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administrative coordinator Jobs in Lahore

administrative coordinator

association coordinator

event coordinator

Trans Global Services

Job Title: Association CoordinatorCompany: Trans Global Services Shift: Night Shift (05:00 PM &ndash; 02:00 AM) Location: OnsiteJob SummaryThe Association Coordinator is responsible for overseeing the day-to-day operations of the association, ensuring smooth functioning and high-quality member engagement. This role supports membership management, event and program coordination, communications, and administrative assistance to the Board of Directors. The objective is to enhance member value, strengthen retention, and ensure operational excellence.Key Responsibilities1. Membership Management<ul><li>Serve as the primary point of contact for member inquiries, concerns, and feedback.</li><li>Maintain and update the membership database/CRM, ensuring accurate records and renewal tracking.</li><li>Execute membership recruitment and retention strategies.</li><li>Manage annual membership renewals, invoicing, follow-ups, and dues collection.</li></ul>2. Event &amp; Program Coordination<ul><li>Plan, coordinate, and execute association events including conferences, webinars, networking sessions, and board meetings.</li><li>Liaise with vendors such as venues, caterers, and technology providers; negotiate pricing and manage contracts.</li><li>Oversee event registrations, prepare attendee materials (agendas, badges, presentations), and manage on-site or virtual logistics.</li></ul>3. Communications &amp; Marketing<ul><li>Create and distribute newsletters, email campaigns, and social media updates to keep members informed and engaged.</li><li>Maintain and regularly update the association&rsquo;s website with news, events, and member resources.</li><li>Support advocacy initiatives by preparing reports, presentations, or communication materials for stakeholders and the public.</li></ul>4. Administrative &amp; Board Support<ul><li>Schedule board and committee meetings; prepare agendas and accurately record meeting minutes.</li><li>Assist with basic financial administration, including tracking expenses, processing invoices, and recording membership dues.</li><li>Monitor project timelines and track deliverables to ensure association initiatives are completed on schedule.</li></ul>Skills &amp; Qualifications<ul><li>Communication: Excellent written and verbal communication skills with the ability to represent the association professionally.</li><li>Organization: Strong multitasking, time management, and attention to detail skills.</li><li>Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with or ability to learn Association Management Systems (AMS) and CRMs.</li><li>Interpersonal Skills: Relationship-driven, with the ability to work effectively with members, volunteers, and leadership.</li><li>Education: Bachelor&rsquo;s degree (Master&rsquo;s preferred) in Business Administration or a related field from LUMS, NUST, or another reputable university (or equivalent professional experience).</li></ul>Key Performance Indicators (KPIs)<ul><li>Membership Retention Rate: Year-over-year member renewals.</li><li>Event Participation: Growth in attendance and engagement across events and programs.</li><li>Member Response Time: Timeliness and effectiveness in addressing member inquiries and concerns.</li></ul>Job Type: Full-timeWork Location: Hybrid remote in Lahore Johar Town

Association Coordinator

Nadeem's Caterers & event Management

We are looking for an experienced and detail-oriented Operations Event Manager to join our team. In this role, you will be responsible for overseeing the planning and execution of events, ensuring that all operations run smoothly. You will coordinate all aspects of the event, from managing logistics, venue setup, and equipment to ensuring staff is properly organized and trained. Your duties will also include managing timelines and budgets, communicating with clients to understand their needs, and ensuring that all requirements are met for a successful event.During events, you will oversee the team, ensuring high standards of service and resolving any issues that may arise. You will also be responsible for ensuring compliance with health and safety regulations. The ideal candidate will have experience in event management, excellent organizational and problem-solving skills, and the ability to manage multiple tasks under pressure. Strong communication and leadership skills are essential.Job Type: Full-time Salary: Competitive, based on experienceJob Type: Full-timePay: Rs100,000.00 - Rs150,000.00 per monthExperience:<ul><li>Event Management: 3 years (Preferred)</li></ul>Work Location: In person

Operations Event Manager

Do it Right Pakistan

Location: Lahore Job Type: Full-time Experience: 2&ndash;5 Years (preferred)Job Description:We are seeking a creative and organized Event Manager to plan, coordinate, and execute events from concept to completion. The ideal candidate will manage budgets, vendors, timelines, and ensure events are delivered successfully while meeting company objectives.Key Responsibilities:<ul><li>Plan and manage corporate, promotional, and marketing events</li><li>Coordinate with vendors, suppliers, and venues</li><li>Develop event timelines, budgets, and logistics plans</li><li>Supervise event setup, execution, and teardown</li><li>Manage staff, volunteers, and contractors during events</li><li>Ensure events are delivered on time and within budget</li><li>Handle client communication and requirements</li><li>Evaluate event success and prepare post-event reports</li></ul>Requirements &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Event Management, Marketing, or related field</li><li>Proven experience as an Event Manager or similar role</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and negotiation abilities</li><li>Ability to work under pressure and meet tight deadlines</li><li>Proficiency in MS Office and event management tools</li><li>Willingness to work evenings and weekends when required</li></ul>Benefits:<ul><li>Competitive salary</li><li>Professional growth opportunities</li><li>Dynamic and collaborative work environment</li></ul>Job Type: Full-timeWork Location: In person

Head Event Manager

Chawla chemical and metal industries pvt ltd

About the RoleWe are looking for a proactive and customer-focused Booking Manager to manage client inquiries, secure bookings, and ensure smooth coordination of wedding events. The ideal candidate should have strong communication skills, sales ability, and the professionalism to represent our banquet hall.Key Responsibilities<ul><li>Handle all booking inquiries via call, WhatsApp, email, and walk-ins</li><li>Share package details, pricing, and available dates with clients</li><li>Also oversee or check Operations, work with operations team</li><li>Conduct venue tours for potential customers</li><li>Confirm bookings, collect advance payments, and maintain records</li><li>Coordinate event details with management, kitchen, d&eacute;cor, and operations teams</li><li>Ensure client requirements are fulfilled before and during the event</li><li>Prepare daily/weekly booking reports</li><li>Provide excellent customer service and resolve issues promptly</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree preferred</li><li>Strong verbal and written communication skills</li><li>Sales and negotiation experience</li><li>Good organizational and time-management abilities</li><li>Customer-focused attitude</li><li>Ability to work in a fast-paced environment, especially in wedding season</li></ul>Location:Defense Road, Raiwind, LahoreJob Type: Full-timePay: Rs45,000.00 - Rs55,000.00 per monthWork Location: In person

Front Desk/ Booking Manager (Banquet Hall)

Canon Home Appliances

Roles &amp; Responsibilities:General Facility Management<ul><li>Assist in developing housekeeping for policy</li><li>Check the cleaning of toilets, replenishing consumables (toilet rolls, soap, etc.) Cleaning is scheduled as a series of &quot;periodic&quot; tasks: daily, weekly, monthly, etc.</li><li>Assist in Developing and deployment of maintenance, testing and inspection schedules to ensure that the facility is operating safely and efficiently, to maximize the life of equipment and reduce the risk of failure.</li><li>Ensure facilities services, maintenance activities.</li><li>Ensure the performance of complete Admin related staff across the company as per agreed organization structure.</li><li>Assist in Developing on site visitor and contractor handling &amp; Gate system.</li><li>Ensure the smooth and adequate flow of information within the company to facilitate other business operations.</li><li>Ensure schedules and deadlines.</li><li>Keep abreast with all organizational changes and business developments.</li><li>Work closely and transparently with all external partners including third-party vendors and consultants (Security/Janitorial services providers).</li><li>Assist in Overseeing administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales.</li></ul>Transport/Fleet Management<ul><li>Assist in Deploying transport/fleet management system.</li><li>Ensure the complete maintenance of company owned vehicles by developing and deploying the fleet maintenance SOP.</li><li>Manage the usage of fleet Log book and daily maintenance checklist adherence of vehicles.</li><li>Own the vehicle maintenance cost within approved budget.</li><li>Assist in development of the parcel management for system.</li></ul>Registry Management<ul><li>Assist in deploying of registry management system.</li><li>Ensure the record and files of all types of registries i.e. vehicles, company property etc.</li></ul>Security and safety<ul><li>Assist in development of security management system in.</li><li>Ensure the effective utilization of security related staff, i.e. guards</li><li>Ensure the maintenance of complete security related system in the company i.e. CCTV system.</li><li>Ensure the process of Development and deploying of the maintenance, inspection and testing of all of the fire safety equipment and systems, keeping records and certificates of compliance.</li><li>Ensure to control and manage safety related issues</li><li>Ensure to protect the employees and the business, the maintenance of the hardware.</li><li>Ensure the recording of any type of safety, security related incident / accident, its corrective / preventive action through proper root causing by execution of the CAPA system of the company.</li></ul>Procurement of general items:<ul><li>Ensure execution of procurement in SOPs.</li><li>Ensure the development of safety stocks for all types of general items that&rsquo;s used regularly.</li><li>Ensure the timely procurement of general items by keeping in mind the safety stocks.</li><li>Monitor inventory of office supplies and its purchasing with attention to budgetary constraints</li></ul>Admin Store:<ul><li>To maintain Admin G. Store (Running &amp; Old items store) Stock with details handling, Receiving/ Dispatching/ Sorting / Maintaining at Store areas.</li><li>Getting all inventory audited as per predefined schedules.</li><li>Raising Purchase requisitions within 2 days after receiving demands from various departments.</li><li>Coordination with Purchaser for ensuring timely procurements against raised demands.</li><li>Coordination with Gate Officer for IGP&rsquo;s upon receipt of items and getting those items checked as per PO raised by purchaser and original invoices</li><li>Physical checking of items received in terms of required quantity and quality.</li><li>Making GRN&rsquo;s in system upon receipt of items</li><li>Making issue note to concerned departments if items are already in stock or after procurement.</li><li>Handling Software, documentation and record of all G. Store operations and transactions.</li><li>Assistance in other Special Assigned Tasks/ permanent assignment by admin department</li></ul>Emergency Handling Administration &amp; Event Management:<ul><li>Assist in the dealing of urgency situation with all government / non-government bodies professionally including theft case, electricity failure, vehicle accidental issue, police station matters.</li><li>Assist to Amicable deal with local bodies i.e., Dengue team, Civil Defense, PESSI, EOBI, Professional Tax, Labor department etc.</li><li>Overseeing and processing conferences and events management.</li><li>Liaising and working in relation with other departments about their needs or requirements</li></ul>Job Specification &amp; Experience:<ul><li>Minimum Bachelors &amp; Master is preferred &ndash; From HEC recognized university</li><li>Business Administration, Public Administration, Management, Supply Chain, or relevant discipline.</li></ul>3 to 5 years of experience in:<ul><li>Administration &amp; facility management</li><li>Vendor management &amp; procurement</li><li>Office maintenance, repairs, utilities, and security coordination</li><li>Inventory &amp; asset management</li><li>Travel management &amp; logistics</li><li>Events, housekeeping &amp; compliance handling</li></ul>Job Type: Full-timePay: Rs85,000.00 - Rs90,000.00 per monthWork Location: In personExpected Start Date: 05/12/2025

Assistant Manager Administration

Sharp Brains

<div>
 
 We are seeking a sharp, proactive, and people-oriented Executive Assistant &amp; HR Coordinator. In this dual-role, you will be the central force ensuring our executive's effectiveness and supporting the employee lifecycle from onboarding to offboarding. The ideal candidate is exceptionally organized, a masterful communicator, discreet with sensitive information, and passionate about fostering a positive work environment.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Assistant (Primary Focus - 60-70%)
 
 
 <ul>
 <li>
 
 Complex Calendar &amp; Schedule Management:
 
 Proactively manage the executive&rsquo;s calendar, including scheduling meetings, appointments, and travel (domestic &amp; international) with a keen sense of priority and context.
 </li>
 <li>
 
 Communication Hub:
 
 Serve as the primary point of contact for the executive, screening and prioritizing communications. Draft, proofread, and prepare correspondence, reports, and presentations.
 </li>
 <li>
 
 Meeting &amp; Event Coordination:
 
 Organize and prepare for meetings, including agenda creation, material distribution, minute-taking, and follow-up on action items. Coordinate company events, board meetings, and team offsites.
 </li>
 <li>
 
 Project Management Support:
 
 Provide high-level support on key projects, tracking milestones, deadlines, and ensuring the executive is prepared for all commitments.
 </li>
 <li>
 
 Confidentiality &amp; Discretion:
 
 Handle sensitive and confidential information with the utmost integrity and professionalism.
 </li>
 </ul>
 
 
 Human Resources Coordination (Secondary Focus - 30-40%)
 
 
 <ul>
 <li>
 
 Recruitment &amp; Onboarding:
 
 Coordinate the full-cycle recruitment process&mdash;posting jobs, screening resumes, scheduling interviews, conducting reference checks, and sending offer letters. Manage a seamless new hire onboarding experience, including paperwork, orientation, and system setup.
 </li>
 <li>
 
 HR Administration:
 
 Maintain accurate and up-to-date employee records in the HRIS (Human Resources Information System). Process employee status changes, promotions, and departures.
 </li>
 <li>
 
 Benefits &amp; Payroll Support:
 
 Serve as a first point of contact for employee questions regarding benefits and policies. Assist with benefits enrollment and act as a liaison with providers. Support the payroll process by providing accurate data.
 </li>
 <li>
 
 Culture &amp; Engagement:
 
 Help foster a positive company culture by assisting with employee engagement initiatives, recognition programs, and team-building activities.
 </li>
 <li>
 
 Compliance:
 
 Assist in ensuring compliance with federal, state, and local employment laws and regulations. Help maintain the employee handbook.
 </li>
 </ul>
 
 
 Qualifications &amp; Skills
 
 
 
 
 Required:
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives.
 </li>
 <li>
 At least 1-2 years of hands-on experience with HR administrative tasks (onboarding, recruitment coordination, HRIS management).
 </li>
 <li>
 Impeccable organizational and time-management skills with the ability to prioritize multiple tasks seamlessly.
 </li>
 <li>
 Expert-level written and verbal communication skills.
 </li>
 <li>
 High degree of proficiency with G Suite (Gmail, Calendar, Docs, Sheets) or Microsoft Office Suite.
 </li>
 <li>
 Demonstrated ability to handle confidential information with discretion.
 </li>
 <li>
 Proactive, resourceful, and solutions-oriented mindset.
 </li>
 </ul>
 
 
</div>

Executive Assistant Human Resources

Job Description:We are seeking a highly organized and detail-oriented Project Coordinator cum Document Controller to join our team. The ideal candidate must have hands-on experience in the fa&ccedil;ade solutions, engineering, or aluminum &amp; glass industry and be capable of coordinating with internal teams, site staff, and external stakeholders.Key Responsibilities:<ul><li>Coordinate daily project activities with engineering teams, office staff, and site teams.</li><li>Maintain and control all project documentation, drawings, correspondences, and logs.</li><li>Assist the Project Manager in planning, scheduling, and progress tracking.</li><li>Prepare and update reports, submittals, and documentation as required.</li><li>Support logistics coordination, including material delivery tracking and site requirements.</li><li>Ensure document accuracy, quality, and proper filing in both digital and physical formats.</li><li>Communicate effectively with clients, consultants, contractors, and suppliers.</li><li>Maintain document control systems, project folders, and internal databases.</li></ul>Requirements:<ul><li>Proven experience as a Project Coordinator / Document Controller in the facade, aluminum &amp; glass, or construction engineering industry.</li><li>Experience Required: 3&ndash;5 Years (Facade / Aluminum &amp; Glass industry preferred)</li><li>Strong computer skills (MS Office, Excel, Word, Outlook; knowledge of project management or document control software is a plus).</li><li>Excellent communication and coordination skills.</li><li>Strong organizational skills with the ability to handle multiple tasks.</li><li>Knowledge of logistics coordination and project administration.</li><li>Ability to work under pressure and meet deadlines.</li></ul>How to Apply:Interested candidates may send their updated CV to (hr@chawlagroup.com.pk) with the subject line &ldquo;Application for Project Coordinator cum Document Controller.&rdquo;Job Type: Full-timePay: Rs50,000.00 - Rs60,000.00 per monthWork Location: In person

Project Coordinator cum Document Controller (Facade Solutions / Engineering / Aluminum & Glass)

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