administrative assistant Jobs in Abu Dhabi

administrative assistant

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accounts & admin assistant Jobs in Abu Dhabi

accounts & admin assistant

executive administrative assistant

Cleanco Cleaning Services and Building Maintenance (Al Sahil Al Arabi Workshop)

We are seeking a highly professional and experienced Arabic-speaking female Executive Assistant to provide comprehensive secretarial and administrative support to the Managing Director. The ideal candidate will have a strong secretarial background, excellent organizational skills, and the ability to implement modern administrative practices.Key Responsibilities:<ul><li>Provide high-level secretarial support to the MD including encoding correspondences, reports, and documents.</li><li>Handle and screen incoming calls and visitors, ensuring professional and courteous communication.</li><li>Schedule and coordinate meetings with internal departments and external stakeholders.</li><li>Follow up with various departments, companies, and individuals on pending documents and tasks as requested by the MD.</li><li>Coordinate with the Administration team for arrangements and follow-ups as per MD&rsquo;s instructions.</li><li>Manage all inward and outward correspondence of the MD&rsquo;s office to ensure timely and accurate receipt and dispatch.</li><li>Set up and maintain confidential filing systems for the MD&rsquo;s office correspondence and documents.</li><li>Collect reports from various departments and compile consolidated reports for the MD.</li><li>Prioritize and follow through on issues and concerns, including those of a sensitive or confidential nature.</li><li>Demonstrate the ability to communicate effectively and professionally with internal and external associates.</li><li>Implement new administrative practices and streamline office procedures for efficiency.</li><li>Maintain discretion and confidentiality in all aspects of the role.</li><li>Proficiently use MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 5 years of experience in a secretarial or executive assistant role, preferably supporting senior leadership.</li><li>Fluency in Arabic and English (spoken and written) is mandatory.</li><li>Strong organizational, multitasking, and time-management skills.</li><li>High level of professionalism, discretion, and confidentiality.</li><li>Ability to work independently and under pressure.</li><li>Experience in implementing modern office practices and systems.</li></ul>Job Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: AED2,000.00 - AED2,300.00 per monthApplication Question(s):<ul><li>Currently available in UAE for interview?</li><li>Can join immediately?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Secretarial: 5 years (Required)</li><li>MS OFFICE: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Required)</li></ul>

Executive Assistant - Female Arabic Nationality

Binding Partnerships

<div>
 
 
 Position:
 
 Executive Assistant
 
 
 
 Location:
 
 Abu Dhabi - ADGM
 
 
 
 
 
 We are currently representing a Global Asset Manager and have been mandated to find an Executive Assistant plus Business Development Support.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Strategic Execution &amp; C-suite Alignment
 
 
 <ul>
 <li>
 
 Operational Oversight:
 
 Review and analyse global operational performance metrics, providing the C-suite with critical, consolidated reports and insights to facilitate informed decision-making.
 </li>
 <li>
 
 System Optimisation:
 
 Champion and oversee key projects to enhance core business systems (e.g., reporting, governance, resource allocation) to improve efficiency and scalability across the global platform.
 </li>
 <li>
 
 Issue Resolution:
 
 Act as a central point of contact and expediter for critical, high-priority issues that require C-suite attention, ensuring swift and decisive resolution.
 </li>
 </ul>
 
 
 
 
 
 Governance and Reporting
 
 
 <ul>
 <li>
 
 Board and Executive Coordination:
 
 Manage the agenda, preparation, and follow-up actions for Board of Directors and Executive Committee meetings, ensuring materials are professional, accurate, and strategically focused.
 </li>
 <li>
 
 Risk and Compliance System Monitoring:
 
 Work closely with the Chief Compliance Officer and other relevant executives to ensure that global management systems and operational procedures comply with UAE and international regulatory standards, with a specific focus on the Abu Dhabi regulatory environment.
 </li>
 <li>
 
 Global Communication:
 
 Facilitate structured and consistent communication channels from the C-suite to the broader executive and management team, ensuring clarity on strategic priorities and organisational changes.
 </li>
 </ul>
 
 
 
 
 
 Organisational Management
 
 
 <ul>
 <li>
 
 Resource Allocation:
 
 Advise the C-suite on optimal allocation of organisational resources (human, financial, technological) to support the highest-priority strategic goals.
 </li>
 <li>
 
 Leadership Support:
 
 Support the C-suite in recruiting, developing, and retaining high-potential leaders across the global footprint.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications &amp; Experience
 
 
 <ul>
 <li>
 
 Education:
 
 Master's degree in Business Administration, Finance, Management, or a related field.
 </li>
 <li>
 
 Experience:
 
 Minimum of
 
 10+ years
 
 of progressive experience in management, strategic planning, or a similar high-level strategic/operational role within a large, global organisation, preferably a financial or asset management firm.
 </li>
 <li>
 
 Regional Expertise:
 
 Proven experience operating within the
 
 Abu Dhabi/UAE business environment
 
 is highly desirable, with a strong understanding of regional regulatory and commercial practices.
 </li>
 <li>
 
 C-suite Exposure:
 
 Demonstrated experience reporting directly to or regularly interacting with the C-suite or Board of Directors.
 </li>
 <li>
 
 Languages:
 
 Fluent in English; Arabic would be a strong advantage.
 </li>
 </ul>
 
 
 
 
 Candidates with the required skill set will be contacted.
 
</div>

Executive Assistant

Holland Advisors

<div>
 
 
 Job Summary:
 
 
 
 We are seeking an experienced, skilled, proactive, and trustworthy
 
 Executive Assistant
 
 to support the Managing Director (an Emirati leader) of a newly formed holding company in the
 
 Digital Media Marketing Services
 
 . The role is based in Abu Dhabi.
 
 
 This role requires exceptional organizational, communication, and leadership skills. The ideal candidate will act as a strategic partner to the Director, manage the daily operations of the Director's office, and take on a leadership role in managing day-to-day operations, engagements and schedules.
 
 
 
 Key Responsibilities:Executive Support:
 
 
 <ul>
 <li>
 Manage the Director&rsquo;s calendar, travel, meetings, and daily agenda.
 </li>
 <li>
 Draft reports, official communications, presentations, and minutes of meetings.
 </li>
 <li>
 Maintain smooth and professional communication on behalf of the Director.
 </li>
 <li>
 Coordinate and follow up on tasks, deadlines, and strategic initiatives.
 </li>
 </ul>
 
 
 Office &amp; Operations Management:
 
 
 <ul>
 <li>
 Oversee the organization and administration of the Director's office.
 </li>
 <li>
 Maintain efficient systems for communication and document handling.
 </li>
 <li>
 Ensure confidentiality and manage sensitive business information.
 </li>
 </ul>
 
 
 Required Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field. (Master&rsquo;s degree is a plus.)
 </li>
 <li>
 Minimum of
 
 5 years of experience
 
 in executive-level support or management roles.
 </li>
 <li>
 
 Fluent in English
 
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, PowerPoint) and collaboration tools.
 </li>
 </ul>
 
 
</div>

ROYAL EMIRATES TRAVEL & TOURISM

<ul><li>Position Title: Administrative Assistant to Executive Operations Officer</li></ul>Location: Abu Dhabi, UAE Company: Barakat HoldingJob Purpose:The Administrative Assistant will provide high-level administrative and operational support to the Executive Operations Officer, ensuring smooth coordination of daily activities, effective communication across departments, and adherence to company standards and UAE regulations.Key Responsibilities:Administrative &amp; Office Support:<ul><li>Draft contracts, legal submissions, and authoritative legal opinions in adherence to UAE government and corporate regulations.</li><li>Prepare, review, and maintain correspondence, reports, and confidential documents.</li><li>Answer and direct phone calls in a professional manner.</li><li>Greet and assist visitors, ensuring a positive and professional image of the company.</li><li>Schedule and coordinate appointments, meetings, and travel arrangements.</li><li>Organize and maintain files and records, both electronic and physical.</li><li>Type, proofread, and format official documents and reports.</li><li>Order and manage office supplies and ensure timely replenishment.</li><li>Support in managing social media accounts (Instagram, TikTok, etc.) as required.</li><li>Perform other administrative and operational tasks as assigned by the Executive Operations Officer.</li></ul>Qualifications &amp; Requirements:<ul><li>Diploma or Certificate from a recognized university.</li><li>Proven experience in administrative or executive support roles (experience in a corporate or legal environment is an advantage).</li><li>Excellent command of English and Arabic, both written and spoken.</li><li>Valid UAE Driving License.</li><li>Strong organizational and time-management skills with the ability to manage a heavy workload and meet deadlines.</li><li>High attention to detail and accuracy.</li><li>Ability to work autonomously while maintaining consistent quality and efficiency.</li><li>Strong teamwork and interpersonal skills; able to work effectively with all levels of management.</li><li>Proactive and professional approach to tasks and responsibilities.</li><li>Flexible with working hours, including occasional weekend work if required.</li><li>High standards of professionalism, punctuality, and integrity.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>administrative assistant: 3 years (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li><li>English (Required)</li></ul>

Administrative Assistant

Irwin & Dow

The Role
 Our global investment client is now well established in ADGM and seeking a professional and experienced EA to join their growing UAE team. Supporting the leadership team comprising of CEO and CFO as well as three investment bankers, the successful applicant will be able to multiple calendars across multiple time zones. As a highly organised individual, working in this fast-paced, pressurized environment, you will be responsible for extensive travel management, visas, research and corporate reporting. Additionally, you will assist with client events, corporate hospitality arrangements and client engagement. There will also be adhoc project management, a very small element of personal support to the CEO and in time there will be the opportunity to take on and train a junior administration assistant. The successful applicant will be able to work independently and with initiative, working on synchronizing executive’s diaries and ensuring the most cost-effective travel scenario’s, ensuring maximum cost efficiency for the organization. Candidates should possess a degree or a PA diploma and have supported multiple individuals previously. Advanced level proficiency in the MS suite and strong time management ability is essential. English language skill must be exceptionally fluent and as ideally you will have worked in an investment banking / asset management environment previously. This is a highly multi-cultural office and a very stable and structured entity. The capacity to grow and develop in the role is there. We are seeking candidates who live in Abu Dhabi only, as it will be impossible to commute for this position.
 
Requirements
 Candidates should possess a degree or a PA diploma and have supported multiple individuals previously. Advanced level proficiency in the MS suite and strong time management ability is essential. English language skill must be exceptionally fluent and as ideally you will have worked in an investment banking / asset management environment previously. This is a highly multi-cultural office and a very stable and structured entity. The capacity to grow and develop in the role is there. We are seeking candidates who live in Abu Dhabi only, as it will be impossible to commute for this position.
 
About the company
 Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function. We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government & semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework. Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties. Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.

Executive Assistant – C-Suite

Koshan Development & Investment

Administrative Cum Legal Assistant Position Summary: The Administrative Cum Legal Assistant provides essential administrative and clerical support to ensure efficient day-to-day operations within the organization. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.Key Responsibilities:<ul><li>Oversee daily office operations, including scheduling, correspondence, and document management.</li><li>Handle phone calls, emails, and inquiries in a professional and timely manner.</li><li>Maintain and organize company records, files, and confidential documentation with accuracy and discretion.</li><li>Assist in preparing reports, presentations, proposals, and meeting materials for management and departments.</li><li>Coordinate meetings, appointments, and travel arrangements, ensuring smooth logistical support.</li><li>Provide administrative assistance to HR and Finance teams, including data entry, filing, and record maintenance.</li><li>Monitor office supplies and ensure the workspace remains organized, efficient, and well-equipped.</li><li>Support the Managing Director by managing daily meetings, preparing reports, and assisting with ongoing projects and activities.</li><li>Prepare, proofread, and organize legal documents, contracts, and correspondence.</li><li>Conduct research on laws, regulations, and case precedents.</li><li>Maintain and update case files, databases, and document management systems.</li><li>Coordinate meetings, hearings, and client communications.</li><li>Assist in the preparation of reports, presentations, and case summaries.</li><li>Ensure confidentiality and compliance with firm policies and legal standards.</li><li>Support lawyers in court proceedings and administrative tasks as required.</li></ul>Qualifications:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Proven experience as an Administrative Assistant or similar role.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Excellent written and verbal communication skills.</li><li>Strong attention to detail, time management, and multitasking abilities.</li><li>Professional, proactive, and reliable attitude.</li></ul>Job Type: Full-time

Administrative Cum Legal Assistant

Administrative Cum Legal Assistant Position Summary: The Administrative Cum Legal Assistant provides essential administrative and clerical support to ensure efficient day-to-day operations within the organization. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.Key Responsibilities:<ul><li>Oversee daily office operations, including scheduling, correspondence, and document management.</li><li>Handle phone calls, emails, and inquiries in a professional and timely manner.</li><li>Maintain and organize company records, files, and confidential documentation with accuracy and discretion.</li><li>Assist in preparing reports, presentations, proposals, and meeting materials for management and departments.</li><li>Coordinate meetings, appointments, and travel arrangements, ensuring smooth logistical support.</li><li>Provide administrative assistance to HR and Finance teams, including data entry, filing, and record maintenance.</li><li>Monitor office supplies and ensure the workspace remains organized, efficient, and well-equipped.</li><li>Support the Managing Director by managing daily meetings, preparing reports, and assisting with ongoing projects and activities.</li><li>Prepare, proofread, and organize legal documents, contracts, and correspondence.</li><li>Conduct research on laws, regulations, and case precedents.</li><li>Maintain and update case files, databases, and document management systems.</li><li>Coordinate meetings, hearings, and client communications.</li><li>Assist in the preparation of reports, presentations, and case summaries.</li><li>Ensure confidentiality and compliance with firm policies and legal standards.</li><li>Support lawyers in court proceedings and administrative tasks as required.</li></ul>Qualifications:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Proven experience as an Administrative Assistant or similar role.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Excellent written and verbal communication skills.</li><li>Strong attention to detail, time management, and multitasking abilities.</li><li>Professional, proactive, and reliable attitude.</li></ul>Job Type: Full-time

Admin Assistant

Explore 354+ Executive administrative assistant in Abu Dhabi this November. Find roles across top companies and apply now to boost your career.

354 executive administrative assistant jobs IN Abu Dhabi

Executive Assistant - Female Arabic Nationality

Executive Assistant

Executive Assistant

Administrative Assistant

Executive Assistant – C-Suite

Administrative Cum Legal Assistant

Admin Assistant