sales coordinator

document controller

logistics coordinator

project coordinator

marketing coordinator

documentation coordinator

Ritchie Bros.

<p>We re looking for a Shipping and Customs Documentation Officer to manage and coordinate all documentation for international shipments, ensuring compliance with Dubai Customs, Jebel Ali Free Zone (JAFZA) regulations, and Incoterms. You ll play a key role in supporting Ritchie Bros. auction operations by collaborating with internal teams, freight partners, and customs authorities to ensure smooth, timely, and compliant shipment processes.</p>
<p><strong>Key Responsibilities</strong></p>
<ul>
<li>Prepare and manage shipping documentation   including Commercial Invoices, Packing Lists, Bills of Lading, and Certificates of Origin   ensuring accuracy, completeness, and compliance with all regulatory requirements.</li>
<li>Oversee customs clearance processes by preparing import/export declarations through Dubai Trade and JAFZA systems, ensuring adherence to current customs policies and timely resolution of any clearance issues.</li>
<li>Coordinate with freight forwarders, shipping lines, and carriers across sea, air, and land transport to monitor shipment progress and ensure on-time delivery.</li>
<li>Apply and advise on Incoterms  2020 to ensure correct allocation of responsibilities, costs, and risks across all trade transactions.</li>
<li>Support Ritchie Bros. auction operations by managing pre- and post-sale documentation, customs clearances, and ownership transfer processes for equipment moving through Jebel Ali and across UAE borders.</li>
<li>Collaborate with internal departments and external partners to provide timely updates, respond to inquiries, and ensure seamless coordination throughout the shipping cycle.</li>
<li>Contribute to process improvement by identifying opportunities to streamline documentation and compliance procedures while maintaining accuracy and efficiency.</li>
<li>Perform other duties as assigned.</li>
</ul>

Customs & Documentation Coordinator

Linkviva

<p>The Coverage Coordinator will oversee the real-time documentation of the Desert Festival, ensuring all key moments, activations, performances, and guest experiences are captured in line with the content plan.</p> <p>This role is pivotal in connecting on-ground activity with digital storytelling   ensuring that nothing is missed and every moment contributes to the event s legacy.</p> <p>This is a freelance, two-month contract, requiring on-ground presence in the desert for approximately one month during the festival period. Accommodation, meals, and basic amenities will be provided.</p> <p>What You ll Do</p> <ul> <li>Assist in planning the daily content coverage schedule across multiple event zones.</li> <li>Coordinate with photographers, videographers, and social teams to ensure timely coverage of key moments.</li> <li>Monitor the event site in real time to identify high-value, unexpected, or shareable content opportunities.</li> <li>Maintain a live checklist of content deliverables and track documentation of all assets.</li> <li>Communicate real-time updates to the content and social media teams to support live posting.</li> <li>Manage a daily log of coverage  what s completed, pending, or missed   and flag any gaps proactively.</li> <li>Support coordination with talent, performers, and influencers during content capture.</li> <li>Assist with content approvals, ensuring all captured media follows brand guidelines and permissions.</li> <li>Collaborate closely with marketing, production, and creative teams during the live period.</li> </ul>

Coverage Coordinator

Parsons

<br> <br><b>Job Details<br></b> <br>Job Location: Dubai, UAE<br>Industry: Engineering and Construction<br>Function: Documentation / Technical Writing<br>Gender: Any<br>Candidate Nationality: Any<br>Candidate Current Location: Any<br>Job Type: Full Time<br> <br>Position Summary<br> <br>As a Document Control Coordinator at Parsons Corporation, you will manage the flow of critical documentation across engineering, construction, and support teams. Your role is essential to ensuring compliance, consistency, and accuracy throughout the project lifecycle. This position demands strong organizational skills, proficiency with electronic document management systems, and an ability to work collaboratively across departments.<br> <br>What You ll Do<br> <br>* Oversee the receipt, tracking, distribution, and storage of documents in accordance with project requirements<br>* Coordinate document flow among operations, engineering, and construction teams to maintain up-to-date records<br>* Ensure procedural compliance related to document numbering, version control, and approval workflows<br>* Maintain document control databases, generate reports, and monitor document status<br>* Expedite approvals, support audit processes, and ensure documents are archived properly<br>* Assist and mentor junior document controllers as required<br>* Operate and support EDMS platforms such as Aconex<br>* Perform light clerical duties including scanning, filing, and supporting project administration<br> <br>Ideal Profile<br> <br>* Bachelor s degree or Diploma (UAE attested) in any discipline<br>* Minimum 4 years of work experience with at least 3 years in document control<br>* Proficiency in Aconex, MS Word, Excel, and PowerPoint<br>* Strong knowledge of EDMS systems and document workflows<br>* Excellent communication and interpersonal skills<br>* Highly organized, deadline-driven, and detail-oriented<br>* A valid UAE driving license is preferred<br><br>

Document Control Coordinator Engineering

Jotun Group

<div><div>SUMMARY OF THE ROLE</div><div></div>
As a specification coordinator you will be responsible for supporting the Specifications Team by managing documentation and collecting market data to support maintaining strong stakeholder relationships and successful projects execution.<br>
<br>
This position reports to the Specifications Manager and will be based in Al Quoz Industrial Area, Dubai, U.A.E.<div></div><div>
Job Responsibilities:</div><div><ul><li><div>
Assist the sales team with project submittals, proposals, quotations, tenders, bids, and other administrative tasks to ensure smooth sales operations outcome.</div></li></ul></div><div><ul><li><div>
Maintain the specifications database of project stakeholders for easy access and reference.</div></li></ul></div><div><ul><li><div>
Facilitate communication between the Sales Manager, specification personnel, and other internal teams to ensure timely sharing of relevant information.</div></li></ul></div><div><ul><li><div>
Administer external inquiries and communicate project-related information accurately to other team members.</div></li></ul></div><div><ul><li><div>
Track trends and developments in the construction and paint industry to strengthen Jotun&rsquo;s market positioning.</div></li></ul></div><div><ul><li><div>
Conduct cold calls to potential clients and schedule meetings for the sales and specifications team to support business development efforts.</div></li></ul></div><div></div><div>
WHAT WE ARE LOOKING FOR AND WHAT WE OFFER</div><div></div><div>
We are looking for a candidate who:</div><ul><li>
A bachelor&rsquo;s degree certificate is required.</li><li>
2-4 years of experience in business support and projects submittal.</li><li>
Relevant experience in construction industry is preferred.</li><li>
Excellent verbal and written communication skills in English language.</li><li>
Proficiency in Microsoft Office applications, particularly Excel, PowerPoint, and Outlook.</li></ul><div></div><div>
The competencies we look for:</div><ul><li>
Acts on own initiative, makes things happen and accepts responsibility for the results.</li><li>
Adheres to company rules and procedures; executes plans with commitment and determination; achieves high quality results.</li><li>
Uses a methodical and systematic approach; plans ahead, defines clear priorities and allocates resources effectively.</li><li>
Quickly understands and analyzes complex issues and problems; comes up with sound and rational judgements.</li><li>
Communicates in a clear, precise and structured way; speaks with authority and conviction; presents effectively.</li><li>
Co-operates well with others; shares knowledge, experience and information; supports others in the pursuit of team goals.</li></ul><div></div><div>
What We Offer:</div><ul><li>
Continuous learning opportunities and training activities through on-the-job training and our in-house learning.</li><li>
Career development opportunities across multiple disciplines and geographies.</li><li>
Leaders who focus on engaging and enabling their team, proven by consistently high employee feedback scores.</li><li>
A supportive and inclusive company culture where you can be your authentic self.</li><li>
A focus on having fun together through team buildings and social activities.</li></ul><div></div><div><br>
POSITION INFORMATION</div><div></div><div>
Company:</div>
Jotun Powder Coatings U.A.E. Ltd.<div><br>
Contract Type:</div>
Regular<div></div><div>
Time Type:</div>
Full time<div></div><div>
CLOSING DATE (dd.mm.yyyy):</div>
12.11.2025<div></div><div>
WHO WE ARE</div><div></div>
Jotun&rsquo;s story in the MEIA region (Middle East, India and Africa) began in 1962, and has grown to include 18 legal entities committed to achieving success and growth of the Jotun Group. Throughout our history, we have focused on providing our employees with meaningful and challenging work, rewarding them through continued learning and development, underpinned by our values of Loyalty, Care, Respect and Boldness.<div></div>
Jotun Powder Coatings UAE (LLC), established in 1990, is one of the key markets within the MEIA region. With a production facility, 2 warehouses and more than 140 employees, we aim to further strengthen Jotun&rsquo;s position in the UAE through ambitious market growth plans that focus on innovation, efficiency and profitability.<div></div><div>
Visit our <div>Career Page</div> to know more about life at Jotun.</div><div></div><div>
Jotun&rsquo;s company culture welcomes and values differences in people. Our more than 10,200 employees on all continents represent 90 nationalities, four generations and diversity of professions, gender, abilities, ethnicities, beliefs, cultures etc. We are committed to represent the societies we operate in, promoting equality, equity and zero-tolerance for discrimination.</div><div></div><div>
If you are applying to a position and require any additional support in the interview process, please let us know how we can accommodate this.</div><div></div><div>
If you think that this role is what you could be doing next, apply now!</div></div>

Specification Coordinator

Kazamer

<div><ul><li>Full Time</li>
<li>Dubai</li><br>
</ul><div><div><div><div><div><p>At <b>Kazamer Tax Consultant</b>, we believe that well-organized documentation is the foundation of smooth operations and compliance. We are looking for a <b>Document Controller</b> to join our Dubai office who will be responsible for maintaining, organizing, and managing company documents to ensure accuracy, confidentiality, and efficiency.</p>
<p><b>
Key Responsibilities:</b></p>
<ul>
<li>Manage and control company documents, ensuring accuracy, quality, and integrity.</li>
<li>Maintain up-to-date records of all documentation and ensure easy accessibility.</li>
<li>Develop and implement document control procedures and systems.</li>
<li>Review and update documents for accuracy and compliance with company standards.</li>
<li>Distribute and archive documents according to internal policies.</li>
<li>Coordinate with different departments to ensure proper document flow and approval processes.</li>
<li>Handle confidential information with discretion and maintain secure document storage.</li>
<li>Support audits and inspections by providing necessary documentation promptly.</li>
</ul>
<p><b>Requirements:</b></p>
<ul>
<li>Bachelor&rsquo;s degree in business administration or related field.</li>
<li>Proven experience as a document controller or in administrative support.</li>
<li>Strong attention to detail and excellent organizational skills.</li>
<li>Proficiency in MS Office and document management systems.</li>
<li>Ability to handle sensitive information with professionalism and confidentiality.</li>
<li>Excellent communication and multitasking abilities.</li>
</ul>
<p>Join <b>Kazamer Tax Consultant</b> in <b>Dubai</b> and contribute to maintaining the highest standards of documentation and compliance. If you are meticulous, organized, and proactive, this role offers an excellent opportunity to grow within a trusted and respected consultancy firm.</p></div></div></div></div></div></div><p></p>

Document Controller

GINCO Cont. Co. LLC

<ul><li>Coordinate with project engineers, consultants, architects, and subcontractors to manage and track all technical documentation.</li><li>Review and maintain shop drawings, as-built drawings, method statements, material submittals, and other technical documents.</li><li>Ensure timely submission and approval of technical documentation to meet project timelines.</li><li>Assist in preparing technical queries (RFI – Request for Information) and manage the response tracking process.</li><li>Monitor compliance with project specifications, local codes, and client requirements.</li><li>Organize and update project documentation logs including drawing registers, submittal logs, and transmittals.</li><li>Liaise with procurement and site execution teams for technical clarifications and delivery coordination.</li><li>Support quality control and HSE teams by ensuring technical documentation aligns with QA/QC and safety standards.</li><li>Attend technical meetings and prepare minutes of meetings (MoM) for record keeping and follow-up actions.</li><li>Coordinate design revisions and changes with the design and construction teams.</li><li>Assist in BIM coordination (if applicable) and clash detection reports with the design consultants.</li></ul>

Technical Coordinator-Villa Development Projects

Emirates Logistics

<b><br>Job Title<br>Customs Co-worker   Freight Documentation Dubai<br>Job Description<br>Customs Co-worker   Freight Documentation Dubai<br> <br>Role Summary</b><br>Emirates Logistics LLC is seeking a detail-oriented Customs Co-worker to support documentation and clearance processes in Dubai. The role focuses on accurate and timely handling of import/export documents, BOE processing, and coordination with DP World and Dubai Trade systems. This is an excellent opportunity for entry-level candidates with strong data entry skills and knowledge of customs procedures.<br> <br><b>Employment Overview<br> <br>* Job Location: Dubai, UAE<br>* Industry: Transportation/Trucking/Railroad<br>* Function: Documentation / Technical Writing<br>* Gender: Any<br>* Candidate Nationality: Any<br>* Candidate Current Location: Any<br>* Job Type: Full-time<br> <br>Key Responsibilities</b><br> <br>* Process DP World payments and BOEs on the same day of document issuance<br>* Download and merge inbound/outbound shipment documents within 24 hours<br>* File non-remittance claims within two days of final SWB receipt<br>* Create and organize outbound shipment folders post-ED processing<br>* Verify and update COK status for inbound shipments<br>* Maintain invoice and EDI data on EL master file and shared folders<br>* Ensure timely updates on BL and consumable shipment documentation<br>* Assist in inbound and outbound team deliverables and KRAs<br>* Perform checks to ensure complete and correct documentation before submission<br>* Update master trackers, consumables reports, and arrival-based shipment logs<br>* Follow up on escalated or delayed documents and maintain compliance<br> <br><b>Candidate Requirements<br></b> <br>* Bachelor s degree in any relevant field<br>* Familiarity with Dubai Trade platform and BOE documentation<br>* Proficient in MS Office, especially Excel and Word<br>* Fast and accurate data entry skills<br>* Strong command of English (spoken and written)<br>* Alert, proactive, and organized work attitude<br> <br><b>Why Join Us<br></b> <br>* Company-provided medical insurance, visa, and annual air ticket<br>* Join a high-performance logistics and documentation team<br>* Career growth in customs operations and supply chain coordination<br>* Exposure to international freight handling and import/export compliance<br>

Customs Co-worker Freight Documentation

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