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documentation specialist

Systems Arabia

<div>
 
 We are looking for a detail-oriented Business Analyst / Documentation Specialist with experience in ERP and CRM systems. The role involves working closely with business and technical stakeholders to gather requirements, document processes, and ensure solutions meet business needs.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Gather, analyze, and document business requirements for ERP and CRM modules.
 </li>
 <li>
 Prepare and maintain functional documentation such as BRDs, process flows, and use cases.
 </li>
 <li>
 Facilitate workshops with stakeholders to map processes and identify gaps.
 </li>
 <li>
 Support configuration and customization decisions by translating business needs into functional requirements.
 </li>
 <li>
 Validate solutions during system testing and User Acceptance Testing (UAT).
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a related field (Business, Information Systems, Computer Science, or equivalent).
 </li>
 <li>
 3&ndash;5 years of experience as a Business Analyst or Documentation Specialist.
 </li>
 <li>
 Strong experience in requirements gathering and process mapping.
 </li>
 <li>
 Functional knowledge of ERP and CRM systems.
 </li>
 <li>
 Excellent communication skills and strong attention to detail.
 </li>
 </ul>
</div>

Business Analyst & Documentation Specialist

Bayut KSA - بيوت السعودية

<div>
 
 
 
 As the Document Controller, you are responsible for ensuring the timely completion, collection, and accuracy of all sales-related documents. You will serve as the "connection" between Sales Managers, Consultants, and internal departments, following up on missing paperwork, collecting booking forms, preparing contract amendments, making copies, and supporting the documentation process. You will also be responsible for keeping documentation accurate, organized, and complete, enabling the Sales Development team to finalize smoothly and on time
 
 
 
 
 KEY RESPONSIBILITIES
 
 
 
 
 
 Document Collection &amp; Follow-Up
 
 
 <ul>
 <li>
 Actively follow up with Sales Managers and Consultants to ensure all booking forms, contracts, and supporting documents are completed and submitted on time
 </li>
 <li>
 Collect, verify, and organise booking forms, identification documents, and related paperwork from internal teams and clients
 </li>
 <li>
 Remind and track outstanding documentation requirements to ensure the timely completion of files
 </li>
 </ul>
 
 
 Document Preparation &amp; Drafting
 
 
 <ul>
 <li>
 Prepare, draft, and format sales contracts, booking forms, amendments, and addenda as instructed by the Sales Documentation Executive
 </li>
 <li>
 Support in writing contract amendments, details, and adjustments as required
 </li>
 <li>
 Make copies, circulate, and archive contracts and related documents
 </li>
 </ul>
 
 
 Documentation Management
 
 
 <ul>
 <li>
 Maintain both physical and digital filing systems for all booking documents, sales contracts, and client files
 </li>
 <li>
 Ensure that all sales-related documentation is accurate, up-to-date, and readily accessible for review
 </li>
 <li>
 Assist in compiling and drafting standard document templates for recurring sales activities
 </li>
 </ul>
 
 
 Coordination &amp; Administrative Support
 
 
 <ul>
 <li>
 Act as a point of contact between Sales Managers, Sales Consultants, and the Documentation team to ensure a smooth flow of paperwork
 </li>
 <li>
 Coordinate with Finance, Legal, and Sales Development teams for pending documentation
 </li>
 <li>
 Support the sales documentation process by running administrative errands, making copies, and ensuring the circulation of documents for approvals
 </li>
 <li>
 Collect, review, and circulate booking forms and contracts
 </li>
 <li>
 Draft and prepare sales agreements, addenda, and amendments
 </li>
 <li>
 Follow up with internal teams to complete pending documents
 </li>
 <li>
 Organise and maintain a filing system for all physical and electronic sales documents
 </li>
 <li>
 Provide administrative support for documentation activities
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Diploma or bachelor's degree in business administration, Sales &amp; Marketing, or related field
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
 </li>
 <li>
 Familiarity with document management systems is an advantage
 </li>
 <li>
 Bilingual is a must; typing and speaking Arabic are mandatory
 </li>
 </ul>
 
 
 Experience
 
 
 <ul>
 <li>
 1-3 years of experience in documentation, administrative, or sales support roles
 </li>
 </ul>
 
 
 Knowledge
 
 
 <ul>
 <li>
 Understanding of contract preparation and document handling
 </li>
 <li>
 Familiarity with sales processes in the real estate/business sector in KSA is preferred
 </li>
 </ul>
 
 
 Skills
 
 
 <ul>
 <li>
 Strong organisational and multitasking skills
 </li>
 <li>
 Good drafting and document formatting ability
 </li>
 <li>
 Effective coordination and communication skills
 </li>
 <li>
 Attention to detail and accuracy
 </li>
 </ul>
 
 
 Traits
 
 
 <ul>
 <li>
 Proactive, task-driven, and detail-oriented
 </li>
 <li>
 Service-focused with a "go-getter" attitude
 </li>
 <li>
 Reliable and accountable in completing ground-level follow-up work
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 High-performing and fast-paced work environment
 </li>
 </ul>
 <ul>
 <li>
 Comprehensive Health Insurance
 </li>
 <li>
 Rewards and recognition
 </li>
 </ul>
 <ul>
 <li>
 Learning &amp; Development
 
 </li>
 </ul>
 
 Bayut is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
 
 
 #KSABayut
 
 
</div>

Document Controller

Fisheye - Executive Search

<div>
 
 We are hiring a Document Controller to manage and organize all project documentation with precision and speed. This role is critical for keeping fast-moving operations aligned, compliant, and up to date.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Set up and maintain a complete document control system (digital and physical).
 </li>
 <li>
 Manage document flow, distribution, and version control across all teams.
 </li>
 <li>
 Track drawings, RFIs, MOMs, approvals, and submissions.
 </li>
 <li>
 Ensure accuracy, formatting consistency, and compliance with standards.
 </li>
 <li>
 Provide daily and weekly documentation status reports.
 </li>
 <li>
 Support site teams by ensuring they always have the latest documents during inspections and installations.
 </li>
 </ul>
 
 
 
 
 
 Ideal Profile
 
 
 
 Someone highly organized, detail-driven, and comfortable managing complex documentation in a fast-paced environment.
 
</div>

Dussmann-Ajlan & Bros

<div>
 <ul>
 <li>
 Assist in preparing project documentation, including reports, meeting minutes, timesheets, and work orders.
 </li>
 <li>
 Maintain proper filing systems for project records (soft and hard copies).
 </li>
 <li>
 Track and update project schedules, staff attendance, and material deliveries.
 </li>
 <li>
 Coordinate with site supervisors and technicians for daily updates and reporting.
 </li>
 <li>
 Follow up on pending documents and approvals with internal departments.
 </li>
 <li>
 Assist in procurement requests and maintain records of PRs and POs.
 </li>
 <li>
 Prepare and submit daily, weekly, and monthly reports as directed by the Project Manager.
 </li>
 <li>
 Support communication between site staff, subcontractors, and the head office.
 </li>
 <li>
 Handle office supplies, stationery, and logistics support for the project site.
 </li>
 <li>
 Ensure compliance with company policies and procedures.
 </li>
 </ul>
</div>

Project Admin

JASARA PMC

Key Responsibilities <ul><li>Maintain an efficient document control system for all Business Development Department (BD) documents.</li><li>Receive, register, and distribute documents to relevant team members.</li><li>Control the versioning and distribution of documents.</li><li>Control and distribute all Internal and external documentation according to company procedures.</li><li>Ensure document accuracy, completeness, and compliance with standards.</li><li>Retrieve documents upon request and provide copies as required.</li><li>Maintain BD document management databases and ensure all documents are properly organized and accessible.</li><li>Develop and maintain document templates as needed.</li><li>Support the BD team in documents preparation, translation, and formatting as necessary.</li><li>Coordinate with cross-functional teams to ensure proper documentation flow and timely completion of tasks.</li><li>Conduct regular audits to ensure compliance with documentation control procedures.</li><li>Implement document management best practices.</li></ul> Qualifications <ul><li>Bachelor's degree in business administration or another related field preferred.</li><li>0-3 years of relevant experience.</li><li>Strong writing and editing skills in Arabic and English.</li><li>Good organizational and communication skills.</li><li>Creativity, attention to detail, and eagerness to learn.</li><li>Proficient in using document management software and Microsoft Office Suite.</li><li>Ability to work independently and prioritize tasks effectively.</li><li>Strong organizational and time management skills.</li></ul>

Business Development Assistant

Abunayyan Holding

<div>
 
 
 Job Title: Product Specialist
 
 
 
 
 Industry: Abunayyan Trading Company
 
 
 
 
 Industry / Domain: Trading / Heavy Machinery / Industrial Equipment
 
 
 
 
 
 
 
 Role Purpose
 
 
 
 The Product Specialist is responsible for supporting the Machinery Sales Division through effective product administration, data analysis, coordination with internal departments, and supporting the sales team in achieving monthly and annual targets. The role ensures smooth product operations, accurate reporting, customer support, and efficient workflow across sales, procurement, logistics, and finance. With at least 7 years of relevant experience, the Product Specialist contributes to enhanced operational efficiency and business performance.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. Business Administration (40%)
 
 
 <ul>
 <li>
 
 Manage clerical, administrative, and secretarial functions to support the Product and Sales teams
 
 .
 </li>
 <li>
 Follow up with sales representatives to collect full payments for reserved/sold units in alignment with monthly targets.
 </li>
 <li>
 Support KAMs, AKAMs, and the Product Manager in meeting monthly and annual business goals.
 </li>
 <li>
 Coordinate and arrange business travel, including hotel bookings and flight arrangements.
 </li>
 <li>
 Prepare official letters, memos, presentations, and documentation as required.
 </li>
 <li>
 Communicate regularly with Procurement, Purchasing, and Logistics departments to ensure smooth operations.
 </li>
 <li>
 Maintain and monitor monthly stock reports and update product availability.
 </li>
 <li>
 Coordinate demo unit planning, scheduling, and delivery to customers.
 </li>
 <li>
 Manage weekly collections and follow up on outstanding payments.
 </li>
 </ul>
 
 
 2. Data Analysis &amp; Problem Solving (30%)
 
 
 <ul>
 <li>
 
 Analyze monthly and yearly gross and net income figures and prepare graphical reports for management review.
 
 </li>
 <li>
 Support customer issue resolution by coordinating with relevant teams and ensuring customer satisfaction.
 </li>
 <li>
 Assist in identifying operational challenges and provide recommendations for continuous improvement.
 </li>
 </ul>
 
 
 3. Performance &amp; Team Coordination (30%)
 
 
 <ul>
 <li>
 
 Coordinate with the logistics team to plan, schedule, and supervise the loading and offloading of units.
 
 </li>
 <li>
 Support the Product Manager and Division Head in achieving performance targets.
 </li>
 <li>
 Maintain detailed logs of imported units, ensuring customs registration and documentation are consistently updated.
 </li>
 <li>
 Handle a variety of administrative tasks to ensure seamless departmental operations.
 </li>
 </ul>
 
 
 
 
 
 Experience Required:
 
 
 <ul>
 <li>
 Minimum
 
 7 years of experience
 
 in product support, administration, or a similar role within a trading or machinery-related business.
 </li>
 </ul>
 
 
 Education Required:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Marketing, Industrial Engineering, or a related field.
 </li>
 </ul>
 
 
 Technical Skills
 
 
 <ul>
 <li>
 Strong communication and coordination skills
 </li>
 <li>
 Commercial awareness and negotiation skills
 </li>
 <li>
 Partner and supplier relationship management
 </li>
 <li>
 Product and service knowledge
 </li>
 <li>
 Data analysis and reporting
 </li>
 <li>
 Research and information gathering
 </li>
 <li>
 Risk &amp; compliance awareness
 </li>
 <li>
 Proficiency in documentation and record keeping
 </li>
 </ul>
</div>

Product Specialist

Explore 692+ Documentation specialist in Riyadh this January. Find roles across top companies and apply now to boost your career.

692 documentation specialist jobs IN Riyadh

Business Analyst & Documentation Specialist

Document Controller

Document Controller

Document Controller

Project Admin

Business Development Assistant

Product Specialist