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document controller- operations coordinator

event coordinator

Propharma Medical Supplies

Job Description:We are looking for a detail-oriented and dynamic Event Coordinator to join our team. The successful candidate will be responsible for planning, organizing, and executing company events, conferences, and exhibitions, ensuring all activities are carried out smoothly and efficiently.Key Responsibilities:<ul><li>Plan, coordinate, and execute company events, exhibitions, and conferences.</li><li>Communicate and liaise with clients, suppliers, and internal teams.</li><li>Manage event logistics including venue setup, registration, catering, and on-site coordination.</li><li>Prepare event materials, presentations, and schedules.</li><li>Ensure compliance with company and client requirements.</li><li>Monitor event timelines, budgets, and post-event reports.</li><li>Support marketing and promotional efforts related to events.</li><li>Handle administrative tasks and maintain event documentation.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Event Management, Marketing, Communications, or a related field.</li><li>Minimum of 1 to 2 years&rsquo; experience in event coordination, preferably in the UAE.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in Microsoft Office and event management tools.</li><li>Ability to work flexible hours, including weekends or evenings during events.</li></ul>Job Type: Full-time

Event Coordinator

Skills Hub Recruitment Solutions

Job Summary:We are seeking a dedicated Site Coordinator to join the Emirati Genome Program (EGP), a transformative initiative aimed at advancing healthcare through genetic research. As a Site Coordinator, you will play a critical role in overseeing sample collection operations at various locations across the UAE. Your primary responsibilities will include educating the public about the program, encouraging participation, ensuring smooth participant registration, and managing logistical coordination for successful site operations.Key Responsibilities:<ol><li>Public Engagement & Education:<ol><li>Provide clear, accurate, and engaging information to visitors about the Emirati Genome Program (EGP) and its benefits.</li><li>Address inquiries and concerns to ensure informed participation in the program.</li><li>Promote awareness and encourage community involvement.</li></ol></li><li>Participant Registration & Consent Management:<ol><li>Assist participants in completing the registration process using the consent management tool.</li><li>Ensure full compliance with consent protocols and privacy policies.</li><li>Maintain accurate participant records for program integrity.</li></ol></li><li>Logistics & Sample Coordination:<ol><li>Oversee the safe transportation and handling of collected samples to designated laboratories.</li><li>Ensure samples are stored and processed according to established guidelines.</li><li>Coordinate with relevant teams to streamline site operations and ensure smooth workflows.</li></ol></li><li>Site Readiness & Marketing Collateral Management:<ol><li>Ensure all necessary equipment and materials are available and prepared at each collection site.</li><li>Manage the distribution and replenishment of marketing materials to ensure consistent program visibility.</li><li>Collaborate with internal teams to improve the overall participant experience.</li></ol></li><li>Reporting & Documentation:<ol><li>Prepare daily and weekly reports on site activities, including participant numbers and challenges faced.</li><li>Identify operational issues and escalate them to management for prompt resolution.</li><li>Contribute insights and feedback to enhance the effectiveness of the program.</li></ol></li></ol>Qualifications & Requirements:<ol><li>Education: High School Diploma or higher.</li><li>Experience: Prior experience in community outreach, event coordination, or public engagement is preferred.</li><li>Skills:<ol><li>Strong communication and interpersonal skills.</li><li>Ability to engage and educate diverse audiences.</li><li>Highly organized with attention to detail.</li><li>Proficient in using computers and digital tools.</li></ol></li><li>Other:<ol><li>Ability to travel to multiple sample collection locations across Dubai.</li><li>Flexibility to adapt to dynamic fieldwork environments.</li></ol></li></ol>Work Conditions:<ol><li>This is a field-based role requiring travel to various sample collection locations.</li><li>Direct interaction with the public and program participants.</li><li>Coordination with both internal teams and external stakeholders.</li></ol>

EGP Site Manager

ORO Pizzeria

Company DescriptionWe are an ambitious and growing Italian meets UAE Restaurant and Event Company, service-led, specialising in Pizza and contemporary Italian food. This is a great opportunity to join a small but growing group of like-minded people to build something great within the hospitality industry.Role DescriptionThis is a full-time on and off-site role that requires traveling to different Emirates for an Event Manager to assist us looking after the preparation, organisation and delivery of the events side of our business located in Abu Dhabi. The Event Manager will be responsible for overseeing daily operations, managing staff schedules, ensuring customer satisfaction, handling events organizers inquiries. The role also includes assisting in inventory management, order supplies, and collaborating with the kitchen staff to ensure efficient service. The Salary package will also have an additional travel allowance. Candidates with their own vehicle would be prioritized.Qualifications<ul><li>A great bubbly and friendly personality and a passion for the food and drinks industry is a must</li><li>Experience in managing events operations and staff</li><li>Excellent customer service and communication skills</li><li>Good organizational and problem-solving skills</li><li>Previous experience in a similar role is preferred</li></ul>Job Type: Full-timePay: AED6,000.00 - AED7,000.00 per month

Event Manager

By Manar Al Ali Design and Decoration - Sole Proprietorship LLC

Freelance Female Event Manager (3-Month Contract)Location: Abu Dhabi, UAE (MUST)Contract Duration: November 2025 - January 2026Type: Freelance / TemporaryAbout the RoleWe are seeking a highly organized and creative Freelance Event Manager to plan and execute a premium home d&eacute;cor and lifestyle exhibition in Abu Dhabi. You will work closely with the marketing, operations, and design teams to ensure every aspect of the event runs smoothly, from initial planning to the final execution.&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;Key ResponsibilitiesCoordinate and manage event logistics and timelinesAct as the primary point of contact for exhibitors, vendors, and suppliersOversee event setup and dismantlingHandle budgets, payments, and vendor contractsEnsure compliance with venue and safety regulationsSupervise on-site operations and support event staffAssist with marketing and promotional activities leading up to and during the eventPrepare post-event reports and gather feedback&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;RequirementsProven experience as an Event Manager (preferably with exhibitions or lifestyle events)Strong organizational and communication skillsAbility to manage multiple tasks and meet deadlines under pressureExcellent vendor management and negotiation skillsFluent in English (Arabic proficiency is a plus)Based in the UAE and available for the entire contract period&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;&mdash;-Contract DetailsDuration: 3 months (November 2025 - January 2026)Location: Abu DhabiCompensation: Competitive, based on experienceSchedule: Full-time commitment during the contract periodJob Types: Temporary, Contract Contract length: 3 months

Freelance Female Event Manager

Conservatorium Hotel

<div><div><div>Director of Events
 <div></div><div><div><ul><li>541808
</li> </ul></div><div></div><div><ul><li>Commercial &amp; Brand/Marketing
</li> </ul></div><div></div><div><ul><li>Full time
</li></ul></div><div></div><div><ul><li><div>Emirates Palace Mandarin Oriental, Abu Dhabi
</div></li>
</ul></div></div><div></div><div>The key responsibilities of the role are:

1. Strategic Event Planning &amp; Development
<ul>
<li>Accountable for creating and implementing the resort's long-term events strategy, aligning with the overall business goals and positioning in the ultra-luxury market.</li>
<li>Work in partnership with the Sales and Marketing teams to identify key business opportunities that drive event bookings, including exclusive weddings, corporate retreats, fashion shows, product launches, and high-profile social gatherings.</li>
<li>Lead market research and competitive analysis to continuously innovate and tailor event offerings that appeal to ultra-high-net-worth individuals (UHNWIs), A-list celebrities, and global corporate leaders.</li>
<li>Develop a comprehensive calendar of signature events, ensuring that each event reflects the unique selling points of the resort.</li>
</ul>
2. Client Relationship Management &amp; VIP Liaison
<ul>
<li>Own the client relationship lifecycle, from initial inquiry to post-event follow-up, ensuring high-touch, personalized service at each stage.</li>
<li>Serve as the primary point of contact for VIP clients, providing concierge-level support and anticipating their needs to ensure flawless execution of every detail.</li>
<li>Work closely with wedding planners, corporate event organizers, and luxury event agencies to build partnerships that drive repeat business.</li>
<li>Maintain an extensive database of high-profile clientele, ensuring that tailored communications, offers, and services are delivered to these guests before, during, and after events.</li>
</ul>
3. Operational Oversight &amp; Event Execution
<ul>
<li>Lead the planning, coordination, and execution of all resort-hosted events, ensuring a flawless and seamless experience across all touchpoints.</li>
<li>Oversee multi-departmental coordination for large-scale events, ensuring full collaboration between Food &amp; Beverage, Housekeeping, Guest Services, Security, and external vendors.</li>
<li>Create detailed event briefs, timelines, and contingency plans, ensuring every event aspect adheres to the highest standards of luxury service.</li>
<li>Hold full accountability for risk management during events, ensuring all health, safety, and legal requirements are met while safeguarding the resort&rsquo;s reputation.</li>
</ul>
4. Financial Performance &amp; Revenue Management
<ul>
<li>Full accountability for the financial performance of the events department, including budgeting, forecasting, and reporting on all event-related revenue streams.</li>
<li>Develop and manage annual departmental budgets in collaboration with the finance team, focusing on cost control without compromising service standards.</li>
<li>Implement strategies to optimize revenue by upselling premium services, negotiating contracts with clients and vendors, and ensuring the profitability of each event.</li>
<li>Oversee vendor negotiations and ensure that all contracts, from entertainment to catering, reflect the luxury brand standards while also being financially favorable to the resort.</li>
</ul>
5. Leadership &amp; Team Development
<ul>
<li>Lead, mentor, and develop the events team, ensuring they have the skills, training, and support to consistently deliver exceptional results.</li>
<li>Directly manage the performance and productivity of event planners, coordinators, and support staff, conducting regular performance reviews and setting clear objectives aligned with the resort&rsquo;s business goals.</li>
<li>Foster a culture of creativity, professionalism, and collaboration within the department, ensuring the team continuously innovates and exceeds guest expectations.</li>
<li>Ensure staffing levels are optimized to meet operational needs, managing team schedules during high and low seasons to ensure efficiency and service excellence.</li>
</ul>
6. Luxury Guest Experience Management
<ul>
<li>Ensure all events align with the resort's ultra-luxury brand standards, from concept to execution, maintaining impeccable attention to detail and exceptional guest service.</li>
<li>Accountable for post-event feedback collection and analysis, using guest insights to improve service delivery and client satisfaction in future events.</li>
<li>Create exclusive, tailored experiences that showcase the resort&rsquo;s premium amenities, natural surroundings, and world-class facilities, ensuring each event is a unique, high-end experience.</li>
</ul>
7. Vendor and Partner Relationship Management
<ul>
<li>Establish and maintain relationships with top-tier luxury vendors, such as designers, caterers, entertainers, and florists, ensuring access to exclusive, high-quality services.</li>
<li>Negotiate contracts and partnerships, holding full accountability for ensuring favorable terms for both the resort and the client while upholding the resort's luxury image.</li>
<li>Regularly review vendor performance, ensuring that all services provided align with the resort&rsquo;s brand and guest expectations.</li>
</ul>
8. Brand &amp; Marketing Collaboration
<ul>
<li>Work closely with the Marketing team to promote the resort&rsquo;s event capabilities, ensuring consistent branding across all promotional materials, including brochures, social media, and the resort&rsquo;s website.</li>
<li>Collaborate on PR and marketing initiatives, such as hosting influencer events, media launches, and collaborations with high-end luxury brands to increase visibility and prestige.</li>
<li>Drive event PR opportunities by leveraging signature events and high-profile clientele to further the resort's image as a leader in the luxury market.</li>
</ul>
 9. Innovation and Trend Analysis
<ul>
<li>Monitor global event trends, particularly within the ultra-luxury segment, to ensure the resort remains at the forefront of innovation and guest experience.</li>
<li>Introduce cutting-edge technology, d&eacute;cor trends, and entertainment concepts that elevate the resort&rsquo;s events above industry standards.</li>
<li>Ensure event spaces and setups are refreshed regularly to maintain an upscale, modern aesthetic that appeals to discerning clients.</li>
</ul>
10. Sustainability and Social Responsibility
<ul>
<li>Incorporate sustainable practices into event planning, ensuring that the resort meets eco-friendly standards without compromising on luxury.</li>
<li>Lead corporate social responsibility initiatives through events, aligning with luxury industry trends that favor sustainability, philanthropy, and community engagement.</li></ul></div></div></div></div>

Director of Events

Masdar

<div>Company Description 
Masdar is the UAE&rsquo;s clean energy champion and one of the largest companies of its kind in the world, advancing the development and deployment of renewable energy and green hydrogen technologies to address global sustainability challenges. Established in 2006, Masdar is today active in over 40 countries, helping them to achieve their clean energy objectives and advance sustainable development.
Masdar is jointly owned by Abu Dhabi National Oil Company (ADNOC), Mubadala Investment Company (Mubadala), and Abu Dhabi National Energy Company (TAQA), and under this ownership the company is targeting a renewable energy portfolio capacity of at least 100 gigawatts (GW) by 2030 and an annual green hydrogen production capacity of up to 1 million tonnes by the same year. 
Job Description 
We are seeking a dynamic and visionary Head of Marketing &amp; Events to join our team in Abu Dhabi, United Arab Emirates. This position is exclusively for UAE Nationals. As the Head of Marketing &amp; Events, you will be responsible for developing and implementing comprehensive marketing strategies and overseeing high-profile events that align with our organization's goals and enhance our brand presence in the UAE market.<ul><li>
Develop and execute strategic marketing plans to drive brand awareness and engagement</li><li>
Lead and manage a team of marketing and events professionals, fostering a culture of innovation and excellence</li><li>
Oversee the planning, execution, and evaluation of major corporate events and marketing campaigns</li><li>
Manage marketing and events budgets, ensuring optimal resource allocation and ROI</li><li>
Collaborate with cross-functional teams to align marketing initiatives with overall business objectives</li><li>
Analyze market trends, consumer behavior, and competitor activities to inform marketing strategies</li><li>
Develop and maintain relationships with key stakeholders, partners, and media outlets</li><li>
Drive digital marketing initiatives and integrate emerging technologies into marketing efforts</li><li>
Ensure all marketing and event activities comply with UAE regulations and cultural sensitivities</li><li>
Report on marketing and event performance metrics to senior leadership</li></ul> 

Qualifications 
<ul><li>
Bachelor's degree in Marketing, Business Administration, or related field; Master's degree preferred</li><li>
Minimum 10-12 years of experience in marketing and events management, with a proven track record of success</li><li>
Strong leadership skills with the ability to inspire and motivate teams</li><li>
Excellent strategic thinking and analytical skills</li><li>
Proficiency in developing and managing marketing budgets</li><li>
Expertise in digital marketing, brand development, and project management</li><li>
Outstanding communication and presentation skills in both English and Arabic</li><li>
In-depth understanding of the UAE market, culture, and business practices</li><li>
Demonstrated ability to plan and execute successful marketing campaigns and high-profile events</li><li>
Strong network within the UAE business community</li><li>
Proficiency in marketing analytics and data-driven decision making</li><li>
Ability to work under pressure and manage multiple projects simultaneously</li><li>
UAE National status is required for this position</li></ul> 

Additional Information 
This role is based in Abu Dhabi.<div></div>
Masdar is one of the world&rsquo;s fastest growing renewable energy companies and a green hydrogen leader, placing the UAE at the forefront of the energy transition.
As a pioneer in advancing the clean energy sector and a key enabler of the UAE&rsquo;s vision as a global leader in sustainability and climate action, Masdar has developed projects in more than 40 countries across six continents and has invested, or committed to invest, in worldwide projects with a combined value of more than US$30 billion.
Masdar unites the UAE&rsquo;s three energy champions &ndash; Mubadala, ADNOC and TAQA &ndash; and will utilize their combined expertise to fulfill its purpose as a global clean energy pioneer across renewables and green hydrogen.
Promoting innovation in solar, wind, energy storage, waste-to-energy, and geothermal energy, Masdar has a proven record of delivering pioneering projects using cutting-edge clean energy technologies, that are commercially viable and bankable.
As part of the application process, we will collect, store and process personal information about you.
Masdar will use your personal information in accordance with our Candidate Privacy Notice, which provides details on the purposes for which your data is processed.</div>

Head, Marketing & Events *UAE National Only*

Patriot Group

ob Title: Operations Coordinator Company: Patriot Group Location: Abu Dhabi, United Arab Emirates Employment Type: Full-TimeMale candidates preferred. About Us: Patriot Group is a leading provider of luxury transportation services, offering a comprehensive range of solutions including limousine services, transport for groups and events, and bespoke travel arrangements. We pride ourselves on delivering unparalleled service quality to our clients across various industries.Position Overview: We are seeking a highly organized and proactive Operations Coordinator to join our team. The ideal candidate will be responsible for coordinating daily operations, ensuring seamless service delivery, and maintaining high standards of client satisfaction. The Operations Coordinator will work closely with relevant departments to ensure that all transportation services are executed efficiently and in alignment with our company&rsquo;s quality standards.Key Responsibilities:<ul><li>Coordinate Daily Operations: Oversee the daily scheduling, dispatching, and routing of Patriot Group&rsquo;s fleet, ensuring all transportation services are delivered efficiently and on time.</li><li>Client Communication: Serve as the primary point of contact for clients, handling inquiries, special requests, and ensuring that all client needs are met with professionalism and precision.</li><li>Fleet Management: Monitor the condition and availability of vehicles, ensuring all maintenance, inspections, and repairs are conducted promptly to maintain fleet readiness.</li><li>Driver Coordination: Manage and support the driver team, ensuring they are fully briefed on their routes, client expectations, and any specific service requirements.</li><li>Quality Control: Conduct regular inspections of vehicles and review chauffeur performance to ensure the highest standards of cleanliness, grooming, and service delivery.</li><li>Incident Management: Respond swiftly to any operational issues, such as delays or vehicle breakdowns, and implement contingency plans to minimize service disruption.</li><li>Compliance and Safety: Ensure that all transportation services comply with local regulations and safety standards, including the proper documentation and training of drivers.</li><li>Data Reporting: Maintain detailed records of operational activities, including service logs, vehicle usage, and client feedback, and generate reports to support continuous improvement efforts.</li><li>Client Satisfaction: Work closely with the sales and customer service teams to ensure that client feedback is incorporated into service improvements and that repeat clients receive consistent, high-quality service.</li><li>Event Coordination: Assist in the planning and execution of transportation logistics for large events, VIP transfers, and special occasions, ensuring seamless service delivery.</li><li>Process Improvement: Identify areas for operational efficiency and implement process enhancements to optimize service delivery and reduce costs.</li><li>Preferably we are looking for Tagalog speaking candidates</li></ul>What We Offer:<ul><li>Competitive salary and benefits package.</li><li>Opportunities for professional growth and development within the company.</li><li>A dynamic and supportive work environment.</li><li>The chance to be part of a leading company in the luxury transportation industry.</li></ul>How to Apply: Interested candidates should apply directly through Indeed by submitting their resume and a cover letter detailing their relevant experience and why they are the right fit for this role. Please ensure your Indeed profile is up to date.Job Type: Full-timePay: Up to AED3,500.00 per month

Fleet Coordinator

Explore 158+ Event coordinator in Abu Dhabi this November. Find roles across top companies and apply now to boost your career.