KP Recruiting Group

<div>
 
 
 
 Why join us?
 
 
 
 
 
 
 💰 Competitive Package
 
 
 
 
 $120k-145k plus meaningful equity
 
 
 
 
 
 
 
 🚀
 
 
 We run GitHub Actions faster and cheaper with their own bare-metal fleet &mdash; we've hit $10M ARR in under 2 years serving 2000+ companies. We're extending this CI infrastructure into a broader platform with agent sandboxes and coding agents.
 
 
 
 
 
 
 
 🎯
 
 
 Join a $13.5M funded startup backed by Google Ventures with exceptional founders who built infrastructure at Faire and Cockroach Labs. You'll work directly with the CEO in a drama-free environment where everyone rows in the same direction.
 
 
 
 
 
 
 
 🏢
 
 
 This dual EA/Office Manager role puts you at the center of operations &mdash; managing the CEO's calendar and travel while building out their SF office from bare bones into a welcoming space. You'll handle everything from furnishing to team events as they scale from 5 to 20+ people in SF.
 
 
 
 
 
 
 
 
 
 
 
 
 The Role:
 
 
 
 
 We're looking for a highly organized and proactive Office Manager &amp; Executive Assistant to support our co-founder &amp; CEO and run our San Francisco office. The ideal candidate will have experience in a similar role at a high-growth startup, with a knack for making things run smoothly and creating a great office environment. This is a critical role to ensure our leadership is unblocked and our office is a place people love to be.
 
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Manage the CEO's calendar, email, travel, and other administrative tasks to keep them organized and on top of things.
 </li>
 <li>
 Set up, furnish, and maintain the San Francisco office, ensuring it is well-stocked and a welcoming place to work.
 </li>
 <li>
 Handle all new hire setup, including desks, equipment, and onboarding logistics.
 </li>
 <li>
 Plan and execute company events, team dinners, and off-sites to foster a positive and high-energy culture.
 </li>
 <li>
 Proactively identify and address operational gaps, coordinating with vendors and handling deliveries to ensure seamless office operations.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 3 - 10 years of experience as an Executive Assistant and/or Office Manager in a startup environment
 </li>
 <li>
 Must have experience as a
 
 
 Executive Assistant
 
 
 , not a pure People Ops/Talent role.
 
 Plus if they also have Project Manager / Office Manager experience
 
 </li>
 <li>
 Previous experience working at a startup or with engineers
 </li>
 <li>
 Experience working directly with a C- level founder/executive.
 </li>
 <li>
 Proven experience managing an office environment from setup to daily operations.
 </li>
 <li>
 Experience with calendar management and travel booking for executives.
 </li>
 <li>
 Experience with vendor management and office supply logistics.
 </li>
 <li>
 Proactive, high- energy, and able to handle ambiguity.
 </li>
 <li>
 Highly organized, reliable, and able to prioritize effectively.
 </li>
 <li>
 Good taste and an eye for office aesthetics.
 </li>
 <li>
 Must be able to work in the
 
 
 San Francisco office 5 days/week
 
 
 .
 </li>
 </ul>
</div>

Executive Assistant/Office Manager - Startup

McKinsey & Company

<div><div><div><div><div><div><div>Job ID: 107001</div></div></div></div><div></div><div><ul><div>
San Francisco</div></ul></div><div></div><div><div><div> 
</div></div></div></div><div>
Do you want to do work that matters, alongside supportive leaders who will help you grow faster than you ever thought possible? Are you a creative problem-solver who is energized by challenges? You&rsquo;ve come to the right place.<div>
YOUR IMPACT<div><div>
You will be a creative problem solver for the Senior Partner and/or Partner whom you support. In this role, you will collaborate with your Partners to optimize their time, create trust-based relationships within their network while building your own, and deliver high-quality product.
The Partners&rsquo; network includes their clients, teams, practices, and internal colleagues. You will build ongoing rapport with your Partners, their clients, client assistants, internal colleagues, your EA team and other EAs globally. You will act as an informed representative for the Partners when interacting with clients, internal and external customers, and others, while maintaining the confidentiality of highly sensitive information.
Your role involves organizing, strategically managing, and maintaining detailed and complex calendars for Senior Partners and other team members.
Your responsibilities will include planning and coordinating client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders. You will also coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences.
Additional duties include tracking and managing all incoming communications, responding to correspondence that does not require the personal attention of the Partner, and assuming responsibility for planning, organizing, and executing major projects with minimal guidance.
These projects often involve coordinating schedules for senior leadership participants. Acting as an informed deputy, you will interact with clients and other key stakeholders whose goodwill and respect are critical to the Partners and the firm, while also fostering strong relationships with clients and their administrative contacts.
Collaboration with Executive Assistant Managers and department members is essential to ensure smooth workflow, timely actions, and adherence to deadlines.
Your role also includes organizing and maintaining all client and internal files using the firm's authorized system, providing backup coverage as needed, and coordinating events for both internal and external initiatives.
Additional responsibilities include preparing and submitting timesheets and expenses in accordance with deadlines, managing and monitoring client accounting statements and invoices upon request, and handling miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.</div></div></div><div>
YOUR GROWTH<div>
You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.
In return for your drive, determination, and curiosity, we&rsquo;ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.
When you join us, you will have:<ul><li>
Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.</li><li>
A voice that matters: From day one, we value your ideas and contributions. You&rsquo;ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.</li><li>
Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm&rsquo;s diversity fuels creativity and helps us come up with the best solutions. Plus, you&rsquo;ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.</li><li>
Exceptional benefits: In addition to a competitive salary (based on your location, experience, and skills), we offer a comprehensive benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.</li></ul></div></div></div></div><div><div><div>
YOUR QUALIFICATIONS AND SKILLS<div><div><ul>
Undergraduate degree preferred
3+ years supporting senior level executives or comparable experience
Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset
Strong typing and proofreading skills; ability to produce professional documents quickly and accurately
Computer literacy, including strong email and calendaring skills
Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality
Strong technical skills, including proficiency in PowerPoint, Word and Excel
Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently
Ability to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment
Excellent interpersonal skills; embodies a positive attitude; ability to build relationships within the firm and with client executives and external experts
Highly professional presence in person, on telephone, email, and all other work-related communications platforms
Ability to prioritize and manage multiple workstreams</ul></div></div></div></div></div><div><div><div><div>
Please review the additional requirements regarding essential job functions of McKinsey colleagues.</div>
<div>Our unwavering commitment to integrity drives everything we do, guiding us to always act in the best interests of our clients, our people, and the communities we serve.</div></div></div></div></div>

Executive Assistant

Amazon

<div>
 
 Description
 
 
 
 At eero, our mission is to serve as the central nervous system of the home. While we began by revolutionizing home WiFi, we aim to create comprehensive solutions that serve both wireless and wired connectivity needs for customers and businesses across the globe.
 
 
 Our cross-functional team, spanning hardware, software, and manufacturing, develops advanced Ethernet switching and gateway products, alongside state of the art security features, to complement our award-winning mesh WiFi systems. As an Amazon company, we combine the best of startup culture with the resources and stability of one of the world's leading technology companies. Our team builds products that customers love - from mesh routers to high-performance wired networking devices - and we're looking for you to join us in shaping the future of the connected home.
 
 
 Key job responsibilities
 
 
 <ul>
 <li>
 Management of complex calendar and scheduling requirements
 </li>
 <li>
 Tracking and helping drive completion of key deliverables
 </li>
 <li>
 Schedule cost effective air/hotel/ground transportation
 </li>
 <li>
 Create a detail travel itineraries (including smooth transitions between time zones)
 </li>
 <li>
 Complete and file expense reports; utilizing both domestic and international currencies
 </li>
 <li>
 Drive team activities (including staff meetings agendas and notes, org-wide meetings, social outings, supply ordering, and other key logistics)
 </li>
 <li>
 Identify and coordinate the most productive and cost effective method for meetings including in person, on-site, audio conferences (international stateside and local) and video conferences
 </li>
 <li>
 Close collaboration with departmental EA peers
 </li>
 <li>
 Ability to work independently with minimal direction
 
 
 </li>
 </ul>
 
 About The Team
 
 
 
 The eero internal operations team is a group of problem solvers that ensure that eero's day to day runs smoothly. This includes executive support, employee support, and general administrative support for the eero team.
 
 
 Interested in exploring career opportunities with eero?
 
 
 <ul>
 <li>
 Visit our careers page to view all open positions: https://www.amazon.jobs/content/en/teams/devices-services/hardware-eero?country%5B%5D=US&amp;keyword%5B%5D=eero
 
 
 </li>
 </ul>
 
 Basic Qualifications
 
 
 
 <ul>
 <li>
 2+ years of senior level leadership support experience
 </li>
 <li>
 Knowledge of Microsoft Office products and applications
 </li>
 <li>
 Experience with executive level calendar management
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed
 </li>
 <li>
 Experience working with large global teams
 </li>
 <li>
 Experience in a fast-paced, high-tech company
 </li>
 <li>
 Experience with domestic or international travel coordination
 
 
 </li>
 </ul>
 Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
 
 
 Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company&rsquo;s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
 
 
 Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
 
 
 Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.
 
 
 The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.
 
 
 USA, CA, San Francisco - 81,600.00 - 142,800.00 USD annually
 
 
 
 
 Company
 
 - Amazon.com LLC
 
 
 Job ID: A3187554
</div>

Executive Assistant, eero Internal Operations

Flex Capital

<div>
 
 
 San Francisco based Executive Assistant
 
 
 
 
 
 
 
 Hiring a Full-Time Executive Assistant at Flex Capital
 
 
 
 
 Based in our San Francisco office, working from the office 3 days a week
 
 
 
 
 Salary range: $115k to $130k depending on experience, plus comprehensive benefits
 
 
 
 
 
 
 
 We&rsquo;re looking for an exceptional Executive Assistant to support our San Francisco based CEO/General Partner and wider team at Flex Capital &mdash; a $200M seed-stage venture firm backing the most ambitious founders in tech.
 
 
 
 
 
 
 
 This isn&rsquo;t a typical EA or operations role. You&rsquo;ll be the operational engine behind a fast-paced venture team &mdash; someone who thrives on making others more effective and keeping the wheels turning across everything from investor meetings to founder events.&nbsp;
 
 
 
 
 If you&rsquo;re deeply organized, love juggling moving parts, and want front-row access to how early-stage investing actually works, this might be perfect for you.
 
 
 
 
 
 
 
 You&rsquo;ll own:
 
 
 <ul>
 <li>
 
 Managing complex calendars and scheduling across multiple time zones for the SF based GP and a remote investment team
 
 </li>
 <li>
 
 Prioritizing urgent tasks, helping triage inbound requests, and keeping the GP focused on what matters
 
 </li>
 <li>
 
 Preparing the GP for key meetings &mdash; founders, LPs, portfolio companies &mdash; and handling follow-ups
 
 </li>
 <li>
 
 Coordinating travel logistics and last minute changes to calendar (often with very little notice)
 
 </li>
 <li>
 
 Running events and dinners for founders and operators
 
 </li>
 <li>
 
 Acting as the gatekeeper and first line of communication
 
 </li>
 <li>
 
 Ensuring nothing falls through the cracks across investing, ops, and personal logistics
 
 </li>
 <li>
 
 Making sure the GP does not spend time on things that don&rsquo;t make sense
 
 </li>
 <li>
 
 Supporting our remote investment team members, helping to bridge the gap between our SF HQ and our remote team
 
 </li>
 <li>
 
 Helping the investment team schedule meetings with founders, including finding availability on GP schedules&nbsp;
 
 </li>
 <li>
 
 Supporting our VP of Finance &amp; Ops across finance, legal and operations &ndash; assisting with the &ldquo;back office&rdquo; engine that helps make a VC fund compliant and successful
 
 </li>
 <li>
 
 Managing website updates and improvements
 
 </li>
 <li>
 
 Helping maintain our CRM system by recording meetings, running reports, etc.
 
 </li>
 <li>
 
 Making the office in SF an amazing place to work from
 
 </li>
 </ul>
 
 
 
 
 
 You&rsquo;ll get:
 
 
 <ul>
 <li>
 
 True visibility into how VC works behind the scenes
 
 </li>
 <li>
 
 Mentorship from founders-turned-investors
 
 </li>
 <li>
 
 Access to a deep network of startup founders, operators, and investors
 
 </li>
 <li>
 
 The opportunity to grow into an operations, platform, or chief of staff role over time
 
 </li>
 <li>
 
 A fast-paced, high-performance environment where A-players thrive
 
 </li>
 </ul>
 
 
 
 
 
 You are:
 
 
 <ul>
 <li>
 
 A low-ego collaborator who takes pride in being the operational &ldquo;connective tissue&rdquo; for the entire team, whether executing a GP&rsquo;s priority or supporting a remote colleague's request
 
 </li>
 <li>
 
 Obsessed with staying organized and two steps ahead
 
 </li>
 <li>
 
 Energized by fast-moving, high-stakes environments
 
 </li>
 <li>
 
 Excellent at anticipating needs before they&rsquo;re voiced
 
 </li>
 <li>
 
 Willing to work late when things heat up (especially during busy fundraising or event weeks)
 
 </li>
 <li>
 
 Hungry to grow and take on more responsibility over time
 
 </li>
 <li>
 
 Excited to be working in a small team, but comfortable working on your own and getting stuff done
 
 </li>
 <li>
 
 A user of AI tools!&nbsp;
 
 </li>
 </ul>
 
 
 
 
 
 This is not for you if:
 
 
 <ul>
 <li>
 
 You prefer predictability and a 9-to-5
 
 </li>
 <li>
 
 You need a strictly "one-to-one" reporting relationship: While you report to the GP, your success is defined by how well you support the entire team and the fund&rsquo;s overall operations
 
 </li>
 <li>
 
 You don&rsquo;t like working on both professional and personal tasks
 
 </li>
 <li>
 
 You&rsquo;re uncomfortable being in a support role with high expectations
 
 </li>
 </ul>
 
 
 
</div>

<div>
 
 Who You'll Work With
 
 
 
 You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.
 
 
 In return for your drive, determination, and curiosity, we&rsquo;ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.
 
 
 When you join us, you will have:
 
 
 <ul>
 <li>
 Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
 </li>
 <li>
 A voice that matters: From day one, we value your ideas and contributions. You&rsquo;ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
 </li>
 <li>
 Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm&rsquo;s diversity fuels creativity and helps us come up with the best solutions. Plus, you&rsquo;ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
 </li>
 <li>
 Exceptional benefits: In addition to a competitive salary (based on your location, experience, and skills), we offer a comprehensive benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.
 
 
 </li>
 </ul>
 
 Your Impact
 
 
 
 You will be a creative problem solver for the Senior Partner and/or Partner whom you support. In this role, you will collaborate with your Partners to optimize their time, create trust-based relationships within their network while building your own, and deliver high-quality product.
 
 
 The Partners&rsquo; network includes their clients, teams, practices, and internal colleagues. You will build ongoing rapport with your Partners, their clients, client assistants, internal colleagues, your EA team and other EAs globally. You will act as an informed representative for the Partners when interacting with clients, internal and external customers, and others, while maintaining the confidentiality of highly sensitive information.
 
 
 Your role involves organizing, strategically managing, and maintaining detailed and complex calendars for Senior Partners and other team members.
 
 
 Your responsibilities will include planning and coordinating client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders. You will also coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences.
 
 
 Additional duties include tracking and managing all incoming communications, responding to correspondence that does not require the personal attention of the Partner, and assuming responsibility for planning, organizing, and executing major projects with minimal guidance.
 
 
 These projects often involve coordinating schedules for senior leadership participants. Acting as an informed deputy, you will interact with clients and other key stakeholders whose goodwill and respect are critical to the Partners and the firm, while also fostering strong relationships with clients and their administrative contacts.
 
 
 Collaboration with Executive Assistant Managers and department members is essential to ensure smooth workflow, timely actions, and adherence to deadlines.
 
 
 Your role also includes organizing and maintaining all client and internal files using the firm's authorized system, providing backup coverage as needed, and coordinating events for both internal and external initiatives.
 
 
 Additional responsibilities include preparing and submitting timesheets and expenses in accordance with deadlines, managing and monitoring client accounting statements and invoices upon request, and handling miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.
 
 
 
 Your Qualifications and Skills
 
 
 
 <ul>
 <li>
 Undergraduate degree preferred
 </li>
 <li>
 3+ years supporting senior level executives or comparable experience
 </li>
 <li>
 Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset
 </li>
 <li>
 Strong typing and proofreading skills; ability to produce professional documents quickly and accurately
 </li>
 <li>
 Computer literacy, including strong email and calendaring skills
 </li>
 <li>
 Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality
 </li>
 <li>
 Strong technical skills, including proficiency in PowerPoint, Word and Excel
 </li>
 <li>
 Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently
 </li>
 <li>
 Ability to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment
 </li>
 <li>
 Excellent interpersonal skills; embodies a positive attitude; ability to build relationships within the firm and with client executives and external experts
 </li>
 <li>
 Highly professional presence in person, on telephone, email, and all other work-related communications platforms
 </li>
 <li>
 Ability to prioritize and manage multiple workstreams
 </li>
 </ul>
</div>

Firecrawl

<div><h1 class="jobSectionHeader">Executive Assistant to the CEO</h1>
You'll be the person who makes sure nothing falls through the cracks in our CEO's world &mdash; his calendar, his inbox, his commitments, his time. This is a role built on trust, precision, and quiet excellence. You won't be asked to reinvent the wheel. You'll be asked to make sure every wheel turns exactly when it should, every single day. You'll report directly to the CEO.
Salary Range: $150,000&ndash;$180,000/year (Range shown is for U.S.-based employees in San Francisco, CA.)
Equity Range: Up to 0.05%
Location: San Francisco, CA (In-person)
Job Type: Full-Time
Experience: 3+ years as an Executive Assistant, or equivalent operational support experience
Visa: US Citizenship/Visa required<h1 class="jobSectionHeader">
About Firecrawl
</h1>Firecrawl is the easiest way to extract data from the web. Developers use us to reliably convert URLs into LLM-ready markdown or structured data with a single API call. In just over a year, we've hit 8 figures in ARR and 100k+ GitHub stars by building the fastest way for developers to get LLM-ready data.
We're a small, fast-moving, technical team building essential infrastructure super-intelligence will use to gather data on the web. We ship fast and deep.<h1 class="jobSectionHeader">
What You'll Do</h1>
Own the CEO's calendar with zero ambiguity. Every meeting has a purpose, an agenda, the right attendees, and the right prep attached &mdash; or it doesn't get scheduled. You'll manage competing requests, protect deep work time, and make judgment calls about what deserves the CEO's attention and what doesn't. The calendar is your system, and it runs flawlessly.
Triage the inbox so nothing gets lost. The CEO's inbox is high-volume and high-stakes. You'll build and maintain a triage system that surfaces what's urgent, drafts responses where appropriate, and ensures that important threads &mdash; investor follow-ups, customer escalations, partnership opportunities &mdash; never stall because they got buried. Inbox zero isn't aspirational; it's the standard.
Ensure every commitment has follow-through. Prepare briefing materials and context docs before key meetings. Capture action items afterward and track them to completion. Coordinate logistics for board meetings, investor updates, and external engagements with the kind of attention to detail that makes people wonder how everything always runs so smoothly.
Handle sensitive information with complete discretion. You'll have access to confidential conversations, financials, personnel decisions, and strategic plans. Discretion isn't a nice-to-have &mdash; it's the foundation of this role. You protect the CEO's trust and the company's confidence by never letting sensitive information travel where it shouldn't.
Take care of the operational details. Travel arrangements, expense reports, scheduling logistics, and the hundred small things that keep an executive's work life running. You don't see these as beneath you &mdash; you see them as the backbone of everything else working.
Use AI tools to make your systems even tighter. We're an AI company, and we expect you to use AI tools &mdash; Claude, ChatGPT, automation platforms &mdash; to streamline your own workflows. If there's a repetitive task, your instinct should be to systematize it. You don't need to be an engineer, but you should be the kind of person who's already experimented with these tools.
Earn deeper context over time. This role starts tactical &mdash; owning the calendar, inbox, and logistics &mdash; and expands as trust is built. Over time, you'll gain visibility into strategic priorities, leadership dynamics, and company planning. The more you prove your judgment and discretion, the more context and responsibility you'll earn.<h1 class="jobSectionHeader">
What We're Looking For</h1>
Borderline obsessive about details and follow-through. You're the person who triple-checks the meeting link, confirms the dinner reservation, and flags the scheduling conflict before anyone else notices. Nothing slips. That's not a goal for you &mdash; it's how you're wired.
High emotional intelligence and low ego. You read rooms well. You know when the CEO is overloaded before he says it. You navigate sensitive dynamics &mdash; board members, investors, candidates, team members &mdash; with grace and good judgment. You don't need the spotlight; you need things to run right.
Trustworthy at the highest level. You've held confidential information before and it stayed confidential. Period. You understand that discretion isn't just about keeping secrets &mdash; it's about knowing what to share, with whom, and when.
Executes to spec, fast, and doesn't freelance on priorities. When the CEO says &quot;handle X by Thursday,&quot; it's handled by Wednesday. You don't reinterpret the ask or go rogue on priorities. You clarify when needed, execute precisely, and close the loop.
Slightly overqualified and happy about it. You might have the skills to do a bigger role, but you genuinely love the craft of executive support. You find deep satisfaction in building systems that make someone else dramatically more effective. You're not looking for a stepping stone &mdash; you're looking for the right person to support.
Comfortable with technology. You don't need to code, but you should be fluent in modern productivity tools &mdash; Google Workspace, Slack, Notion, calendar management tools &mdash; and genuinely curious about AI tools that can make your work better.
Backgrounds that tend to do well: EAs who supported a founder or CEO through a high-growth phase and became the person that executive couldn't function without. People with a track record of community leadership, service-oriented work, or roles where reliability and conscientiousness were the whole job. Anyone whose references would describe them as &quot;the most organized and trustworthy person I've ever worked with.&quot;<h1 class="jobSectionHeader">
What We're NOT Looking For</h1>
A strategist looking for a seat at the table. This role earns strategic context over time, but the starting point is execution, not vision. If you're looking for a role where you shape company direction from day one, this isn't it.
Someone who just books meetings. If your approach to calendar management is &quot;put it on the calendar when someone asks,&quot; this isn't the right fit. We need someone who builds and maintains a system &mdash; not someone who waits to be told what to schedule.
Someone looking for a strict 9-to-5. This role pays well because the CEO's world doesn't stop at 5pm. There will be moments &mdash; a last-minute board prep, a travel change, an urgent request &mdash; that need you outside regular hours. It's not every day, but when it happens, you're on it.<h1 class="jobSectionHeader">
A Note On This Role</h1>
The best executive assistants we've talked to describe their work the same way: &quot;I make sure nothing breaks.&quot; That's exactly what we're looking for. Not someone chasing adrenaline or big-picture strategy &mdash; someone who finds deep satisfaction in building bulletproof systems around an executive and executing them with precision, warmth, and total reliability. If that sounds like you, we want to talk.<h1 class="jobSectionHeader">
A Note On Pace
</h1>We operate at an absurd level of urgency because the window for what we're building won't stay open forever. If that excites you, keep reading. If it doesn't, no hard feelings &mdash; but this role probably isn't for you.<h1 class="jobSectionHeader">
Benefits &amp; Perks</h1><h2 class="jobSectionHeader">
Available to all employees</h2><ul><li>
Salary that makes sense &mdash; $150,000&ndash;$180,000/year, based on impact, not tenure</li><li>
Own a piece &mdash; Equity in what you're helping build</li><li>
Generous PTO &mdash; 15 days mandatory, anything after 24 days, just ask (holidays excluded); take the time you need to recharge</li><li>
Parental leave &mdash; 12 weeks fully paid, for moms and dads</li><li>
Wellness stipend &mdash; $100/month for the gym, therapy, massages, or whatever keeps you human</li><li>
Learning &amp; Development &mdash; Expense up to $1,000/year toward anything that helps you grow professionally</li><li>
Team offsites &mdash; A change of scenery, minus the trust falls</li><li>
Sabbatical &mdash; 3 paid months off after 4 years, do something fun and new</li></ul><h2 class="jobSectionHeader">
Available to US-based full-time employees</h2><ul><li>
Full coverage, no red tape &mdash; Medical, dental, and vision (100% for employees, 50% for spouse/kids) &mdash; no weird loopholes, just care that works</li><li>
Life &amp; Disability insurance &mdash; Employer-paid short-term disability, long-term disability, and life insurance &mdash; coverage for life's curveballs</li><li>
Supplemental options &mdash; Optional accident, critical illness, hospital indemnity, and voluntary life insurance for extra peace of mind</li><li>
Doctegrity telehealth &mdash; Talk to a doctor from your couch</li><li>
401(k) plan &mdash; Retirement might be a ways off, but future-you will thank you</li><li>
Pre-tax benefits &mdash; Access to FSAs and commuter benefits (US-only) to help your wallet out a bit</li><li>
Pet insurance &mdash; Because fur babies are family too</li></ul><h2 class="jobSectionHeader">
Available to SF-based employees</h2><ul><li>
SF HQ perks &mdash; Snacks, drinks, team lunches, intense ping pong, and peak startup energy</li><li>
E-Bike transportation &mdash; A loaner electric bike to get you around the city, on us</li></ul><h1 class="jobSectionHeader">
Interview Process</h1>
Application Review &mdash; Send us your resume and a quick note on why this role excites you. Bonus points if you tell us about a system you built that made an executive's life dramatically easier.
Operational &amp; Fit Interview (~45 min) &mdash; We'll dig into how you've managed executive priorities in the past, how you handle competing demands, and how you think about protecting time. We'll walk through a real scenario &mdash; a messy week of scheduling conflicts, urgent requests, and competing priorities &mdash; and see how you'd navigate it.
Founder Chat (~30 min) &mdash; Culture, pace, working style, and how you like to operate. This is with Caleb. Time for your questions too.
Paid Work Trial (1 week) &mdash; The real thing: step into the role for a week and show us how you'd run it. We'll evaluate on judgment, initiative, and how much smoother things feel with you in the seat.
Decision &mdash; We move fast after the trial.
If you're the kind of person who sees a disorganized inbox and physically can't leave it alone &mdash; and you want to be the force multiplier behind the CEO of one of the fastest-growing AI infrastructure startups &mdash; this is your shot.
Apply now and let's make every hour count.
Compensation Range: $150K - $180K</div>

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