><li>Competitive salary package</li><li>Stable and professional working environment</li><li>Opportunity to work closely with top management</li><li>Long-term career growth within the organization</li></ul><p>How to Apply</p><p>Interested candidates who meet the above requirements are encouraged to apply with their updated CV.</p><p>Job Type: Full-time</p>

Personal Secretary

Emirates Talent Solution

<p><b>Position Title:</b> Executive Secretary &ndash; Property Development</p><p><b>Industry:</b> Property Development<br/><b>Location:</b> Dubai, UAE<br/><b>Employment Type:</b> Full-time</p><p><b>Job Summary</b></p><p>A leading property development company in Dubai is looking for a highly skilled and detail-oriented <b>Executive Secretary</b> to support its senior management team. The role involves managing executive-level correspondence, coordinating schedules, handling confidential documentation, and ensuring smooth day-to-day operations. The ideal candidate will have excellent organizational and communication skills, along with proven experience in the real estate sector.</p><p><b>Key Responsibilities</b></p><p><b>Executive &amp; Administrative Support</b></p><ul><li>Manage executive calendars, appointments, and meeting schedules.</li><li>Handle emails, calls, and official correspondence with professionalism.</li><li>Draft, review, and prepare executive reports, presentations, and documents.</li><li>Maintain accurate records, contracts, and confidential files.</li></ul><p><b>Office Coordination &amp; Documentation</b></p><ul><li>Organize and manage filing systems for contracts, legal documents, and company records.</li><li>Assist management in preparing property listings, marketing content, and internal communication.</li><li>Ensure timely follow-up and completion of executive directives.</li></ul><p><b>Sales &amp; Management Support</b></p><ul><li>Coordinate with sales teams on client meetings and documentation.</li><li>Provide administrative support during presentations and business discussions.</li><li>Facilitate effective communication between management, sales teams, and clients.</li></ul><p><b>Candidate Profile</b></p><p><b>Qualifications</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field.</li><li>5&ndash;10 years of proven experience as an Executive Secretary, ideally within property development or real estate. <i>(Mandatory)</i></li></ul><p><b>Technical Skills</b></p><ul><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint).</li><li>Familiarity with CRM systems and property-related documentation.</li><li>Strong organizational and multitasking capabilities.</li></ul><p><b>Soft Skills</b></p><ul><li>Excellent verbal and written communication skills.</li><li>Professional demeanor with strong interpersonal skills.</li><li>High level of discretion, confidentiality, and time management.</li></ul><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED7,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Application Question(s):</p><ul><li>What is your current salary?</li><li>What is your expected salary?</li></ul><p>Experience:</p><ul><li>property development: 5 years (Preferred)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul>

Executive Secretary – Property Development

Explore 224+ Departmental secretary in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

224 departmental secretary jobs IN Dubai United Arab Emirates

Office Secretary

Secretary to Managing Director

Site Secretary / Document Controller

Technical & Tender Department Secretary (Head Office)

Office Secretary

Personal Secretary

Executive Secretary – Property Development