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Sundus

<div>
 
 We are looking for a highly organized and proactive
 
 Executive Assistant (EA)
 
 to provide executive-level administrative support to senior management based in Abu Dhabi.
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Business Administration or a related field
 </li>
 <li>
 Proven experience as a Personal Assistant, Executive Assistant, or similar role
 </li>
 <li>
 Excellent verbal and written communication skills in English
 </li>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Ability to work under pressure and meet deadlines
 </li>
 <li>
 High level of professionalism, integrity, and confidentiality
 </li>
 <li>
 English speaker preferred; additional language skills are an advantage
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage calendars, meetings, and appointments
 </li>
 <li>
 Coordinate travel, accommodation, and itineraries
 </li>
 <li>
 Prepare reports, presentations, and correspondence
 </li>
 <li>
 Handle confidential documents and communications
 </li>
 <li>
 Support office administration and business coordination
 </li>
 </ul>
</div>

Executive Assistant

National Academy for Childhood Development

<div>
 
 نحن في الأكاديمية الوطنية لتنمية الطفولة نبحث عن كفاءة تتمتع بدرجة عالية من التنظيم والمبادرة للعمل بوظيفة "مساعد تنفيذي"، وذلك لدعم الإدارة العليا من خلال التنسيق الفعّال، وإدارة الجداول والمواعيد، والتواصل، وتقديم الدعم التنفيذي اليومي، مع الحفاظ على أعلى معايير المهنية والسرية.
 
 
 
 
 
 We at The National Academy for Childhood Development (NACD) are looking for a highly organized and proactive professional "Executive Assistant" to support senior management through effective coordination, schedule management, communication, and day-to-day executive support, while maintaining the highest standards of professionalism and confidentiality.
 
 
 
 
 
 
 المسؤوليات الرئيسية
 
 
 
 
 
 
 
 الدعم الإداري التنفيذي:
 
 
 
 
 
 
 &bull; إدارة جداول الأعمال والمواعيد الخاصة بالإدارة العليا.
 
 
 &bull; تنسيق الاجتماعات وورش العمل والارتباطات الداخلية والخارجية.
 
 
 &bull; تنسيق ترتيبات السفر بما في ذلك حجوزات الطيران والإقامة وخطط الرحلات.
 
 
 &bull; إعداد جداول أعمال الاجتماعات والمحاضر والعروض التقديمية والمستندات ذات الصلة.
 
 
 &bull; إعداد ومراجعة وتنسيق المراسلات الرسمية والتقارير.
 
 
 
 
 
 
 التنسيق الإداري والمكتبي:
 
 
 
 &bull; العمل كنقطة اتصال رئيسية بين الإدارة وأصحاب المصلحة الداخليين والخارجيين.
 
 
 &bull; الحفاظ على أنظمة حفظ الملفات والسجلات السرية والوثائق المكتبية بشكل منظم.
 
 
 &bull; متابعة سير المشاريع والمهام القائمة وضمان الالتزام بالمواعيد النهائية وخطط العمل المعتمدة بكفاءة وفعالية.
 
 
 &bull; دعم تنسيق الفعاليات الداخلية واجتماعات الإدارة والأنشطة المشتركة بين الإدارات.
 
 
 
 
 
 
 التواصل والتنسيق التنظيمي:
 
 
 
 &bull; التعامل مع المكالمات الواردة والبريد الإلكتروني والمراسلات نيابةً عن الإدارة.
 
 
 &bull; ضمان التواصل المهني وفي الوقت المناسب عبر جميع قنوات الاتصال.
 
 
 &bull; تسهيل التواصل بين الإدارة والموظفين والشركاء والعملاء.
 
 
 &bull; إعداد الملخصات والمواد التعريفية والتحديثات الدورية لدعم الإدارة في متابعة الأعمال واتخاذ القرارات.
 
 
 
 
 
 
 إعداد التقارير ودعم البيانات:
 
 
 
 &bull; المساعدة في إعداد تقارير الإدارة ولوحات المتابعة والعروض التقديمية.
 
 
 &bull; جمع وتحليل البيانات لدعم اتخاذ القرار والتخطيط الاستراتيجي.
 
 
 &bull; إدارة تقارير المصروفات ومتابعة الميزانية والوثائق المالية الخاصة بالإدارة.
 
 
 
 
 
 
 التميز الإداري وكفاءة الإجراءات والامتثال:
 
 
 
 &bull; ضمان الالتزام بالسياسات والإجراءات والمعايير الإدارية الداخلية.
 
 
 &bull; الحفاظ على أعلى مستويات السرية عند التعامل مع المعلومات الحساسة.
 
 
 &bull; تحديد فرص تحسين الإجراءات الإدارية ورفع الكفاءة التشغيلية.
 
 
 
 
 
 
 المؤهلات والمتطلبات الأخرى
 
 
 
 
 المؤهل العلمي:
 
 
 
 &bull; درجة البكالوريوس في إدارة الأعمال أو الإدارة أو إدارة المكاتب أو أي تخصص ذي صلة.
 
 
 
 الخبرة:
 
 
 
 &bull; خبرة من 3 إلى 7 سنوات كمساعد تنفيذي أو مسؤول إداري أو في وظيفة مشابهة.
 
 
 &bull; يفضل وجود خبرة سابقة في دعم كبار التنفيذيين أو المدراء أو رؤساء الأقسام.
 
 
 &bull; يفضل وجود خبرة في بيئات العمل الأكاديمية أو المؤسسية أو المهنية الديناميكية.
 
 
 
 المهارات والكفاءات:
 
 
 
 &bull; مهارات قوية في التنظيم وإدارة الوقت.
 
 
 &bull; مهارات ممتازة في التواصل الكتابي والشفهي.
 
 
 &bull; دقة عالية واهتمام بالتفاصيل.
 
 
 &bull; إجادة استخدام برامج مايكروسوفت أوفيس (Word, Excel, PowerPoint, Outlook) وأدوات إدارة المكاتب.
 
 
 &bull; القدرة على إدارة أولويات متعددة والعمل تحت الضغط.
 
 
 &bull; مهارات قوية في التواصل المهني وبناء العلاقات.
 
 
 &bull; القدرة على التعامل مع المعلومات السرية بدرجة عالية من المهنية.
 
 
 
 السمات الشخصية الرئيسية:
 
 
 
 &bull; المبادرة والقدرة القوية على حل المشكلات.
 
 
 &bull; الاعتمادية العالية والقدرة على العمل بكفاءة واستقلالية مع الحد الأدنى من الإشراف.
 
 
 &bull; المرونة والقدرة على التكيف مع الأولويات المتغيرة.
 
 
 &bull; حس عالٍ بالمسؤولية والملكية.
 
 
 &bull; روح إيجابية ومهارات قوية في العمل الجماعي.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 Executive Administrative Support:
 
 
 <ul>
 <li>
 Manage calendars, schedules, and appointments for senior management.
 </li>
 <li>
 Coordinate meetings, workshops, and internal and external engagements.
 </li>
 <li>
 Coordinate travel arrangements, including flight bookings, accommodation, and travel itineraries.
 </li>
 <li>
 Prepare meeting agendas, minutes, presentations, and related documentation.
 </li>
 <li>
 Draft, review, and coordinate official correspondence and reports.
 </li>
 </ul>
 
 
 Administrative and Office Coordination:
 
 
 <ul>
 <li>
 Act as the primary point of contact between management and internal/external stakeholders.
 </li>
 <li>
 Maintain organized filing systems, confidential records, and office documentation.
 </li>
 <li>
 Follow up on ongoing projects and tasks, ensuring adherence to deadlines and approved action plans efficiently and effectively.
 </li>
 <li>
 Support the coordination of internal events, management meetings, and cross-functional activities.
 </li>
 </ul>
 
 
 Communication and Organizational Coordination:
 
 
 <ul>
 <li>
 Handle incoming calls, emails, and correspondence on behalf of management.
 </li>
 <li>
 Ensure professional and timely communication across all channels.
 </li>
 <li>
 Facilitate communication between management, employees, partners, and clients.
 </li>
 <li>
 Prepare summaries, briefing materials, and periodic updates to support management in monitoring operations and decision-making.
 </li>
 </ul>
 
 
 Reporting and Data Support:
 
 
 <ul>
 <li>
 Assist in preparing management reports, tracking dashboards, and presentations.
 </li>
 <li>
 Collect and analyze data to support decision-making and strategic planning.
 </li>
 <li>
 Manage expense reports, budget tracking, and management-related financial documentation.
 </li>
 </ul>
 
 
 Administrative Excellence, Process Efficiency, and Compliance:
 
 
 <ul>
 <li>
 Ensure adherence to internal policies, procedures, and administrative standards.
 </li>
 <li>
 Maintain the highest level of confidentiality when handling sensitive information.
 </li>
 <li>
 Identify opportunities to improve administrative workflows and operational efficiency.
 </li>
 </ul>
 
 
 Qualifications and other requirements:
 
 
 
 Education:
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, Office Administration, or a related field.
 </li>
 </ul>
 
 Experience:
 
 <ul>
 <li>
 3&ndash;7 years of experience as an Executive Assistant, Administrative Officer, or in a similar role.
 </li>
 <li>
 Previous experience supporting senior executives, directors, or department heads is preferred.
 </li>
 <li>
 Experience working in academic, institutional, or dynamic professional environments is highly preferred.
 </li>
 </ul>
 
 Skills and Competencies:
 
 <ul>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 High attention to detail and accuracy.
 </li>
 <li>
 Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and office management tools.
 </li>
 <li>
 Ability to manage multiple priorities and work under pressure.
 </li>
 <li>
 Strong interpersonal and professional communication skills.
 </li>
 <li>
 Ability to handle confidential information with a high degree of professionalism.
 </li>
 </ul>
 
 
 
 
 Key Personal Attributes:
 
 <ul>
 <li>
 Proactive with strong problem-solving abilities.
 </li>
 <li>
 Highly dependable and capable of working efficiently and independently with minimal supervision.
 </li>
 <li>
 Flexible and adaptable to changing priorities.
 </li>
 <li>
 Strong sense of responsibility and ownership.
 </li>
 <li>
 Positive attitude and strong teamwork skills.
 </li>
 </ul>
 
 
</div>

Modon

<div>
 
 
 Job Purpose:
 
 
 
 We are seeking an experienced
 
 Executive Assistant
 
 to provide comprehensive support to senior leadership within the Digital &amp; Technology leadership team of Modon Holding. This role will play a vital part in ensuring smooth operations, effective communication, and efficient coordination across the department and with key stakeholders.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Calendar &amp; Schedule Management
 
 
 <ul>
 <li>
 Manage complex schedules, prioritizing meetings, events, and travel arrangements.
 </li>
 <li>
 Coordinate with internal and external stakeholders to arrange appointments and ensure timely responses.
 </li>
 <li>
 Anticipate and adjust schedules as necessary to accommodate changing priorities and urgent matters.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Correspondence
 
 
 <ul>
 <li>
 Act as the liaison by managing emails, calls, and other communications, ensuring prompt responses.
 </li>
 <li>
 Draft, proofread, and distribute high-level correspondence, presentations, and reports.
 </li>
 </ul>
 
 
 
 
 
 Meeting Preparation &amp; Documentation
 
 
 <ul>
 <li>
 Prepare agendas, presentations, and briefing materials for meetings.
 </li>
 <li>
 Attend key meetings, take detailed minutes, and track action items.
 </li>
 <li>
 Follow up with relevant stakeholders to ensure timely completion of post-meeting tasks.
 </li>
 </ul>
 
 
 
 
 
 Travel Planning &amp; Coordination
 
 
 <ul>
 <li>
 Organize and manage domestic and international travel, including flights, accommodations, and itineraries.
 </li>
 <li>
 Coordinate with third parties for visas, transportation, and other travel-related logistics.
 </li>
 <li>
 Ensure all travel plans are aligned with the schedule and business priorities.
 </li>
 </ul>
 
 
 
 
 
 Project &amp; Task Management
 
 
 <ul>
 <li>
 Support in managing special projects, coordinating with different departments to ensure progress.
 </li>
 <li>
 Track deadlines and milestones, providing updates on key initiatives.
 </li>
 <li>
 Collaborate with the executive team to ensure tasks delegated are executed effectively.
 </li>
 </ul>
 
 
 
 
 
 Confidential Support &amp; Relationship Management
 
 
 <ul>
 <li>
 Handle sensitive and confidential information with the utmost discretion and professionalism.
 </li>
 <li>
 Build strong relationships with board members, clients, and key stakeholders, acting as a trusted point of contact.
 </li>
 <li>
 Represent the Group Digital &amp; Technology &lsquo;s office in interactions with internal teams and external partners, ensuring a professional image.
 </li>
 </ul>
 <li>
 </li>
 
 
 Expense &amp; Budget Administration
 
 
 <ul>
 <li>
 Prepare, submit, and reconcile expense reports for the CTO office and direct reports.
 </li>
 <li>
 Track and monitor budget allocations, ensuring adherence with approved spending limits.
 </li>
 <li>
 Support budget planning, reporting, and forecasting activities as required.
 </li>
 <li>
 Liaise with the Finance and Procurement departments to ensure timely processing of purchases and payments.
 </li>
 </ul>
 <li>
 </li>
 
 
 Tasks &amp; Special Projects
 
 
 <ul>
 <li>
 Support the CTO and direct reports on special projects, including research, analysis, and preparation of briefing materials or reports.
 </li>
 <li>
 Assist with urgent and unplanned tasks, demonstrating flexibility and initiative.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, communications, or a related field.
 </li>
 <li>
 At least 4+ years of experience in an executive assistant or similar role, with at least 3 years supporting C-level executives.
 </li>
 <li>
 Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
 </li>
 <li>
 Experience in calendar management, travel coordination, and preparing professional reports/presentations.
 </li>
 </ul>
 
 
</div>

Gradiant

<div>
 Admin Manager &amp; Executive Assistant Gradiant Industries - L.L.C - S.P.C. Abu Dhabi, United Arab Emirates 5/4/26 Administration
 
 
 
 About Gradiant
 
 
 
 Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients&rsquo; mission-critical operations in the world&rsquo;s essential industries, including semiconductors, pharmaceuticals, food &amp; beverage, lithium and critical minerals, and renewable energy. Gradiant&rsquo;s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at gradiant.com.
 
 
 
 Role Overview
 
 
 
 This dual-function role will oversee the Admin operations for Gradiant Middle East. The role also includes Executive Assistance and support for the Manging Director-Middle East.
 
 
 
 Responsibilities
 
 
 
 
 Admin Operations (OM)
 
 
 
 <ul>
 <li>
 Oversee the Administration Operations for Gradiant Middle East. This includes Gradiant&rsquo;s operations in Abu Dhabi, Dubai, Muscat, Manama and in KSA. Admin will include but is not limited to the following
 </li>
 <li>
 Facility Management for offices and staff accommodations:
 </li>
 <ul>
 <li>
 Tenancy agreements
 </li>
 <li>
 Building maintenance and upkeep
 </li>
 <li>
 Safety and fire protection
 </li>
 <li>
 Manage utility expenses
 </li>
 <li>
 Property insurances
 </li>
 </ul>
 <li>
 Procurement: Manage office budgets and inventory, including equipment, stationery, and pantry supplies.
 </li>
 <li>
 Business Travel : Work with the travel agent and ensure that the process and polices are complied with and bring in improvements in air tickets and hotels. Support with visa applications where needed
 </li>
 <li>
 Company fleet : Oversee fleet of company vehicles including maintenance and fuel consumption
 </li>
 <li>
 Budgeting and cost management: Manage the admin budget and bring about improvements in costs
 
 </li>
 </ul>
 
 Executive Support for MD
 
 
 
 <ul>
 <li>
 Calendar &amp; Schedule Management: Manage complex calendars, prioritize meeting requests, and resolve scheduling conflicts across multiple time zones.
 </li>
 <li>
 Communication Liaison: Act as a "gatekeeper" and primary point of contact, managing professional correspondence, screening calls, and handling confidential information with discretion.
 </li>
 <li>
 Travel Coordination: Arrange comprehensive domestic and international travel itineraries, including flights, accommodation, visas, and ground transportation.
 </li>
 <li>
 Briefing &amp; Documentation: Prepare meeting agendas, briefing notes, and presentations. Record minutes and track actionable items for the leadership team.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Software Proficiency: Advanced knowledge of Microsoft 365 (Word, Excel, PowerPoint). Experience in an ERP environment will be essential.
 </li>
 <li>
 Communication: Exceptional written and verbal communication skills, with the ability to draft formal internal circulars and professional legal/commercial correspondence.
 </li>
 <li>
 Organization: Proven ability to manage multiple projects simultaneously under tight deadlines.
 </li>
 <li>
 Regional Knowledge and experience : 5 + years experience of which atleast 2 years in the Middle East. The role requires familiarity with local vendors , business practices in the Middle East.
 
 
 </li>
 </ul>
 
 Personal Attributes
 
 
 
 <ul>
 <li>
 Discretion: High level of integrity when handling sensitive corporate and personnel data.
 </li>
 <li>
 Camaraderie : Manages relationships and works collaboratively and effectively with others to achieve goals
 </li>
 <li>
 Adaptability: Demonstrating resilience in navigating change and fostering a culture of adaptability.
 </li>
 <li>
 Inventiveness: Develops new ideas and concepts for identifying better solutions to current and future problems . Strives to continuously improve overall performance.
 </li>
 <li>
 Communication &amp; Influence: Effectively communicates ideas by listening to diverse perspectives and persuading through logic and data .
 </li>
 <li>
 Customer Centricity: Understands and anticipates internal and external customer needs
 
 
 </li>
 </ul>
 Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.
</div>

Admin Manager & Executive Assistant

Gradiant Corporation

<div></div><div><div><div><div><div><div>Admin Manager &amp; Executive Assistant
</div></div></div></div><div><div><div><div>Gradiant Industries - L.L.C - S.P.C.
</div></div></div></div><div><div><div><div>Abu Dhabi, United Arab Emirates
</div></div></div></div><div><div><div><div>Posting Start Date: 5/4/26
</div></div></div></div><div><div>Date format: mm/dd/yy
</div></div><div><div><div><div>Function: Administration
</div></div></div></div><div><div><div><div>About Gradiant
Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients&rsquo; mission-critical operations in the world&rsquo;s essential industries, including semiconductors, pharmaceuticals, food &amp; beverage, lithium and critical minerals, and renewable energy. Gradiant&rsquo;s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at gradiant.com. 
Role Overview
This dual-function role will oversee the Admin operations for Gradiant Middle East. The role also includes Executive Assistance and support for the Manging Director-Middle East. 
Responsibilities
Admin Operations (OM)
<ul><li>Oversee the Administration Operations for Gradiant Middle East. This includes Gradiant&rsquo;s operations in Abu Dhabi, Dubai, Muscat, Manama and in KSA. Admin will include but is not limited to the following</li>
<li>Facility Management for offices and staff accommodations:</li>
<li><ul><li>Tenancy agreements</li>
<li>Building maintenance and upkeep</li>
<li>Safety and fire protection</li>
<li>Manage utility expenses</li>
<li>Property insurances</li>
</ul></li><li>Procurement: Manage office budgets and inventory, including equipment, stationery, and pantry supplies.</li>
<li>Business Travel : Work with the travel agent and ensure that the process and polices are complied with and bring in improvements in air tickets and hotels. Support with visa applications where needed</li>
<li>Company fleet : Oversee fleet of company vehicles including maintenance and fuel consumption</li>
<li>Budgeting and cost management: Manage the admin budget and bring about improvements in costs</li> 
</ul>Executive Support for MD
<ul><li>Calendar &amp; Schedule Management: Manage complex calendars, prioritize meeting requests, and resolve scheduling conflicts across multiple time zones.</li>
<li>Communication Liaison: Act as a &quot;gatekeeper&quot; and primary point of contact, managing professional correspondence, screening calls, and handling confidential information with discretion.</li>
<li>Travel Coordination: Arrange comprehensive domestic and international travel itineraries, including flights, accommodation, visas, and ground transportation.</li>
<li>Briefing &amp; Documentation: Prepare meeting agendas, briefing notes, and presentations. Record minutes and track actionable items for the leadership team.</li> 
</ul>Requirements
<ul><li>Software Proficiency: Advanced knowledge of Microsoft 365 (Word, Excel, PowerPoint). Experience in an ERP environment will be essential.</li>
<li>Communication: Exceptional written and verbal communication skills, with the ability to draft formal internal circulars and professional legal/commercial correspondence.</li>
<li>Organization: Proven ability to manage multiple projects simultaneously under tight deadlines.</li>
<li>Regional Knowledge and experience : 5 + years experience of which atleast 2 years in the Middle East. The role requires familiarity with local vendors , business practices in the Middle East.</li> 
</ul>Personal Attributes
<ul><li>Discretion: High level of integrity when handling sensitive corporate and personnel data.</li>
<li>Camaraderie : Manages relationships and works collaboratively and effectively with others to achieve goals</li>
<li>Adaptability: Demonstrating resilience in navigating change and fostering a culture of adaptability.</li>
<li>Inventiveness: Develops new ideas and concepts for identifying better solutions to current and future problems . Strives to continuously improve overall performance.</li>
<li>Communication &amp; Influence: Effectively communicates ideas by listening to diverse perspectives and persuading through logic and data .</li>
<li>Customer Centricity: Understands and anticipates internal and external customer needs</li> 
</ul>Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.</div></div></div></div></div></div><div></div>

Confidential

<div>
 
 The Executive Assistant provides high-level administrative, coordination, and operational support to the Department Director. The role ensures the effective management of the Director&rsquo;s office, facilitates internal and external coordination, and supports the smooth execution of departmental priorities related to research, learning programs, and partnerships
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive administrative and executive support to the Department Director, including calendar management, meeting coordination, and correspondence handling.
 </li>
 <li>
 Coordinate and follow up on key departmental initiatives, ensuring alignment with strategic priorities in research and learning programs.
 </li>
 <li>
 Support the preparation of reports, presentations, and briefing materials related to departmental activities, including research outputs, learning programs, and partnerships.
 </li>
 <li>
 Facilitate communication and coordination between the Director and internal teams, external stakeholders, and strategic partners.
 </li>
 <li>
 Assist in organizing high-level meetings, workshops, and knowledge convenings, including logistics and documentation.
 </li>
 <li>
 Track progress of departmental initiatives and ensure timely follow-up on action items and deliverables.
 </li>
 <li>
 Maintain organized records, documents, and correspondence related to research, publications, and program activities.
 </li>
 <li>
 Support coordination with universities, think tanks, and cultural institutions in line with partnership initiatives.
 </li>
 <li>
 Ensure confidentiality and professionalism in handling sensitive information and communications.
 </li>
 </ul>
 
 
 Shared Activities
 
 
 <ul>
 <li>
 Carry out any other duties and responsibilities related to the role as requested by the direct manager.
 </li>
 <li>
 Follow all relevant departmental policies, processes, standard operating procedures, and instructions to ensure work is carried out in a controlled and consistent manner.
 </li>
 <li>
 Demonstrate compliance with organizational values and ethics at all times to support a value-driven culture.
 </li>
 <li>
 Contribute to identifying opportunities for continuous improvement and sustainability of systems, processes, and practices, considering global standards, productivity improvement, and cost reduction.
 </li>
 <li>
 Take an active role in Environmental, Health &amp; Safety (EHS) initiatives.
 </li>
 <li>
 Adhere to Occupational Safety and Health policies, regulations, and applicable laws, and support the implementation of safety management systems.
 </li>
 <li>
 Report any incidents, near misses, occupational illnesses, unsafe practices, and conditions immediately and participate in related investigations as required.
 </li>
 </ul>
 
 
 Qualifications and Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 </li>
 <li>
 1&ndash;2 years of experience in executive support, administrative coordination, or similar roles.
 </li>
 <li>
 Experience supporting senior leadership in government, cultural, or non-profit organizations is preferred.
 </li>
 </ul>
 
 
 Skills
 
 
 <ul>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Ability to manage multiple priorities and work under pressure.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 </li>
 <li>
 Strong stakeholder coordination and relationship management skills.
 </li>
 <li>
 Proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook)
 </li>
 </ul>
 
 
</div>

Executive Assistant- UAE National

Abu Dhabi Global Market

<div>Abu Dhabi Global Market Courts (the &ldquo;Court&rdquo;) are of two ranks: the Court of First Instance and the Court of Appeal. The Court of First Instance hears and determines civil and commercial cases that involve Abu Dhabi Global Market (ADGM), ADGM Authorities, ADGM Establishments or at the request of parties. The Court of Appeal hears and determines appeals against judgments and decisions made by the Court of First Instance.
The purpose of the role is to provide high-level operational support to the Registrar and Registry staff, including coordinating and overseeing all back-office services and administration of ADGM Courts. The role requires extensive liaison between the Court and ADGM internal stakeholders, particularly Corporate Communications, Procurement and General Services. The role also requires working closely with the Chief Justice, the Judges, the Registrar and Chief Executive of the Court, the legal profession and other external stakeholders, including Abu Dhabi Judicial Department, the Ministry of Justice and other significant Abu Dhabi and global institutions.
Operational Responsibilities
<ul><li>Support the Registrar in regard to the administration of the Court, including documenting and maintaining all regulations, rules, practice directions, court forms and corporate documents (annual Scorecards, reports on performance, business and strategic plans, budgets and financial reports).
</li><li>Provide comprehensive administrative support to the Registrar, including diary and communication management, setting meetings, taking minutes, liaising with executive management of ADGM, drafting correspondence, court orders and other documents as required.
</li><li>With the Registrar, liaise closely with the ADGM and offshore IT teams in regard to the eCourts Platform and in particular, identify and develop changes to increase the performance of the Platform and undertake testing of changes and enhancements to the Platform.
</li><li>Coordinate the development and implementation of the Courts&rsquo; organisation and operational structure that will effectively deliver the Court&rsquo;s strategic objectives and initiatives.
</li><li>Assume responsibility and facilitate the physical and IT infrastructure and equipment for the Court with direction from the Registrar for the smooth and efficient operations of the Court&rsquo;s Registry and courtroom.
</li><li>Coordinate with Human Capital on the recruitment of employees into operational roles in the Court that will enable it to undertake its duties and powers.
</li><li>At the direction of the Registrar, prepare and manage court and registry documents, correspondence and other documents in accordance with the legislative requirements, procedural manuals, rules and practice directions.
</li><li>Provide precise information on court procedures and practices to relevant stakeholders including legal practitioners, litigants, government agencies and the public.
</li><li>In consultation with the Registrar, coordinate with Marketing &amp; Communications the planning and management of all events or other marketing initiatives launched by the Court.
</li><li>Facilitate procurement, ERP and general services needs and requirements of the Court.
</li><li>In consultation with the Registrar, manage and update the Courts&rsquo; website content and identify areas of improvement and enhancement of the content and design of the website.
</li><li>In collaboration and shared responsibility with the Case Managers, support the Chief Justice and the Judges in administrative matters, including the preparation of their invoices and administrative arrangements.
</li></ul>Information Security compliance
<ul><li>Understand, adopt, adhere and practice responsibilities or controls as per ADGM Information Security policy and as per best practices explained in the induction and awareness sessions.
</li><li>Confidentiality, integrity and availability of the ADGM Information shall be maintained at all times i.e. within as well as outside ADGM.
</li></ul>Education
<ul><li>Bachelor&rsquo;s degree.
</li></ul>Work Experience and Required Skills
<ul><li>Minimum of 6-8 years&rsquo; administrative experience in a litigation environment in a common law system, including at a court, a law firm or an in-house legal department.
</li><li>Advanced knowledge of litigation processes, court policies and procedures.
</li><li>Strong organisational skills to successfully support the Registrar and to effectively contribute to strategic and operational activities.
</li><li>Strong written and oral communication skills and inter-personal skills, including confidence to liaise with the Chief Justice, the judiciary and members of ADGM&rsquo;s executive and senior management.
</li><li>Strong analytical thinking and problem solving skills.
</li><li>Strong team player with focus on being a collegiate team member.
</li><li>Strong knowledge of budgeting and preparation of spreadsheets for financial reporting.
</li><li>High level observance of confidentiality, judgment, tact and discretion.
</li><li>Fluent in English.
</li></ul>Desirable
<ul><li>Previous experience in the UAE</li></ul></div>

Courts Registry

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