administrative manager

admin assistant

executive assistant

office administrator

admin & hr assistant

executive administrative assistant

Taaeen

<div>
 
 The opening below is with a
 
 prestigious federal entity in Abu Dhabi.
 
 
 
 
 
 
 
 Job Purpose
 
 
 
 The Executive Assistant provides high-level administrative support to C-suite executives by handling complex schedules, confidential communications, business documentation, and executive-level coordination. This role ensures smooth day-to-day operations of the Executive Office and enables leaders to focus on strategic priorities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. Executive Support
 
 
 <ul>
 <li>
 Manage complex calendars, scheduling meetings, prioritizing requests, and resolving conflicts.
 </li>
 <li>
 Prepare meeting agendas, minutes, presentations, and executive briefs.
 </li>
 <li>
 Handle all correspondence&mdash;emails, memos, reports&mdash;with discretion and accuracy.
 </li>
 <li>
 Draft, proofread, and edit executive-level documents.
 </li>
 </ul>
 
 
 2. Travel &amp; Logistics
 
 
 <ul>
 <li>
 Coordinate domestic and international travel arrangements (flights, hotels, visas, transport).
 </li>
 <li>
 Prepare detailed travel itineraries and manage travel-related expenses and reimbursements.
 </li>
 </ul>
 
 
 3. Communication &amp; Stakeholder Management
 
 
 <ul>
 <li>
 Serve as the main point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Maintain strong relationships with senior leaders, board members, clients, and partners.
 </li>
 <li>
 Handle confidential information with maturity, tact, and professionalism.
 </li>
 </ul>
 
 
 4. Office &amp; Project Coordination
 
 
 <ul>
 <li>
 Organize and oversee executive meetings, board sessions, and leadership events.
 </li>
 <li>
 Support high-level projects, follow up on action items, and ensure timely execution.
 </li>
 <li>
 Assist in budget oversight and vendor coordination for executive office activities.
 </li>
 </ul>
 
 
 5. Operational Efficiency
 
 
 <ul>
 <li>
 Improve processes and workflows to enhance executive productivity.
 </li>
 <li>
 Manage confidential filing systems, digital archives, and organizational documentation.
 </li>
 <li>
 Monitor deadlines, priorities, and commitments to ensure smooth operations.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent written &amp; verbal communication
 </li>
 <li>
 High level of discretion and confidentiality
 </li>
 <li>
 Professional presence and stakeholder engagement
 </li>
 <li>
 Problem-solving and decision-making skills
 </li>
 <li>
 Strong attention to detail and time management
 </li>
 <li>
 Proficiency in MS Office Suite, Google Workspace, and executive productivity tools
 </li>
 <li>
 Ability to work independently and under pressure
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field (preferred).
 </li>
 <li>
 5+ years of executive-level support experience; experience supporting C-suite preferred.
 </li>
 <li>
 Experience in fast-paced corporate or multinational environments.
 </li>
 <li>
 Bilingual abilities (English + Arabic) are a plus.
 </li>
 </ul>
 
 
 
 
 
 Work Environment
 
 
 <ul>
 <li>
 Fast-paced, high confidentiality
 </li>
 <li>
 Frequent interaction with senior internal and external stakeholders
 </li>
 <li>
 May require occasional after-hours support based on executive commitments
 </li>
 </ul>
 
 
</div>

Executive Assistant

Charterhouse Middle East

<div>
 
 
 Salary from AED 32,000 to 40,000
 
 
 
 
 
 
 Charterhouse is working with a prestigious Investment Firm who are looking to hire for a Senior Executive Assistant to support a C-Suite Executive in their Abu Dhabi Office. This is a fast-paced environment and the ideally candidate would be someone already at or near the summit of their professional career, with Board level business support experience, professional competence and an aptitude for grasping complex issues quickly and identifying fast resolutions.
 
 
 
 
 
 As an Executive Assistant, the tasks will be to maximize the productivity of the C-Suite Executive&rsquo;s time through intelligent control of access, establishing and maintaining good working relationships with the Senior Management team and interacting with other direct reports in a mature and professional manner whilst managing a strenuous multi-destination international travel schedule.
 
 
 
 
 
 The role responsibilities will include extensive diary management for very busy diaries, complex international travel arrangements across different time zones and itinerary management. Alongside this, the Executive Assistant will review and prepare correspondence including Emails, PowerPoint Presentations and Reports. As a trusted employee working closely with Senior Management, the role will also involve handling confidential information, therefore, a proven track record as a loyal employee is essential for this role. In addition, the Executive Assistant will also support with Projects and Operations when required.
 
 
 
 
 
 This role offers an incredibly competitive package that reflects the significance attached to this critical position and as such requires someone that has a solid stable background preferably with strong experience in the UAE. Exceptional written and verbal communication skills in English would be a distinct advantage.
 
 
 
 
 
 To be considered for this role, the candidate must be Degree educated and have previous experience supporting C-Suite Execs within in a Financial Services, Technology or Legal organisation would be a distinct advantage, as well as an impeccable eye for detail. Flexibility to attend to matters as needed outside of core hours would be required due to overseas offices, however personal time will be respected with a great work life balance.
 
 
 
 
 
 Candidate must be extremely proficient in MS, with strong experience in Word, Excel, PowerPoint and Co-Pilot and your EA skills will include the ability to produce highly accomplished correspondence and presentations. Usage of AI Tools would be advantageous for this role.
 
 
 Professionalism is essential, along with outstanding English communication skills and a highly presentable manner. The ideal candidate will demonstrate a can-do approach and be able to handle a high-pressure environment.
 
 
 
 
 
 Candidates who are looking for a rare opportunity to be part of an incredible organization, where no two days are alike and are available immediately or on a brief notice period please apply.
 
</div>

TALENTMATE

<div>
 
 Job Description
 
 
 
 The HR &amp; Admin Executive plays a critical role in ensuring the smooth and efficient operation of human resources and administrative functions within an organization. This position requires a detail-oriented professional who can manage diverse tasks ranging from employee relations to office management. The HR &amp; Admin Executive will support the implementation of HR strategies and initiatives, administer company policies, and ensure a high-quality working environment through effective management of various administrative processes. This role not only necessitates excellent interpersonal and communication skills but also demands adeptness in multitasking and problem-solving. The successful candidate will work closely with department managers and employees, fostering an inclusive atmosphere conducive to personal and organizational growth.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Oversee the daily administrative operations, ensuring seamless and efficient functioning.
 </li>
 <li>
 Coordinate recruitment activities, including posting job ads and arranging interviews.
 </li>
 <li>
 Administer employee onboarding and exit procedures, ensuring compliance with company policies.
 </li>
 <li>
 Manage employee records, ensuring data accuracy and confidentiality is maintained.
 </li>
 <li>
 Develop and implement HR policies and procedures, aligning with company goals.
 </li>
 <li>
 Handle employee inquiries and provide assistance on HR-related issues and concerns professionally.
 </li>
 <li>
 Coordinate training sessions and professional development workshops for staff members.
 </li>
 <li>
 Assist with payroll processing, ensuring correct employee compensation and benefits administration.
 </li>
 <li>
 Monitor office supplies inventory and place orders to maintain adequate stock levels.
 </li>
 <li>
 Organize and facilitate company events and team-building activities to enhance employee engagement.
 </li>
 <li>
 Conduct regular audits of HR and administrative processes to identify improvement areas.
 </li>
 <li>
 Support compliance with legal requirements by staying informed about current labor laws.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 </li>
 <li>
 Minimum of 2 years of experience in HR and administrative roles at a corporate level.
 </li>
 <li>
 Proficient knowledge of Microsoft Office Suite and HR software applications.
 </li>
 <li>
 Strong organizational and multitasking abilities with attention to detail.
 </li>
 <li>
 Excellent communication and interpersonal skills to engage effectively with all stakeholders.
 </li>
 <li>
 Demonstrated ability to handle confidential information with discretion and professionalism.
 </li>
 <li>
 Knowledge of employment/labor laws and HR best practices.
 
 
 </li>
 </ul>
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Abu Dhabi Company Website: https://www.talentmate.com Job Function: Human Resources (HR) Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

HR & Admin Executive 03D25

Whiteshield

<div>Whiteshield is a global policy advisory and AI economics firm known for our ability to respond to global challenges rapidly and incisively. We use the most advanced tools and technology and combine them with our team of leading international experts to engage decision-makers in tackling society's most significant challenges. We are recognized for our rapid decision support, innovation, data science algorithms and deep policy expertise. We are specialists in &quot;connecting the dots&quot; between policy, business and technology.
We are looking for a highly organized, proactive, and detail-driven Office Coordinator &amp; Executive Support Specialist to join our team. This role is ideal for someone who thrives in a fast-paced environment, enjoys supporting leadership, and takes pride in creating a seamless, welcoming, and efficient office experience. You will play a key role in supporting executive priorities, managing daily office operations, and ensuring a smooth visitor and employee experience. The ideal candidate is a strong communicator with excellent judgment, a solutions-oriented mindset, and the ability to handle sensitive information with discretion. If you are someone who brings energy, professionalism, and reliability to everything you do - and loves being the go-to person who keeps the office running at its best - we would love to hear from you.
Requirements
Executive Administrative Support<ul><li>Manage complex calendars and proactively prioritize competing meetings, deadlines, and commitments with key stakeholders.</li><li>Assist with travel arrangements, logistics, and itinerary planning.</li><li>Monitor and organize email communications, ensuring timely follow-up on key items.</li><li>Track and manage expenses, receipts, reimbursements, and budget-related administrative tasks.</li><li>Support occasional personal tasks and errands with professionalism and discretion.</li><li>Maintain a high level of discretion, sound judgment, and professionalism in handling confidential or sensitive matters.</li><li>Serve as a liaison between leadership and internal/external stakeholders to ensure smooth communication and follow-through.</li><li>Handle special projects and tasks that support executive priorities.</li></ul>
Office Operations &amp; Coordination<ul><li>Oversee daily office operations to maintain a clean, organized, and efficient workspace.</li><li>Manage office supplies and equipment.</li><li>Coordinate meeting room schedules, team events, and on-site meetings.</li><li>Assist with onboarding processes such as workspace setup and materials preparation.</li><li>Serve as the main point of contact for building management, service providers, and visitors.</li><li>Maintain office safety and security by following safety procedures and controlling visitor access to the office as appropriate.</li><li>Ensure the office environment reflects a welcoming, professional atmosphere.</li></ul>
Front Desk &amp; Visitor Experience<ul><li>Greet and assist visitors, clients, and team members in a warm, professional and friendly manner.</li><li>Answer and route incoming calls and respond to general inquiries.</li><li>Manage incoming and outgoing mail, deliveries, and packages.</li><li>Maintain reception and common areas to uphold brand and firm standards.</li><li>Be present day to day to support employees and visitors as required.</li></ul>
Benefits
WHY CHOOSE US |
Our Commitment to Equal Opportunities: At Whiteshield, we are committed to providing equal opportunities in employment regardless of individual characteristics. We recognize that our employees feel appreciated when their thoughts and values are respected and considered. We&rsquo;re committed to maintaining and driving an inclusive culture and workplace where all talents are nurtured and feel empowered to contribute.
Celebrating Achievements: At Whiteshield, we seek to reward those who demonstrate exceptional individual achievements above and beyond expectations in the pursuit of continuously seeking excellence for our clients. When individuals excel, we show our appreciation and celebrate achievements by generously recognizing and supporting the career progression of those who make unique contributions to the firm.
Empowering Our People: At Whiteshield, we recognize that our employees are the core to our success and believe that when our exceptional talent comes together, and wellbeing is a priority &ndash; innovation thrives. We are dedicated to promoting and encouraging a healthy work-life balance and adopting a genuinely flexible working model to empower our employees to pursue a balance that suits their personal needs.</div>

Executive & Office Assistant (UAE National)

The Capital Avenue Real - Estate

Hiring For Administrative Assistant - TagalogWe are currently looking for a highly motivated Administrative Assistant.Job Responsibilities:<ul><li>Serving as a Front Desk Executive, handling front office duties.</li><li>Providing support to both the maintenance and sales teams.</li><li>Assisting with sales and marketing tasks and initiatives.</li><li>Meeting and exceeding customer service expectations.</li><li>Managing administrative tasks efficiently.</li><li>Registration in Developer Portal</li><li>Application for Broker's License and Training Institute</li><li>Coordinates with Abu Dhabi Global Market &amp; Abu Dhabi Real Estate Center</li></ul>Job Requirements:<ul><li>With Pleasing Personality</li><li>Good in English</li><li>Have good time management</li><li>Can collaborate with different nationality</li><li>Has knowledge &amp; experience in ADREC, ADGM, Broker's License Application.</li></ul>Email: careers@thecapitalavenue.comJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Real Estate Admin - Female

Proterial

<div>Location:
Abu Dhabi, Abu Dhabi, United Arab Emirates
Job ID:
R0097192
Date Posted:
2025-11-26
Company Name:
HITACHI ENERGY SYSTEMS LLC
Profession (Job Category):
Administration &amp; Facilities
Job Schedule:
Full time
Remote:
No
Job Description:
<div><h3 class="jobSectionHeader">The Opportunity
</h3>In this role, you will become the go-to person for several important administrative and office support tasks. This is your chance to play a key role in supporting and strengthening our seamless, efficient, and welcoming workplace. This role reports directly to the Local Service Sales Manager &ndash; UAE.
<h3 class="jobSectionHeader">How You&rsquo;ll Make an Impact
</h3><ul><li>Manage general administrative tasks and office support.
</li><li>Support various case-by-case projects, such as updating customer instructions.
</li><li>Update sales documentation and branding materials.
</li><li>Coordinate with internal teams (technical, operations, finance, and legal) for proposal preparation, delivery, and project execution as needed.
</li><li>Maintain contact with various suppliers and service vendors.
</li><li>Promote Hitachi Energy HSE and Sustainability culture and vision to clients to gain commitment.
</li><li>Ensure compliance with applicable external and internal regulations, procedures, and guidelines.
</li><li>Live Hitachi Energy&rsquo;s core values of safety and integrity, taking responsibility for your actions while caring for colleagues and the business.
</li></ul><h3 class="jobSectionHeader">Your Background
</h3><ul><li>Bachelor&rsquo;s degree or equivalent experience in secretarial or administrative work.
</li><li>In-depth knowledge of office administration.
</li><li>Good knowledge of MS Office (PowerPoint, Excel, Word) and strong customer relationship skills.
</li><li>Ability to work independently with a strategic and result-oriented mindset.
</li><li>Excellent communication and interpersonal skills.
</li><li>Proficiency in both spoken and written English is required.
</li></ul></div><h2 class="jobSectionHeader">Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.
</h2><h2 class="jobSectionHeader">This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.</h2></div>

Executive Secretary Support

Connect Real Estate

Real Estate &amp; Accounting ExperienceJob Summary:We are looking for a highly organized and proactive Assistant to the Manager with strong experience in Real Estate and Accounting. The ideal candidate will support daily operations, manage client communications, assist with property listings, handle basic financial tasks, and ensure smooth workflow for the management team.Key Responsibilities:Real Estate Tasks:Manage property listings, inquiries, and client follow-upsPrepare tenancy contracts, Tawtheeq applications, and renewalsCoordinate property viewings and schedule appointmentsMaintain and update CRM systems and property databasesPrepare marketing materials and assist with advertising and social media updatesAccounting &amp; Administrative Tasks:Handle basic accounting entries, invoicing, receipts, and petty cashPrepare weekly and monthly financial reportsAssist in budgeting and expense managementOrganize documents, files, and contractsProvide executive support to the Manager with daily tasks, meeting coordination, and office managementRequirements:Minimum 2&ndash;3 years experience in UAE real estate (mandatory)Experience in accounting or bookkeepingStrong communication skills in English (Arabic is a plus)Proficient in Microsoft Office, CRM systems, and digital toolsAbility to multitask, solve problems, and work independentlyProfessional, organized, and reliableJob Type: Full-timePay: AED2,500.00 - AED4,000.00 per month

Manager Assistant

Explore 532+ Executive administrative assistant in Abu Dhabi this December. Find roles across top companies and apply now to boost your career.

532 executive administrative assistant jobs IN Abu Dhabi

Executive Assistant

Executive Assistant

HR & Admin Executive 03D25

Executive & Office Assistant (UAE National)

Real Estate Admin - Female

Executive Secretary Support

Manager Assistant