administrative assistant Jobs in Abu Dhabi

administrative assistant

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executive assistant to ceo Jobs in Abu Dhabi

executive assistant to ceo

executive administrative assistant

Wio Bank

<div>
 
 About Wio
 
 
 
 Wio Bank is a leading one-of-a-kind financial platform that is revolutionizing the banking industry in the MENA region. Our platform is here to reboot personal and business banking in the digital age. Our personalised features and seamlessly integrated services are built around your needs, helping you spend, save, and plan for your future.
 
 
 
 About The Role
 
 
 
 We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide high-level administrative and operational support to our senior leadership team within our fast-paced digital banking environment. This role is pivotal in ensuring the smooth functioning of executive responsibilities and enhancing the efficiency of our leadership team.
 
 
 If you thrive in dynamic environments, excel at multitasking, and enjoy solving problems before they arise&mdash;this may be the perfect opportunity for you.
 
 
 Key Responsibilities
 
 
 Executive Support
 
 
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 Provide comprehensive administrative support to three senior executives, including complex calendar management, meeting coordination, and travel arrangements.
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 Prepare and organize executive materials, such as reports, presentations, meeting briefs, and follow-ups.
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 Serve as a professional point of contact for internal teams, clients, partners, and external stakeholders on behalf of the executives.
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 Proactively manage day-to-day priorities, anticipating needs and ensuring timely execution of tasks.
 
 
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 Meeting &amp; Event Coordination
 
 
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 Schedule and manage meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
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 Coordinate executive events&mdash;both internal and external&mdash;including logistics, communications, and resource planning.
 
 
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 Office &amp; Administrative Management
 
 
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 Manage daily administrative operations, including ordering and maintaining office supplies and managing office equipment for executive use.
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 Maintain organized filing systems (digital and physical) and ensure accurate record keeping.
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 Identify and recommend improvements to optimize administrative workflows and increase efficiency.
 
 
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 Project &amp; Initiative Support
 
 
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 Assist executives with ongoing projects, including data collection, research, preparation of reports, and tracking of milestones and deadlines.
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 Collaborate with other departments to ensure successful execution and alignment of cross-functional initiatives.
 
 
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 Confidentiality &amp; Professionalism
 
 
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 Handle sensitive information with the highest level of confidentiality, discretion, and integrity.
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 Maintain a high standard of professionalism in all communications and interactions, internally and externally.
 
 
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 What We&rsquo;re Looking For
 
 
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 Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.
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 Outstanding organizational and time-management skills, with the ability to manage multiple priorities effectively.
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 Excellent verbal and written communication skills. Fluency in Arabic is preferred, alongside proficiency in English.
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 Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (e.g., Google Workspace, Slack, Zoom).
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 Strong sense of ownership, discretion, and attention to detail.
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 Ability to work independently, adapt quickly, and handle confidential information with care.
 
 
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 Why Join Us
 
 
 At Wio, we&rsquo;re on a mission to transform the banking experience through technology, innovation, and customer-first thinking. As an Executive Assistant, you'll be working at the heart of our leadership team, enabling their success and driving impact across the organization.
</div>

Executive Assistant

Confidenial Company

Personal Assistant to Executive LeadershipAbu Dhabi, UAE | Full-Time | OnsiteAs Property Shop Investments (PSI)&mdash;the UAE&rsquo;s #1 real estate company with 1,300+ professionals across 50+ nationalities&mdash;continues its ambitious global expansion, we are looking for a highly organized, proactive, and experienced Personal Assistant to support our Executive Leadership Team.This is a high-impact role within the Executive Office, ideal for a professional who thrives in a fast-paced, confidential, and results-driven environment.Interested candidates please send your cv - darshika.chugh@psinv.netKey ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage executive calendars, meetings, and complex travel arrangements</li><li>Prepare presentations, agendas, reports, and briefing documents</li><li>Handle confidential correspondence and official communications with discretion</li><li>Screen, prioritize, and manage communications on behalf of the Executive Office</li></ul>Operational &amp; Strategic Coordination<ul><li>Liaise with internal departments to align with leadership priorities</li><li>Prepare executive summaries, business reports, and project updates</li><li>Attend meetings when required, manage minutes, and track follow-ups</li><li>Support strategic initiatives and special leadership projects</li></ul>Travel, Events &amp; Office Coordination<ul><li>Organize domestic and international travel, visas, and logistics</li><li>Coordinate executive participation in meetings, conferences, and corporate events</li><li>Maintain organized records, databases, and executive documentation</li><li>Communicate professionally with senior stakeholders, partners, and external entities</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>4&ndash;6 years of experience supporting senior leadership as an Executive/Personal Assistant</li><li>Excellent written and verbal communication skills in English and Arabic</li><li>Strong organizational, multitasking, and time-management abilities</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>High level of professionalism, discretion, integrity, and presentation skills</li></ul>What We Offer<ul><li>Competitive, tax-free salary</li><li>Company-sponsored UAE visa and health insurance</li><li>Structured onboarding and continuous learning through PSI Academy</li><li>Direct exposure to senior leadership and strategic decision-making</li><li>Opportunity to be part of PSI&rsquo;s international and European expansion</li><li>Dynamic, collaborative, and diverse work environment</li><li>Regular team activities and corporate events</li></ul>Why Join PSI?<ul><li>Award-winning real estate leader with 13 consecutive years of excellence</li><li>Work closely with top developers including Aldar, Modon, Emaar, and Imkan</li><li>Be part of a diverse team of 1,300+ professionals from 50+ nationalities</li><li>Live and work in Abu Dhabi, one of the world&rsquo;s safest and most future-focused cities</li></ul>Job Type: Full-time

VentureOne

<div>
 
 
 About the company
 
 
 
 VentureOne is building a new venture focused on next-generation robotics, developing intelligent service robots designed to operate safely and efficiently in human environments. The mission of this venture is to improve productivity, safety, and efficiency across high-impact industries by deploying versatile robotic systems.
 
 
 
 
 
 
 About the role
 
 
 
 
 
 
 The
 
 Executive Assistant
 
 will serve as a trusted partner to VentureOne&rsquo;s executive leadership, providing high-level administrative support and enabling the team to operate at peak efficiency. This role requires exceptional communication skills, strong judgment, discretion, and the ability to anticipate needs in a fast-moving, entrepreneurial environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Executive Support &amp; Operations
 
 
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 Manage complex calendars, scheduling, and meeting coordination across time zones.
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 Prepare executives for meetings by organizing agendas, briefing materials, and follow-up actions.
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 Coordinate travel logistics, itineraries, and expense reporting.
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 </ul>
 
 
 
 
 
 Communication &amp; Coordination
 
 
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 Act as a primary point of contact between executives, internal teams, and external partners.
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 Draft, review, and manage professional correspondence on behalf of leadership.
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 Facilitate timely communication and ensure alignment across departments.
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 </ul>
 
 
 
 
 
 Project &amp; Workflow Management
 
 
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 Track key initiatives, deadlines, and deliverables; follow up with stakeholders as needed.
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 Support special projects and research assignments, providing data, insights, and summaries.
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 Help design and streamline internal processes to improve organizational efficiency.
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 Meeting &amp; Event Management
 
 
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 Plan and coordinate internal and external meetings, offsites, board sessions, and events.
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 Take clear meeting notes, summarize key decisions, and monitor action items.
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 Office &amp; Operational Support (as needed)
 
 
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 Assist with office management tasks, vendor coordination, and resource planning.
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 Support recruiting efforts by coordinating interviews and onboarding documentation.
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 Minimum Requirements:
 
 
 
 
 
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 7+ years of experience as an Executive Assistant or similar administrative role supporting senior leadership.
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 Exceptional organizational and multitasking abilities.
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 Strong written and verbal communication skills.
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 High emotional intelligence and the ability to work cross-functionally.
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 Proficiency with productivity tools (Microsoft 365, etc).
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 Ability to thrive in a fast-paced, dynamic environment with shifting priorities.
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 Preferred Requirements:
 
 
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 Experience in high-growth environments (venture capital, private equity, startups, finance, tech, or consulting).
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 Ability to manage projects independently and make decisions on behalf of leadership.
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 Strong problem-solving skills and proactive mindset.
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 We provide a competitive, tax-free salary and a comprehensive benefits package in a collaborative, innovative and inclusive work environment. Our benefits include an education allowance, free on-site meals, annual flight allowance, health coverage, relocation support (if applicable), and access to well-being activities such as sports and recreational events.
 
 
 
 
 
 Join us to drive innovation and shape the future of technology!
 
</div>

Anchor Manpower Solutions LLC

Job Title: Female Admin &amp; HR Executive. Employment Type: Full-Time | Location: Abu DhabiRole Overview:We are appointing a structured and detail-driven HR &amp; Admin Executive to serve as the operational backbone of our office environment. This full-time role ensures administrative excellence, disciplined documentation flow, and systematic people coordination &mdash; while strengthening the review and control processes of the Accounts Department.This position functions as a central governance desk, reinforcing compliance, reporting accuracy, and internal operational discipline.Core Responsibilities:Administrative &amp; Office Control (Primary Focus)Manage reception, visitors, and front-office professional representationControl all incoming and outgoing documents, official letters, and courier trackingMaintain structured filing systems for company, vendor, and employee recordsHandle office cash, petty cash, and daily expense trackingPrepare daily, weekly, and monthly administrative and office reportsCoordinate with suppliers, vendorsMonitor office inventory, stationery, and consumablesSupport management with documentation, internal circulars, approvals, and lettersEnsure disciplined office workflow and documentation complianceAccounts Review &amp; Coordination:Support the accounts documentation review and verification processVerify invoices, vouchers, receipts, and supporting documentsTrack petty cash usage, staff advances, and office expensesMaintain vendor documentation and payment follow-up recordsEnsure structured routing of documents for approvals and postingAssist in internal reporting accuracy and audit readinessHR Support (Secondary Layer)Maintain staff attendance records and daily trackingHandle leave applications, records, and basic HR documentationSupport onboarding documentation and employee file maintenanceAct as a coordination bridge between staff and managementIdeal ProfileDiploma / Bachelor&rsquo;s in Business Administration, HR, Accounting, or related fieldStrong documentation discipline and reporting orientationComfortable handling confidential files and cash governanceCommunication is english is mandatory.Proficient in MS Office.Eligibility Criteria:* Female candidates only.* Spouse Visa holders only.* Immediate joiners preferred.* Must be currently residing in Abu Dhabi City or ready for immediate relocation. * Language: English mandatory and hindi/urdu can be advantage.Compensation &amp; Benefits:* Yearly paid annual leave* Work permit provided* Structured, professional, and growth-oriented work environment.Forward-looking opportunity for professionals ready to scale their careers in a stable and process-driven organization.Job Type: Full-time

Female Admin & HR Executive

PROPERTY SHOP INVESTMENT

Company DescriptionProperty Shop Investment (PSI), established in 2007 and headquartered in Abu Dhabi, is the largest private real estate company in the region. Renowned for its exceptional performance and industry influence, PSI has earned top accolades such as the Al Dar Top Performing Agency awards for several years. PSI offers a broad spectrum of real estate services, including property brokerage, development consultancy, real estate marketing, and property management, designed to deliver a seamless real estate experience. With a dynamic team comprising experts from sales, leasing, marketing, and business development, PSI consistently sets industry benchmarks. The company operates from multiple locations in Abu Dhabi and Dubai, including its head office at Addax Tower, Al Reem Island.Role DescriptionThis is a full-time, on-site role located in Abu Dhabi for an Executive Assistant to the Chief Executive Officer. The Executive Assistant will provide high-level administrative support, including managing the CEO's daily schedule, composing correspondence, preparing expense reports, and supporting business needs. The role involves managing internal and external communications, scheduling meetings, organizing events, and ensuring the smooth running of the executive office operations. The ideal candidate will act as a key liaison and maintain confidentiality while supporting a dynamic and fast-paced work environment.Qualifications<ul><li>Experience in Executive Administrative Assistance and Executive Support</li><li>Proficiency in diary management and organizing the CEO's schedule</li><li>Competence in preparing and managing expense reports</li><li>Strong expertise in Administrative Assistance and managing office operations</li><li>Exceptional organizational and time management skills</li><li>Strong written and verbal communication abilities</li><li>Ability to work independently and handle sensitive information with discretion</li><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field preferred</li></ul>Job Type: Full-time

Executive Assistant to CEO

The Capital Avenue Real - Estate

Hiring For Administrative Assistant We are currently looking for a highly motivated Administrative Assistant.Job Responsibilities:<ul><li>Serving as a Front Desk Executive, handling front office duties.</li><li>Providing support to both the maintenance and sales teams.</li><li>Assisting with sales and marketing tasks and initiatives.</li><li>Meeting and exceeding customer service expectations.</li><li>Managing administrative tasks efficiently.</li><li>Registration in Developer Portal</li><li>Application for Broker's License and Training Institute</li><li>Coordinates with Abu Dhabi Global Market &amp; Abu Dhabi Real Estate Center</li></ul>Job Requirements:<ul><li>With Pleasing Personality</li><li>Good in English</li><li>Have good time management</li><li>Can collaborate with different nationality</li><li>Has knowledge &amp; experience in ADREC, ADGM, Broker's License Application.</li></ul>Email: careers@thecapitalavenue.comJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Real Estate Admin - Female

Property Shop Investment LLC

The Executive Assistant will provide high-level administrative support, ensuring efficient operations and acting as the primary point of contact for internal and external stakeholders. This role requires exceptional organizational skills, discretion, and professionalism to handle sensitive information and manage a dynamic schedule.Key ResponsibilitiesAdministrative Support<ul><li>Manage the executive&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, presentations, and reports on behalf of the executive.</li><li>Maintain and organize confidential files, ensuring proper documentation and easy retrieval.</li><li>Coordinate with other departments to ensure smooth communication and task execution.</li></ul>Meeting and Event Coordination<ul><li>Organize and prepare materials for board meetings, executive presentations, and other key events.</li><li>Record meeting minutes and follow up on action items to ensure timely completion.</li><li>Manage logistics for conferences, business trips, and high-profile events.</li></ul>Stakeholder Engagement<ul><li>Act as a liaison between the executive and internal/external stakeholders, maintaining professional and effective communication.</li><li>Handle inquiries, requests, and concerns with discretion and a customer-centric approach.</li><li>Represent the executive in interactions when required, ensuring alignment with the company&rsquo;s values and image.</li></ul>Project Management<ul><li>Assist in tracking and managing projects under the executive&rsquo;s purview.</li><li>Conduct research, analyze data, and provide actionable insights for strategic decision-making.</li><li>Monitor the progress of initiatives and provide periodic updates to the executive.</li></ul>Qualifications and Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>2+ years of experience as an Executive Assistant or in a similar role, preferably in real estate or corporate environments.</li><li>Exceptional organizational, time-management, and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint) and calendar management tools.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li><li>Flexibility to work beyond regular hours and adapt to dynamic priorities.</li></ul>Preferred Attributes<ul><li>Experience in high-pressure environments supporting C-level executives.</li><li>Familiarity with real estate industry operations in the UAE.</li><li>Arabic Speaker.</li></ul>Benefits<ul><li>Competitive salary and performance bonuses.</li><li>Comprehensive health insurance.</li><li>Opportunities for professional development and career growth.</li><li>Access to a vibrant and collaborative work environment.</li></ul>Interested and can start immediately? Send your CV to austine.anzaldo@psinv.net.Job Type: Full-time

Personal Assistant (Female Arabic Speaker)

Explore 430+ Executive administrative assistant in Abu Dhabi this January. Find roles across top companies and apply now to boost your career.

430 executive administrative assistant jobs IN Abu Dhabi

Executive Assistant

Executive Assistant

Executive Assistant

Female Admin & HR Executive

Executive Assistant to CEO

Real Estate Admin - Female

Personal Assistant (Female Arabic Speaker)