assistant front office manager

accounts assistant

admin & hr assistant

admin assistant (uaen) - yas american academy (immediate start) Jobs in Abu Dhabi

admin coordinator

executive administrative assistant

PROMPT Holding

About the RoleWe are seeking a proactive, detail-oriented Executive Assistant &amp; Accounts Officer to support senior management in a fast-paced construction environment. This role requires ownership, confidence, and strong follow-through &mdash; not passive task execution.The successful candidate will act as a key support to the Managing Director, ensuring timely approvals, financial accuracy, and operational efficiency.Key Responsibilities<ul><li>Prepare and review financial reports, analyses, and summaries with full understanding of content</li><li>Proactively follow up on pending approvals and ensure no operational delays</li><li>Escalate discrepancies or unclear instructions before execution</li><li>Support accounts functions including reconciliations, documentation control, and reporting</li><li>Anticipate management queries and come prepared with clear explanations</li><li>Coordinate across departments to ensure smooth execution</li></ul>What We&rsquo;re Looking For<ul><li>Strong sense of ownership and accountability</li><li>Confident communicator who can respond clearly under pressure</li><li>Ability to challenge respectfully and seek clarification when needed</li><li>Fast-paced, solution-oriented mindset</li><li>Minimum 3&ndash;5 years' experience in accounts and executive support</li><li>Experience in construction industry preferred</li></ul>This Role Is Not Suitable For<ul><li>Candidates who prefer purely administrative task execution</li><li>Individuals uncomfortable with proactive follow-up and escalation</li><li>Those who require constant direction without independent judgment</li></ul>What We Offer<ul><li>Direct exposure to senior leadership</li><li>Growth in a structured, performance-driven environment</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>What is your notice period?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Executive Assistant &amp; Accounts Officer: 3 years (Preferred)</li></ul>

Executive Assistant & Accounts Officer (High-Performance Environment)

Property Shop Investment LLC

Job Title: Personal Assistant to CEOPosition OverviewThe Personal Assistant (PA) to the CEO provides high-level administrative, organizational, and confidential support to the Chief Executive Officer. This role requires excellent time management, discretion, strong communication skills, and the ability to manage multiple priorities in a fast-paced business environment. The ideal candidate will act as a trusted liaison between the CEO, internal teams, and external stakeholders.Key ResponsibilitiesExecutive Support<ul><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements.</li><li>Screen, prioritize, and handle emails, calls, and correspondence on behalf of the CEO.</li><li>Prepare agendas, presentations, reports, and briefing documents for meetings.</li><li>Take meeting minutes and ensure timely follow-up on action items.</li></ul>Administrative &amp; Coordination Duties<ul><li>Coordinate with department heads, clients, partners, and vendors.</li><li>Handle confidential documents and sensitive information with discretion.</li><li>Organize files, contracts, and executive records (physical and digital).</li><li>Assist with office administration tasks as required by the CEO.</li></ul>Communication &amp; Liaison<ul><li>Act as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Draft professional emails, letters, and internal communications.</li><li>Follow up with stakeholders to ensure tasks and deadlines are met.</li></ul>Travel &amp; Logistics<ul><li>Arrange domestic and international travel, visas, accommodation, and itineraries.</li><li>Manage expense reports and reimbursement requests related to executive travel.</li></ul>Additional Responsibilities<ul><li>Support ad-hoc projects assigned by the CEO.</li><li>Anticipate the CEO&rsquo;s needs and proactively resolve issues.</li><li>Ensure smooth day-to-day operations of the CEO&rsquo;s office.</li></ul>Requirements &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field (preferred).</li><li>2&ndash;5 years of experience as a Personal Assistant, Executive Assistant, or similar role.</li><li>Experience supporting senior management or C-level executives is mandatory.</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Strong organizational and multitasking abilities.</li><li>High level of professionalism, discretion, and confidentiality.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work under pressure and manage tight deadlines.</li><li>UAE experience is preferred.</li></ul>Key Competencies<ul><li>Time management &amp; prioritization</li><li>Attention to detail</li><li>Problem-solving</li><li>Communication &amp; interpersonal skills</li><li>Confidentiality &amp; trustworthiness</li><li>Proactive mindset</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>EA/PA: 2 years (Required)</li></ul>

Personal Assistant to CEO - European Speakers | Abu Dhabi

AD Ports Group

<div>
 
 The ideal candidate will provide top-level assistance for high level executives. Provide support in the day-to-day administrative operations including managing the Manager&rsquo;s calendar, scheduling meetings, preparing presentations, handling correspondence and facilitating communication among other Departments, Units, or Clusters.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Carry out the administrative tasks such as managing calendars, organizing meetings, taking minutes, arranging visits and handling correspondence on behalf of the Manager.
 </li>
 <li>
 Ensure the office runs smoothly and efficiently by maintaining office supplies, managing office spaces, and coordinating repairs and maintenance work.
 </li>
 <li>
 Facilitate internal communication between the Unit and other departments within the same Unit.
 </li>
 <li>
 Prepare and disseminate communications such as memos, letters, and official correspondence among the Unit Office and other Units/Clusters.
 </li>
 <li>
 Responsible for all the external communications with external stakeholders.
 </li>
 <li>
 Assist in the execution of corporate events and meetings.
 </li>
 <li>
 Ensure company policies, procedures, and standards are adhered to within the office, and in the development and implementation of new policies and procedures as needed.
 </li>
 <li>
 Track the budget in the Unit and highlight any issue for further consideration.
 </li>
 <li>
 Prepare presentations and reports to AD Ports Group management, committee team and external stakeholders wherever required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field.
 </li>
 <li>
 Excellent English and Arabic Languages
 </li>
 <li>
 UAE National
 </li>
 <li>
 A minimum of 6-8 years of experience in a similar role
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Ability to handle confidential information.
 </li>
 <li>
 Detail-oriented and organized, with the ability to maintain accurate office records and documentation.
 </li>
 <li>
 Demonstrated ability to prioritize and manage multiple tasks simultaneously.
 </li>
 <li>
 Good skills in time management, planning schedule and meeting deadlines.
 </li>
 </ul>
</div>

Executive Assistant (UAE National)

Confidential

<div>
 
 
 JOB OBJECTIVE:
 
 
 <ul>
 <li>
 Provides support to including diary management, travel arrangement, telephone calls, correspondence, information updates, and records management.
 </li>
 <li>
 Act as the focal point for the Department in terms of internal/external communications. Performs various activities related to the companies requirements for managing records, and issuing requisitions as per the SAP Account allocation.
 </li>
 </ul>
 
 
 Secretarial Support
 
 :
 
 <ul>
 <li>
 Provide a complete secretarial and administrative service to departmental head to facilitate company processes and allow him to concentrate on mainstream activities.
 </li>
 </ul>
 
 
 Correspondence:
 
 
 <ul>
 <li>
 Provide a complete correspondence service, routing correspondence as necessary and drafting replies where appropriate to ensure that all mail is dealt with efficiently.
 </li>
 </ul>
 
 
 Diary Management:
 
 
 <ul>
 <li>
 Provide time management/diary service for the line manager to ensure he is able to attend all key meetings at the appointed times with all relevant document needed for the meeting.
 </li>
 </ul>
 
 
 Department Communications:
 
 
 <ul>
 <li>
 Screen and respond to incoming calls and take appropriate action to handle the situation.
 </li>
 <li>
 Make routine telephone calls to follow up actions on behalf of the department.
 </li>
 </ul>
 
 
 Records Management
 
 :
 
 <ul>
 <li>
 Establish and maintain records and filing systems and arrange for the efficient operation of office equipment to ensure the department or manager can function effectively and efficiently.
 </li>
 </ul>
 
 
 Administration:
 
 
 <ul>
 <li>
 Receives, evaluates the requisition receives from different departments for office services and materials. Insure appropriate authorizations are received (subject to SAP account allocation as per approved by the line manager).
 </li>
 <li>
 Reports to manager and follows up with suppliers with clarification. Checking all received invoices.
 </li>
 </ul>
 
 
 JOB REQUIREMENTS
 
 :
 
 
 
 Minimum Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Administration / Business Management
 </li>
 </ul>
 
 
 Minimum Experience:
 
 
 <ul>
 <li>
 Minimum of 5 yrs. experience in a similar role in a medium to large organization
 </li>
 </ul>
 
 
</div>

Executive Assistant

Modon

<div>
 
 
 
 Job Purpose:
 
 
 
 
 Provides high-level administrative support by managing schedules, communications, and confidential tasks. This is a full-time role, requiring a proactive approach to ensure the smooth running of daily operations and strategic initiatives.
 
 
 
 
 
 
 Qualifications:
 
 A bachelor&rsquo;s degree in business administration, communications, or a related field.
 
 
 
 
 
 
 Experience:
 
 At least 2+ years of experience in an administrative assistant or similar role.
 
 
 
 
 
 
 
 Roles, Responsibilities, and Duties:
 
 
 
 
 
 
 
 
 Calendar &amp; Schedule Management:
 
 
 <ul>
 <li>
 Manage complex schedules, prioritizing meetings, events, and travel arrangements.
 </li>
 <li>
 Coordinate with internal and external stakeholders to arrange appointments and ensure timely responses.
 </li>
 <li>
 Anticipate and adjust schedules as necessary to accommodate changing priorities and urgent matters.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Correspondence:
 
 
 <ul>
 <li>
 Act as the liaison by managing emails, calls, and other communications, ensuring prompt responses.
 </li>
 <li>
 Draft, proofread, and distribute high-level correspondence, presentations, and reports.
 </li>
 </ul>
 
 
 
 
 
 Meeting Preparation &amp; Documentation:
 
 
 <ul>
 <li>
 Prepare agendas, presentations, and briefing materials for meetings.
 </li>
 <li>
 Attend key meetings, take detailed minutes, and track action items.
 </li>
 <li>
 Follow up with relevant stakeholders to ensure timely completion of post-meeting tasks.
 </li>
 </ul>
 
 
 
 
 
 Travel Planning &amp; Coordination:
 
 
 <ul>
 <li>
 Organize and manage domestic and international travel, including flights, accommodations, and itineraries.
 </li>
 <li>
 Coordinate with third parties for visas, transportation, and other travel-related logistics.
 </li>
 <li>
 Ensure all travel plans are aligned with the schedule and business priorities.
 </li>
 </ul>
 
 
 
 
 
 Project &amp; Task Management:
 
 
 <ul>
 <li>
 Support in managing special projects, coordinating with different departments to ensure progress.
 </li>
 <li>
 Track deadlines and milestones, providing updates on key initiatives.
 </li>
 <li>
 Collaborate with the executive team to ensure delegated tasks are executed effectively.
 </li>
 </ul>
 
 
 
 
 
 Confidential Support &amp; Relationship Management:
 
 
 <ul>
 <li>
 Handle sensitive and confidential information with the utmost discretion and professionalism.
 </li>
 <li>
 Build strong relationships with board members, clients, and key stakeholders, acting as a trusted point of contact.
 </li>
 <li>
 Represent the Group Operations office in interactions with internal teams and external partners, ensuring a professional image.
 </li>
 </ul>
 
 
 
 
 
 
 Competencies:
 
 
 
 
 
 Organizational &amp; Time Management Skills:
 
 
 <ul>
 <li>
 Exceptional ability to manage multiple tasks and priorities simultaneously while maintaining attention to detail.
 </li>
 <li>
 Expertise in coordinating complex schedules, travel plans, and high-level meetings.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Interpersonal Skills:
 
 
 <ul>
 <li>
 Strong written and verbal communication skills, with the ability to draft professional correspondence and reports.
 </li>
 <li>
 Excellent interpersonal skills, able to liaise with senior executives, clients, and key stakeholders diplomatically.
 </li>
 </ul>
 
 
 
 
 
 Problem-Solving &amp; Decision-Making:
 
 
 <ul>
 <li>
 Ability to anticipate the needs of the executives and resolve issues quickly and efficiently.
 </li>
 <li>
 Proactive in addressing challenges and offering solutions that support executive priorities.
 </li>
 </ul>
 
 
 
 
 
 Discretion &amp; Confidentiality:
 
 
 <ul>
 <li>
 Proven ability to handle sensitive and confidential information with professionalism and discretion.
 </li>
 <li>
 Trustworthy and reliable, acting as a gatekeeper for the Group Operations office.
 </li>
 </ul>
 
 
 
 
 
 Technological Proficiency:
 
 
 <ul>
 <li>
 Advanced skills in using digital tools for scheduling, document preparation, and project tracking.
 </li>
 <li>
 Familiarity with virtual meeting platforms and other collaboration tools.
 </li>
 </ul>
 
 
 
 
 
 Leadership &amp; Relationship Management:
 
 
 <ul>
 <li>
 Strong leadership qualities, capable of coordinating with other executive assistants and cross-functional teams.
 </li>
 <li>
 Excellent relationship-building skills, ensuring smooth communication between the Group Operations office and internal/external stakeholders.
 </li>
 </ul>
 
 
</div>

Senior Associate Sports Operations

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, United Arab Emirates 
Industry: Hospital / Healthcare 
Salary: AED 5,500 &ndash; AED 7,000 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and detail-oriented Administrative Assistant in Abu Dhabi to support our hospital and healthcare operations. The ideal candidate will have experience in medical administration, office coordination, healthcare documentation, and front desk support.
This role is suitable for candidates searching for Administrative Assistant jobs in Abu Dhabi, Hospital Admin jobs UAE, Healthcare Office Assistant roles, or Medical Administrative positions.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide administrative support to hospital management and healthcare teams</li><li>
Manage daily office operations and coordinate departmental activities</li><li>
Handle medical records, documentation, filing, and data entry</li><li>
Assist with appointment scheduling and patient coordination</li><li>
Prepare reports, letters, and internal communications</li><li>
Maintain confidential healthcare information securely</li><li>
Support HR and finance departments when required</li><li>
Manage phone calls, emails, and front desk inquiries</li><li>
Ensure smooth workflow in hospital administrative processes</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li><li>
Strong knowledge of Microsoft Office (Word, Excel, Outlook)</li><li>
Excellent organizational and communication skills</li><li>
Experience in medical documentation preferred</li><li>
Ability to work in a fast-paced hospital environment</li><li>
Immediate joiners preferred</li></ul></div>

Administrative Assistant

La Verde Property Management

La Verde Holding Company is seeking a highly organized, proactive, and professional Personal Assistant to support the CEO in managing daily operations and executive responsibilities. The ideal candidate will be detail-oriented, confident, and capable of handling confidential information with discretion.Key Responsibilities:<ul><li>Manage CEO&rsquo;s calendar, meetings, and appointments</li><li>Coordinate travel arrangements and itineraries</li><li>Prepare reports, presentations, and correspondence</li><li>Handle confidential documents and sensitive information</li><li>Communicate with internal teams and external stakeholders on behalf of the CEO</li><li>Assist in organizing events, meetings, and business activities</li><li>Follow up on tasks and ensure timely completion</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>Proven experience as a Personal Assistant or Executive Assistant</li><li>Excellent communication skills (English required; Arabic is a plus)</li><li>Strong organizational and multitasking abilities</li><li>Professional presentation and positive attitude</li><li>High level of discretion and confidentiality</li><li>Proficient in MS Office and email management</li></ul>Job Type: Full-time

Personal Assistant to CEO

Explore 195+ Executive administrative assistant in Abu Dhabi this March. Find roles across top companies and apply now to boost your career.