administrative assistant Jobs in Abu Dhabi

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executive administrative assistant

Abu Dhabi University

<div>
 
 
 KEY INFORMATION ON THE ROLE
 
 
 
 
 Position Title
 
 : Executive Assistant
 
 
 
 Department:
 
 College of Business
 
 
 
 
 
 
 JOB PURPOSE
 
 
 
 The purpose of this role is to manage the Dean&rsquo;s Office and ensure that all day-to-day operations of the College run smoothly and efficiently. The Executive Assistant serves as the primary point of contact for internal and external stakeholders, maintains the Dean&rsquo;s schedule and priorities, and coordinates College-level projects, committees, and communications on behalf of the Dean.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 The Executive Assistant oversees the Dean&rsquo;s Office operations, ensures effective coordination with internal and external stakeholders, and provides high-level administrative and strategic support as outlined below:
 
 
 
 
 
 
 Office &amp; Executive Support
 
 
 <ul>
 <li>
 Manages the Dean&rsquo;s calendar, correspondence, and daily priorities, ensuring confidentiality and timely completion of all tasks.
 </li>
 <li>
 Coordinates and prepares agendas, reports, and presentations for meetings and committees.
 </li>
 <li>
 Screens incoming communication, reviews correspondence, and drafts responses on behalf of the Dean.
 </li>
 <li>
 Manages travel arrangements, expense reports, and reimbursements for the Dean and other College representatives.
 </li>
 <li>
 Maintains accurate filing systems (both electronic and hard copy) for official correspondence, policies, and strategic documents.
 </li>
 <li>
 Liaises closely with HR and Finance for all Dean-related approvals, faculty overloads, and expense payments.
 </li>
 <li>
 Attends telephonic and in-person calls for the Dean, screening and prioritizing before forwarding.
 </li>
 </ul>
 
 
 
 
 
 Coordination &amp; Liaison
 
 
 <ul>
 <li>
 Oversees and provides guidance to the Administrative Assistant and departmental support staff.
 </li>
 <li>
 Coordinates activities and communications between the Dean, Associate Deans, Chairs, and other University departments.
 </li>
 <li>
 Organizes and supports College-level committees, including Curriculum and Assurance of Learning, and Advisory Boards.
 </li>
 <li>
 Drafts minutes and tracks action items arising from meetings and ensures follow-through.
 </li>
 <li>
 Screens registration-related requests such as change of major, manual entry of grades, and ensures proper review before relaying to the Dean.
 </li>
 </ul>
 
 
 
 
 
 Student, Faculty, and College Affairs
 
 
 <ul>
 <li>
 Screens and routes student and parent inquiries &amp; complaints, ensuring appropriate escalation.
 </li>
 <li>
 Oversees the distribution of course materials, surveys, and departmental communications.
 </li>
 <li>
 Supports onboarding and orientation of new faculty.
 </li>
 <li>
 Compiles departmental reports, survey results, and documentation related to accreditation or performance reviews.
 </li>
 <li>
 Screens new student admission documents and obtains approval from the Dean.
 </li>
 <li>
 Compiles lists of books to be purchased by the library based on department chairs&rsquo; recommendations.
 </li>
 </ul>
 
 
 
 
 
 Events and Representation
 
 
 <ul>
 <li>
 Supports the planning and execution of college events, meetings, and workshops.
 </li>
 <li>
 Represents the Dean&rsquo;s Office in internal and external events when delegated.
 </li>
 </ul>
 
 
 
 
 
 Minimum Educational Qualifications Required for the Role
 
 
 <ul>
 <li>
 A Bachelor&rsquo;s Degree and a secretarial professional certification
 </li>
 </ul>
 
 
 
 
 
 Minimum Years of Experience Required
 
 
 <ul>
 <li>
 3 years of experience in related field
 </li>
 </ul>
 
 
 
 
 
 Nature of Relevant Experience Required
 
 
 <ul>
 <li>
 3 years&rsquo; experience
 </li>
 </ul>
 
 
 
 
 
 Language - Skills
 
 
 <ul>
 <li>
 English is required
 </li>
 <li>
 Arabic is preferred
 </li>
 </ul>
 
 
 
 
 
 Special Skills and Abilities
 
 
 <ul>
 <li>
 Exceptional organizational and time-management skills; discretion and professionalism in handling confidential information; strong written and verbal communication; advanced MS Office and ERP system proficiency; ability to manage multiple priorities under pressure; proven experience managing an executive office or academic dean&rsquo;s office.
 </li>
 </ul>
 
 
 
 
 Apply the CV: Executive Assistant
 
</div>

Executive Assistant

PROPERTY SHOP INVESTMENT LLC - HQ

About the RoleAs Property Shop Investment &ndash; the UAE&rsquo;s #1 real estate company with over 1,300 employees from 50+ nationalities &ndash; continues to grow and expand internationally, we are seeking a highly organized and proactive Executive Assistant to support our management. This pivotal role ensures the smooth operation of the Executive Office and requires exceptional communication, discretion, and organizational skills.Key ResponsibilitiesExecutive Support:<ul><li>Manage and maintain the CEO&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare meeting agendas, presentations, and briefing materials.</li><li>Handle confidential correspondence and draft official communications.</li><li>Screen and prioritize incoming communications and requests for the CEO&rsquo;s attention.</li></ul>Operational Coordination<ul><li>Liaise with internal departments to ensure alignment with the CEO&rsquo;s directives.</li><li>Prepare business reports, project updates, and executive summaries.</li><li>Attend meetings when required and produce detailed minutes and follow-up actions.</li><li>Support strategic initiatives and special projects.</li></ul>Travel &amp; Event Management<ul><li>Organize complex domestic and international travel itineraries, visas, and logistics.</li><li>Coordinate CEO&rsquo;s participation in events, conferences, and meetings.</li></ul>Office &amp; Team Support<ul><li>Maintain organized records and databases for the Executive Office.</li><li>Communicate professionally with external stakeholders and partners.</li><li>Assist in coordinating communication between the CEO and leadership team.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>4-6 years of experience as an Executive Assistant, preferably supporting C-level executives.</li><li>Excellent written and verbal communication skills in English (Arabic is a plus).</li><li>Strong organizational skills and ability to manage multiple priorities under pressure.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).</li><li>High level of professionalism, discretion, and integrity.</li></ul>Key Competencies<ul><li>Exceptional attention to detail and time management.</li><li>Strong interpersonal and communication skills.</li><li>Proactive, adaptable, and solution-oriented mindset.</li><li>Ability to handle confidential information with discretion.</li><li>Professional presence and positive attitude.</li></ul>Why Join PSI?<ul><li>Be part of a pioneering team driving PSI&rsquo;s European expansion.</li><li>Join an award-winning company recognised for 13 consecutive years in real estate excellence.</li><li>Work closely with top developers like Aldar, Modon, Emaar, and Imkan.</li><li>Thrive in a dynamic, fast-paced, and collaborative environment with clear growth opportunities.</li><li>Collaborate with a diverse team of 1,300+ employees from over 50 nationalities.</li><li>Enjoy a structured onboarding and training program with our PSI Academy that ensures you fully understand our business.</li><li>Take part in team events and explore Abu Dhabi together with colleagues.</li><li>Benefit from a tax-free salary, company-sponsored visa, and health insurance in one of the safest and most forward-looking cities in the world.</li></ul>Job Type: Full-time

Siemens Energy

<div>Executive Assistant to the CEO (UAE)
How You&rsquo;ll Make an Impact
As Executive Assistant, you will play a vital role in ensuring the smooth and efficient operation of the CEO&rsquo;s office in the UAE. You will act as a trusted partner, managing priorities, communications, and key interactions across internal and external stakeholders.<ul>
<li>Provide comprehensive and confidential executive support to the CEO (UAE) ensuring seamless coordination across meetings, engagements, and strategic priorities.</li>
<li>Serve as the central point of contact for the CEO&rsquo;s office, liaising effectively with senior executives, government entities, business partners, and internal teams.</li>
<li>Manage complex calendars and schedules, exercising sound judgment to prioritize commitments, resolve conflicts, and ensure timely preparation of required materials.</li>
<li>Organize and coordinate domestic and international travel, including approvals, itineraries, logistics, visas, and expense reporting.</li>
<li>Prepare and review presentations, reports, and briefing documents to support executive communications and decision-making.</li>
<li>Oversee correspondence and ensure high-quality standards in all communications issued from the CEO&rsquo;s office.</li>
<li>Coordinate high-level meetings and events, ensuring agendas, minutes, and follow-ups are managed with precision and confidentiality.</li>
<li>Collaborate closely with other executive assistants, corporate functions, and business units to ensure alignment across the organization.</li>
<li>Uphold the highest standards of professionalism, discretion, and cultural awareness in all interactions.</li>
</ul>
What You Bring<ul>
<li>Bachelor&rsquo;s degree or equivalent qualification from a reputable institution.</li>
<li>Minimum of 7 years&rsquo; experience supporting senior executives within an international or corporate environment.</li>
<li>Demonstrated ability to handle multiple priorities with accuracy, discretion, and a proactive mindset.</li>
<li>Excellent interpersonal and communication skills, with the ability to engage confidently across diverse stakeholders.</li>
<li>Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams); experience with SAP is an advantage.</li>
<li>Strong organizational, time-management, and problem-solving skills, with the ability to deliver results under pressure.</li>
<li>Fluent in English; knowledge of Arabic and/or German is an asset.</li>
</ul>
About the Team
Our Corporate Functions are essential in driving the company's strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.<div></div><div>
Who is Siemens Energy? 
</div><div></div><div>At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation. 
</div><div></div><div>Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation. 
</div><div></div><div>Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo</div><div> 
</div><div>Our Commitment to Diversity 
</div><div></div><div>Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character &ndash; no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.
</div>Rewards/Benefits<ul><li>
 Opportunities to work with a global team
</li><li>Opportunities to work on and lead a variety of innovative projects
</li><li>Continual learning through the Learn@Siemens-Energy platform
</li></ul>https://jobs.siemens-energy.com/jobs
#LI-JG1</div>

Liberty Insurance Brokers

Job DescriptionWe are seeking a highly organized and detail-oriented Female Executive Secretary to join our team. The ideal candidate will provide administrative and executive support to management, handle confidential information with integrity, and ensure smooth daily operations in the office.Key Responsibilities<ul><li>Provide executive-level administrative support to senior management</li><li>Draft, review, and manage correspondence, reports, and official documents</li><li>Maintain calendars, schedule meetings, and coordinate appointments</li><li>Handle incoming calls, emails, and communications professionally</li><li>Organize and maintain filing systems, both electronic and physical</li><li>Arrange travel, accommodations, and logistics when required</li><li>Assist with preparing presentations, reports, and meeting materials</li><li>Coordinate office activities and ensure efficient workflow</li><li>Liaise with internal departments and external stakeholders</li><li>Maintain confidentiality of all sensitive company information</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred)</li><li>Proven experience as an Executive Secretary, Administrative Assistant, or similar role</li><li>Strong written and verbal communication skills</li><li>Excellent organizational and time-management abilities</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to multitask and work under pressure</li><li>Professional appearance and strong interpersonal skills</li><li>Fluency in English and Arabic </li></ul>Interested candidates are invited to submit their CV through Indeed.Job Type: Full-timePay: From AED3,000.00 per month

Executive Secretary

HIRES IMG HUMAN RESOURCES CONSULTANCY - L.L.C - S.P.C

About the Role: We are seeking a highly organized and professional Executive Secretary to provide comprehensive administrative and executive support to senior management. The ideal candidate will be a proactive Emirati professional who demonstrates discretion, efficiency, and a commitment to excellence in a fast-paced corporate environment.Key Responsibilities:<ul><li>Manage and coordinate the daily schedule, appointments, and meetings of senior executives.</li><li>Prepare and review correspondence, reports, and official documents.</li><li>Handle confidential information with the highest level of integrity and professionalism.</li><li>Liaise with internal departments and external stakeholders on behalf of the executive office.</li><li>Organize travel arrangements, event planning, and logistical support as required.</li><li>Maintain efficient filing systems (both digital and physical) for record-keeping and documentation.</li><li>Monitor deadlines and ensure smooth office operations.</li></ul>Requirements:<ul><li>Nationality: Emirati (Female only, as per role requirements)</li><li>Education: Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Experience: Minimum 3&ndash;5 years in an Executive Assistant or Secretary role, preferably supporting senior management.</li><li>Excellent written and verbal communication skills in Arabic and English.</li><li>Strong organizational, multitasking, and time-management abilities.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Professional demeanor, confidentiality, and attention to detail are essential.</li></ul>Salary &amp; Benefits:<ul><li>Competitive salary: AED 17,000 &ndash; 20,000 per month</li><li>Comprehensive benefits package as per UAE labor law</li><li>Supportive and professional work environment</li><li>Opportunities for career development and growth</li></ul>Job Type: Full-timePay: AED17,000.00 - AED20,000.00 per month

Executive Secretary (Emirati National – Female)

AMA Audit & Tax Advisory

Key Responsibilities:<ul><li>Handle email correspondence, draft official letters, and manage communication on behalf of the Managing Director.</li><li>Maintain schedules, arrange meetings, and coordinate travel plans and appointments.</li><li>Accompany the Managing Director for official travel as required.</li><li>Organize and maintain confidential files, documents, and records.</li><li>Manage incoming calls, visitors, and general office coordination.</li><li>Prepare reports, presentations, and meeting minutes with accuracy.</li><li>Support administrative activities to ensure smooth office operations.</li><li>Coordinate with internal departments and external stakeholders professionally.</li><li>Assist in follow-ups, reminders, and timely completion of assigned tasks.</li></ul>Requirements:<ul><li>Female candidate preferred.</li><li>Bachelor's degree or relevant qualification in Administration/Business or related field.</li><li>Prior experience as a Secretary/Executive Assistant is an advantage.</li><li>Excellent communication skills (written and verbal).</li><li>Proficient in MS Office (Word, Excel, PowerPoint) and email handling.</li><li>Professional, organized, and able to multitask effectively.</li><li>Willingness to travel with the Managing Director for official purposes.</li><li>Strong interpersonal skills, confidentiality, and time-management abilities.</li></ul>Why Join Us?<ul><li>Opportunity to work closely with top management.</li><li>Professional work environment with career growth opportunities.</li><li>Be part of a reputable and growing audit firm.</li></ul>Apply now to join AMA Audit!Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Secretary

belmonte real estate

Job Title: Administrative AssistantCompany: Belmonte Real EstateLocation: Abu Dhabi, UAEEmployment Type: Full-TimeSalary: Competitive Basic Salary + Performance-Based BonusAbout Belmonte Real Estate: Belmonte Real Estate is a leading real estate firm dedicated to providing exceptional property solutions in Abu Dhabi. With a commitment to excellence and client satisfaction, we offer a dynamic and collaborative work environment for individuals passionate about the real estate industry.Job Description:Belmonte Real Estate is seeking a highly motivated and organized Administrative Assistant to join our team in Abu Dhabi. The ideal candidate will play a crucial role in supporting daily operations, ensuring efficient office management, and contributing to the overall success of the company.Responsibilities:<ul><li>Administrative Support:</li><li>Provide general administrative support to the office.</li><li>Manage and organize office documentation and correspondence.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Handle incoming calls and emails, directing them to the appropriate personnel.</li><li>Data Entry and Record Keeping:</li><li>Maintain accurate records and databases.</li><li>Assist in data entry tasks related to property listings, client information, and transactions.</li><li>Client Interaction:</li><li>Greet and assist clients in a professional and friendly manner.</li><li>Handle client inquiries and direct them to the relevant team members.</li><li>Maintain positive relationships with clients and ensure their needs are addressed promptly.</li><li>Office Coordination:</li><li>Collaborate with various departments to facilitate smooth operations.</li><li>Coordinate office supplies, equipment, and maintenance needs.</li><li>Performance Tracking:</li><li>Assist in monitoring and tracking team performance.</li><li>Compile reports and data for analysis.</li></ul>Qualifications:<ul><li>Proven experience as an Administrative Assistant or relevant role.</li><li>Excellent organizational and time-management skills.</li><li>Strong communication and interpersonal abilities.</li><li>Proficient in MS Office Suite and basic computer applications.</li><li>Attention to detail and ability to multitask effectively.</li></ul>Salary and Benefits:<ul><li>Competitive basic salary.</li><li>Performance-based bonus structure.</li><li>Health and wellness benefits.</li><li>Professional development opportunities.</li></ul>If you are a proactive and detail-oriented individual with a passion for contributing to a successful real estate team, we invite you to apply for this exciting opportunity at Belmonte Real Estate.Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>administrative assistant: 1 year (Preferred)</li><li>admin: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li><li>arabic (Preferred)</li></ul>

Administrative Assistant

Explore 458+ Executive administrative assistant in Abu Dhabi this November. Find roles across top companies and apply now to boost your career.

458 executive administrative assistant jobs IN Abu Dhabi

Executive Assistant

Executive Assistant

Executive Assistant

Executive Secretary

Executive Secretary (Emirati National – Female)

Secretary

Administrative Assistant